City Council Agenda Report
Meeting Date: January 16, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Gerard Garcia, Assistant Engineer
Subject
Contract with Hardy and Harper, Inc. for Street Improvements (Contract No. 20240122) Recommendation
A. Find that award of the proposed Capital Improvement Project at Gifford Avenue, 48th, 49th, and 50th Street is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (c) (existing highways and streets), because the project is merely to repair existing streets and involves no expansion of existing use;
B. Accept the bid proposal from Hardy and Harper, Inc. as the lowest responsive and responsible bidder for the Gifford Avenue, 48th, 49th, and 50th Street Improvements, City Contract No. 20240122, and reject all other bids;
C. Approve and authorize the City Administrator to execute a contract with Hardy and Harper, Inc., in substantially the same form as submitted, for street improvements on Gifford Avenue, 48th Street, 49th Street and 50th Street in an amount not-to-exceed $792,000; and D. Authorize a contingency amount of ten percent (10%) or $79,200 in the event of an unexpected changed condition in the project, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Background
The proposed Street Improvement Capital Project (Project) involves installing thick asphalt concrete in one lift along Gifford Avenue, 48th, 49th, and 50th Street. In addition, the Project includes the construction of ADA ramps, a new curb and gutter, and the construction of tree wells.
On September 25, 2023, the Public Works Department advertised the Notice Inviting Bids (NIB) for Contract No. 20240122 Gifford Avenue, 48th, 49th, and 50th Street Improvements in accordance with Vernon Municipal Code Section 3.32.070(A) for competitive bidding. The NIB was posted on the City’s PlanetBids website. The Department has utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract approved by City Council. The bids for Contract No. 20240122 - Gifford Avenue, 48th, 49th, and 50th Street Improvements, were received and opened on October 24, 2023. The calculated results were as follows:
1. Hardy and Harper, Inc. $792,000
2. All American Asphalt Company $808,888
3. Onyx Paving Company, Inc. $888,888
4. Palp, Inc. Excel Paving Company $873,520
Public Works staff reviewed the bids and deemed that the bid received by Hardy and Harper is the lowest responsive and responsible bid. Based on a thorough bid evaluation, staff recommends award of the proposed Purchase Contract to Hardy and Harper, Inc.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
Approval of this action would require an appropriation of $871,200 for the construction bid and 10% contingency for street improvements in General Fund, Public Works Department, Street Maintenance Division, Capital Outlay Account No. 011-040-430-660000 from General Fund Unassigned Fund Balance.
Attachments
1. Contract with Hardy and Harper, Inc.