City Council Agenda Report
Meeting Date: January 16, 2024
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Brandon Gray, Captain
Subject
Purchase of Police Administration Vehicle
Recommendation
Approve and authorize issuance of a purchase order with National Auto Fleet Group for the purchase of a new police administration vehicle for a total amount not-to-exceed $64,000.
Background
Effective December 31, 2023, the Police Department (PD) filled the newly created Lieutenant position that was included in the PD 2023-2024 fiscal year budget and approved by City Council. Sworn members of PD management are issued unmarked administration vehicles to travel to and from work as dictated in the Vernon Police Management Association’s Memorandum of Understanding, allowing managers to respond from offsite to emergency incidents occurring in the City, and to assist with incidents in surrounding agencies. An assessment of PD’s vehicle fleet found that all existing administration vehicles have been assigned to other staff, indicating a need to purchase an administration vehicle for the new Lieutenant.
PD has identified National Auto Fleet Group (NAFG) as a vendor that can deliver one 2024 Ford Explorer ST RWD vehicle. The vehicle is available from NAFG under Sourcewell contract # 091521-NAF. Sourcewell offers cooperative purchasing, and their competitive processes ensure that members receive the lowest price available. Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5), the proposed purchase from NAFG is exempt from the City’s competitive bidding purchasing requirements as Sourcewell is a public agency and service cooperative through which contracts are awarded via a competitive process and it is to the City’s advantage to piggyback on the Sourcewell contract noted above.
Per VMC Section 3.32.030(B), City Council approval is required if, in the twelve (12) months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the vendor more than $100,000. Within the past twelve (12) months, the City has paid or awarded NAFG a total of approximately $1,688,000 in purchase orders.
Fiscal Impact
The fiscal impact is estimated at $64,000. Sufficient funds are available in General Fund, Public Works Department, Fleet Division, Capital Outlay Account No. 011-040-420-660000 for the current fiscal year.
Attachments
1. National Auto Fleet Group Quote 12-5-23