City Council Agenda Report
Meeting Date: August 6, 2024
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Brandon Gray, Captain
Subject
Amendment No. 1 to Huntington Park Inmate Housing Agreement Ending Fiscal Year 2023-24 Recommendation
Approve and authorize the City Administrator to execute Amendment No. 1 to the Huntington Park Police Department Jail Division Agreement for Inmate Housing services, covering the period of July 1, 2021 through June 30, 2024, in substantially the same form as submitted, to increase the value of the agreement by a total amount not-to-exceed $5,149.97.
Background
The Vernon Police Department (PD) contracts with the City of Huntington Park to provide inmate housing services. Outsourcing of inmate housing provides a cost-effective approach for the PD to address the need for jail services. The current agreement was approved by City Council on July 16, 2024, and is for a three-year term effective July 1, 2024. The previous Agreement for inmate housing services was approved by City Council on October 5, 2021, and was for a threeyear term effective July 1, 2021 through June 30, 2024 (2021 Agreement).
The 2021 Agreement was for a total cost of $225,000, allotting $75,000 for each year of the contract. On July 10, 2024, PD received invoices for inmate housing services provided during the months of May 2024 and June 2024 for a total cost of $9,226.91. However, the 2021 Agreement only had $4,076.94 remaining of the total amount approved for the contract. Since the outstanding invoices are for services rendered during the term of the 2021 Agreement, a total amount of $5,149.97 is needed to satisfy the invoices and closeout said contract.
PD is requesting approval to amend the 2021 Agreement increasing the value by a total amount not-to-exceed $5,149.97. Pursuant to Vernon Municipal Code Section 3.32.030 (A), City Council approval is required as the total value over the lifetime of the agreement exceeds $100,000.
The proposed Amendment No. 1 to the Agreement for Inmate Housing between the City of Vernon and the Huntington Park Police Department Jail Division has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $5,149.97 with the total value of $230,149.97 for the term of the 2021 Agreement. Sufficient funds are available in General Fund, Police Department, Professional Services – Admin Account No. 011-030-300-529220 for fiscal year 2023-24.
Attachments
1. Amendment No. 1 – HP Agreement for Inmate Housing
2. Outstanding Invoices