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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, February 20, 2024, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Employee Service Pin Awards
Recommendation:
Recognize January 2024 Employee Service Pin Award recipients.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
2. Meeting Minutes
Recommendation:
Approve the February 6, 2024 Regular City Council Meeting Minutes.
Agenda Report
1. February 6, 2024 Regular City Council Meeting Minutes Combine item's attachments into one PDF and view
3. Claims Against City
Recommendation:
Receive and file the claim submitted by Jonathan Amoni.
Agenda Report
1. Jonathan Amoni Claim
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4. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 124, for the period of December 31, 2023 through January 20, 2024, totaling $11,540,818.28 and consisting of ratification of electronic payments totaling $11,029,802.74 and ratification of the issuance of early checks totaling $511,015.54.
Agenda Report
1. Operating Account Warrant Register No. 124
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5. Fire Department Activity Report
Recommendation:
Receive and file the December 2023 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - December 2023
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6. Police Department Activity Report
Recommendation:
Receive and file the December 2023 Police Activity Report.
Agenda Report
1. Police Activity Report - December 2023
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7. Public Improvements Agreement No. 2024-01 with Shewak & Laiwanti Holdings, LLC Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use; and B. Approve and authorize the Mayor to execute a Public Improvements Agreement with Shewak & Laiwanti Holdings, LLC, in substantially the same form as submitted, for the City to construct necessary frontage improvements and receive payment in the amount of $137,651.55.
Agenda Report
1. Public Improvements Agreement No. 2024-01
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8. National Auto Fleet Group Vehicle Purchase
Recommendation:
A. Approve and authorize the purchase of one new 2024 Ford Super Duty F-350 DRW for a total amount not-to-exceed $72,923.24; and B. Authorize a contingency amount of $7,292.32 (approximately 10%) should the purchase of a comparable Utility Truck be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to National Auto Fleet Group for an amount up to the contingency amount.
Agenda Report
1. National Auto Fleet Group Quote 1-10-2024
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9. Purchase Order with D&R Office Works, Inc.
Recommendation:
A. Approve the issuance of a Purchase Order with D&R Office Works, Inc. for the purchase of chairs and workspaces for the Police Department, for a total amount not-to-exceed $21,679; and B. Authorize a contingency amount of 8%, or $1,735 for unforeseen price increases or substitutions due to inventory availability, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. D&R Office Works, Inc. Proposal.pdf
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10. Purchase Order with Charles P. Crowley Company
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because installation of monitoring equipment consists of minor alteration of existing structures/facilities and involves negligible or no expansion of an existing use; B. Accept the bid from Charles P. Crowley Company as the lowest responsive and responsible bidder and reject all other bids; and C. Approve and authorize the issuance of a purchase order with Charles P. Crowley Company for the procurement of turbidity monitoring equipment, for a total amount not-to-exceed $106,228.14.
Agenda Report
1. Charles P. Crowley Company - Bid
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NEW BUSINESS
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11. Fiscal Year 2022-23 Audited Financial Reports
Recommendation:
A. Receive and file the Fiscal Year 2022-23 Annual Financial Statements; and B. Extend submittal of the Fiscal Year 2023-24 Final Audit and Report to Council to January 21, 2025.
Agenda Report
1. FY 2022-23 Audited City-wide Financial Statements
2. FY 2022-23 Audited VPU Financial Statements
3. FY 2022-23 Audited Electric Financial Statements
4. FY 2022-23 Audited Water Financial Statements
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12. Fiscal Year 2023-24 Mid-Year Financial Update
Recommendation:
Adopt Resolution No. 2024-02 authorizing and approving mid-year budget appropriations and amending the Annual Operating and Capital Budget for Fiscal Year 2023-24.
Agenda Report
1. Resolution No. 2024-02
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13. Professional Services Agreement with Architerra Design Group for Landscape Architectural Services – City Hall Plaza Recommendation:
A. Find that the proposed action is categorically exempt under the California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15262, because the project only involves feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded; and B. Approve and authorize the City Administrator to execute a Professional Services Agreement with Architerra Design Group in substantially the same form as submitted, for the design of the Civil Plaza for a total amount not-to-exceed $122,930 for a three-year term.
Agenda Report
1. Professional Services Agreement - Architerra Design Group Combine item's attachments into one PDF and view
ORAL REPORTS
14. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
15. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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16. Conference with Legal Counsel – Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (one potential matter) Combine item's attachments into one PDF and view
CLOSED SESSION REPORT
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ADJOURNMENT
On February 15, 2024, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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