City Council Agenda Report
Meeting Date: September 17, 2024
From: Daniel Calleros, Interim City Administrator
Department: City Administration
Submitted by: Sara Sandoval, Senior Administrative Assistant Subject
Order Form and Services Agreement with Governmentjobs.com, Inc. (DBA “NEOGOV”) Recommendation
Approve and authorize the City Administrator to execute a NEOGOV Order Form for the purchase of Insight Enterprise Subscription, Candidate Text Messaging, Governmentjobs.com Subscription, and Perform Subscription for a three-year term at a total cost not-to-exceed $81,170.85, subject to the terms of the NEOGOV Services Agreement.
Background
In June 2015, the City's Human Resources (HR) Department selected NEOGOV as the most suitable system in accordance with competitive bidding and selection criteria set forth in the City’s purchasing requirements for the City to facilitate electronic job application submissions and tracking. NEOGOV met the needs of the Department in terms of pricing and capabilities and, specifically, NEOGOV provided application customization, separate applications for recruitment specifically linked to each recruitment by the HR Administrator (essential for the City's application needs between safety, miscellaneous, and volunteer positions within the City), better reporting capabilities, and a more user-friendly interface.
Since then, the City has effectively utilized the NEOGOV Service for employee recruitment and has integrated the use of NEOGOV's Performance Evaluation and On-boarding features. The Insight Enterprise Software License and the GovemmentJobs.com Subscription License are used for online application submission and tracking. The Performance Evaluation features are to process new employees and to conduct and record the performance evaluations of current employees respectively.
More recently, HR staff added the Candidate Text Messaging module that provides the ability to communicate with candidates via text messaging in addition to the current communication via email and telephone. Based on the existing use of NEOGOV for the processes noted above, NEOGOV is the sole source for procuring and implementing the desired Candidate Text Messaging feature. HR staff has worked with the City's purchasing division to ensure compliance with the City's purchasing ordinance and practices.
The proposed Services Agreement with NEOGOV will establish a three-year agreement for the Insight Enterprise Software License, GovemmentJobs.com Subscription License, Performance Evaluation License, and Candidate Text Messaging feature.
Pursuant to the Vernon Municipal Code (VMC) Section 3.32.110 (A)(2), this purchase is exempt from competitive bidding as the NEOGOV Software bundle is a sole source product that can only be obtained directly from NEOGOV. City Council approval is required pursuant to VMC Section
3.32.030(B) if, in the 12 months preceding the effective date of the proposed new, renewed, or otherwise amended contract, the City has paid or awarded the proposed vendor more than $100,000. With the approval of this Order Form and accompanying agreement for the desired services over the next three years, the total value of contract awards to NEOGOV will be $116,043.15.
The proposed NEOGOV Order Form and Services Agreement have been reviewed and approved as to form by the City Attorney's Office.
Fiscal Impact
The fiscal impact is not-to-exceed $81,170.85. Sufficient funds are available in General Fund, IT Department, Repairs and Maintenance Account No. 011-010-110-529110 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. NEOGOV Order Form and Services Agreement