City Council Agenda Report
Meeting Date: August 20, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
Haaker Equipment Company 2025 Vactor Truck Purchase
Recommendation
A. Approve and authorize issuance of a Purchase Order (PO) for the purchase of one new 2025 CNG Vactor Truck from Haaker Equipment Company for a total amount not-to-exceed $757,716.28; and
B. Authorize a contingency amount of $22,283.72 should the purchase of a comparable Vactor Truck be necessary due to limited inventory, and grant authority to the City Administrator to issue a Change Order to the PO to Haaker Equipment Company for an amount up to the contingency amount if necessary.
Background
The adopted Public Works Department, Street Operations Division budget for FY 2024-25 included planned capital expenditures for the purchase of one new 2025 CNG Vactor Truck. The acquisition aims to meet the operational needs of the Street Division. The Vactor Truck will be used for routine maintenance tasks, including cleaning and flushing sewer lines, catch basins, and stormwater systems. These tasks are essential for preventing sewer and stormwater system overflows.
The quote secured for this purchase comes from Haaker Equipment Company and is based on Sourcewell contract #101221-VTR. Pursuant to Vernon Municipal Code (VMC) Sections
3.32.110(A)(5) and (B)(1), the proposed Vactor Truck purchase is exempt from competitive bidding and competitive selection as Sourcewell is a public agency and service cooperative that awards contracts through a competitive process and provides the lowest price available. Staff recommends approving the acquisition of one new 2025 CNG Vactor Truck through Haaker Equipment Company.
Fiscal Impact
The fiscal impact is not-to-exceed $780,000. Sufficient funds are available in the General Fund, Public Works Department, Street Maintenance Division, Capital Equipment Account No. 011- 040-430-660010 for the current fiscal year.
Attachments
1. Haaker Equipment Company-Quote 5-14-24
2. Sourcewell Contract No. 101221