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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, March 19, 2024, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Vernon CommUNITY Fund Grant Committee Awards and Direct Service Grantee Certificates for Fiscal Year (FY) 2023-24 Recommendation:
A. Receive and file the report; and
B. Present Certificates to FY 2023-24 Direct Service Grant Recipients.
Agenda Report
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2. Employee Service Pin Awards
Recommendation:
Recognize February 2024 Employee Service Pin Award Recipient.
Agenda Report
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PUBLIC HEARINGS
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3. Warehouse Development Agreement for 5764 Alcoa Avenue Recommendation:
A. Find that the ordinance is not subject to CEQA as the adoption of the ordinance is not a “project” pursuant to CEQA Guidelines Section 15302, because the proposed development consists of the replacement and reconstruction of existing facilities where the new structure will be located on the same site as the structures being replaced and will have substantially the same size, purpose, and capacity as the structures being replaced; B. Introduce and conduct first reading of Ordinance No. 1299 approving Warehouse Development Agreement No.WH-001 for Assessor Parcel Numbers 6310-005-003, 6310-005-004, 6310-005-009, and 6310-005-010 between the City of Vernon and; and GPT Vernon Owner, LP; and C. Direct staff to schedule second reading and adoption for the April 2, 2024 City Council meeting.
Agenda Report
1. CEQA Memo
2. Ordinance No. 1299
3. Notice of Public Hearing
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
4. Meeting Minutes
Recommendation:
Approve the March 5, 2024 Regular City Council Meeting Minutes Agenda Report
1. March 5, 2024 Regular City Council Meeting Minutes
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5. Police Department Activity Report
Recommendation:
Receive and file the January 2024 Police Department Activity Report Agenda Report
1. Police Department Activity Report - January 2024
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6. Amendments No. 3 and No. 4 to the Services Agreement with Tyler Technologies Recommendation:
A. Approve and authorize the City Administrator to execute Amendment No. 3 to the Services Agreement with Tyler Technologies, Inc., in substantially the same form as submitted, for Enterprise Resource Planning Software as a Service Hosting and Support for a total amount not-to-exceed $1,271,211.34, for a 3-year term; and B. Approve and authorize the City Administrator to execute Amendment No. 4 to the Services Agreement with Tyler Technologies, Inc., in substantially the same form as submitted, to reflect the addition and removal of various modules from the current Agreement, for a total amount not-to-exceed $568,770.22, for the 3-year term.
Agenda Report
1. Amendment 3 - SaaS Fees
2. Amendment 4 - Module Additions and Removals
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7. Fire Department Activity Report
Recommendation:
Receive and file the January 2024 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - January 2024
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8. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 126, for the period of February 4 through February 17, 2024, totaling $8,774,682.53 and consisting of ratification of electronic payments totaling $8,123,746.31 and ratification of the issuance of early checks totaling $650,936.22.
Agenda Report
1. Operating Account Warrant Register No. 126
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9. License Agreement with Southern California Edison Company Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the proposed action involves the leasing of an existing public utility service facility and involves negligible or no expansion of an existing use; and B. Approve and authorize the City Administrator to execute a License Agreement with the Southern California Edison Company (SCE), in substantially the same form as submitted, for the use of land at the Laguna Bell Substation for a total amount not-to-exceed $2,208.21, for a five-year term.
Agenda Report
1. Southern California Edison - License Agreement
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NEW BUSINESS
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10. Contract with Western Allied Corporation for City Hall HVAC System Improvements - Contract No. 20240089 Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the maintenance and minor alteration of the existing City Hall HVAC controls and system and involves negligible or no expansion of an existing use; B. Accept the bid proposal from Western Allied Corporation as the lowest responsive and responsible bidder and reject all other bids; C. Approve and authorize the City Administrator to execute a contract with Western Allied Corporation, in substantially the same form as submitted, for the City Hall HVAC System Improvements Project in an amount not-to-exceed $429,245; and D. Authorize a contingency amount of ten percent (10%) or $42,924.50 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary. Agenda Report
1. Contract with Western Allied Corporation
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11. City Council Appointments to Outside Agencies
Recommendation:
Appoint the City’s representative and alternate to the Gateway Cities Council of Governments.
Agenda Report
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12. Appointment of Deborah A. Harrington as Interim City Clerk Recommendation:
Adopt Resolution No. 2024-03 appointing Deborah A. Harrington to serve as Interim City Clerk of the City of Vernon and approving and authorizing the execution of a related at-will employment agreement.
Agenda Report
1. Resolution No. 2024-03
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ORAL REPORTS
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13. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
14. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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15. Conference with Legal Counsel –
Existing Litigation
Government Code Section 54956.9(d)(1)
City of Whittier, et al. v. Los Angeles Superior Court, et al.
Los Angeles Superior Court Case No. 23STCP03579
Orange County Superior Court Case No. 23STVP03579
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ADJOURNMENT
On March 14, 2024, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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