City Council Agenda Report
Meeting Date: August 6, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Gerard Garcia, Assistant Engineer
Subject
Citywide Striping and Pavement Markings
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (a) (existing highways and streets), because the project consists of the maintenance, repair, or minor alteration of existing facilities and involves negligible or no expansion of an existing use; B. Accept the bid proposal from WGJ Enterprises Inc., dba PCI (PCI) as the lowest responsive and responsible bidder for the Citywide Striping and Pavement Markings project and reject all other bids;
C. Approve and authorize the City Administrator to execute Contract No. 20250017 (20240404) in the amount of $265,900 for the Citywide Striping and Pavement Markings project for a period not to exceed 30 days; and
D. Authorize a contingency amount of ten percent (10%) or $26,590 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue a change order(s) for an amount up to the contingency amount, if necessary.
Background
The Citywide Striping and Pavement Markings, Contract No. 20250017 (advertised as Contract No. 20240404) project consists of re-striping the City street lane lines and pavement markings in accordance with the latest Caltrans Standards.
On April 23, 2024, the Public Works Department advertised the Notice Inviting Bids (NIB) for Contract No. 20240404 in accordance with Vernon Municipal Code Section 3.32.070(A) for competitive bidding. The NIB was posted on the City’s PlanetBids website and published in the local newspaper. The Department utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract approved by City Council.
The bids for the project were received and opened on May 07, 2024. The calculated results were as follows:
1. WGJ Enterprises, Inc. dba PCI $265,900.00
2. Superior Pavement Marking $302,965.00
3. Cat Tracking, Inc. (CTI) $354,750.00
4. Sterndahl Enterprises, LLC $515,475.00
Public Works staff reviewed the bids and deemed the bid received from PCI to be the lowest responsive and responsible bid. Thus, staff recommends awarding the proposed contract to PCI.
Given that the striping and pavement markings work would be performed in the current fiscal year (FY), the FY 2023-24 contract number previously advertised in the NIB (20240404) has since been updated to reflect a FY 2024-25 number and will be Contract No. 20250017.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is estimated at $292,490, including a contingency of 10%. Funds for the Citywide striping and pavement markings contract were included in the FY 2024-25 budget, however the approval of this action requires a budget transfer of $275,000 from General Fund, Public Works Department, Street Maintenance Division, Capital Outlay Account No. 011-040- 430-660000 to Repairs and Maintenance Account No. 011-040-430-529000.
Attachments
1. Citywide Striping and Pavement Markings, Contract No. 20250017