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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, December 5, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. City Administrator Report
Recommendation:
Receive presentation on various topics including New Business Welcome, Daggett Project Ribbon Cutting, Prime Data Topping Out Ceremony, Composting Program, New Online Permitting Portal, Non-Profit Grant Workshop, Senator Durazo Visit, Business Engagement, and Community Events.
Agenda Report
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PUBLIC HEARINGS
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2. Digital Billboard Development Agreements with Clear Channel Outdoors, LLC Recommendation:
A. Find that the ordinances are not subject to CEQA because the adoption of these ordinances are not a “project” pursuant to CEQA Guidelines Section 15302, because the proposed development and conversion of static billboards to digital billboards contemplates only replacement or reconstruction of existing facilities at the sites having substantially the same size, purpose, and capacity; B. Introduce and conduct first reading of Ordinance No. 1296 approving Digital Billboard Development Agreement No. CCO-01 for Assessor Parcel Numbers 5192-025-900 and 5192-025-902 between the City of Vernon and Clear Channel Outdoor, LLC; C. Introduce and conduct first reading of Ordinance No. 1297 approving Digital Billboard Development Agreement No. CCO-02 for Assessor Parcel Number 6308-016-054 between the City of Vernon and Clear Channel Outdoor, LLC; D. Introduce and conduct first reading of Ordinance No. 1298 approving Digital Billboard Development Agreement No. CCO-03 for Assessor Parcel Number 5192-019-801; and E. Direct staff to schedule second reading and adoption of Ordinance Nos. 1296, 1297, and 1298 for the January 16, 2024, Regular City Council meeting.
Agenda Report
1. Ordinance No. 1296
2. Ordinance No. 1297
3. Ordinance No. 1298
4. Notice of Public Hearing
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
3. Meeting Minutes
Recommendation:
Approve the November 21, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. November 21, 2023 Regular City Council Meeting Minutes Combine item's attachments into one PDF and view
4. Claims Against City
Recommendation:
Receive and file the claim submitted by Rembish & LaSararcina, LLC, Attorneys at Law on behalf of HV Randall Foods, LLC.
Agenda Report
1. Rembish & LaSaracina, LLC on behalf of HV Randall Foods, LLC Claim Combine item's attachments into one PDF and view
5. Regulation of Fueling Stations in the Truck and Freight Terminal (T) Overlay Zone Recommendation:
Conduct second reading and adopt Ordinance No. 1295 amending Vernon Municipal Code Section 17.16.020 and adding Sections 17.48.035 and 17.48.040D regarding fueling stations in the Truck and Freight Terminal (T) Overlay Zone.
Agenda Report
1. Ordinance No. 1295
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6. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 121, for the period of October 22 through November 4, 2023, totaling $6,252,817.99 and consisting of ratification of electronic payments totaling $5,879,197.12 and ratification of the issuance of early checks totaling $373,620.87.
Agenda Report
1. Operating Account Warrant Register No. 121
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7. Public Works Department Monthly Report
Recommendation:
Receive and file the October 2023 Building Report.
Agenda Report
1. Public Works Department October 2023 Building Report Combine item's attachments into one PDF and view
8. Salary Plan Administration Policy
Recommendation:
A. Adopt the revised Personnel Policies and Procedures Manual Policy II-3 – Salary Plan Administration; and
B. Authorize the City Administrator and Director of Human Resources to execute and distribute the Policy.
Agenda Report
1. Personnel Policies and Procedures Manual Policy II-3 - Salara Plan Administration Combine item's attachments into one PDF and view
9. Observed City Holidays
Recommendation:
Designate December 26, 2023, and January 2, 2024, as observed City Holidays and approve the closure of City offices on said days.
Agenda Report
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10. Professional Services Agreement with Foothill Communications for an Emergency Responder Radio Coverage System (ERRCS) Recommendation:
Approve and authorize the City Administrator to execute a Professional Services Agreement with Foothill Communications, in substantially the same form as submitted, for the purchase and installation of an ERRCS for a total amount not-to-exceed $138,574.12.
Agenda Report
1. Foothill Communications ERRCS Agreement
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11. Services Agreement with Montrose Air Quality Services, LLC Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is a testing activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Approve and authorize the City Administrator to execute a Services Agreement with Montrose Air Quality Services, LLC (Montrose), in substantially the same form as submitted, to provide source testing for natural gas generation facilities in an amount not-to-exceed $238,238, for a three-year term.
Agenda Report
1. Services Agreement with Montrose Air Quality Services, LLC.
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12. Services Agreement with Richard Heath and Associates, Inc.
Recommendation:
Approve and authorize the City Administrator to execute a Services Agreement with Richard Heath and Associates, Inc. (RHA), in substantially the same form as submitted, to provide energy audit, engineering support and direct installation services in an amount not-to-exceed $375,000, for a three-year term.
Agenda Report
1. Services Agreement with Richard Heath Associates Inc.
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13. Amendment No. 1 to Services Agreement with Waterline Technologies, Inc.
Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with Waterline Technologies, Inc., in substantially the same form as submitted, to add a 100-gallon minimum policy per facility for bulk deliveries.
Agenda Report
1. Amendment No. 1 - Waterline Technologies, Inc.
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14. Purchase Orders with National Auto Fleet Group
Recommendation:
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group (NAFG) for a 2024 Ford Super Duty F-350, for a total amount not-to-exceed $76,558.10; B. Authorize a contingency amount of twenty percent (20%) or $15,311.62 for unforeseen fluctuations in price, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount; C. Approve and authorize the issuance of a Purchase Order with NAFG for a 2024 Ford Super Duty F-350 with a liftgate, for a total amount not-to-exceed $84,143.49; and D. Authorize a contingency amount of twenty percent (20%) or $16,828.70 for unforeseen fluctuations in price, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount.
Agenda Report
1. National Auto Fleet Group - Quote ID 26443 R1
2. National Auto Fleet Group - Quote ID 26443 R2
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15. Professional Services Agreement with BLX Group LLC for Financial Advisory Services Recommendation:
Approve and authorize the City Administrator to execute a Professional Services Agreement with BLX Group LLC, in substantially the same form as submitted, for Financial Advisory Services for a total amount not-to-exceed $200,000 for a one (1) year term.
Agenda Report
1. Professional Services Agreement - BLX Group LLC
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ORAL REPORTS
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16. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
17. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
ADJOURNMENT
On November 30, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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