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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, June 18, 2024, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Recognition of Outgoing City Commission Members
Recommendation:
Recognize outgoing Business and Industry Commissioners Jack Cline, Crystal Larios, and Douglas Williams and Green Vernon Commissioner Alfred Mejia.
Agenda Report
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2. Employee Service Pin Awards
Recommendation:
Recognize May 2024 Employee Service Pin Award recipient.
Agenda Report
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3. Fiscal Year (FY) 2023-24 Scholarship Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation:
A. Receive and file the report on grants awarded by the Grant Committee for FY 2023-24; and B. Recognize FY 2023-24 Scholarship Grant recipients for their outstanding academic performance, personal achievement, community involvement, and leadership.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
4. Meeting Minutes
Recommendation:
Approve the June 4, 2024 Regular City Council Meeting Minutes.
Agenda Report
1. June 4, 2024 Regular City Council Meeting Minutes
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5. Claims Against the City
Recommendation:
Receive and file the claim submitted by David Horn.
Agenda Report
1. David Horn Claim
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6. Fire Department Activity Report
Recommendation:
Receive and file the April 2024 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - April 2024
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7. Police Department Activity Report
Recommendation:
Receive and file the April 2024 Police Department Activity Report.
Agenda Report
1. April 2024 Police Department Activity Report
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8. Property and Casualty Insurance Placements for Fiscal Year 2024-25 Recommendation:
Approve and authorize the City Administrator to execute all related documents to procure necessary annual insurance coverage for the fiscal year 2024-25, effective July 1, 2024, to June 30, 2025, for a total amount not-to-exceed $5,336,326.
Agenda Report
1. FY 2024-25 Insurance Premium Schedule
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9. Annual Statement of Investment Policy for Fiscal Year 2024-2025 Recommendation:
Adopt Resolution No. 2024-11 approving an Annual Statement of Investment Policy for Fiscal Year 2024-25 and delegating investment authority to the Director of Finance/City Treasurer.
Agenda Report
1. Resolution No. 2024-11
2. FY 2024-25 Investment Policy (redline)
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10. Purchase Contract with D&R Office Works, Inc.
Recommendation:
Approve and authorize issuance of a purchase contract with D&R Office Works, Inc. (D&R) for fiscal year 2024-2025 for the purchase, delivery, and installation of office furniture for the Department of Health and Environmental Control and Vernon Public Utilities for a total amount not-to-exceed $210,871.27.
Agenda Report
1. Health Department Quote
2. Vernon Public Utilities Quote
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11. Notice of Completion for Contract No. LP-0737 – Pumping Plant Demolition and Site Improvements Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities including the demolition and removal of individual small structures, and involves negligible or no expansion of an existing use; B. Accept the work by J.D.M.L., Inc. dba Standard Industries regarding City Contract No. LP-0737; and C. Authorize the General Manager of Public Utilities to execute and submit the Notice of Completion to the Los Angeles County Registrar-Recorder/County Clerk.
Agenda Report
1. Notice of Completion
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12. Amendment No. 2 to Services Agreement with Interwest Consulting Group, Inc., Contract No. CS-1442 Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 2 to the Services Agreement with Interwest Consulting Group, Inc., in substantially the same form as submitted, and authorizing Interwest Consulting Group, Inc. to provide additional support for on-call services for the additional amount not-to-exceed $250,000 (increasing the total contract cost to $850,000).
Agenda Report
1. Amendment No. 2 with Interwest Consulting Group, Inc.
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13. Blanket Purchase Order with The Home Depot
Recommendation:
Approve the issuance of a blanket Purchase Order with The Home Depot in an amount not-to-exceed $190,000 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for Fiscal Year (FY) 2024-2025.
Agenda Report
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14. Vernon Public Utilities 2024 Wildfire Mitigation Plan Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. This action receives and files an update to the city’s plan for the implementation of preventative strategies and mitigation measures to minimize the risk of wildfires caused by electrical lines and equipment; this action does not authorize any construction activity or any disturbance of an environmental resource, and has no potential for causing a significant effect on the environment; and B. Approve the Vernon Public Utilities 2024 Wildfire Mitigation Plan.
Agenda Report
1. 2024 Wildfire Mitigation Plan
2. 2024 Wildfire Mitigation Plan Redline
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15. Amendment No. 1 to Services Agreement with EN Engineering, LLC Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with EN Engineering, LLC, in substantially the same form as submitted, to extend the term of the Agreement for an additional one-year period effective July 1, 2024, for a total amount not-to-exceed $150,000, with an option to further extend the Services Agreement for a third and final one-year period effective July 1, 2025.
Agenda Report
1. Amendment No. 1 - EN Engineering LLC
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16. Services Agreement with Cintas Corporation
Recommendation:
A. Approve and authorize the City Administrator to execute a Services Agreement with Cintas Corporation (Cintas), in substantially the same form as submitted, to provide uniform rental services in an amount not-to-exceed $183,805 for a three-year term for the Public Works Department and Vernon Public Utilities; and B. Authorize a contingency amount of ten percent (10%) or $18,380 for unforeseen fluctuations in price, lost garments, or staffing changes not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary.
Agenda Report
1. Cintas Corporation Services Agreement
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17. Licensing Agreement with Ascend Analytics LLC
Recommendation:
Approve and authorize the City Administrator to execute the SmartBidder Licensing Agreement with Ascend Analytics LLC (Ascend), in substantially the same form as submitted, to provide the licensing battery optimization software in an amount not-to-exceed $186,396 for a three-year term.
Agenda Report
1. Licensing Agreement with Ascend Analytics LLC
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18. VPU Capacity Reservation Agreement Template
Recommendation:
A. Approve the VPU Capacity Reservation Agreement template, in substantially the same form as submitted, for use with eligible Vernon Public Utilities customers; B. Authorize the City Administrator or the City Administrator’s designee, to execute the VPU Capacity Reservation Agreements; and C. Approve and authorize the General Manager of Public Utilities or the General Manager of Public Utilities’ designee to make project-specific modifications to the VPU Capacity Reservation Agreement template and/or the Capacity Reservation Charge, if such modifications are needed in response to unforeseen business or economic conditions.
Agenda Report
1. VPU Capacity Reservation Agreement Template
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NEW BUSINESS
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19. Amendment to Classification and Compensation Plan
Recommendation:
A. Approve new and revised job descriptions and reclassifications; and B. Adopt Resolution No. 2024-12 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution No. 2023-23, effective July 14, 2024.
Agenda Report
1. Building and Planning Operations Supervisor
2. City Clerk Specialist
3. Deputy City Administrator
4. Fleet Supervisor
5. Human Resources Analyst
6. Human Resources Program Manager
7. Mechanic
8. Mechanic, Lead
9. Mechanic, Senior
10. Risk Manager
11. Water Operations Trainee
12. Resolution No. 2024-12
13. Classification and Compensation Plan Red-Line
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20. Public Safety Special Parcel Tax Rate for Fiscal Year 2024-25 Recommendation:
A. Adopt Resolution No. 2024-13 determining the Public Safety Special Parcel Tax levied for Fiscal Year (FY) 2024-25, pursuant to Municipal Code Section 3.20.020; and B. Approve and authorize the Financial Services Administrator to execute an Agreement for Billing Direct Assessments with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Public Safety Special Parcel Tax for FY 2024-25.
Agenda Report
1. Resolution No. 2024-13
2. Agreement for Billing of Direct Assessments
3. Bureau of Labor Statistics Data
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21. Warehouse Special Parcel Tax Rate for Fiscal Year 2024-25 Recommendation:
A. Adopt Resolution No. 2024-14 determining the Warehouse Special Parcel Tax levied for Fiscal Year (FY) 2024-25 pursuant to Municipal Code Section 3.20.010; and B. Approve and authorize the Financial Services Administrator to execute an Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Warehouse Special Parcel Tax for FY 2024-25.
Agenda Report
1. Resolution No. 2024-14
2. Agreement for Billing of Direct Assessments
3. Bureau of Labor Statistics Data
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22. 2024 Military Equipment Use Policy Ordinance and Annual Report Recommendation:
A. Review and approve the 2024 Military Equipment Report; and B. Renew Ordinance No. 1282, approving the Police Department’s military equipment funding, acquisition, and use policy.
Agenda Report
1. Assembly Bill 481
2. Ordinance No. 1282
3. VPD Military Equipment Policy
4. 2024 VPD Annual Military Equipment Report
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23. Contract with Golden Gate Steel, Inc. for North Parking Security Fencing - Contract No. 20240259 Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the installation of security fencing on the first floor of the City Hall Parking Structure and
involves negligible or no expansion of an existing use; B. Accept the bid proposal from Golden Gate Steel, Inc. (dba Golden Gate Construction) as the lowest responsive and
responsible bidder and reject all other bids;
C. Approve and authorize the City Administrator to execute a contract with Golden Gate Construction, in substantially the same form as submitted, for the North Parking Security Fencing Project in an amount not-to-exceed $283,480; and
D. Authorize a contingency amount of ten percent (10%) or $28,348 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Agenda Report
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ORAL REPORTS
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24. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
25. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
ADJOURNMENT
On June 13, 2024, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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