City Council Agenda Report
Meeting Date: January 16, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
Amendment No. 2 to Services Agreement with Mariposa Landscape, Inc. Contract No. CS-1413 Recommendation
Approve and authorize the City Administrator to execute Amendment No. 2 to the Services Agreement with Mariposa Landscape, Inc., in substantially the same form as submitted, for a one (1) year term in an amount not-to-exceed $58,332.
Background
As required by Vernon Municipal Code (VMC) Sections 3.32.130 and 3.32.200 respectively, in November 2021, the City advertised and received proposals for Grounds Maintenance Services.
On December 7, 2021, the City awarded Contract No. CS-1413 to Mariposa Landscape, Inc. (Mariposa) for Grounds Maintenance for the period of January 1, 2022 through December 31, 2022, for a total amount not to exceed $43,530.48. An extension of City Contract No. CS-1413 for a period of one (1) year was granted for a total of $56,508 from January 1, 2023, to December 31, 2023.
The Public Works Department is satisfied with the services provided by Mariposa, and Mariposa is willing to extend the contract for an additional year. The Request for Proposals (RFP) process is valid for three years and the City has the option to renew/amend an agreement if both parties agree. During the renewal term of January 1, 2024, through December 31, 2024, the monthly cost for services will increase from $4,709 to $4,861 due to rising costs for fuel, labor, insurance, equipment, and supplies paid by the contractor. The increased rate is permissible pursuant to VMC Section 3.32.220(C), as it is essentially due to a pass through of increased costs charged to the contractor.
Amendment No. 2 requires City Council approval pursuant to VMC Section 3.32.030A as the total value over the lifetime of the contract with Mariposa exceeds $100,000. The proposed amendment has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
Amendment No. 2 with Mariposa would add $58,332 to the services agreement for a grand total not-to-exceed $158,370.48. Sufficient funds for the agreement are available in General Fund, Public Works, City Building Division, Repairs & Maintenance Account No. 011-040-415-529000 for the current fiscal year and will be budgeted accordingly in Fiscal Year 2024-2025.
Attachments
1. Amendment No. 2 with Mariposa Landscape, Inc.