City Council Agenda Report
Meeting Date: February 20, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
National Auto Fleet Group Vehicle Purchase
Recommendation
A. Approve and authorize the purchase of one new 2024 Ford Super Duty F-350 DRW for a total amount not-to-exceed $72,923.24; and
B. Authorize a contingency amount of $7,292.32 (approximately 10%) should the purchase of a comparable Utility Truck be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to National Auto Fleet Group for an amount up to the contingency amount.
Background
The adopted Public Works Department, Street Operations Division budget for FY 2023-24 included planned capital expenditures for the purchase of one new 2024 Ford Super Duty F-350 DRW to meet the operational needs of the Street Division. The purchase of the new vehicle will provide Public Works staff with the transportation necessary to continue to promptly execute daily work responsibilities and effectively meet the needs of the City.
The quote secured for this purchase from National Auto Fleet Group is based on Sourcewell contract #091521-NAF. Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5), the purchase of the proposed vehicle is exempt from competitive bidding and competitive selection, as Sourcewell is a public agency and service cooperative through which contracts are awarded by a competitive process. Staff recommends approval of one new 2024 Ford Super Duty F-350 DRW through National Auto Feet Group. It is to the advantage of the City to procure vehicles from the selected vendor since Sourcewell provides members with the lowest price available.
Per VMC Section 3.32.030(B), City Council approval is required if, in the twelve (12) months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the vendor more than $100,000. Within the past twelve (12) months, the City has paid or awarded National Auto Fleet Group a total of approximately $708,753.37 in purchase orders.
Fiscal Impact
The fiscal impact is not-to-exceed $80,215.56. Sufficient funds are available in the General Fund, Public Works Department, Fleet Services Division, Capital Outlay Account No. 011-040-420- 660000 for the current fiscal year.
Attachments
1. National Auto Fleet Group Quote 1-10-2024