City Council Agenda Report
Meeting Date:
August 20, 2024
From:
Michael Earl, Director of Human Resources
Department:
Human Resources
Submitted by:
Michael Earl, Director of Human Resources
Subject
Services Agreement With Bob Murray & Associates for Executive Recruitment Services Recommendation
Approve and authorize the City Administrator to execute a Professional Services Agreement with Bob Murray & Associates, in substantially the same form as submitted, for Executive Recruitment Services for a total amount not-to-exceed $113,000, for a one-year term.
Background
With vacancies in four key executive-level positions in the City, including City Administrator, Director of Finance/City Treasurer, City Clerk, and Director of Human Resources, the City published a Request for Proposals (RFP) for executive recruitment services on June 27, 2024.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.080, the RFP was posted on the City’s website and Human Resources staff emailed the RFP to eight firms known to provide the requested services. Responses were due by 5:00 pm on July 15, 2024.
A total of eighteen proposals were received, including one proposal received after the response deadline and, therefore, not considered. Staff reviewed the proposals in accordance with the specifications set forth within the RFP and determined that five proposals were best aligned with the needs of the City. Established criteria were used in reviewing and comparing the proposals and the top two rated firms were invited for an interview and presentation. References were also contacted for the two finalists.
Priority for the selected firm will be on the recruitment for City Administrator while simultaneously coordinating the recruitments for the other three positions. Following the RFP process, staff is recommending the selection of Bob Murray & Associates to provide the requested executive recruiting services. Bob Murray & Associates has extensive experience providing executive recruitment services for municipal public agencies in California. Bob Murray & Associates is being recommended based on their experience; particularly in recruiting at the level of City Administrator/City Manager, their approach to conducting the recruitments, the level of customer service outlined in their proposal and during their interview and presentation, as well as their proposed costs for services.
The proposed agreement requires City Council approval pursuant to VMC Section 3.32.030 (A) as the total value over the lifetime of the contract exceeds $100,000.
Fiscal Impact
The fiscal impact is estimated at $113,000. Approval of this action would require an additional appropriation of $113,000 for executive recruiting services in the General Fund, Human Resources Department, Professional Services – Other, Account No. 011-010-120-529215 for the current fiscal year from available General Fund Unassigned Fund Balance.
Attachments
1. Professional Services Agreement with Bob Murray & Associates