Fleet Supervisor Vernon CA 1 of 2
JOB DESCRIPTION
Fleet Supervisor
Date Prepared:
Date Revised:
November, 2017
May, 2024
Class Code: 7515
SUMMARY: Under limited supervision, manages the City’s vehicle fleet, provides leadership and direction of short and long-range plans, goals and objectives for fleet and equipment maintenance and repair operations, and staff members.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Prioritizes, determines and assigns projects to mechanics to ensure maximum use of staff resources; work areas include but are not limited to garage, fleet and equipment maintenance and repair operations. • Reviews the progress of work and makes recommendations to assure work is performed in a timely and efficient manner.
• Inspects and monitors the maintenance and repair of vehicles and equipment to ensure mechanical safety and reliability compliance with quality, appearance, and conformance to time tables, work orders, specifications, policies and safety regulations in order to protect operators and the general public and to minimize downtime.
• Supervises subordinate staff; sets work priorities; creates work schedules, prepares time sheets, work reports; provides training; conducts performance evaluations; rewards and/or disciplines employees. • Coordinates and schedules monthly fleet maintenance, and related services with each city department, divisions and/or external vendors.
• Makes recommendations for vehicle replacement.
• Bids and requisitions services, supplies and materials needed to complete each repair and any other necessary items for the City’s garage; enters all vendor orders and invoices into the automated computer system.
• Approves work orders, monitors status of work orders, updates status in computes; and closes out work orders upon completion of work.
• Schedules safety inspections and certification of shop equipment and maintains documentation. • Inspects and verifies new equipment.
• Initiates purchase order and fund transfer between accounts or purchase order as needed. • Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of workrelated issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND seven (7) years of automotive maintenance and repair experience, including five (5) years of supervisory or lead experience in directing and/or leading mechanics.
Fleet Supervisor Vernon CA 2 of 2
Knowledge of:
• City organization, operations, policies, and procedures. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • Advanced principles and practices of the repair and maintenance of mechanical, electrical and computerized systems within vehicles and equipment.
• Basic principles and practices of vehicle and heavy equipment maintenance and repair methods and techniques.
• Automated work order systems, vehicle history records and repair parts inventories. • Customer service standards and protocols.
• Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials. • Shop operations, including priority-setting, organization, time management, problem resolution, record keeping, and safety practices and procedures.
• Regulatory requirements for the operation, maintenance, and repair of City Facilities and housing. • Principles and practices of strategic planning.
Skill in:
• Directing the work of subordinate staff.
• Troubleshooting and diagnosing vehicle and equipment problems. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Interpreting and applying City, state and federal policies, laws and regulations. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs.
• Using initiative, discretion and judgment within established procedures, guidelines, and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment.
• Establishing and maintaining cooperative working relationships with supervisors, co-workers, vendors, sales representatives and contractors.
• Operating a personal computer and various software applications.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class B Commercial Driver’s License is required.
Certification as an Automotive Service Excellence (ASE) Master Automobile (MA) or Master Truck (MT) Technician or a minimum of five (5) years of municipal experience as a Lead Mechanic (including the maintenance and repair of emergency vehicles) in California is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to work in trenches or confined spaces. May be required to lift and carry items weighing up to 50 pounds.