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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, November 7, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
1. Meeting Minutes
Recommendation:
Approve the October 17, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. October 17, 2023 Regular City Council Minutes
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2. Claims Against City
Recommendation:
Receive and file the claim submitted by State Farm Auto Insurance Company on behalf of Evette Calderon.
Agenda Report
1. State Farm Auto Insurance Company on Behalf of Evette Calderon Claim Combine item's attachments into one PDF and view
3. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 119, for the period of September 17 through September 30, 2023, totaling $9,190,973.66 and consisting of ratification of electronic payments totaling $9,024,589.22 and ratification of the issuance of early checks totaling $166,384.44.
Agenda Report
1. Operating Account Warrant Register No. 119
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4. Redevelopment Agency Obligation Retirement Account Warrant Register Recommendation:
Approve Redevelopment Agency Obligation Retirement Account Warrant Register No. 67, for the period of July 9 through September 30, 2023, and consisting of ratification of electronic payments totaling $1,000.
Agenda Report
1. Redevelopment Agency Obligation Retirement Account Warrant Register No. 67 Combine item's attachments into one PDF and view
5. Public Works Department Monthly Report
Recommendation:
Receive and file the September 2023 Building Report.
Agenda Report
1. Public Works Department September 2023 Monthly Building Report Combine item's attachments into one PDF and view
6. Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation:
Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2023.
Agenda Report
1. Office of Traffic Safety STEP Agreement
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7. Quarterly Report of Cash and Investments
Recommendation:
Receive and file the Cash and Investments Report for the quarter ended September 30, 2023.
Agenda Report
1. September 2023 Quarterly Cash and Investments Report Combine item's attachments into one PDF and view
8. Services Agreement with Fujitsu Network Communications, Inc.
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; B. Find that the best interests of the City are served by a direct award of an agreement with Fujitsu Network Communications, Inc. without a competitive selection process pursuant to Vernon Municipal Code (VMC) Section 3.32.110 (B)(2); and C. Approve and authorize the City Administrator to execute a Services Agreement with Fujitsu Network Communications, Inc. in substantially the same form as submitted, in an amount not to exceed $444,586.80, for a three-year term for services related to the fiber optics system internet access operations.
Agenda Report
1. Services Agreement
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9. Services Agreement with StoneX Financial, Inc. - FCM Division Recommendation:
Approve and authorize the City Administrator to execute a Services Agreement with StoneX Financial, Inc. – FCM Division, in substantially the same form as submitted, to provide energy risk management services for Vernon Public Utilities in an amount not-to-exceed $180,000.
Agenda Report
1. Services Agreement with StoneX Financial Inc. - FCM Division Combine item's attachments into one PDF and view
10. Acceptance of Dedications for Rights of Way or Easements for Public Use Recommendation:
Adopt Resolution No. 2023-25 authorizing the City Administrator to accept on the City’s behalf dedications for rights of way or easements for public use.
Agenda Report
1. Resolution No. 2023-25
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11. Notice of Completion for Contract No. 20230179 Citywide Striping and Pavement Markings FY22-23 Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review in accordance with CEQA Guidelines Section 15301 because the project consists of the maintenance, repair, or minor alteration of existing structures and involves negligible or no expansion of an existing use; B. Accept the work of WGJ Enterprises Inc., dba PCI, as related to City Contract No. 20230179; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office.
Agenda Report
1. Notice of Completion
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12. Purchase of Police Patrol Vehicle for Police Department Recommendation:
Approve and authorize the issuance of a purchase contract with National Auto Fleet Group for the purchase of a new police patrol vehicle for a total amount not-to-exceed $64,000.
Agenda Report
1. National Auto Fleet Group Quote
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13. Master Scope of Work Agreement and Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation Recommendation:
A. Approve and authorize the City Administrator to execute a Master Scope of Work Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation (Advanced), in substantially the same form as submitted, to conduct a data conversion and upgrade the existing Infinity Customer Information System (CIS) billing platform for an amount not-to-exceed $262,000; B. Authorize a contingency amount of ten percent (10%) or $26,200, for updates and coding development, and unforeseen expenses not included in the proposal, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary; and C. Approve a Support and Maintenance Agreement with Advanced, in substantially the same form as submitted, to provide software support to the Infinity CIS billing system for an amount not-to-exceed $166,871.02, for a three-year term.
Agenda Report
1. Master Scope of Work Agreement
2. Support and Maintenance Agreement
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NEW BUSINESS
14. April 9, 2024 General Municipal Election
Recommendation:
A. Adopt Resolution No. 2023-26 calling and giving notice of an all-mail ballot General Municipal Election to be held on Tuesday, April 9, 2024, for the election of a City Council Member as required by the provisions of the Charter of the City of Vernon and to submit a ballot measure to the voters to establish a transient occupancy tax; B. If desired, determine authors of arguments and rebuttals; C. Direct the City Clerk to transmit a copy of the measure to the City Attorney for preparation of the impartial analysis; and D. Adopt Resolution No. 2023-27 requesting the Board of Supervisors of the County of Los Angeles render specified services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, April 9, 2024.
Agenda Report
1. Resolution No. 2023-26
2. Resolution No. 2023-27
3. Resolution No. 2014-64
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15. Administrative Policy Manual – City Gift Policy
Recommendation:
A. Adopt Administrative Policy Manual Section 1.6 – City Gift Policy; and B. Authorize the City Administrator to execute and distribute the Policy to all City officials and employees including Council Members, and Board, Commission and Committee members.
Agenda Report
1. Administrative Policy Manual Section 1.6 - City Gift Policy Combine item's attachments into one PDF and view
ORAL REPORTS
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16. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
17. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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18. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1)
City of Whittier, et al. v. Los Angeles Superior Court, et al.
Orange County Superior Court Case No. 23STVP03579
19. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1)
City of Vernon v. 3M Company (f/k/a Minnesota Mining and Manufacturing Co.), et al.
Master Docket No.: 2:18-mn-2873-RMG
CLOSED SESSION REPORT
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ADJOURNMENT
On November 2, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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