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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, April 2, 2024, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Swearing-In Ceremony for New Police Officers in the Police Department Recommendation:
Administer the Oath of Office to Police Officers Kevin Caballero and Rafael Sepulveda .
Agenda Report
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2. Presentation of the Police Department’s 2023 Police Officer and Employee of the Year Awards Recommendation:
No action required by City Council. This is a presentation only.
Agenda Report
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3. Sexual Assault Awareness Month and Denim Day
Recommendation:
Proclaim April 2024 as Sexual Assault Awareness Month and April 24, 2024 as Denim Day in the City of Vernon.
Agenda Report
1. Proclamation - Sexual Assault Awareness Month and Denim Day Combine item's attachments into one PDF and view
4. City Administrator Report
Recommendation:
Receive presentation on various topics including New Business Welcome, Graffiti Hotline, Vernon Police E-Bike Team, Police Officer Body-Worn Cameras, Well 22 Construction Project, Community Partner Engagement, Business and Community Events.
Agenda Report
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PUBLIC HEARINGS
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5. General Fee Schedule for Fiscal Year 2024-25
Recommendation:
Adopt Resolution No. 2024-04 authorizing and adopting the General Fee Schedule for Fiscal Year 2024-25.
Agenda Report
1. Resolution No. 2024-04
2. Proposed FY 2024-25 General Fee Schedule (Redline)
3. Notice of Public Hearing
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
6. Meeting Minutes
Recommendation:
Approve the March 19, 2024 Regular City Council Meeting Minutes.
Agenda Report
1. March 19, 2024 Regular City Council Minutes
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7. Warehouse Development Agreement for 5764 Alcoa Avenue Recommendation:
Conduct second reading and adopt Ordinance No. 1299 approving Warehouse Development Agreement No. WH-001 for Assessor Parcel Numbers 6310-005-003, 6310-005-004, 6310-005-009, and 6310-005-010 between the City of Vernon and GPT Vernon Owner, LP.
Agenda Report
1. Ordinance No. 1299
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8. Revised Job Description
Recommendation:
Approve revised job description for Engineering Aide.
Agenda Report
1. Engineering Aide Job Description (Revised)
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9. Public Works Department Monthly Report
Recommendation:
Receive and file the February 2024 Building Report.
Agenda Report
1. Public Works Department February 2024 Building Report Combine item's attachments into one PDF and view
10. Quarterly City Housing Report
Recommendation:
Receive and file the 2024 First Quarter City Housing Report.
Agenda Report
1. 2024 First Quarter City Housing Report
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11. Amendment No. 1 to Services Agreement with Hill Brothers Chemical Company Recommendation:
A. Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with Hill Brothers Chemical Company, in substantially the same form as submitted, to increase the contract by an additional $87,300; and B. Authorize a contingency amount of ten percent (10%) or $8,730 in the event of price volatility or other unforeseen market events and grant the City Administrator authority to amend the contract value up to the contingency amount, if necessary.
Agenda Report
1. Amendment No. 1 - Hill Brothers Chemical Company
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12. Amendment No. 1 to Labor and Materials Contract with Matheson Tri-Gas, Inc.
Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 1 to the Labor and Materials Contract with Matheson Tri-Gas, Inc., in substantially the same form as submitted, to increase the contract by an additional $90,000.
Agenda Report
1. Amendment No. 1 - Matheson Tri-Gas, Inc.
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13. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 127, for the period of February 18 through March 2, 2024, totaling $9,844,833.40 and consisting of ratification of electronic payments totaling $9,763,826.12 and ratification of the issuance of early checks totaling $81,007.28.
Agenda Report
1. Operating Account Warrant Register No. 127
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NEW BUSINESS
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14. Amendment No. 1 to the Southeast Rio Vista Family YMCA Services Agreement Recommendation:
A. Find that Amendment No. 1 to the Services Agreement with Southeast Rio Vista Family YMCA is exempt from the competitive bidding and selection process pursuant to Vernon Municipal Code Section 3.32.110(B)(3) where the best interests of the City are served by a direct award; B. Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with Southeast Rio Vista Family YMCA for wellness programming memberships and wear and tear of YMCA facilities, equipment, and supplies, in substantially the same form as submitted, increasing the contract amount by $120,000 for a total not-to-exceed contract amount of $220,000 for the term of the Agreement; and C. Approve a contribution to the Southeast Rio Vista Family YMCA to sponsor uniforms for local non-Vernon resident youth for one full year of participation in the organization’s sports recreation programs for an amount not-to-exceed $10,000 to be paid by the City on a reimbursement basis.
Agenda Report
1. Amendment No. 1 to the Southeast Rio Vista Family YMCA Services Agreement (Redline)
2. Amendment No. 1 to the Southeast Rio Vista Family YMCA Services Agreement Combine item's attachments into one PDF and view
15. Contract with Southland Roofing Inc. for City Hall Roof Replacement - Contract No. 20240038 Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the repair and maintenance of the existing City Hall Roof and involves negligible or no expansion of an existing use; B. Accept the bid proposal from Southland Roofing Inc. as the lowest responsive and responsible bidder and reject all other bids; C. Approve and authorize the City Administrator to execute a contract with Southland Roofing Inc, in substantially the same form as submitted, for the City Hall Roof Replacement Project in an amount not-to-exceed $411,500; and D. Authorize a contingency amount of ten percent (10%) or $41,150 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. Contract with Southland Roofing Inc.
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ORAL REPORTS
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16. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
17. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION REPORT
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ADJOURNMENT
On March 28, 2024, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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