City Council Agenda Report
Meeting Date: November 7, 2023
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Gustavo Herrera, Lieutenant - Services Division Subject
Purchase of Police Patrol Vehicle for Police Department Recommendation
Approve and authorize the issuance of a purchase contract with National Auto Fleet Group for the purchase of a new police patrol vehicle for a total amount not-to-exceed $64,000.
Background
The Police Department (PD) conducts an annual assessment of the patrol vehicle fleet to identify the vehicle(s) in need of replacement. The evaluation consists of the useful life of vehicles and equipment in terms of age, mileage, and usage. The vehicles are also reviewed and analyzed for safety history and operating performance to determine if it is appropriate to replace a vehicle or piece of equipment at a later date. After careful evaluation, one patrol vehicle has been identified for replacement.
The PD has identified National Auto Fleet Group as a vendor that can deliver one 2024 Ford F150 Police Responder truck. The vehicle is available through this vendor under Sourcewell contract # 091521-NAF, and thereby exempt from the City’s competitive bidding requirements pursuant to Vernon Municipal Code (VMC) Section 3.32.110 (A)5, as Sourcewell is a government agency and service cooperative that provides access to competitively bid contracts. Moreover, it is in the opinion of the Finance Director, it is to the advantage of the City to purchase the desired vehicle through the Sourcewell contract.
The replaced vehicle will be taken out of the fleet inventory and either transferred to another City Department or sold at auction.
Per VMC Section 3.32.030(B), City Council approval is required if, in the 12 months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the vendor more than $100,000. Within the past 12 months, the City has paid or awarded National Auto Fleet Group a total of approximately $300,000 in contracts.
Fiscal Impact
The fiscal impact is not-to-exceed $64,000. Sufficient funds are available in General Fund, Police Department, Capital Equipment – Auto Account No.011-030-300-660010 for the current fiscal year.
Attachments
1. National Auto Fleet Group Quote