City Council Agenda Report
Meeting Date: October 3, 2023
From: Michael Earl, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Senior Human Resources Analyst Subject
Amendment to Classification and Compensation Plan
Recommendation
A. Approve new, retitled and revised job descriptions; and B. Adopt Resolution No. 2023-23 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution No. 2023-11 effective October 3, 2023.
Background
The Human Resources Department is responsible for maintenance of the Citywide Classification and Compensation Plan (Plan) which consists of the various classification specifications (job descriptions) as well as the Compensation Schedules that list the classification titles and salaries for each classification which are attached to the Plan as Exhibits A through G.
NEW, RETITLED, AND REVISED JOB DESCRIPTIONS
As part of the ongoing review and analysis of the City’s Classification and Compensation Plan, the following recommendations are being made to ensure the City’s job descriptions are up to date and accurate and also to ensure the City maintains competitive salaries to assist in recruitment and retention efforts. The following new, retitled, and revised job descriptions, along with corresponding salaries, are summarized as follows for each of the applicable City Departments.
Finance Department
Approval of revised Director of Finance/City Treasurer job description is recommended. This revision is proposed to incorporate and clarify that this executive-level classification serves as the City’s overall Chief Financial Officer charged with oversight of all City funds and financial functions. This is commonly found in the market and helps reflect industry standards.
Health and Environmental Control Department
Approval of revised/retitled and new and revised job descriptions in the Health and Environmental Control Department is recommended for the following classifications titles: Environmental Health-Hazardous Materials Trainee (revised), Environmental Health-Hazardous Materials Specialist I (revised), Environmental Health-Hazardous Materials Specialist II (new).
Recommended job description revisions and establishment of a level II classification in this job series will provide career path opportunities to strengthen retention strategies and support succession planning.
Public Utilities Department
Approval of new and revised job descriptions in the Public Utilities Department is recommended for the following classification titles: Gas Systems Field Supervisor (new), Gas Systems Manager (new), Utilities Maintenance Worker (revised), and Utilities Operations Trainee (revised).
Recommended new job descriptions in the Gas Division will not increase the number of budgeted positions. One position will be filled with a promotional recruitment process and the Gas Systems Superintendent will remain unfilled utilizing those funds towards the Gas Systems Manager.
These Gas Systems classifications will provide in-house compliance and strategic planning expertise as required by the Department of Transportation audit. The revisions to the Utilities Maintenance Worker job description reflect the full scope of duties and responsibilities, which fall more in line with the International Brotherhood of Electrical Workers (IBEW) bargaining group classifications. Therefore, the recommendation to change the bargaining group designation from Teamsters to IBEW for Utilities Maintenance Worker is supported. Minor job description revisions to Utilities Operations Trainee are recommended to ensure the position reflects current job functions and requirements.
Citywide and Administrative Classifications
Approval of new Procurement Specialist job description is recommended. This classification will be focused on department level purchasing and contract administration working in conjunction with the City’s centralized purchasing function. A position was included in the Fiscal Year 2023/2024 budget to be shared between the Public Works and Public Utilities Departments.
Also recommended is approval of new and revised job descriptions for the existing Administrative Analyst series for the following classification titles: Management Intern (revised/retitled), Management Analyst (revised/retitled), Senior Management Analyst (new), and Principal Management Analyst (new). The Management Intern revision and retitle is recommended to reflect market trends and help attract undergraduate or graduate students and recent graduates interested in careers in local government. The Management Analyst series is recommended to reflect current market trends and assist with recruitment, retention, and succession planning.
This series will provide flexibility for hiring departments to request classification at a level that corresponds with work scope and level of responsibility needed.
AMENDED EXHIBITS A, C, D, AND E OF THE CLASSIFICATION AND COMPENSATION PLAN (COMPENSATION SCHEDULES)
With the approval of new, retitled, and revised job descriptions above, approval of the associated salaries for these classifications is recommended as follows:
• Environmental Health-Hazardous Materials Specialist II (new), Non-Exempt Teamsters - Pay Grade 27 Monthly Salary Range ($8,057 - $9,794)
• Gas Systems Field Supervisor (new), Exempt Mid-Management – Pay Grade 34 Monthly Salary Range ($11,007 - $13,380)
• Gas Systems Manager (new), Exempt Mid-Management – Pay Grade 37 Monthly Salary Range ($12,742 - $15,489)
• Management Analyst (revised/retitled), Non-Exempt Confidential – Pay Grade 26 Monthly Salary Range ($7,674 - $9,327)
• Management Intern (revised/retitled) Non-Exempt Unclassified – Pay Grade Hourly Range ($19.00 - $21.00)
• Principal Management Analyst (new), Exempt Mid-Management – Pay Grade 30 Monthly Salary Range ($9,056 - $11,007)
• Procurement Specialist (new), Non-Exempt Teamsters – Pay Grade 21 Monthly Salary Range ($6,013- $7,308)
• Senior Management Analyst (new), Exempt Mid-Management – Grade 28 Monthly Salary Range ($8,214 - $9,984)
• Utilities Maintenance Worker (revised), Non-Exempt IBEW – Grade 18 Monthly Salary Range ($5,194 - $6,313)
Fiscal Impact
The estimated fiscal impact associated with the proposed actions is as follows:
There is an approximate annual increase of $118,987 (Salary $106,600 and Benefits $12,387) associated with the approval of the new classification in the Health and Environmental Control Department. Sufficient funds to cover the proposed classification are available in the Health and Environmental Control Department Salaries and Benefits accounts.
There is an approximate incremental annual increase of $4,084 (Salary $3,659 and Benefits $425) associated with the approval of the new classifications in the Public Utilities Department.
Sufficient funds to cover the proposed classifications are available in the Public Utilities Department Salaries and Benefit accounts.
There is an approximate annual cost saving of $9,346 (Salary $8,154 and Benefits $1,192) associated with the approval of the new shared classification of Procurement Specialist in the Public Works and Public Utilities Departments. During the 2023-24 fiscal budget, a higher-level classification was proposed and included in the budget. After further review and analysis of Departmental needs and essential functions, a different classification is recommended with corresponding salary range that is lower than was previously budgeted. Sufficient funds to cover the proposed classification are available in the Public Works and Public Utilities Department Salaries and Benefits accounts.
There is an approximate annual incremental cost increase of up to $2,600 associated with the approval of the revised/retitled Management Intern for each intern position in each of the Departments that have an Administrative Intern position budgeted. Sufficient funds are available in the corresponding Departments’ Salaries and Benefits accounts. There is no fiscal impact related to the creation of the Management Analyst job descriptions. If any Department requests a Management Analyst position, they would follow the budget approval process.
Attachments
1. Director of Finance/City Treasurer
2. Environmental Health-Hazardous Materials Specialist I
3. Environmental Health-Hazardous Materials Specialist II
4. Environmental Health-Hazardous Materials Trainee
5. Gas Systems Field Supervisor
6. Gas Systems Manager
7. Management Analyst
8. Management Intern
9. Principal Management Analyst
10. Procurement Specialist
11. Senior Management Analyst
12. Utilities Maintenance Worker
13. Utilities Operations Trainee
14. Resolution No. 2023-23
15. Classification and Compensation Plan Red-Line