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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, January 16, 2024, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Employee Service Pin Awards
Recommendation:
Recognize November and December 2023 Employee Service Pin Award recipients.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
2. Meeting Minutes
Recommendation:
Approve the December 5, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. December 5, 2023 Regular City Council Meeting Minutes Combine item's attachments into one PDF and view
3. Claims Against City
Recommendation:
Receive and file the claim submitted by the Law Offices of Payam Y. Poursalimi on behalf of Simon Perez.
Agenda Report
1. Simon Perez Claim
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4. Digital Billboard Development Agreements with Clear Channel Outdoors, LLC Recommendation:
Conduct second reading and adopt Ordinance No. 1296 approving Digital Billboard Development Agreement No. CCO-01 for Assessor Parcel Numbers 5192-025-900 and 5192-025-902 between the City of Vernon and Clear Channel Outdoor, LLC; Ordinance No. 1297 approving Digital Billboard Development Agreement No. CCO-02 for Assessor Parcel Number 6308-016-054 between the City of Vernon and Clear Channel Outdoor, LLC; and Ordinance No. 1298 approving Digital Billboard Development Agreement No. CCO-03 for Assessor Parcel Number 5192-019-801.
Agenda Report
1. Ordinance No. 1296
2. Ordinance No. 1297
3. Ordinance No. 1298
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5. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 122, for the period of November 5 through December 16, 2023, totaling $18,985,444.66 and consisting of ratification of electronic payments totaling $18,227,385.95 and ratification of the issuance of early checks totaling $758,058.71.
Agenda Report
1. Operating Account Warrant Register No. 122
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6. City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 810, for the period of November 1 through December 31, 2023, totaling $6,958,064.15 and consisting of ratification of direct deposits, checks and taxes totaling $4,725,931.79 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $2,232,132.36 paid through operating bank account.
Agenda Report
1. City Payroll Account Warrant Register No. 810
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7. Fire Department Activity Report
Recommendation:
Receive and file the October and November 2023 Fire Department Activity Reports.
Agenda Report
1. Fire Department Activity Report - October 2023
2. Fire Department Activity Report - November 2023
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8. Police Department Activity Report
Recommendation:
Receive and file the October and November 2023 Police Department Activity Reports Agenda Report
1. October 2023 Police Department Activity Report
2. November 2023 Police Department Activity Report
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9. Conflict of Interest Code (Statement of Economic Interests) Recommendation:
Adopt Resolution No. 2024-01 amending the City of Vernon Conflict of Interest Code and repealing Resolution No. 2022-34.
Agenda Report
1. Resolution No. 2024-01
2. Conflict of Interest Code Positions Redline
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10. Quarterly City Housing Report
Recommendation:
Receive and file the 2023 Fourth Quarter Housing Report.
Agenda Report
1. 2023 Fourth Quater Housing Report
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11. Notice of Completion for Contract No. CS-1425 City of Vernon Gateway Arch Project Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15311, because the project only consists of construction or placement of minor structures accessory to (appurtenant to) existing commercial, industrial, or institutional facilities; B. Accept the work of YESCO LLC dba YESCO Signs LLC, as related to City Contract No. CS-1425; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office.
Agenda Report
1. Notice of Completion
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12. Change Order No. 14 to the Consulting Services Agreement (CS-0099) with CNS Engineers, Inc. (CNS) for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation:
A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 14, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, amending the agreement expiration date from December 31, 2023 to December 31, 2024 and authorizing CNS to provide additional support and coordination services required to complete the design phase of the project for the additional cost of $177,070.27 (increasing the total contract cost to $2,456,748.21), with a Change Order effective date of December 31, 2023.
Agenda Report
1. Change Order No. 14
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13. Amendment No. 2 to Services Agreement with Mariposa Landscape, Inc. Contract No. CS-1413 Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 2 to the Services Agreement with Mariposa Landscape, Inc., in substantially the same form as submitted, for a one (1) year term in an amount not-to-exceed $58,332.
Agenda Report
1. Amendment No. 2 with Mariposa Landscape, Inc.
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14. Amendment No. 2 to Services Agreement with Allied Universal Janitorial Services, Contract No. CS-1414 Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 2 to the Services Agreement with Universal Building Maintenance, LLC dba Allied Universal Janitorial Services, in substantially the same form as submitted, for a one (1) year term in an amount not-to-exceed $146,163.
Agenda Report
1. Amendment No. 2 with Allied Janitorial Services
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15. Purchase of Police Administration Vehicle
Recommendation:
Approve and authorize issuance of a purchase order with National Auto Fleet Group for the purchase of a new police administration vehicle for a total amount not-to-exceed $64,000.
Agenda Report
1. National Auto Fleet Group Quote 12-5-23
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16. Office of Traffic Safety Pedestrian and Bicycle Safety Program Grant Agreement Recommendation:
Approve and authorize the City Administrator, Director of Public Works, and Director of Finance or designee to execute a Grant Agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted, for a one-year term, for participation in the Pedestrian and Bicycle Safety Program with an effective date of October 1, 2023.
Agenda Report
1. Office of Traffic Safety - Grant Agreement
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17. Audited Financial Reports
Recommendation:
Extend submittal of the Fiscal Year 2022-23 Final Audit and Report to Council to February 20, 2024.
Agenda Report
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18. Purchase Contract with ChargePoint, Inc. for an Additional 5-Year Assure Maintenance Plan and Enterprise Cloud Plan Subscription Recommendation:
A. Pursuant to Vernon Municipal Code Section 3.32.110(B)(3), deem the proposed Purchase Contract commercially unreasonable to rebid every three years due to ChargePoint’s proprietary software system and being the original equipment manufacturer for the existing chargers; B. Approve the issuance and authorize the City Administrator to execute a Purchase Contract with ChargePoint, Inc., for an additional 5-Year Assure Maintenance Plan and 5-Year Enterprise Cloud Plan Subscription, in an amount not-to-exceed $381,700, extending the overall warranty for the 20 City-owned Direct Current Fast Chargers to a total of 10 years; and C. Authorize a contingency amount of ten percent (10%) or $38,170 for unforeseen expenses not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. ChargePoint, Inc. - Quote - Q-416381-1
2. ChargePoint, Inc. - Master Services and Subscription Agreement
3. ChargePoint, Inc. - Terms and Conditions
4. Purchase Contract from July 12, 2022 Quote
5. Purchase Contract from December 8, 2022 Quote
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NEW BUSINESS
19. Contract with Hardy and Harper, Inc. for Street Improvements (Contract No. 20240122) Recommendation:
A. Find that award of the proposed Capital Improvement Project at Gifford Avenue, 48th, 49th, and 50th Street is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (c) (existing highways and streets), because the project is merely to repair existing streets and involves no expansion of existing use; B. Accept the bid proposal from Hardy and Harper, Inc. as the lowest responsive and responsible bidder for the Gifford Avenue, 48th, 49th, and 50th Street Improvements, City Contract No. 20240122, and reject all other bids; C. Approve and authorize the City Administrator to execute a contract with Hardy and Harper, Inc., in substantially the same form as submitted, for street improvements on Gifford Avenue, 48th Street, 49th Street and 50th Street in an amount not-to-exceed $792,000; and D. Authorize a contingency amount of ten percent (10%) or $79,200 in the event of an unexpected changed condition in the project, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. Contract with Hardy and Harper, Inc.
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ORAL REPORTS
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20. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
21. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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22. Conference with Legal Counsel –
Existing Litigation
Government Code Section 54956.9(d)(1)
City of Whittier, et al. v. Los Angeles Superior Court, et al.
Orange County Superior Court Case No. 23STVP03579
23. Conference with Legal Counsel –
Existing Litigation
Government Code Section 54956.9(d)(1)
Victor Vasquez v. City of Vernon
Workers Compensation Appeals Board Case Nos.: ADJ14531366, ADJ10694560, ADJ14531368 and ADJ9554215
24. Public Employee Discipline/Dismissal/Release
Pursuant to Government Code 54957(b)(1)
CLOSED SESSION REPORT
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ADJOURNMENT
On January 11, 2024, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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