City Council Agenda Report
Meeting Date: June 18, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Carlos Velazquez, Engineering Aide
Subject
Contract with Golden Gate Steel, Inc. for North Parking Security Fencing - Contract No. 20240259
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the installation of security fencing on the first floor of the City Hall Parking Structure and involves negligible or no expansion of an existing use; B. Accept the bid proposal from Golden Gate Steel, Inc. (dba Golden Gate Construction) as the lowest responsive and responsible bidder and reject all other bids; C. Approve and authorize the City Administrator to execute a contract with Golden Gate Construction, in substantially the same form as submitted, for the North Parking Security Fencing Project in an amount not-to-exceed $283,480; and
D. Authorize a contingency amount of ten percent (10%) or $28,348 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Background
Over the years, the North City Hall Parking Structure has experienced intruders vandalizing cityowned vehicles and property. The structure houses vehicles from the Vernon Police Department, City Hall employees, and Furlong residents. This project will secure the lower level of the north parking structure with fencing to prevent unauthorized access and further vandalism of City property and will enhance safety for individuals that park personal vehicles in the structure.
On February 7, 2024, staff advertised the Notice Inviting Bids (NIB) for Contract No. 20240259 – North Parking Security Fencing Project in accordance with Vernon Municipal Code Section
3.32.070 (A) for competitive bidding. The NIB was posted on the City’s Planet Bids website. The Department has utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract approved by City Council. The bids for Contract No. 20240259– North Parking Security Fencing were received and opened on February 27, 2024. The calculated results were as follows:
1. Golden Gate Steel, Inc. dba Golden Gate Construction $283,480
2. Quality Fence Co. Inc. $297,350
3. DASH Construction Co. & Inc. $189,777
Staff reviewed the bids received and disqualified the bid from DASH Construction Co. & Inc., due to a mathematical error made by the firm when bidding the project. Therefore, Staff recommends awarding the contract to the next lowest bidder, Golden Gate Steel, Inc. dba Golden Gate Construction. The bid submitted by Golden Gate Construction was deemed to be a responsive and responsible bid.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $311,828, including a contingency amount of ten percent if needed. Sufficient funds are available in the General Fund, Public Works Department, Facilities Maintenance Division, Capital Outlay Account No. 011-040-415-660000 for the fiscal year 2024-
25. Attachments
1. Contract with Golden Gate Steel, Inc. dba Golden Gate Construction