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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 17, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting through CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Employee Service Pin Awards
Recommendation:
Recognize September 2023 Employee Service Pin Award recipient.
Agenda Report
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2. City Administrator Report
Recommendation:
Receive presentation on various topics including New Business Welcome, Vernon Business Milestones, Health and Wellness Grants, Update on Clean-Up Efforts, Pink Patch Project, Business Engagement and Community Events.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
3. Meeting Minutes
Recommendation:
Approve the October 3, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. October 3, 2023 Regular City Council Meeting Minutes Combine item's attachments into one PDF and view
4. Claims Against City
Recommendation:
Receive and file the claims submitted by Gabriela Nubia Rojas Palacios and Jennifer Beas.
Agenda Report
1.Gabriela Nubia Rojas Palacios Claim
2. Jennifer Beas Claim
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5. City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 808, for the period of September 1 through September 30, 2023, totaling $2,989,186.50 and consisting of ratification of direct deposits, checks and taxes totaling $1,979,738.61 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,009,447.89 paid through operating bank account.
Agenda Report
1. City Payroll Account Warrant Register No. 808
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6. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 118, for the period of September 3 through September 16, 2023, totaling $4,516,762.48 and consisting of ratification of electronic payments totaling $4,123,445.19 and ratification of the issuance of early checks totaling $393,317.29.
Agenda Report
1. Operating Account Warrant Register No. 118
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7. Fire Department Activity Report
Recommendation:
Receive and file the August 2023 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - August 2023
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8. Police Department Activity Report
Recommendation:
Receive and file the August 2023 Police Department Activity Report.
Agenda Report
1. August 2023 Police Department Acivity Report
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9. Service Level Performance Agreements with USIP Communications, LLC Recommendation:
A. Approve and authorize the City Administrator to execute a Service Level Performance Agreement and issue Change Orders with USIP Communications, LLC (USIPCOM), in substantially the same form as submitted, in an amount not-to-exceed $333,252 and up to a 15% contingency of $49,988, to provide the primary feed for Upstream Internet Access Services for three years; and B. Approve and authorize the City Administrator to execute a Service Level Performance Agreement and issue Change Orders with USIPCOM, in substantially the same form as submitted, in an amount not-to-exceed $289,704 and up to a 15% contingency of $43,456, to provide the backup feed for Upstream Internet Access Services for three years.
Agenda Report
1. USIP Communications, LLC - Sales Order (Primary Feed)
2. USIP Communications, LLC - Sales Order (Backup Feed)
3. Lumen Technologies - Order Form Terms and Conditions Combine item's attachments into one PDF and view
10. Lease Agreement with WEA CA, PC (WEA)
Recommendation:
Approve and authorize the City Administrator to execute a Lease Agreement with WEA, in substantially the same form as submitted, for a one-year term.
Agenda Report
1. Lease Agreement with WEA
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11. Professional Services Agreement with Northwest Electrical Services, LLC to Perform Technical Design, Controls, Automation and Analytical Services Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities/equipment and involves negligible or no expansion of an existing use; B. Find that the best interests of the City are served by a direct award of an agreement with Northwest Electrical Services, LLC without a competitive selection process pursuant to Vernon Municipal Code Section 3.32.110(B)(2); C. Approve and authorize the City Administrator to execute a Professional Services Agreement with Northwest Electrical Services LLC, in substantially the same form as submitted for a three-year term from November 17, 2023, through November 16, 2026, in an amount not to exceed $2,719,903 to provide technical design, controls, automation, construction, and analytical services for Vernon Public Utilities Department; and D. Authorize a contingency amount of five percent (5%), or $135,995.15, for any unforeseen changes in fees or other expenses not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. Services Agreement with Northwest Electrical Services, LLC Combine item's attachments into one PDF and view
12. Audited Financial Reports
Recommendation:
A. Receive and file the Fiscal Year 2021-22 Annual Financial Statements; and B. Extend submittal of the Fiscal Year 2022-23 Final Audit and Report to Council to January 16, 2024.
Agenda Report
1. 2022 Audited City-wide Financial Statements
2. 2022 Audited VPU Financial Statements
3. 2022 Audited Electric Financial Statements
4. 2022 Audited Water Financial Statements
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NEW BUSINESS
13. Vernon Public Utilities 2023 Integrated Resource Plan (IRP) Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; B. Approve and adopt the Vernon Public Utilities 2023 IRP; and C. Authorize the General Manager of Public Utilities to take all necessary actions to implement the IRP, consistent with California State law mandates, including but not limited to periodic updates and IRP revisions.
Agenda Report
Staff Presentation - PPT
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ORAL REPORTS
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14. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
15. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
ADJOURNMENT
On October 12, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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