City Council Agenda Report
Meeting Date: March 5, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Carlos Velazquez, Engineering Aid
Subject
Contract with Elecnor Belco Electric, Inc. for Highway Safety Improvement Program (HSIP) Cycle 9 – Contract No. 20240173
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance and minor alteration of the existing City’s traffic signals and involves negligible or no expansion of an existing use;
B. Accept the bid proposal from Elecnor Belco Electric Inc. as the lowest responsive and responsible bidder and reject all other bids;
C. Approve and authorize the City Administrator to execute a contract with Elecnor Belco Electric Inc., in substantially the same form as submitted, for Traffic Signal Indications Upgrades and Placement of Solar-Powered Speed Signs HSIP Cycle 9 Project in an amount not-to-exceed $247,000; and
D. Authorize a contingency amount of ten percent (10%) or $24,700 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Background
The Public Works Department applied for and was awarded grant funding from Caltrans under the HSIP Cycle 9 for traffic safety improvements. The HSIP – 9 grant pays for 100% of this project.
The project replaces existing 8-inch traffic signal lights with new 12-inch traffic signal lights at 23 signalized intersections. The increase in red, green, and amber light sizes on the traffic signals will significantly improve visibility and increase traffic safety at each intersection. The project also consists of installing ten dynamic solar speed warning signs along five corridors, which should reduce speed in these areas.
On October 6, 2023, staff advertised the Notice Inviting Bids (NIB) for Contract No. 20240173 Traffic Signal Indications Upgrades and Placement of Solar-Powered Speed Signs HSIP - 9 in accordance with Vernon Municipal Code Section 3.32.070(A) for competitive bidding. The NIB was posted on the City’s Planet Bids website. The Department has utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract template approved by City Council. The bids for Contract No. 20240173, Traffic Signal Indications Upgrades and Placement of Solar-Powered Speed Signs HSIP - 9, were received and opened on November 14, 2023. The calculated results were as follows:
1. Elecnor Belco Electric Inc $247,000
3. Servitek Electric, Inc. $272,726
4. Bear Electrical Solutions Inc. $273,000
5. Alfaro Communications Construction Inc. $299,026
6. Crosstown Electrical & Data Inc $358,360
Staff reviewed the bids and deemed that the bid received by Elecnor Belco Electric was the lowest responsive and responsible bid. Based on a thorough bid evaluation, staff recommends the award of the proposed Purchase Contract to Elecnor Belco Electric Inc.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $271,700, including a contingency amount of ten percent.
Sufficient funds are available in the General Fund, Public Works Department, Street Maintenance Division, Capital Outlay Account No. 011-040-430-660000 for the current fiscal year, and the grant funds will cover 100% of the costs for the traffic signal indications upgrades and placement of solar-powered speed signs.
Attachments
1. Contract with Elecnor Belco Electric Inc.