City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Blanket Purchase Order with The Home Depot
Recommendation
Approve the issuance of a blanket Purchase Order with The Home Depot in an amount not-toexceed $190,000 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for Fiscal Year (FY) 2024-2025.
Background
The Public Works Department (Public Works) and Vernon Public Utilities (VPU) purchase various supplies to meet City operational needs. Typically, both departments make such purchases from The Home Depot (Home Depot), and blanket purchase orders are established each fiscal year to facilitate necessary purchases.
During FY 2023-2024, Public Works initiated several special projects requiring increased spending on supplies. Specifically, Public Works’ special projects included street island improvements, City Hall beautification, as well as an enhanced graffiti elimination program requiring significant amounts of paint products. These noted projects are ongoing. Public Works is making a conscious effort to utilize staff for special projects to reduce spending on outside contractors whenever possible.
To ensure that both Public Works and VPU staff are able to procure materials and supplies necessary for their operational needs and special projects for FY 2024-2025, staff is requesting the approval of a blanket Purchase Order with The Home Depot in an amount not to exceed $190,000. The Home Depot is the nearest to the City and consistently maintains the inventory levels and large variety of brands and breadth of products and equipment desired by the City.
Utilizing an alternative vendor for select products would result in additional trips and time incurred by City staff in locating/purchasing necessary materials and supplies.
The proposed Purchase Order is exempt from competitive bidding pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5) as Home Depot is a registered participant of the OMNIA Partners cooperative purchasing organization, and the City’s Financial Services Administrator deems it is to the City’s advantage to procure supplies from Home Depot via their OMNIA contract (Contract Number 16154). OMNIA Partners is the nation’s largest and most experienced cooperative purchasing organization for the public sector. All contracts available through OMNIA Partners are competitively solicited and publicly awarded by a lead agency, using a competitive solicitation process consistent with applicable procurement laws and regulations.
Pursuant to VMC Section 3.32.030(A), City Council approval is required as the total value of the Purchase Order requested exceeds $100,000.
Fiscal Impact
The fiscal impact is not-to-exceed $190,000. Sufficient funds for the cost of materials and supplies are available in the Supplies and Repairs Account of the Public Works and VPU Departments for fiscal year 2024-25.
Attachments
None.