City Council Agenda Report
Meeting Date: September 17, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Efren Peregrina Renteria, Procurement Specialist Subject
Encumbering Funds for City Contract No. 20240038, City Hall Roof Replacement Recommendation
Authorize the Finance Department to encumber $121,900 from Fiscal Year (FY) 2023-24 to FY 2024-25 for City Contract No. 20240038 City Hall Roof Replacement with Southland Roofing Inc.
Background
Following a formal bid process, on April 2, 2024, City Council awarded Contract No. 20240038 to Southland Roofing Inc. for $411,500 to replace the City Hall roof. The project began in May 2024 and was on track to be completed within the FY 2023-24. Two progress payments totaling $289,600 were made to the vendor. However, due to delays in the materials supplied by Tremco Roofing & Building Maintenance, the company providing the roof warranty, the project was completed in mid-July of 2024. The project was completed to the City’s satisfaction, however because the work was completed in FY 2024-25 and contract funds were not budgeted in FY 2024-25, there remains a balance of $121,900 yet to be paid to the contractor.
Due to the delayed schedule, the Public Works Department is requesting that the remaining FY 2023-24 funds of $121,900 for this project be re-allocated to the FY 2024-25 budget. The reallocation is necessary in order to pay Southland Roofing Inc. the outstanding balance of $121,900 for their work.
Fiscal Impact
Funds for the City Hall Roof Replacement were included in the FY 2023-24 budget. Approval of this action requires an appropriation of $121,900 to General Fund, Public Works Department, Facilities Maintenance Division, Capital Outlay Account No. 011-040-415-660000 for FY 2024- 25 from available General Fund Unassigned Balance.
Attachments
None.