City Council Agenda Report
Meeting Date: January 16, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
Amendment No. 2 to Services Agreement with Allied Universal Janitorial Services, Contract No.
CS-1414
Recommendation
Approve and authorize the City Administrator to execute Amendment No. 2 to the Services Agreement with Universal Building Maintenance, LLC dba Allied Universal Janitorial Services, in substantially the same form as submitted, for a one (1) year term in an amount not-to-exceed $146,163.
Background
As required by Vernon Municipal Code (VMC) Sections 3.32.130 and 3.32.200 respectively, in November 2021, the City advertised and received proposals for Janitorial Services. On December 7, 2021, the City Council approved the award of City Contract No. CS-1414 to Universal Building Maintenance, LLC dba Allied Universal Janitorial Services (Allied) for janitorial services at various City facilities for the period of January 1, 2022, through December 31, 2022, for a total amount not-to-exceed $128,000. An extension of City Contract No. CS-1414 for a period of one (1) year was granted for a total of $134,008.44 from January 1, 2023, through December 31, 2023.
The Public Works Department is satisfied with the services provided by Allied, and Allied is willing to extend the contract for an additional year. The Request for Proposals (RFP) process is valid for three years and the City has the option to renew/amend an agreement if both parties agree.
During the renewal term of January 1, 2024, through December 31, 2024, the monthly cost for services will increase from $11,167.37 to $12,180.25 due to rising costs for cleaning supplies and labor. The increased rate is permissible pursuant to VMC Section 3.32.220(C), as these are essentially a pass through of increased costs charged to the contractor.
Amendment No. 2 requires City Council approval pursuant to VMC Section 3.32.030A as the total value over the lifetime of the contract with Allied exceeds $100,000. The proposed amendment has been reviewed and approved as to form by the City Attorney’s office.
Fiscal Impact
Amendment No. 2 with Allied would add $146,163 to the service agreement for a grand total notto-exceed $408,171.44. Sufficient funds for the agreement are available in General Fund, Public Works, City Building Division, Repairs & Maintenance Account No. 011-040-415-529000 for the current fiscal year and will be budgeted accordingly in Fiscal Year 2024-2025.
Attachments
1. Amendment No. 2 with Allied Janitorial Services