_______________________
January 2023
IN WITNESS WHEREOF, the parties have executed this Amendment as of the date stated in the introductory clause.
City of Vernon, a California Charter City and
California municipal corporation
_______________________________
Daniel Calleros, Interim City Administrator
ATTEST:
________________________________
Yonnie Parker, Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Zaynah N. Moussa, City Attorney
TriTech Software Systems, a Florida
corporation
By:
Name:
Title:
By:
Name:
Title:
..
Item 10 Page 4 of 9
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
322377 6/22/2021 1 of 1
Bill To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa Fe Ave.
Vernon CA 90058
United States
Ship To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa
Fe Ave.
Vernon CA 90058
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 17001 Vernon, CA USD Net 30 7/22/2021
Description Units Rate Extended
Contract No. Q-47224 1 Asset Management - Mobile Annual Maintenance Fee - Annual Maintenance Fee
Maintenance: Start:7/22/2021, End: 7/21/2022
1 $1,537.50 $1,537.50
Please include invoice number(s) on your remittance advice, made payable to Tritech Software Systems
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $1,537.50
Tax $0.00
Invoice Total $1,537.50
Payments Applied $0.00
Balance Due $1,537.50
..
Item 10 Page 5 of 9
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
325126 7/16/2021 1 of 1
Bill To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa Fe Ave.
Vernon CA 90058
United States
Ship To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa
Fe Ave.
Vernon CA 90058
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 17001 Vernon, CA USD Net 30 8/31/2021
Description Units Rate Extended
Contract No. Q-49075 1 EAM- API Annual Maintenace Fee - Annual Maintenance Fee API
Maintenance: Start:9/1/2021, End: 8/31/2022
1 $0.00 $0.00
2 Asset Management - Assets Annual Maintenance Fee - Annual Maintenance Fee
AssetManagement
Maintenance: Start:9/1/2021, End: 8/31/2022
1 $3,655.21 $3,655.21
3 Asset Management - Work Annual Maintenance Fee - Annual Maintenance Fee
WorkManagement
Maintenance: Start:9/1/2021, End: 8/31/2022
1 $7,943.99 $7,943.99
4 Asset Management - Mobile Annual Maintenance Fee - Annual Maintenance Fee
MobileManagement
Maintenance: Start:9/1/2021, End: 8/31/2022
1 $646.14 $646.14
5 EAM- Financials Integration Annual Maintenance Fee - Annual Maintenance Fee
FinanceIntegrate
Maintenance: Start:9/1/2021, End: 8/31/2022
1 $3,655.21 $3,655.21
Please include invoice number(s) on your remittance advice, made payable to Tritech Software Systems
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $15,900.55
Tax $0.00
Invoice Total $15,900.55
Payments Applied $0.00
. Balance Due $15,900.55 .
Item 10 Page 6 of 9
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
354949 5/23/2022 1 of 1
Bill To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa Fe Ave.
Vernon CA 90058
United States
Ship To
Vernon, CA
Ernesto Smith
Vernon Police Department 4305 South Santa
Fe Ave.
Vernon CA 90058
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 17001 Vernon, CA USD Net 30 7/21/2022
Description Units Rate Extended
Contract No. Q-94775 1 Asset Management - Mobile Annual Maintenance Fee - Annual Maintenance Fee
Maintenance: Start:7/22/2022, End: 7/21/2023
5 $315.19 $1,575.94
Please include invoice number(s) on your remittance advice, made payable to Tritech Software Systems
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $1,575.94
Tax $0.00
Invoice Total $1,575.94
Payments Applied $0.00
Balance Due $1,575.94
..
Item 10 Page 7 of 9
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
383054 5/24/2023 1 of 1
Bill To
Vernon, CA
Vernon Police Department
Ernesto Smith
4305 South Santa Fe Ave.
Vernon CA 90058
United States
Ship To
Vernon, CA
Vernon Police Department
Ernesto Smith
4305 South Santa Fe Ave.
Vernon CA 90058
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 17001 Vernon, CA USD Net 30 7/21/2023
Description Units Rate Extended
Contract No. Q-135839 1 Asset Management - Mobile Annual Maintenance Fee - Annual Maintenance Fee
Maintenance: Start:7/22/2023, End: 7/21/2024
5 $323.07 $1,615.34
Please include invoice number(s) on your remittance advice, made payable to Tritech Software Systems
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $1,615.34
Tax $0.00
Invoice Total $1,615.34
Payments Applied $0.00
Balance Due $1,615.34
..
Item 10 Page 8 of 9
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
416111 7/22/2024 1 of 1
Bill To
Vernon, CA
Vernon Police Department
Ernesto Smith
4305 South Santa Fe Ave.
Vernon CA 90058
United States
Ship To
Vernon, CA
Vernon Police Department
Ernesto Smith
4305 South Santa Fe Ave.
Vernon CA 90058
United States
Customer No Customer Name Customer PO # Currency Due Date 17001 Vernon, CA USD 8/21/2024
Description Units Rate Extended
Quote No. Q-172474 1 Asset Management - Mobile Annual Maintenance Fee - Annual Maintenance Fee
Maintenance: Start:7/22/2024, End: 7/21/2025
5 331.14 1,655.72
Please include invoice number(s) on your remittance advice.
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal 1,655.72
Tax 0.00
Invoice Total 1,655.72
Payments Applied 0.00
Balance Due USD 1,655.72
..
Item 10 Page 9 of 9
City Council Agenda Report
Meeting Date: October 15, 2024
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Brandon Gray, Captain
Subject
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation
Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2024.
Background
The Vernon Police Department (VPD) has received a grant through the Office of Traffic Safety (OTS) to participate in STEP. The goals of the program include the following: reduce the number of persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in Driving Under the Influence (DUI) related collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region. In order to accomplish the goals of the program, participating agencies will be required to take part in various enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving enforcement, pedestrian and bicycle enforcement, and DUI checkpoints.
VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement for a majority of the overtime-related costs (benefits calculated at 1.45%).
The VPD has participated in this program for a number of years and has been successful in attaining the goals specified.
To engage in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and quarterly traffic collision reports. The OTS Grant Agreement is for a one-year term and shall remain in effect until September 30, 2025.
The proposed agreement has been reviewed and approved as to form by the City Attorney's Office.
Fiscal Impact
Award of the grant will result in $115,000 in additional revenue to the General Fund. The grant funds will cover a majority of the projected overtime costs for VPD’s annual participation in the OTS STEP program.
Attachments
1. Grant Agreement – PT25121 ..
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT25121
1.GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2.NAME OF AGENCY 3. Grant Period
Vernon From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Vernon Police Department
5.GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:$115,000.00
7.TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances Exhibit B* – OTS Grant Program Manual Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A.GRANT DIRECTOR B.AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Daniel Onopa
Sergeant
[email protected]
(323) 587-5171
4305 Santa Fe Ave
Vernon, CA 90058
ADDRESS: Daniel Calleros
Interim City Administrator
[email protected]
(323) 583-8811
4305 Santa Fe Ave
Vernon, CA 90058
(Signature) (Date) (Signature) (Date)
C.FISCAL OFFICIAL D.AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Robert Sousa
Chief of Police
[email protected]
(323) 583-8811 ext 114
4305 Santa Fe Ave
Vernon, CA 90058
ADDRESS: Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
Daniel Onopa (Sep 23, 2024 08:56 PDT) Sep 23, 2024
..
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E.ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM
INFORMATION
NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4:ZMK4GCEKJ7G3 4305 Santa Fe Avenue
Vernon
90058-1714
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $8,612.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $16,147.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $58,853.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $31,388.00
AGREEMENT
TOTAL $115,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$115,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $115,000.00
..
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT25121
1. PROBLEM STATEMENT
The City of Vernon is 5.2 square miles located southeast of Downtown Los Angeles in Southern California. Consisting almost entirely of warehouses and factories, the city's main industries are food service manufacturing, metalworking, and manufacture of glass and plastic equipment. Housing is owned by the city and its few residents are employed within the city limits. Vernon houses more than 1,800 businesses, employing approximately 46,000 direct and 55,000 indirect mostly skilled workers employed by business within the City of Vernon. Food companies in Vernon include Bon Appetit Bakery, Papa Cantella's Sausages Company, Core-Mark, F. Gaviña & Sons Inc, Goldberg and Solovy Foods, J & J Snack Foods, Overhill Farms, Pacific American Fish Company, Red Chamber Co., Simply Fresh Fruit, and Tapatío Foods. Apparel companies in Vernon include 7 for All Mankind, BCBG Max Azria, Lucky Brand Jeans, and True Religion.
The city is also home to rendering plants, smelters, and metalworking companies.
With so many people driving throughout the city, traffic problems inevitably arise, adding another layer of concern for the community. The City of Vernon goals for enforcement efforts is to target DUI drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that may contribute to traffic crashes. Our mission would continue to be simple in concept: continue to educate the public about the dangers and consequences of DUI drivers, and reduce traffic crashes and in doing so, reduce injuries and deaths associated to such crashes.
The City of Vernon Public Works Traffic Engineering Division conducted a Traffic Crash Review Report in 2014. Included in the report are the most frequent locations of traffic crashes and a list of the top primary crash factors. Current statistics (refer to Traffic Data Summary below) from 2018-2020 indicate the top primary crash factors have remained the same.
In examining the OTS Crash Rankings for 2021, we have also identified the below problem areas that we recognize and need to be addressed. As a part of the Group G, the City of Vernon had the following rankings:
Total Fatal and Injury: 1/32
Alcohol Involved: 3/32
Had Been Drinking Driver : 21: 16/32
Had Been Drinking Driver : 21-34: 3/32
Motorcycles: 2/32
Pedestrians: 2/32
Bicyclists: 1/32
Composite: 2/32
Speed Related: 1/32
Nighttime (9pm-2:59am): 1/32
Hit and Run: 1/32
Our target population is not just limited to “infraction violators” and/or “DUI suspects.” The Vernon Police Department sincerely wants our entire community to know that traffic safety is a major priority to us. That is one of the reasons why the Press Release during the cycle of a grant is so important, because it communicates to the public that there is an emphasis and priority on traffic safety in our city. We intend to continue to drive home this message, through educational handouts at checkpoints and/or during routine public contacts. We are striving to reduce traffic crashes, therefore reducing injuries and deaths associated with traffic crashes.
The following is a traffic data summary, including 2023 statistics: - 0 Fatal crashes with 0 victims (1 less than 2021, and 2 less than 2022). - 175 Injury crashes with 248 victims (19 more than 2021, and 4 more than 2022). - 11 Alcohol involved crashes with injuries (7 more than 2021, and 7 more than 2022). - 8 Pedestrians were injured in crashes (2 less than 2021, and 4 less than 2022). ..
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- 10 Bicyclists were injured in crashes (1 less than 2021 and 2 less than 2022).
In 2023, the City of Vernon identified excessive speed, unsafe turning movements, and lang change violations as the top three primary factors contributing to traffic crashes. Excessive speed led to 67 crashes, resulting in 76 injuries. Unsafe turning movements caused 64 cashes, with 71 injuries. Lane change violations were responsible for 44 crashes, leading to 52 injuries. Additionally, there were 11 alcohol- involved crashes, resulting in 19 injuries. These factors pose a significant safety concern for Vernon, as the high number of crashes and injuries endangers road users. Addressing these issues is essential to improving traffic safety and reducing the frequency of preventable crashes in the city.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 3 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 4 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for 6 ..
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each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
7. Conduct DUI Saturation Patrol operation(s). 12
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
12 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
4 10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 12. Participate in highly visible collaborative DUI Enforcement operations.3
13. Participate in highly visible collaborative Traffic Enforcement operations.3
14. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
2 3.METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Requirements:
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
..
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Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. ..
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Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4.METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5.ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. ..
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT25121
FUND NUMBERCATALOG
NUMBER (CFDA)
FUND DESCRIPTIONTOTAL AMOUNT
402PT-25 20.600 State and Community Highway
Safety
$40,000.00
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$75,000.00
COST CATEGORYFUND
NUMBER
UNIT COST OR RATEUNITSTOTAL COST TO
GRANT
A.PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $8,000.006 $48,000.00
DUI Saturation Patrols 164AL-25 $1,425.00 12 $17,100.00 Collaborative DUI Enforcement 164AL-25 $1,425.003 $4,275.00 Benefits for 164AL OT @ 1.45% 164AL-25 $69,375.001 $1,006.00 Traffic Enforcement 402PT-25 $1,400.00 12 $16,800.00
Distracted Driving 402PT-25 $1,400.004 $5,600.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,400.004 $5,600.00 Collaborative Traffic Enforcement 402PT-25 $1,400.003 $4,200.00 Traffic Safety Educational Presentations 402PT-25 $1,150.002 $2,300.00 Benefits For 402PT OT @ 1.45% 402PT-25 $34,500.001 $500.00 Category Sub-Total $105,381.00
B.TRAVEL EXPENSES
In State Travel 402PT-25 $5,000.001 $5,000.00
$0.00
Category Sub-Total $5,000.00
C.CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D.EQUIPMENT
$0.00
Category Sub-Total $0.00
E.OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-25 $4,619.001 $4,619.00
Category Sub-Total $4,619.00
F.INDIRECT COSTS
$0.00
Category Sub-Total $0.00 GRANT TOTAL $115,000.00
..
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT25121
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164AL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Medicare - 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Benefits For 402PT OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Medicare - 1.45%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES -EQUIPMENT -OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping). INDIRECT COSTS -STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. ..
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Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. ..
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT25121
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to: 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(appliesto all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973,(29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended,(42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
Executive Order 13166, Improving Access to Servicesfor Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government(advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES ..
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendixA and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part ofa facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendixC and appendixD of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States hasa right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review ..
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will providea drug-free workplace by:
a. Publishinga statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishinga drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaininga drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making ita requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, asa condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction fora violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee,up to and including termination;
2. Requiring such employee to participate satisfactorily ina drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Makinga good faith effort to continue to maintaina drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub- awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. ..
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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability ofa person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS— PRIMARY TIER COVERED TRANSACTIONS ..
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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud ora criminal offense in connection with obtaining, attempting to obtain, or performinga public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not withina three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction witha person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. ..
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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall includea description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. ..
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POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives ina manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. ..
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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
CURRENT GEMSUSER(S)
1. Gustavo Herrera
Title: Sergeant Media Contact: Yes
Phone: (323) 587-5171
Email: [email protected]
2. Daniel Onopa
Title: Sergeant Media Contact: Yes
Phone: (323) 587-5171
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C
GRANT NUMBER
PT25121
GRANT DETAILS
Grant Number: PT25121
Agency Name: Vernon Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $115,000.00
Authorizing Official: Daniel Calleros
Fiscal Official: Robert Sousa
Grant Director: Daniel Onopa ..
Item 11 Page 19 of 20
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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}} Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}
Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}} Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}
Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change {{[]c17_es_:signer1}} Remove Access{{[]c18_es_:signer1}} Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
Name Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[] c9_es_:signer1}}No {{[]c10_es_:signer1}} {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}
Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} Email address Phone number
Form completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}} As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} Signature Name
{{Dte2_es_:signer2:date}} Grant Director
Date Title
Daniel Onopa (Sep 23, 2024 08:51 PDT) Sep 23, 2024 Daniel Onopa (Sep 23, 2024 08:56 PDT) Daniel Onopa Sep 23, 2024 ..
Item 11 Page 20 of 20
City Council Agenda Report
Meeting Date: October 15, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Lissette Melendez, Project Engineer
Subject
Notice of Completion for Contract No. 20240173 Highway Safety Improvement Program (HSIP) Cycle 9
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15302, because the project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; B. Accept the work of Elecnor Belco Electric, Inc. as related to City Contract No. 20240173; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office.
Background
On March 5, 2024, the City Council awarded City Contract No. 20240173 Highway Safety Improvement Program in the amount of $247,000, with a 10% contingency in the amount of ($24,700). This contract would be fully paid for by grant funds awarded to the City from Caltrans and involved the replacement of traffic signal indications at various signalized intersections and the installation of 10 new solar dynamic speed warning signs for each direction at 5 different corridors.
The final construction cost totaled $226,399.97. City Contract No. 20240173 was completed on September 12, 2024, in accordance with the specifications and City Staff expectations.
The Notice of Completion was approved as to form by the City Attorney’s Office.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Notice of Completion – Contract No. 20240173 ..
Item 12 Page 1 of 2
RECORDING REQUESTED BY AND WHEN
RECORDED, RETURN TO:
City of Vernon
Attention: City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE
For the benefit of City of Vernon
No fee per Government Code Section 27383 APN: 6302-017-901
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT, PURSUANT TO CIVIL CODE SECTION 9024:
1. The undersigned is the owner, or corporate officer of the owner, of the interest or estate below in the property hereinafter described.
2. The full name of the owner is: The City of Vernon.
3. The full address of the owner is: 4305 Santa Fe Avenue, Vernon, CA 90058.
4. The nature of the interest or estate of the owner is: In Fee.
5. A work of improvement on the property hereinafter described was completed and accepted on September 12, 2024. The work done was: Traffic Signal Indications Upgrades and Placement of Solar-Powered Speed Signs, HSIP Cycle 9 – Contract No. 20240173.
6. The name of the contractor, if any, for such work of improvement was Elecnor Belco Electric, Inc.
The property on which said work of improvement was completed is in the City of Vernon, County of Los Angeles, State of California, and is described as follows: Replacement of 8-inch traffic signal indications with 12-inch at various intersections and installation of 10new solar dynamic speed warning signs at 5 corridors.
Dated: October 15, 2024
I, Daniel Wall, Director of Public Works, verify the foregoing Notice of Completion on behalf of the City of Vernon; I have read said Notice and know the contents thereof; and I have personal knowledge of the facts stated herein. I declare under penalty of perjury that the foregoing is true and correct. _______________________________
Daniel Wall, Director of Public Works
On __________, before me, Yonnie Parker, Deputy City Clerk for the City of Vernon, personally appeared Daniel Wall, Director of Public Works for the City of Vernon, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or entity upon behalf of which he acted, executed the instrument.
WITNESS my hand and official seal.
_________________________________
Yonnie Parker, Deputy City Clerk
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. ..
Item 12 Page 2 of 2
City Council Agenda Report
Meeting Date: October 15, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Gerard Garcia, Assistant Engineer
Subject
Professional Services Agreement with Kevin Ko & Associates, LLC for On-Call Civil Engineering Services
Recommendation
Approve and authorize the City Administrator to execute a Professional Services Agreement with Kevin Ko & Associates, LLC, in substantially the same form as submitted, for On-Call Civil Engineering Services for a total amount not-to-exceed $420,000 during a three (3) year term.
Background
The Engineering Division of the Public Works Department is responsible for designing and inspecting capital improvement and traffic safety projects, reviews development plans, inspects construction in the public right-of-way, and reviews and inspects the construction of low-impact development measures in private development projects. The division relies on consultants for projects requiring specialized knowledge and expertise. It is more cost-effective to contract these services rather than hiring additional full-time employees for the limited number of projects that require this specialized engineering knowledge and design expertise.
Pursuant to Vernon Municipal Code Sections 3.32.080 and 3.32.090, respectively, a Request for Proposals (RFP) was issued on June 25, 2024, via PlanetBids with responses due by July 25, 2024. Six firms submitted proposals in response to the RFP for On-Call Civil Engineering Services that was issued. After a review of the proposals, it was determined that Kevin Ko & Associates, LLC will best meet the needs of the Department based on responsiveness to the RFP, professional qualifications, and experience.
The Engineering Division will determine when it is necessary to use the consultant for a specific task or project.
It is recommended that City Council approve and authorize the City Administrator to execute a services agreement with Kevin Ko & Associates, LLC. The proposed services agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $420,000 for the three (3) year term of the professional services agreement. Sufficient funds are available in General Fund, Public Works Department, Street Maintenance Division, Professional Services - Technical Account No. 011-040-430- 529225 and Other Account No. 011-040-430-529215 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. Professional Services Agreement with Kevin Ko & Associates, LLC ..
Item 13 Page 1 of 51
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND KEVIN KO &
ASSOCIATES, LLC FOR ON-CALL CIVIL ENGINEERING SERVICES
COVER PAGE
Contractor: Kevin Ko & Associates, LLC
Responsible Principal of Contractor: Kevin Ko, P.E., Principal-in-Charge Notice Information - Contractor: Kevin Ko & Associates, LLC 13337 South Street, Ste #334
Cerritos, CA 90703
Attention: Kevin Ko, Principal-in-Charge
Telephone: (808) 589-6135
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Daniel Wall, P.E., Director of
Public Works
Telephone: (323) 583-8811 ext. 305
Commencement Date: October 29, 2024
Termination Date: October 28, 2027
Consideration: Total not to exceed $420,000.00 (includes all applicable sales tax); and more
particularly described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20 ..
Item 13 Page 2 of 51
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND KEVIN KO &
ASSOCIATES, LLC FOR ON-CALL CIVIL ENGINEERING SERVICES
This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and Kevin Ko & Associates, LLC, a California Limited Liability Company (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on October 15, 2024.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set forth in the City’s Request for Proposals issued on or about June 25, 2024, and titled RFP for On-Call Civil Engineering Services, and Contractor's proposal to the City ("Proposal") dated July 25, 2024, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City.
4.0 TERM. The term of this Agreement shall commence on October 29, 2024, and it shall continue until October 28, 2027, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of ..
Item 13 Page 3 of 51
the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $420,000.00 without the prior authorization of the City, as appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement.
5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and ..
Item 13 Page 4 of 51
interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such ..
Item 13 Page 5 of 51
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees.
10.0 INSURANCE. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representative, or employees. The policies shall state that they afford primary coverage.
10.1 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired, and non-owned automobiles or any auto.
The policy shall have a combined single limit of not less than one million dollars ($1,000,000). If Contractor is transporting one or more non-employee passengers in the performance of the services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000). If Contractor owns no autos, a hired, non-owned auto endorsement to the General Liability policy is acceptable.
10.1.1 Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds and, under the Contractors’ policy, there shall be a waiver of subrogation, and the policy shall be primary and non-contributory and will not seek contribution from the City’s insurance.
10.2 Commercial General Liability Insurance – Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a single limit of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) general aggregate limit written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" Form CG 00 01 or its equivalent for coverage on an occurrence basis. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds with respect to liability arising out of the Contractor's performance of this Agreement. The additional insured coverage under the Contractor’s policy shall be ..
Item 13 Page 6 of 51
primary and non-contributory and will not seek contribution from the City’s insurance. The policy shall be endorsed to include a waiver of subrogation.
10.2.1 If Contractor intends to employ other contractors as part of the services rendered, the City must approve and will establish the appropriate insurance requirements.
10.2.2 Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services.
10.3 Professional Errors and Omissions Coverage in a sum of not less than one million dollars ($1,000,000), where such risk is applicable. Applicable aggregate must be identified and claims history provided to determine amounts remaining under the aggregates.
Contractor shall maintain such coverage for at least one (1) year after the termination of this agreement.
10.4 Umbrella Liability Insurance – An umbrella (over primary) may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage and personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The umbrella policy shall have no additional exclusion or coverage difference from the primary policy. The coverage shall also apply to automobile liability.
10.5 Workers’ Compensation/Employers Liability - Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners:
10.5.1 Provide a copy of the permissive self-insurance certificate approved by the State of California; or
10.5.2 Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a limit of one million dollars ($1,000,000) per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Agreement or
..
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10.5.3 If Contractor has no employees, it may certify or warrant to the City that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code, and the requirement for Workers’ Compensation coverage will be waived by completing the waiver form provided by the City.
10.6 If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
10.7 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days prior written notice to City.
10.8 Insurance shall be placed with insurers with an A.M. Best rating of no less than A-VIII. Any self-insured retention or deductible in excess of $25,000 must be approved in advance by the City. Any policies written on a claims-based basis must include a minimum of a 3-year tail.
10.9 Prior to the commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to evidence coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies upon request.
10.10 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees, and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as ..
Item 13 Page 8 of 51
required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. ..
Item 13 Page 9 of 51
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to ..
Item 13 Page 10 of 51
enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral).
11.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect.
11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof. ..
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11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
City of Vernon
Attention: Daniel Wall, Director of Public Works
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Kevin Ko & Associates, LLC
Attention: Kevin Ko, Principal-in-Charge
13337 South Street, Ste #334
Cerritos, CA 90703
Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may ..
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terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. ..
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11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement.
The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.
11.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure ..
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that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. [Signatures Begin on Next Page].
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lN WTNESS WHEREOF, *re Parties have executed this Agreement as of *re Commencement Date stated on the cover page.
Gity of Vemon, a Galifomia eharter ei{ Kevin Ko & Assssiates, tte, a ealifornia and Califomia municipalcorporation Limited Liability Company DanielCallerss,
lnterim City Administrator Name: Ke,vin Ko
Title: lrinoiPa\ ,.,,
ATTEST:
Yonnie Parker, Deputy City Cled<
APPROVED AS TO FORM:
Zaynah N. Moussa,
City Attomey
By:
Name:
Tiilp:
By:
..
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EXHIBIT A
CONTRACTOR'S PROPOSAL
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Kevin Ko, PE, QSD, PMP
13337 South Street, Ste #334
Cerritos, CA 90703
[email protected]
www.kkoandassociates.com
July 25, 2024
CITY OF VERNON
PROPOSAL FOR
ON-CALL CIVIL ENGINEERING SERVICES
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services Table of Contents Table of Contents
Cover Letter
Executive Summary
I. Introduction ....................................................................................1 II. General Scope of Work and Work Plan ...............................................4 III. Fees and Costs.................................................................................6 IV. Ability of the Proposer to Perform ....................................................7 V. Resumes ........................................................................................11 VI. References .....................................................................................16 Affidavit of Non-Collusion
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
July 25, 2024
Cover Letter
City of Vernon
Attention: Gerard Garcia, Assistant Engineer
4305 S. Santa Fe Avenue, Second Floor
Vernon, CA 90058
Subject: Proposal for On-Call Civil Engineering Services Dear Mr. Garcia and The Evaluation Committee,
Kevin Ko & Associates, LLC (KKA) is pleased to submit this Proposal to provide On-Call Civil Engineering Services for the City of Vernon.
Partnering with KKA to provide On-Call Civil Engineering Services ensures a personally invested and reliable team that will work as an extension of your staff with the same
dedication and focus on the mission and goals of the Public Works Department.
With over 80+ years of combined public works experience, KKA’s team is uniquely qualified to provide this service. We will be able to hit the ground running and seamlessly provide various professional services to the City of Vernon.
KKA will be augmenting our services in collaboration with our longstanding team partners, Guyett Geomatics Inc. (GGI), for Land Surveying, and Twining Consulting, Inc. for Geotechnical Engineering services.
The proposed KKA staff and trusted subconsultants are committed and ready to perform the work in a timely and professional manner should the City request services to be provided by our team.
Thank you for the opportunity to submit this proposal to assist the City of Vernon. Please contact me directly should you have any questions or require additional information. We look forward to working with the City and its community.
I will serve as Principal-in-Charge for KKA and I am authorized to make legally binding commitments and agreements for the firm.
Respectfully submitted,
Kevin Ko, PE, QSD, PMP
Principal-in-Charge
SUBMITTING ORGANIZATION
Kevin Ko & Associates
AUTHORIZED REPRESENTATIVE &
CONTACT PERSON
Kevin Ko, PE, QSD, PMP
Principal-in-Charge
13337 South Street, Ste #334
Cerritos, CA 90703
(808) 589-6135
[email protected]
CERTIFICATIONS
We intend to adhere to the contractual terms
and conditions described in the RFP without
modification.
Our Proposal is valid for a period ninety (90)
days from the date of submittal.
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Kevin Ko & Associates, LLC’s team is comprised of staff with 80+ years of combined municipal public works experience, making us uniquely qualified to provide services to the City of Vernon. This proposal will specifically detail our qualifications and extensive experience in all aspects of delivering public works projects from planning through construction, including the administration of federally and locally funded projects; project management services; our project staffing and organization; competitive fee schedule; and client references.
Our firm is dedicated to providing high-quality engineering services tailored specifically to meet the unique needs and challenges of the City of Vernon. With a team of experienced professionals and a strong track record, we have built a reputation as a trusted partner for local agencies.
We have the technical expertise and thorough understanding of the regulatory process to guide and help our clients navigate through the ever-growing list of challenges that public agencies must face.
We are committed to delivering engineering solutions that align with community goals, improve infrastructure, and take the well-being of the public to the next level. We look forward to the opportunity to collaborate with the City of Vernon, contributing to the success, resilience, and sustainable development of your community.
Kevin Ko & Associates, LLC has no claims for money or damage history, no litigation or adverse history, and no financial issues or bankruptcies.
Executive Summary
Name of the Solicitation: Request for Proposals
To Provide On-Call Civil Engineering Services
Submitted by: Kevin Ko & Associates 13337 South Street, Ste #334 Cerritos, CA 90703
[email protected]
www.kkoandassociates.com
Date of Submittal: July 25, 2024
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Page1
I | Introduction
UNDERSTANDING OF CITY NEEDS
As we have worked extensively in the public sector, the KKA team possesses an intimate understanding of the City of Vernon’s needs and will focus on delivering solutions to all aspects of maintenance and Capital Improvement Projects (CIP). This includes preliminary investigation, permitting, design, construction management, and enhancing City facilities to ensure an adequate level of service is provided to the community while accommodating future growth and development. KKA is submitting this proposal to provide the City with on-call civil engineering, civil design, and construction management services. Our team’s project experience ranges from surface streets to underground infrastructure, from parks to public facilities, and even performing assessments to identify further needs that the City may have. The KKA team is readily available and well- equipped to work together with the City to achieve these goals.
APPROACH
Project Management
Before any work begins, our team will meet with City staff to develop a project management plan that best fits the needs of the project. The intent of this plan is to ensure everyone is in agreement with the goals, outcomes, scope, schedule, resources required, and costs of the project, so there are no ambiguities. This sets the baseline for scope, schedule, and costs which form the basis for measuring performance. With this plan as a guideline in place, it will allow our team and the City team to identify any deviations further down the line that may warrant a change. Additionally, the project management plan will identify who the key stakeholders are that should provide input for the project, outline a communications management plan to determine what information gets disseminated to who, a change management plan to determine who has the authority to approve changes, and a risk management plan to help the project team respond to and mitigate such risks. The completed project management plan is then executed, monitored, and controlled throughout the life of the project until successful completion.
Meetings - Managing Stakeholder Expectations
KKA believes in the philosophy of the “Iron Triangle” or “Triple Constraints” of project management, which is the interlocking of the Scope, Cost, and Time factors of a project. Successful project management requires the delicate balancing of these three elements to achieve success, so that scope creep is limited and that projects get completed within budget and within the allotted schedule.
The reason that it is called the Iron Triangle or Triple Constraints is because you cannot stretch one leg of the triangle without affecting the length of the others. The triangle is the strongest structural shape, but if you increase the “Scope” leg, you will also need to increase the “Cost” and “Time” legs.
Otherwise, the triangle will break, causing “Quality” to be sacrificed.
This is why it is crucial for the Project Manager to effectively communicate and convey this relationship to the project team and stakeholders, so expectations are managed in terms of quality and functionality of the project deliverables. While it is not uncommon for project scopes to change ..
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Page2
throughout the life of a project and should be expected, it must be made known to the stakeholders that changing the scope (or any other leg of the triangle) will have implications on the other legs, which can be overlooked. Proper project management techniques by the KKA team will ensure that these elements will always be in balance, so there are no unpleasant surprises at the end of the project.
WORK BREAKDOWN STRUCTURE
Once a Notice to Proceed (NTP) is issued, we will prepare a Work Breakdown Structure (WBS) outlining all the tasks required to complete the project. This will involve reviewing the City’s CIP projects for this fiscal year, which includes the following: 55th Street Recycle Center & Nursery Facility, Office Space Upgrades for General Fund City Departments, Pedestrian Safety Devices, Intersection Traffic Safety Improvements, Pavement Management Plan, and Citywide Chip Seal Project. We will help the City identify critical needs based on the City’s master plans and provide recommendations on how to get the most out of the City’s allotted budget.
Upon City issuance of project-specific request for proposals, the KKA team will first review the scope to determine the nature of the request and assemble a team that will best fit the project needs. Kevin Ko, PE, QSD, PMP will serve as the Project Manager for this engagement and work with the respective discipline leads to prepare a proposal for the City’s review and consideration.
TIME MANAGEMENT & QUALITY ASSURANCE/QUALITY CONTROL
Our Time Management and Quality Control Program is designed to ensure efficient project execution and to deliver high-quality results within budget. The program encompasses effective planning, scheduling, tracking, and optimization of project timelines by identifying critical paths, as well as the establishment of robust quality control measures.
In terms of time management, we focus on comprehensive project planning and scheduling, breaking down tasks, allocating resources, and assigning responsibilities. Regular progress tracking and monitoring allow us to identify potential delays and risks, enabling proactive measures to keep projects on track. We also employ time optimization techniques and leverage project management tools/software for streamlined collaboration. This entails regularly scheduled meetings to discuss project progress and ensure each team member understands what was previously done, what is currently being done, and outlining the next steps for what needs to be done.
Quality control is a vital aspect of our program, with an emphasis on meticulous planning, adherence to quality standards, creating checklists, peer reviews, and effective communication with the client to ensure tasks are being completed to meet or exceed expectations. With our team’s diverse experience, we are not only able to have a fresh set of eyes perform QA/QC reviews, but have it reviewed from an impartial perspective. We also maintain a repository of lessons learned as continuous improvement is at the core of our quality control efforts, with data analysis, feedback gathering, and process enhancements playing key roles.
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Page3
DEDICATION TO SERVING PUBLIC SECTOR CLIENTS
At KKA, we are proud to be a dedicated and committed provider of engineering services specifically tailored to serve public sector clients. With a deep understanding of the unique challenges and requirements that public entities face, we strive to deliver exceptional solutions that meet your diverse needs and objectives.
Our team has built a solid reputation for excellence in serving the public sector, offering a comprehensive range of engineering services designed to support the growth, development, and sustainability of communities. We bring together a team of highly skilled professionals who possess extensive experience in working with government agencies, municipalities, and public institutions Key attributes that set KKA apart are: • Expertise in Public Sector Projects: Our team specializes in public sector projects, including street improvements, traffic signals, signing and striping, sewer and storm drain, parks, facilities, and oversight of regulatory requirements for private development projects. We understand the importance of balancing community needs, regulatory compliance, and long-term vision when working with public entities.
• Commitment to Public Interest: Our core philosophy centers around our commitment to serving the public interest. We approach each project with the understanding that our work has a direct impact on the lives of individuals, the vitality of communities, and the overall well-being of society. • Collaboration and Stakeholder Engagement: We recognize the significance of engaging stakeholders and fostering collaboration to achieve successful outcomes. We work closely with our public sector clients, community leaders, and relevant stakeholders to ensure that their voices are heard and that their needs are integrated into the decision-making process.
• Compliance and Accountability: Operating within the public sector demands a strong focus on compliance and accountability. Our company adheres to the highest ethical standards, transparency, and regulatory requirements, ensuring that our clients can trust us to deliver projects that are reliable, safe, and in full compliance with legal and regulatory frameworks. • Long-Term Partnerships: We believe in establishing long-term partnerships with our public sector clients, understanding that sustainable community development is an ongoing process. By cultivating enduring relationships, we can provide continued support, guidance, and innovative solutions as needs evolve over time...
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Page4
At KKA, we are dedicated to building a sustainable future through our work and we are committed to protecting the environment and preserving natural resources for future generations. We take ownership in all that we do and our goal is to be a trusted partner to our clients, delivering innovative and sustainable solutions to help improve the quality of life in the communities we serve. II | General Scope of Work and Work Plan Civil Engineering and Design
Our multi-disciplinary Design Team along with our bench of on-call subconsultants is able to tackle projects on the City’s CIP including, but not limited to, major roadway improvements and rehabilitation, traffic control systems, residential street resurfacing and sidewalk repairs, sewer system improvements, water system improvements, and accessibility in the public right-of-way. To accomplish this, we will:
• Coordinate kick-off meeting with City staff and the KKA team to define project scope and expectations • Develop work plan and schedule in consultation with City staff • Perform preliminary engineering by conducting surveys, utility and prior rights research, as -built
research, geotechnical investigations, and traffic investigations as necessary • Coordinate and lead multi-language public outreach meetings to gather input and build consensus • Finalize and obtain City approval of final scope to determine environmental compliance requirements • Assist City in preparation CEQA and/or NEPA documents as required for compliance • Prepare plans, specifications, and estimates (PS&Es), studies, reports, and/or master plans in accordance with the requirements set by the City, regulatory agencies, funding requirements, and feedback from stakeholders
• Coordinate and lead regular project progress meetings with the City to keep the City informed on project developments and challenges
• Review and perform QA/QC on all work products and deliverables to ensure conformance with budget, consistency with City design standards, completeness, and accuracy • Submit deliverables at agreed upon milestones with the City ..
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
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• Deliver final signed and sealed PS&Es to the City • Provide design support during the construction phase by responding to Requests for Information (RFIs) and/or design changes due to City-requested modifications and/or unforeseen conditions • Prepare City Council Staff Reports, if requested by the City • Attend City Council meetings and other applicable City meetings, if requested by the City • Oversee close out of projects and all necessary work to file Notice of Completion approved by the City Council and funding agency acceptance
Construction Management
Our skilled Construction Management Team is well-rounded and has the expertise to take on complex CIP projects as well as less complicated encroachment permit work. Regardless of the project scope, our construction managers and inspectors will establish roles, responsibilities, and clear lines of communication early on to ensure proper information is disseminated between the City, designers, and contractors. This will build trust between the City teams and contractor to foster partnerships instead of adversarial relationships to ensure projects are delivered in accordance with the plans, specifications, budget, and schedule while keeping change orders to a minimum. Our team will: • Coordinate kick-off meeting with City staff and the KKA team • Perform constructability review of PS&Es prior to bid advertisemen t
• Perform value engineering before or during construction • Coordinate bid advertisements, attend pre-bid conferences, assist in the evaluation of bids and contractor qualifications, and make recommendations for award of contracts • Coordinate and lead pre-construction meetings with City, contractor, designer, utility companies, and other stakeholders
• Provide video and photographic documentation of project site prior to and during construction • Provide and maintain document control in accordance to funding audit requirements, including logs for RFIs, change orders, submittals, Request for Quotations, Work Directives, Correction Notices, Stop Work ..
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City of Vernon | Public Works Department
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Notices, Weekly Statement of Working Days, Time and Material tickets, material tickets, and other related construction documents
• Review contractor’s baseline schedule, phasing, traffic control plans, and safety program • Provide daily inspections with detailed daily inspection reportsin accordance with Caltrans and/or other funding agency requirements
• Conduct weekly progress meetings with City and contractor • Provide weekly construction progress reports to the City • Coordinate submittal reviews and responses to RFIs between the contractor, designer, and the City • Coordinate special inspections and/or material testing as required by the project • Mitigate orresolve any public complaints to the maximum extent feasible while keeping the City apprised to avoid surprises
• Perform independent analysis of proposed change orders, negotiate on the City’s behalf, and make recommendations to the City for approval
• Review quantities and recommend approval for contractor progress payments • Provide labor compliance by conducting on site interviews, documenting required job site posters, reviewing Certified Payroll Reports, and enforcing any grant or Project Labor Agreement requirements • Perform job walks and prepare project punch-lists with City and contractor • Review and compile project close out documentation and record drawings for turnover to the City III | Fees and Costs
Per the RFP requirements, KKA has submitted our hourly fee schedule in a separate sealed envelope. ..
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
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IV | Ability of the Proposer to Perform
COMPANY BACKGROUND
Kevin Ko & Associates (KKA) is a Limited Liability Company (LLC) and was formed in 2022 by a team of colleagues that have a passion for delivering high-quality projects for the public sector without the distractions of office politics and corporate agendas. KKA specializes in working with municipalities to deliver a variety of local, state, and federally funded Capital Improvement Projects (CIP) from start to finish while ensuring quality deliverables, timely submittals, and cost-effective solutions. Not only is KKA experienced in public project delivery, but also well-versed with navigating the nuances of private land development entitlements and permitting which makes KKA a well-rounded and ideal partner for public agencies throughout the state of California.
Although our firm is new, the quality of our work, commitment to client satisfaction, and project excellence is reflected in the long-term professional relationships we have built with our subconsultants and staff’s former clients, many of whom are municipalities and government agencies that we continue to work with today.
Services that KKA provides includes: • Capital Project Delivery • Civil Design • Civil Plan Review • Construction Management • Entitlement Review • Land Development Project Management • Public Works Engineering • Project Management • Staff Augmentation • Traffic Engineering
TEAM PROFILE
The comprehensive KKA team is specifically tailored to serve the City of Vernon’s needs which includes KKA staff and subconsultants that bring a combined total of 80+ years of engineering, surveying, construction management, project management, and staff augmentation experience delivering a wide array of CIP improvement projects in the public right-of-way including, but not limited to, street; sewer; water; storm drain; Low Impact Development; streetlighting; traffic signals; traffic calming; signing and striping; medians; as well as performing plan and map reviews, and providing design services for private land development projects.
Our team consists of highly experienced individuals and subconsultants who we have vetted, cultivated relationships with, and continually work together with to successfully deliver projects for numerous municipalities which gives us great confidence that we will be able to provide an exceptional level of service that the City expects and deserves. Each member on the KKA team are experts in their respective fields in providing the Civil Design and/or Construction Management services that the City is seeking.
By choosing to partner with small businesses such as most of the firms on our team, the City will have a direct line of communication with the principal members of companies who are passionate about their work and can make direct decisions. This allows for increased responsiveness as it eliminates having to deal with larger corporate bureaucracies and extensive overhead which allows us to deliver quality projects and solutions for the City in a cost-effective and efficient manner.
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
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ROLES AND EXPERIENCE OF KEY PERSONNEL
Kevin Ko, PE, QSD, PMP will serve as Principal-in-Charge/Project Manager for this engagement and will be the City’s single point of contact for any requests for services. He will work directly with each discipline lead for the as-needed services listed in the RFP to assemble appropriate teams and prepare task proposals to support projects upon the City’s request. Kevin is an experienced Registered Professional Civil Engineer, Qualified SWPPP Developer, and certified Project Management Professional with over 11 years of experience and has managed teams to deliver over $60 million in CIP projects. His background includes project management; civil design; and construction management on federal, state, and locally funded public infrastructure projects including pavement rehabilitation, slurry seal, sewer lining and replacement, water line replacement, traffic calming, bicycle facilities, complete streets, street beautification, traffic signals, striping and signing, linear parks, park improvements, and public facility upgrades. He is also well-versed with land development entitlement review, project conditioning, plan review, and permitting.
Steven Wright, PE, TE will serve as Traffic Engineering Lead. Steven is a Registered Professional Civil and Traffic Engineer at KKA with more than 35 years of experience serving clients throughout Southern California with a focus on solving traffic and transportation issues for communities across Los Angeles County. He served the City of Pasadena for more than 28 years, holding the positions of City Engineer, Assistant City Engineer, and Transportation Administrator and has been providing consulting traffic and transportation engineering services for municipal clients for the last six years. His experience includes project management; construction management; traffic signal design; signal timing and operation; traffic signing, striping, and channelization design; review of traffic studies; transportation planning; street lighting design; coordination of freeway construction; and plan review.
Joe Indrawan, PE will serve as Civil Design Lead. Joe is a Professional Civil Engineer with over 35 years of experience, including 30 years of service with municipal agencies. His diverse experience allows him to bring a clear understanding and considerable depth to any project, contributing to the successful delivery of all projects. Joe possesses excellent communication skills, always providing high level customer service in a professional manner. Joe is a strategic thinker and an innovative problem-solver, making him a strong asset to all projects.
Adolfo Vargas, EIT will serve as Construction Management Lead. Adolfo is an experienced engineer with over 36 years of experience with managing and delivering Capital Improvement Projects including water main improvements, treatment plans, pump stations, booster stations, street improvements, and bridges. He is also experienced with water quality management to ensure environmental and regulatory compliance with agencies such as the State Water Resources Control Board and EPA. ..
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
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SUPPORT STAFF
Dahi Kim, PE, TE
Senior Engineer / Traffic Engineer
Dahi is a Professional Civil and Traffic Engineer with over 14 years of experience in the public sector. Her experience includes managing public works capital improvement programs, managing various contracts including maintenance and design, assisted in preparing grant applications, reviewing traffic control plans, managing traffic accident reports, and conducting field studies to determine solutions to alleviate public complaints.
Christine E. Hernandez, TE
Traffic Engineer
Christine is a professional traffic engineer with over 30 years of experience in municipal Public Works, primarily in the field of traffic engineering and operations. She also has several years of experience in construction and project management. Her decades of local experience make her an ideal candidate to address the unique traffic challenges faced by the cities and their communities. Joseph Min, PE
Senior Engineer
Joseph and an adept and results-oriented civil engineer successfully managing, reviewing, and delivering infrastructure projects in both public and private sectors. With over 10 years of experience in the field, he possesses a strong understanding of engineering principles and relationships between interdisciplinary teams, stakeholders, and agencies to guide projects to completion.
Lourdes Vargas
Project Manager / Construction Manager
Lourdes is an experienced project manager and construction manager with a wealth of experience in utilities construction, maintenance, and operation. Her decades of experience in all aspects of utilities makes her an invaluable asset to any city that owns and operates their own water, wastewater, and storm drain systems.
Mike Tran, EIT
Engineering Associate
Mike is an experienced engineer with a background in vertical construction and civil engineering plan checking for sewer and drainage plans for private land development projects. He is team-oriented, efficient, and safety-conscious and can synergize as a team member and project leader. He has passed the 8-hour national exam and California state- specific seismic exam to be a licensed PE, and is currently working on passing the California state-specific surveying exam.
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City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
SUBCONSULTANTS
Guyett Geomatics, Inc. (GGI) is a multi-faceted Surveying firm that can provide a complete range of Surveying, Right-of-Way Support, mapping, and map checking services for public works projects. Survey services include boundary surveys, topographic surveys, design surveys, aerial topography, control surveys, monitoring surveys, as-built surveys, and construction staking. Mapping services include right-of-way maps, legal descriptions for street or easement dedications or vacations, ALTA surveys, subdivision maps, lot line adjustments, lot mergers, Certificates of Compliance, and Records of Survey.
Their work processes are geared toward their clients, focusing on efficiency and consistency in order to meet the needs of the project and the City, making them one of the most trusted names in their field.
Collaboration with KKA: KKA and GGI have and continue to work together to assist the City of El Monte with land development and capital projects. KKA provides Land Development Project Management to assist developers through the plan review and permitting process while GGI assists with map checking, roadway dedications, street and easement vacations, and provides guidance on complex title issues.
Twining Consulting, Inc. (Twining) is a full-service engineering company with unmatched technical expertise. Their services span from Geotechnical, Engineering Geology, Materials Testing, Inspection to highly technical capabilities in applied engineering and integrated disciplines. With laboratories throughout California and a deep bench of engineers, technical experts, materials scientists, technicians, and inspections, they are unequaled in their core competencies to serve the built environment. Their services include geotechnical engineering, asphalt pavement quality assurance services, asphalt pavement design and materials evaluations, soils and materials testing and inspection, specialty testing, mobile laboratory services, roofing and waterproofing consultation and inspection, applied engineering and research, forensic evaluation, concrete engineering and materials sciences, stormwater management, geo-instrumentation monitoring and assessment, plan approvals and inspection, and petrography.
Collaboration with KKA: KKA staff and Twining have a history of collaborating on street improvement projects for multiple cities including the Cities of Bell and Maywood. KKA staff provided project management, design, and construction management of annual slurry seal and overlay projects while Twining provided Pavement Engineering and Materials Testing to determine required asphalt structural sections and to ensure materials being used by the contractor met the project specifications. ..
Item 13 Page 31 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
V | Resumes of Key Personnel
Kevin Ko, PE, QSD, PMP
Principal-in-Charge / Project Manager
Kevin is a Professional Civil Engineer, Qualified SWPPP Developer, and Project Management Professional with over 11 years of experience providing civil engineering services to public agencies in Southern California. His experience includes project management, construction management, plan review, and civil design on various capital projects for a number of municipal clients including the Cities of Bell, Covina, Costa Mesa, Eastvale, El Monte, Lodi, Maywood, Pico Rivera, Pomona, Rancho Palos Verdes, San Marino, South Gate, South Pasadena, Upland, and Wildomar. Prior to his municipal work, Kevin gained experience as a design engineer preparing construction documents for private land development projects in the state of Hawaii. In addition, he is responsive, extremely detail and service oriented, and attentive to client needs.
RELEVANT EXPERIENCE (PARTIAL LIST)
Ramona Boulevard Resurfacing Project, City of El Monte
Project Manager
As a Project Manager, Kevin was responsible for overseeing the design and construction of this multi-million dollar federally funded project from procurement to project close out. This project consisted of pavement rehabilitation; removal and replacement of concrete improvements such as bus pads, sidewalks, curbs, gutters, ADA curb ramps, and PCC pavement; tree removals; landscape and hardscape installation; median improvements; fire hydrant relocations; pedestrian push button upgrades; utility adjustments; construction of storm water quality devices; decorative lighting; street beautification; and signing and striping improvements.
Land Development Project Manager, City of El Monte
Project Manager
As a Land Development Project Manager for the City of El Monte, Kevin is responsible for overseeing the land development program for the City. He is responsible for a team of two Associate Engineers, one Senior Project Manager, and one Permit Technician as well as Administrative Staff to process and permit all land development projects within the City. He performs plan reviews; sets Conditions of Approval; provides guidance to staff, and advises on discretionary and non-discretionary projects; assists the City Engineer in developing program policies and guidelines; manages consultant plan and map checkers; and coordinates with all city departments involved with land development matters, including, but not limited to the City Council; City Manager’s Office, City Attorney’s Office, Community and Economic Department, Planning Division, Building Division, Code Enforcement, and Finance Department.
Bushnell Avenue, Diamond Avenue, and Lyndon Street Street and Water Line Improvement Project, City of South Pasadena
Construction Manager
As a Construction Manager, Kevin was responsible for overseeing and managing of the construction and inspection for this much overdue improvement for the City. Duties included hosting weekly progress meetings with the contractor; document control of submittal, change order, and RFI logs; coordinating with the City, designer, contractor, and materials 11+ Years of Experience
Bachelor of Science – Civil
Engineering, University of
Hawaii, Manoa
Graduate Coursework – Civil
and Structural Engineering,
University of Hawaii, Manoa
Graduate Coursework –
Structural Engineering,
University of Illinois, Urbana-
Champaign
CA Registered Civil Engineer
(C88495)
HI Professional Civil
Engineer
(PE-18883)
Qualified SWPPP Developer
(C88495)
Project Management
Professional (2918711)
APWA PWI Graduate
Caltrans Resident Engineer
Academy
Location: 13337 South
Street | Ste #334 | Cerritos,
CA 90703 ..
Item 13 Page 32 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
testing firm to ensure the project was progressing on schedule and in accordance with the project plans and specifications; reviewing and recommending payment to the City for contractor and consultant progress payments; preparing Weekly Statement of Working Days; providing regular updates to the City; and project close out activities, including filing the Notice of Completion.
Citywide Bicycle Facilities Detection Improvement Project, City of Lodi Design Engineer
As a Design Engineer, Kevin was responsible for preparing the plans, specifications, and estimates for this grant funded project for the City of Lodi. The project included installation of video detection cameras for both vehicular and bicycle traffic; pavement marking, signing, and striping improvement for Class II bike lanes; and traffic signal equipment upgrades to further enhance the City’s bicycle network.
Land Development Design, Sato & Associates
Civil Designer
As a Civil Designer, Kevin collaborated with a team of professional engineers to develop civil construction drawings for various small to large scale commercial and industrial development projects in various cities and counties in the state of Hawaii. He performed calculations and prepared reports for grading; erosion control; drainage; stormwater quality; water and wastewater systems; and traffic control plans as required for permit acquisition. He also coordinated with municipal agencies to address submittal review comments to achieve compliance during the review and approval process.
ADDITIONAL SAMPLE PROJECT EXPERIENCE LIST
City of Bell • Design Engineer, Pavement Rehabilitation Project on Various Streets FY 2014/2015 • Design Engineer/Construction Manager, CDBG ADA Curb Ramp Improvement Project • Design Engineer, Pavement Rehabilitation Project on Various Streets FY 2015/2016 • Design Engineer/Construction Manager, Florence Avenue Overlay Project • Construction Manager, Slurry Seal Project on Various Streets FY 2016/2017 • Construction Manager, EPA Sewer Modernization Project City of El Monte • Project Manager, Ramona Boulevard Median Landscape Project • Project Manager, City Hall Parking Lot ADA Improvements Project • Project Manager, Parkway Drive/Denholm Drive Traffic Calming Project • Project Manager, Merced Avenue Linear Park Project • Project Manager, Valley Boulevard/Main Street Complete Streets Feasibility Study • Project Manager, Garvey Avenue Complete Streets Feasibility Study and Design • Project Manager, Lower Azusa Road Street Improvement Project City of Maywood • Project Manager, Sewer Flushing and Documentation Project • Design Engineer/Construction Manager, 60th Street and Heliotrope Avenue Roundabout Project • Design Engineer, Pavement Rehabilitation Project on Various Streets FY 2018/2019 • Project Manager, EPA Riverfront Park Improvement Project • Design Engineer/Construction Manager, Slurry Seal Project on Various Streets FY 2018/2019 • Project Manager, Street Light LED Conversion Project • Construction Manager, EPA Sewer Replacement Project City of South Pasadena • Construction Manager, Alpha Avenue and Camino Del Sol Street and Water Line Improvement Project ..
Item 13 Page 33 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Steven L. Wright, PE, TE
Project Manager / Traffic Engineer
Steven is a Professional Civil and Traffic Engineer with more than 36 years of experience serving municipal clients throughout Southern California with a focus on communities across Los Angeles County. Steven served the City of Pasadena for more than 28 years, holding the positions of City Engineer, Assistant City Engineer, and Transportation Administrator. As a consultant, he provided project management, construction management, and design services to the Cities of El Monte, Gardena, Lodi, Lomita, Lynwood, Maywood, Rancho Palos Verdes, and South Pasadena.
RELEVANT EXPERIENCE (PARTIAL LIST)
Consultant City Traffic Engineer, City of El Monte
Traffic Engineer
As the Consultant City Traffic Engineer, Steven advises the City on all matters related to traffic engineering and transportation management. He oversees citizen traffic requests; provides technical feedback and guidance for land development and capital projects based on his deep understanding of the local community’s transportation patterns; and provides recommendations for countermeasures to address public concerns while reducing liability risks for the City.
Citywide Bicycle Facilities Detection Improvement Project, City of Lodi Traffic Engineer/Engineer of Record
As a Traffic Engineer and Engineer of Record, Steven provided technical guidance on the design of the project to ensure the project met Caltrans and CAMUTCD standards. The project included installation of video detection cameras for both vehicular and bicycle traffic; pavement marking, signing, and striping improvement for Class II bike lanes; and traffic signal equipment upgrades to further enhance the City’s bicycle network.
Department of Public Works, City of Pasadena
City Engineer, Assistant City Engineer, Acting City Engineer, Interim Transportation Administrator, Principal Engineer, Engineer
In his various progressive roles, Steven managed the Engineering Division in the planning, directing, and organizing the work of a large and multi-disciplined team in the areas of land development, capital projects, traffic and special projects such as wastewater and storm drain systems, undergrounding of utilities, public facilities, and park and median island improvements. He responded to interrogatories and testified in court cases or gave depositions as needed, as well as representing the City in mediation and settlement conferences. His experience also includes management of the Construction Division, which provided construction management and contract compliance of all public infrastructure including street, sidewalk, storm drain, sewer, street lighting, traffic signals, parks, landscaping and municipal buildings projects.
Oversaw, coordinated and supervised the work of Resident Engineer, Engineers, Inspectors, and Survey staff. Additional duties included providing management oversight of Public Works Design Sections which are responsible for all facets of public works throughout the City.
36+ Years of Experience
Bachelor of Science – Civil
Engineering, California
State Polytechnic
University, Pomona
CA Registered Civil
Engineer (C48650)
CA Registered Traffic
Engineer (TR1755)
Caltrans Resident
Engineer Academy
Location: 13337 South
Street | Ste #334 |
Cerritos, CA 90703 ..
Item 13 Page 34 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Joe Indrawan, PE
Project Manager / Senior Engineer
Joe is a Professional CivilEngineer with over 35 years of experience, including 30 years of service with municipal agencies. His diverse experience allows him to bring a clear understanding and considerable depth to any project, contributing to the successful delivery of all projects. Joe possesses excellent communication skills, always providing high level customer service in a professional manner. Joe is a strategic thinker and an innovative problem-solver, making him a strong asset to all projects.
RELEVANT EXPERIENCE (PARTIAL LIST)
City of Eastvale – Public Works Department
City Engineer
As contract City Engineer for the City of Eastvale, Joe was responsible for managing the day-to-day operation of Public Works/Engineering staff, Land development and Capital Improvement projects teams, preparing and managing operational and capital projects budgets, and handling general public complaints related to right-of-way and traffic issues. He represented the Department at City Council meetings, Planning and Public Safety Commissions meetings, as well as other agencies and/or utility meetings. He established quarterly utility coordination meetings to ensure utility projects were scheduled appropriately with City-owned projects. Additionally, Joe established and implemented development plan review processes and procedures, including subdivision map review checklists. During his tenure with the City of Eastvale, Joe represented Eastvale at the project funding, design and construction team for the I-15/Limonite Ave bridge widening along with Caltrans and the City of Jurupa Valley. He was also instrumental in the acquisition process of more than 4,000 streetlights from SCE and conversion of these lights to LED.
City of Chino– Public Works Department
Civil Engineering Manager
As a Civil Engineering Manager, Joe managed Land Development, Capital Improvement, Transportation Planning, Permit, Development Review/Plan Check and Inspection Services and ensured that all functions complied with Federal, State, and Municipal standards and regulations. Joe participated in the preparation and implementation of goals, objectives and operational and CIP budget of the Engineering Division. He prepared the Measure I project list and oversaw the preparation of grant applications.
Joe reviewed and approved public improvement plans and specifications, engineering calculations/studies, subdivision maps and survey documents. He participated in the development of General Plan Amendment and reviewed CEQA. He acted as a liaison with other cities, counties, and agencies. Joe updated and oversaw the implementation of Development Impact Fee Programs, prepared staff reports to the City Council and Planning Commission and attended respective meetings, as required. 35+ Years of Experience
Master of Science – Civil
Engineering, Rice
University
Bachelor of Science – Civil
Engineering, University of
Indonesia
Fundamentals of
Personnel Laws for
Managers and Supervisors
Funding Public Works
Programs
Contract Administration
& Change Orders Core
Curriculum
CEQA/California Land-
Use & Planning Law
Advanced Subdivision Map
Act
CA Registered Civil
Engineer (C44779)
Location: 13337 South
Street | Ste #334 |
Cerritos, CA 90703 ..
Item 13 Page 35 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
Adolfo Vargas, EIT
Project Manager / Construction Manager
Adolfo is an experienced engineer with over 36 years of experience with managing and delivering Capital Improvement Projects including water main improvements, treatment plans, pump stations, booster stations, street improvements, and bridges. He is also experienced with water quality management to ensure environmental and regulatory compliance with agencies such as the State Water Resources Control Board and EPA.
RELEVANT EXPERIENCE (PARTIAL LIST)
City of Pasadena – Water and Power Department
Capital Projects Manager
As a Capital Projects Manager, Adolfo’s duties included serving as the Project Manager for CIP projects related to water main improvements and street improvements damaged during emergency repairs and water main installations. He prepared RFPs to procure and oversee consultant services, advertise construction projects, prepare City Council agenda reports for contract award, and administered construction contracts. He also served as Construction Manager for the installation of water main projects which required coordination with designers, City construction crews, contractors, and other City Departments. Additionally, he directly supervised three Engineering Aides who were responsible for the design of water main projects, and two Construction Inspectors who were responsible for the inspection of water main installations and other water projects.
Associate Engineer
As an Associate Engineer, Adolfo served both the Water Delivery Business Unit and Water Quality Section. With the Water Delivery Business Unit, Adolfo was the Project Manager for a 2,300 GPM perchlorate treatment plant, a concrete bridge in the Arroyo Seco, the Villa Well motor and pump reconstruction, and Glorietta Booster electrical upgrade project. He also managed Fish and Game permits, submitted annual maintenance reports, applied for grants from the State Water Resources Control Board – Division of Drinking Water and FEMA.
Under the Water Quality Section, Adolfo was responsible for the review of new and upcoming regulations and developed strategies for the implementation of required changes.
He maintained contact with regulatory agencies, oversaw water quality sampling, and prepared monthly water quality reports.
City of Pasadena – Department of Public Works
Associate Engineer
As an Associate Engineer, Adolfo performed and managed plan reviews to ensure Public Works requirements were met for all construction projects/developments in the City. He set conditions for variances, conditional use permits, and plan reviews. He also worked with contractors and City inspectors to ensure appropriate permits were obtained and ensured all work was completed in accordance with permit requirements through final sign-off and close-out.
City of Pasadena – Department of Transportation
Assistant Engineer
As an Assistant Engineer, Adolofo administered processing of permits, managed the Neighborhood Traffic Management Plan and various City programs, conducted traffic investigations, and reviewed traffic impact studies for various developments. 36+ Years of Experience
Bachelor of Science – Civil
Engineering, California
State University, Los
Angeles
Engineer-In-Training
Location: 13337 South
Street | Ste #334 |
Cerritos, CA 90703 ..
Item 13 Page 36 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
VI | References
RELEVANT PROJECTS
KKA is a newer firm, so our project list as a company is limited, but our team has worked on numerous pavement rehabilitation projects under previous employers. Below is a sample list of pavement rehabilitation and relevant projects in nearby cities that our team has provided either design, construction management, and/or project management on:
Pavement Rehabilitation Project on Various Streets FY 2019-2020, City of Maywood This project involved cold milling and asphalt concrete overlays with thicknesses between 1.5” to 2.5” on various residential and arterial streets; repair and replacement of PCC curb, gutter, sidewalk, driveway aprons, cross gutter, and spandrels; uplifted sidewalk grinding; replacement of non-ADA compliant curb ramps; installation of truncated domes on existing curb ramps; installation of asphalt concrete speed humps; striping and signing improvements; replacement of curb markings and house addresses; adjustment of manhole covers and utility valves; replacement and adjustment of utility pull boxes; traffic loop replacement; reconnecting existing curb and parkway drains; traffic control; and resetting of survey monuments.
Slurry Seal Project on Various Streets FY 2019-2020, City of Maywood This project involved crack seal and slurry seal on various residential streets; localized dig-out repairs; removal of existing rubber speed bumps; installation of asphalt concrete speed humps; striping and signing improvements; and traffic control.
Pavement Rehabilitation Project on Various Streets FY 2018-2019, City of Maywood This project involved cold milling and asphalt concrete overlays with thicknesses between 1.5” to 2.5” on various residential and arterial streets; repair and replacement of PCC curb, gutter, sidewalk, driveway aprons, cross gutter, and spandrels; repair and replacement of PCC pavement on intersection of arterial streets; uplifted sidewalk grinding; replacement of non-ADA compliant curb ramps; installation of truncated domes on existing curb ramps; installation of asphalt concrete speed humps; striping and signing improvements; replacement of curb markings and house addresses; adjustment of manhole covers and utility valves; replacement and adjustment of utility pull boxes; traffic loop replacement; reconnecting existing curb and parkway drains; traffic control; and resetting of survey monuments.
60th Street and Heliotrope Avenue Roundabout Project, City of Maywood This project involved the design of an irregularly shaped roundabout within an existing five-way intersection at Heliotrope Avenue, 60th Street, and 60th Place to provide traffic calming within a dense residential neighborhood that was plagued by speeding and erratic driving, including a traffic fatality. Various alternatives were evaluated, including closing off the street at Heliotrope Avenue to divert traffic away from the intersection. However, this option was heavily opposed by the community, so a unique solution was required to address the problem.
Ultimately, a modified version of a modern roundabout was chosen, keeping safety features of modern roundabouts such as crosswalks in advance of the intersections and forced curvatures through striping improvements to reduce vehicle speeds as they enter to roundabout. Due to constraints within the existing ..
Item 13 Page 37 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
right-of-way and skewed intersection, an elongated median island had to be constructed to achieve the safety benefits provided by roundabouts. Additionally, a mountable curb was implemented around the central island to allow emergency vehicles to traverse over without having to maneuver around the roundabout to minimize delay to response times.
Florence Avenue Overlay, City of Bell
This project involved resurfacing of Florence Avenue from the Westerly City Limits to Atlantic Avenue including a 3” grind and thick overlay using rubberized asphalt; repair and replacement of PCC curb, gutter, sidewalk, driveway aprons, cross gutter, and spandrels; replacement of non-ADA compliant curb ramps; striping and signing improvements; adjustment of manhole covers and utility valves; replacement and adjustment of utility pull boxes; traffic loop replacement; reconnecting existing curb and parkway drains; traffic control; and resetting of survey monuments. Additional challenges including coordination and partnership with the City of Huntington Park as a small portion of the street was within their jurisdiction, and coordination with Union Pacific Railroad as their railroad tracks crossed through a portion of the project limits.
CDBG ADA Curb Ramp Improvement Project, City of Bell
This project involved the removal and replacement of 95 curb ramps and retrofitting 3 curb ramps with truncated domes to achieve ADA-compliance throughout the City. A majority of the residential streets where the curb ramps were located had limited right-of-way and narrow sidewalks that made it challenging to implement standard curb ramp designs per SPPWC. Consequently, each location had to be individually evaluated and designed by modifying the standard details provided in the SPPWC. Citywide Bicycle Facilities Detection Improvement Project, City of Lodi This project involved the installation of luminaire mast arm-mounted and signal mast arm-mounted video detection cameras at 13 intersections within the City of Lodi to provide video detection for bicyclists.
Improvements also included installation of new conductors; traffic signal upgrades; striping improvements; and bicycle conflict striping improvements.
The following is a list of references for our staff’s current assignments as well as with previous employers.
City of El Monte
On-Call Project Management, Land Development, & Traffic Engineering Services Contact: Lee Torres, City Engineer | (626) 580-2055 | [email protected] Client: City of El Monte | 11333 Valley Boulevard, El Monte, CA 91731 Scope of Work: Kevin Ko, PE, QSD, PMP and Steven Wright, PE, TE serves the City of El Monte as Project Managers for a variety of Public Works projects for the City’s Capital Improvement Program. Collectively, their projects included: Sidewalk Master Plan; Street Aesthetic Master Plan; Traffic Signal Installation and Street Improvements at Santa Anita Avenue and McGirk Avenue; Bicycle Boulevard on Fern and Elliott; Parkway/Denholm Traffic Calming; Zone 2 Annual Street Rehabilitation Project; Shared Parking and Smart Detection Systems Project; Vision Zero Action Plan; Merced Avenue Linear Park; Merced Avenue Stormwater Capture Project; Ramona Boulevard Resurfacing Project; Valley Boulevard/Main Street Complete Streets Feasibility Study; Pavement Management System 2022 Update; City Hall Parking Lot ADA Improvements; Zone ..
Item 13 Page 38 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
8, 9, 12 Annual Street Rehabilitation Project; Garvey Avenue Complete Streets Feasibility Study; Parcel 3 Remediation; and others.
Kevin Ko, PE, QSD, PMP also serves as the City’s Consultant Engineering Division Manager, providing direction and oversight on the City’s CIP and land development program. Steven Wright, PE, TE also serves as the City’s Consultant Traffic Engineer responsible for reviewing and providing recommendations on traffic requests, performing plan reviews, and chairs the City’s Traffic Safety Committee.
City of Pico Rivera | On-Call Project Management Services Contact: Pam Yugar, Director of Parks and Recreation | (626) 580-2058 | pyugar@pico- rivera.org
Client: City of Pico Rivera | 6615 Passons Boulevard, Pico Rivera, CA 90660 Scope of Work: Kevin Ko, PE, QSD, PMP serves the City of Pico Rivera as Project Manager for a variety of Public Works and Parks and Recreation projects for the City’s Capital Improvement Program. His projects included:
Alebrije Dog Park; Senior Center Parking Lot ADA Improvements; Senior Center Restroom ADA Improvements; Smith Park Aquatic Center Renovation; Rio Hondo Park Improvements; City Hall EV Charging Stations; The Pedestrian Active Depot (PAD); Pico Park Baseball Field Restrooms; Youth Center Renovation; and others.
City of Eastvale | On-Call Project Management & Land Development Services Contact: Jimmy Chung, Director of Public Works | (951) 703-4473 | [email protected] Client: City of Eastvale | 12363 Limonite Avenue, Eastvale, CA 91752 Scope of Work: Kevin Ko, PE, QSD, PMP and Steven Wright, PE, TE serves the City of Eastvale as Project Manager for a variety of Public Works projects for the City’s Capital Improvement Program. Collectively, their projects included: Temporary City Hall Modular Offices; Traffic Signal at Sumner Avenue and 68th Street; FY 23/24 Annual AC Overlay; Eastvale Alternative Drainage Water Quality Project; and others. Kevin Ko, PE, QSD, PMP also served as Land Development Project Manager, performing entitlement reviews, project conditioning, plan review, and serving as the liaison between developers and the City’s on-call consultant plan checkers to ensure plan reviews City of El Monte
Ramona Boulevard Resurfacing Project
City of Eastvale
Future Civic Center and Eastwalk Site
..
Item 13 Page 39 of 51
City of Vernon | Public Works Department
Proposal for On-CallCivil Engineering Services
and permits were processed in a timely manner on major projects such as the Eastvale Civic Center and multi- phase Eastwalk tract home development.
City of Lynwood| On-Call Plan Review & Project Management Services Contact: Julian Lee, Public Works Director | (310) 603-0200 Ext. 801 | [email protected] Client: City of Lynwood | 11750 Alameda Street, Lynwood, CA 90262 Scope of Work: Steven Wright, PE, TE served the City of Lynwood as Plan Check Engineer, Traffic Engineer, and Project Manager. His duties included review of discretionary and non-discretionary land development projects, review of traffic studies, review, and approval of improvements in the public right-of- way, and meeting with developers and engineers to address questions and/or concerns before setting Conditions of Approval. He also provided Project Management on a few CIP projects by preparing Request for Proposals, managing evaluations, and preparing City Council staff reports for the City’s Annual Tree Trimming Services and Citywide Parking Management Consultant.
City of South Pasadena | On-Call Construction Management Services Contact: Anteneh Tesfaye, Deputy Director of Public Works | (626) 403-7240 | [email protected]
Client: City of South Pasadena | 1414 Mission Street, South Pasadena, CA 91030 Scope of Work: Steven Wright, PE, TE served the City of South Pasadena as Project Manager and Construction Manager for a variety of Public Works projects for the City’s Capital Improvement Program. Steven served as the Resident Engineer and Project Manager of several projects including: the 2018 War Memorial Building Improvement Project; 2018 Fire Department Emergency Operations Center Upgrades Project; 2018/2019 CNG Facilities Upgrade Project; 2018/2019 Bicycle Parking Project; 2019 City Facilities Re-Cabling Project; and the 2019 City Hall Courtyard Renovation Project.
Kevin Ko, PE, QSD, PMP served the City of South Pasadena as Project Manager and Construction Manager on multiple projects including:
Bushnell Avenue, Diamond Avenue, and Lyndon St. Street Improvement Project: The scope of work consisted of repair of damaged asphalt pavement by grinding and overlay with conventional asphalt, localized repairs of damaged curb/gutter, sidewalk, and driveways, replacement of ADA access ramps, replacement of water services, valves, meter boxes, and fire hydrants, resetting of survey monuments, replacement of existing signs, thermoplastic striping, and other associated elements of work. The project began in June 2019 with a budget of $1.1 million and was completed in October 2019 without any change orders. ..
Item 13 Page 40 of 51
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of______________________________________________________________________________________ (Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct By:______________________________________ Title:________________________________ Date:____________________________________ ..
Item 13 Page 41 of 51
EXHIBIT B
FEE SCHEDULE
..
Item 13 Page 42 of 51
Kevin Ko, PE, QSD, PMP
13337 South Street, Ste #334
Cerritos, CA 90703
[email protected]
www.kkoandassociates.com
JULY25, 2024
CITY OF VERNON
COST PROPOSAL FOR
ON-CALL CIVIL ENGINEERING SERVICES
..
Item 13 Page 43 of 51
City of Vernon | Public Works Department
Proposal for On-Call Civil Engineering Services
Billing Rates
Effective January 1 of each year
The rates shown in the fee schedule below reflect KKA’s fees for the initial contract period.
Classification Hourly Billing Rate
Engineering
Project Manager………………………………………..….…………. $180
Traffic Engineer………………………………………….………….... $180
Senior Engineer…………………………………………………….….. $175
Engineering Associate…..……………………………….……….... $155
Construction Management
Construction Manager………………………………………..….... $180
Senior Public Works Observer (Prevailing Wage) ……… $160 Senior Public Works Observer (Non-Prevailing Wage).. $155 Administrative
Administrative Assistant……………………………………………$90
Subconsultants
Cost, no markup
Reimbursable Expenses
Mileage .......................................................................................................................Federal Rate ($0.66/mile) Prints, Plots, Messenger, and Other Direct Expenses................................................................ Cost, no markup Note: The rates shown above are subject to a three percent (3.0 %) annual increase commencing January 1 of each subsequent year. Subconsultants and authorized expenses will be charged at cost with no markup. Overtime for field technical services will be billed at one and one-half times the hourly rates shown. ..
Item 13 Page 44 of 51
SCHEDULE OF HOURLY BILLING RATES
Effective January 1, 2024 through December 31, 2024
OFFICE:
Principal/LS$250.00/Hour
Project Surveyor $150.00/Hour
Map Reviewing $150.00/Hour
Administration $ 80.00/Hour
SURVEY:
Principal/LS$250.00/Hour
Survey Manager$200.00/Hour
Survey Analyst$150.00/Hour
Survey Crew$350.00/Hour
Client shall pay the cost, plus 10%, for any applicable outside vendor reproduction costs, in- house reproduction cost, plotting costs, mileage and delivery or messenger services incurred on Client's behalf.
The above Schedule of Hourly Billing Rates is for straight time only. In the case of overtime, the rate charged will be 1-1/2 times the hourly rates shown, and for Sundays and holidays, 2 times the hourly rate shown. ..
Item 13 Page 45 of 51
Schedule of Fees 2023 - 2024
NOTE: Rates will be adjusted annually each July 1st to reflect increased costs.
Personnel Rates: Per Hour Unless Otherwise Noted
Engineering and Consulting Personnel Rate Equipment Usage (Daily Unless Otherwise Noted),Cont. Rate Senior Principal Advisor/Consultant 350.00 $ Nuclear Gauge (Per Hour) 11.00 $ Principal Engineer/Geologist 250.00 $ Sand Cone Density Test Equipment 55.00 $ Metallurgical Engineer 360.00 $ Pull Test Equipment 66.00 $ Registered Geotechnical Engineer 245.00 $ Concrete/Asphalt Coring Equipment 660.00 $ Technical Advisor 240.00 $ Pachometer 61.00 $
Material Scientist, Welding/NDT Consultant 250.00 $ Floor Flatness (Dipstick) 55.00 $ Registered Geologist/Certified Engineering Geologist 245.00 $ Schmidt Hammer 33.00 $ Senior Engineer/Geologist 220.00 $ Vapor Emission Test Kits 33.00 $ Registered Civil Engineer 215.00 $ Relative Humidity Probe 66.00 $ Roofing/Waterproofing Consultant 240.00 $ UPV (Ultrasonic Pulse Velocity) Meter 385.00 $ Project Engineer/Manager 210.00 $ Fireproofing Adhesion/Cohesion (Per Test) 39.00 $ Quality Control Manager 200.00 $ A Scan Ultrasonic Equipment and Consumables 83.00 $ Senior Staff Engineer/Geologist 195.00 $ Magnetic Particle Equipment and Consumables 44.00 $ Staff Engineer/Geologist 190.00 $ Liquid Penetrant Consumables 39.00 $ Quality Control Administrator 180.00 $ Phased Array Ultrasonic Equipment (Per Hour) 66.00 $ Metallurgical Technician 155.00 $ Ground Penetrating Radar 330.00 $ CADD Operator/Draftsperson 142.00 $ Impact Echo 385.00 $ Administrative Support 95.00 $ Ultrasonic Tomography 495.00 $ Field Supervisor $ Inertial Profiler (Per Hour) 175.00 Quotation Safety Supervisor 175.00 $ Project Dedicated Vehicle 150.00 $ Laboratory Manager 160.00 $ Roller Compacted Concrete Vibrating Hammer/Tampling Plate 77.00 $ Laboratory Technician 135.00 $ Half-Cell Potential Equipment Set 385.00 $ Expert Witness Testimony 590.00 $ Concrete Electrical Resistivity Meter 176.00 $ Qualified SWPPP Developer 195.00 $ Field Hardness (Steel) 110.00 $ Qualified SWPPP Practitioner 180.00 $ Coating Thickness Gauge 110.00 $ Vibration Engineer 220.00 $ Wood Curing Box (One-Time Fee/Per Box) 650.00 $ Temperature Control Curing Box (Per Month) 500.00 $
Temperature Matching Curing Box (Per Month) 570.00 $
Field Inspection Personnel Rate
Concrete/Reinforced Steel Inspector 129.00 $
Prestressed/Post Tensioned Inspector 129.00 $
Specimen Pick-Up Rate
Concrete ICC Inspector 129.00 $ Standard Sample: Concrete Cylinders (Each) 30.00 $ Drilled-In-Anchor Inspector 129.00 $ Standard Sample: Mortar/Grout Cubes and Cores, 30.00 $ Gunite/Shotcrete Inspector 129.00 $ Fireproofing, Rebar, and Epoxy Prisms (Each) Masonry Inspector 129.00 $ Oversize Sample: Masonry Prisms and Shotcrete Panels (Each) 80.00 $ Structural Steel/Welding Inspector 129.00 $ Oversize Sample: Flexural Beams (Each) AWS Certified Welding Inspector 129.00 $ Technician for Specimen Pick-Up Not Listed Above 110.00 $ Fireproofing Inspector 129.00 $ (Per Hour, 2-Hour Minimum) Lead Inspector $ Technician for Specimen Pick-Up Before 5:00 a.m. 165.00 132.00 $ Firestop Special Inspector - IFC Premier 146.00 $ or After 5:00 p.m. Monday thru Friday, or All Day Saturday Firestop Special Inspector - IQP 191.00 $ (Per Hour, 2-Hour Minimum Plus Mileage) L.A. Deputy Grading Inspector 134.00 $
Asphalt Field and Plant Inspector/Technician 129.00 $
Pile Driving Inspector 129.00 $
Jobsite Trailer, Mobile or On-site Laboratory Rate
Soils Technician $ Mobile Laboratory for Rapid Strength Concrete (Per Shift 600.00 129.00 $ Concrete Quality Control (ACI/Caltrans Technician) 129.00 $ Not Exceeding 12 Hours) All Others by Quotation Wood Framing Inspector 129.00 $
Roofing/Waterproofing Inspector 136.00 $
Public Works Inspector 146.00 $
Concrete Tests (Field Made Specimens) Rate
Mechanical Inspector 154.00 $ 6" x 12" Cylinder: Compression Strength (ASTM C39) 42.00 $ Electrical Inspector 154.00 $ 4" x 8" Cylinder: Compression Strength (ASTM C39) 37.00 $ Plumbing Inspector 154.00 $ Density of Structural Lightweight Concrete Equilibrium 90.00 $ Building Inspector 154.00 $ Oven Dry Method (ASTM C567) Vibration Monitoring Technician 149.00 $ Core Compression including Trimming (ASTM C42) 80.00 $ Field Engineering Technician 129.00 $ 6" x 6" x 18" Flexural Beams Not Exceeding Referenced 110.00 $ Size (ASTM C78, C293 or CTM 523)
Splitting Tensile Strength (ASTM C496) 100.00 $
Shop Inspection Personnel Rate Modulus of Elasticity Test (ASTM C469) 300.00 $ Structural Steel Fabrication Inspector 129.00 $ Rapid Chloride Permeability Test: Cylinders or Cores 550.00 $ Batch Plant Quality Control Technician/Inspector 129.00 $ (ASTM C1202) Glue-Laminated Fabrication Inspector Quotation Density, Absorption, and Voids in Hardened Concrete 550.00 $ Pre-Cast Concrete/Pipe Fabrication Inspector 129.00 $ (ASTM C642) Flexural Toughness (ASTM C1609, Formerly ASTM C1018) 850.00 $ Flexural Toughness (ASTM C1550) 500.00 $
Nondestructive Testing Personnel Rate
Double Punch Strength of Fiber Reinforced Concrete 550.00 $ NDE Ultrasonic Testing Technician 135.00 $ Coefficient of Thermal Expansion of Concrete 600.00 $ NDE Magnetic Particle Testing Technician 135.00 $ (CRD 39, AASHTO T336) NDE Dye Penetrant Testing Technician 135.00 $ Bulk Electrical Resistivity (ASTM C1876) 150.00 $ Combination NDE Technician/Welding Inspector 135.00 $
Radiographic Testing (Crew of 2) 360.00 $
NDE Engineer $ 230.00
Concrete Specimen Preparation Rate
Sawing of Specimens (Each) 45.00 $
Coring of Specimens in Lab (Each) 45.00 $
Equipment Usage(Daily Unless Otherwise Noted) Rate Grinding of Concrete Below 6000 psi Strength (Each) 65.00 $ Skidmore $ Grinding of Concrete 6000 psi Strength and Above (Each) 95.00 44.00 $ Torque Wrench, Small 17.00 $
Torque Wrench, Large 28.00 $
Torque Multiplier $ 44.00 Laboratory Trial Batch: Concrete, Cement and Morta r Rate
Air Meter $ Compression Test 4"x8" Cylinders Made and Tested in 55.00 22.00 $ Unit Weight Bucket 33.00 $ Laboratory (ASTM C192, C35)
Field Concrete Scale 33.00 $ Compression Test 6"x12" Cylinders Made and Tested in 65.00 $ Brass Mold $ Laboratory (ASTM C192, C35) 22.00
95321 30216
95324
95322
30217
10201
10113
Task Code
20201
20205
20207
40007
Task Code
20157
20203
Task Code
10301
10309
10325
10523
30002
50003
10521
40006
80003
40005
10020
20151
Task Code
95343
95319
95333
95348
95327
95341
95351
95342
95336
95330
95339
95371
80006
20209
20211
10005
10007
10015
20103
20104
10019
Task Code
10101
10103
10105
10109
10111
95372
Task Code
20102
20101
90001
95103
70107
95364
95367
95368
95300
95303
95306
95307
95347
95345
95362
95349
95357
95369
95370
95373
91030
20000
98000
90005
91010
91000
30001
Task Code
30000
10026
10001
10017
70000
10010
10011
70003
10003
10009
60003
10013
20109
Task Code
10203
10207
75001
10501
10115
95360
20107
70109
60001
10122
10117
20202
70103
70101
10107
10515
10519
10500
95312
10328
95309
Task Code
40009
40012
10401
10403
10405
10305
10409
95318 20160
Task Code 20159
95315
95323
Task Code
1 ..
Item 13 Page 46 of 51
Laboratory Trial Batch: Concrete, Cement and Mortar, Cont. Rate Soils and Aggregate Tests, Continued Rate 6" x 6" x 18" Flexural Beams Made and Tested in Laboratory 125.00 $ Compressive Strength of Molded Soil-Cement Cylinders 105.00 $ (ASTM C192, C78) (ASTM D1633)
Splitting Tensile Strength Cylinders Made and Tested in 125.00 $ Consolidation Test: Full Cycle (ASTM 2435, CTM 219) 195.00 $ Laboratory (ASTM C192, C496) Consolidation Test: Time Rate per Load Increment 45.00 $ Modulus of Elasticity Test Cylinders Made and Tested in 315.00 $ (ASTM D2435, CTM 219) Laboratory (ASTM C192, C469) Corrosivity Series: Sulfate, CI, pH, Resistivity (CTM 643, 245.00 $ Density of Structural Lightweight Concrete Made in the 110.00 $ 417, and 422) Laboratory, Equilibrium or Oven Dry Method (ASTM C567) Crushed/Fractured Particles (ASTM D5821, CTM 205) 175.00 $ Bulk Electrical Resistivity (ASTM C1876) 165.00 $ Direct Shear Test: Remolded and/or Residual (ASTM D3080) 245.00 $ Laboratory Trial Batch (ASTM C192/Lab Procedure Performance) 525.00 $ Direct Shear Test: Undisturbed - Slow [CD] (ASTM D3080) 225.00 $ Concrete Mixture Design for Preconsruction Evaluation and 300.00 $ Direct Shear Test: Undisturbed - Fast [CU] (ASTM D3080) 195.00 $ Backup Data Development Durability Index: Per Method - A,B,C, or D (ASTM D3744, 210.00 $ Drying Shrinkage Up to 28 Days: Three 3" x 3" or 4" x 4" Bars, 500.00 $ CTM 229) Five Readings Up to 28 Dry Days (ASTM C157) Expansion Index (ASTM D4829, UBC 18-2) 170.00 $ Additional Reading, Per Set of Three Bars 50.00 $ Fine Aggregate Angularity (ASTM C1252, CTM 234, 190.00 $ Storage over Ninety (90) Days, Per Set of 40.00 $ AASHTO T304) Three Bars, Per Month Flat and Elongated Particle (ASTM D4791) 240.00 $ Setting Time Up to 7 Hours (ASTM C403) 180.00 $ Flat or Elongated Particle (ASTM D4791) 210.00 $ Bleeding (ASTM C232) 150.00 $ Maximum Density: Methods A/B/C (ASTM D1557, 190.00 $ Concrete Restrained Expansion (ASTM C878) 650.00 $ D698, CTM 216) Non-Shrink Grout: Height Change after Final Set (ASTM C1090) 550.00 $ Maximum Density: Check Point (ASTM D1557, D698) 65.00 $ Non-Shrink Grout: Height Change at Early Age (ASTM C827) 800.00 $ Maximum Density: AASHTO C [Modified] (AASHTO T-180) 195.00 $ Cracking Resistance, Set of Three Rings, Laboratory Trial 5,750.00 $ Maximum Index Density: Vibratory Table (ASTM D4253) 345.00 $ Batching, Test Until Cracking or Up to 28 Days (ASTM 1581) Moisture Content (ASTM D2216, CTM 226) 25.00 $ Evaluation of Pre-Packaged Masonry Mortars (ASTM C270) 1,200.00 $ Moisture and Density: Ring Sample (ASTM D2937) 30.00 $ Creep (ASTM C512) (One Age of Loading, 12 Months 8,000.00 $ Moisture and Density: Shelby Tube Sample (ASTM D2937) 40.00 $ Duration of Testing) Moisture-Density Relations of Soil-Cement Mixtures 275.00 $ Premixed in the Field (ASTM D558)
Moisture-Density Relations of Soil-Cement Mixtures 350.00 $ Rate Mixed in the Lab (ASTM D558)
Chemical Analysis for Acid Soluble Chlorides 125.00 $ Organic Impurities (ASTM C40, CTM 213) 90.00 $ (ASTM C1152) (includes sample prep) Permeability (ASTM D5084) Quotation Chemical Analysis for Water Soluble Chlorides 150.00 $ Potential Reactivity: Chemical Method (ASTM C289 - 650.00 $ (ASTM C1218) (includes sample prep) Discontinued Method) Chloride Diffusion Coefficient of Cementitious 2,600.00 $ Potential Reactivity: Mortar Bar Expansion Method, 900.00 $ Mixtures by Bulk Diffusion (ASTM C1556) 14-Day Exposure (ASTM C1260) Petrographic Examination of Hardened Concrete, Level II Potential Reactivity: Mortar Bar Expansion Method, 950.00 $ (ASTM 856) (Comprehensive) 28-Day Exposure (ASTM C1260) Each, One Sample 2,400.00 $ Potential Reactivity: Concrete Bar Expansion Method 2,700.00 $ Each, Two or More Samples 2,100.00 $ (ASTM C1293), 12 month Potential Reactivity: Concrete Bar Expansion Method 2,900.00 $ (ASTM C1293), 24 month
Physical and Chemical Analysis of Cement Rate Potential Reactivity of Aggregate Combination, Non-Standard 1,050.00 $ Physical Testing and Chemical Analysis of Portland Cement 1,350.00 $ Method; 14-Day Exposure, Mortar (After ASTM C1567) per Standard Requirements (ASTM C150) Potential Reactivity of Aggregate Combination, Non-Standard 1,100.00 $ Chemical Analysis of Portland Cement per Standard 700.00 $ Method; 28-Day Exposure, Mortar (Sfter ASTM C1567) Requirements (ASTM C150) R-Value: Soil (ASTM 2844, CTM 301) 440.00 $ Physical Testing of Portland Cement per Standard 700.00 $ R-Value: Aggregate Base (ASTM D2844, CTM 301) 490.00 $ Requirements (ASTM C150) Sand Equivalent (ASTM D2419, CTM 217) 125.00 $ Physical Testing of Type K Cement, Mortar Expansion 700.00 $ Sieve #200 Wash Only (ASTM D1140, CTM 202) 90.00 $ (ASTM C806) Sieve with Hydrometer: 3/4" Gravel to Clay (ASTM D422, 250.00 $ Partial Analysis or Specific Physical Tests Quotation D7928, CTM 203) Sulfates Resistance of Hydraulic Cement (ASTM C1012), 2,700.00 $ Sieve with Hydrometer: Sand to Clay (ASTM D422, 240.00 $ 6 Months D7928, CTM 203)
Sulfates Resistance of Hydraulic Cement (ASTM C1012), 3,000.00 $ Sieve Analysis Including Wash (ASTM C136, CTM 202) 150.00 $ 12 months Sieve Analysis Without Wash (ASTM C136, CTM 202) 120.00 $ Sieve Analysis: Split Sieve (ASTM C136, CTM 202) 240.00 $ Sieve Analysis Without Wash: With Cobbles (ASTM C136, 235.00 $ Physical and Chemical Analysis of Fly Ash Rate CTM 202) Chemical Analysis of Fly Ash per Standard Requirements 700.00 $ Soundness: Sodium or Magnesium Sulfate, 5 Cycles 450.00 $ (ASTM C618) (ASTM C88)
Physical Testing of Fly Ash per Standard Requirements 700.00 $ Specific Gravity and Absorption: Coarse (ASTM C127, 100.00 $ (ASTM C618) CTM 206)
Partial Analysis or Specific Physical Tests Quotation Specific Gravity and Absorption: Fine (ASTM C128, 165.00 $ Chemical Analysis and Physical Testing of Fly Ash per 1,350.00 $ CTM 207) Standard Requirements (ASTM C1618) Swell/Settlement Potential: One Dimensional (ASTM D4546) 150.00 $ Type 1L Cement (ASTM C595; Excludes Special Properties) 1,350.00 $ Triaxial Quotation Unconfined Compression (ASTM D2166, CTM 221) 190.00 $
Physical Testing of Chemical Admixtures for Unit Weight Per Cubic Foot (ASTM C29, CTM 212) 125.00 $ Concrete Rate Voids in Aggregate with Known Specific Gravity (ASTM C29, 125.00 $ Qualification of Admixture (ASTM C494) Quotation CTM 212) Lightweight Particles: Coarse, with Two Solutions (ASTM C123) 450.00 $ Lightweight Particles: Fine, with One Solution (ASTM C123) 225.00 $ Soils and Aggregate Tests Rate
Abrasion: LA Rattler (ASTM C131) 200.00 $
Abrasion: LA Rattler (ASTM C535) 210.00 $
Asphalt Concrete Tests Rate
Atterberg Limits/Plasticity Index (ASTM D4318, CTM 204) 160.00 $ HMA Mixing and Preparation 129.00 $ California Bearing Ratio Excluding Maximum Density 550.00 $ HMA Mixing and Preparation with Aggregate Treatment 181.00 $ (ASTM D1883): Soil Bulk Specific Gravity of Compacted Sample or Core: SSD 57.00 $ California Bearing Ratio Excluding Maximum Density 650.00 $ (ASTM D2726, CTM 308C) (ASTM D1883): Cement-Treated Soil Bulk Specific Gravity of Compacted Sample or Core: Parafin 83.00 $ Cement-Treated Soil/Base Mix Design: Includes Three Trial 3,500.00 $ Coated (ASTM D1188 and CTM 308A) Cement Contents with Three Unconfined Compressive Strength Emulsion Residue, Evaporation (ASTM D244) 165.00 $ Specimens per Cement Content Extraction: % Bitumen (ASTM D6307, CTM 382) 165.00 $ Chloride and Sulfate Content (CTM 417, CTM 422) 175.00 $ Extraction: % Bitumen and Gradation (ASTM D5444, D6307, 222.00 $ Clay Lumps and Friable Particles (ASTM C142) 200.00 $ CTM 202, 382) Cleanness Value: 1" x #4 (CTM 227) 175.00 $ Extraction: % Bitumen, Correction Factor (ASTM D6307, 361.00 $ Cleanness Value: 1.5" x .75" (CTM 227) 275.00 $ CTM 382) Collapse Potential/Index (ASTM D5333) 225.00 $
Chemical Analysis and Petrographic Examination of Concrete 70398
Task Code 70397
80193
80129-1
80129-2
75036
75040
30403
75028
30322
70305 75027
70311
30225
70315
30237
30203
70378
30201
70321
30219
Task Code
30223
70396
70309
Task Code
80111
30321
70361
Task Code
30507
70325
70331
30227
70313
75004
70342
80001
80103
70333
30232 70336
Task Code
70339
70340
70337
30233
70319
30231
70317
70303
30412
70343
30508
20265
30207
20263
80126
30234
30229
70335
80123 30401
30205
30230
30209
70371
30411
75032
70304
75033
Task Code
30505
70301
80143 70365
80147
80146
Task Code
70369
80149
70373
30317
Task Code 30319
80196
30503
70341
70355
70345
80129
80100
80110
70357
70367
80140 70363
70359
70360
70351
80106
70349
70353
70394
80195
70399
70392
70391
80194
70347
75031
70344
75024
70393
2 ..
Item 13 Page 47 of 51
As
phalt Concrete Tests, Continued Rate Mortar and Grout Rate Chemical Extraction: % Bitumen and Sieve Analysis (ASTM D2172 253.00 $ Compression: 2" x 4" Mortar Cylinders (ASTM C780) 57.00 $ Method A or B, ASTM D5444) Compression: 3" x 3" x 6" Grout Prisms, Includes Trimming 42.00 $ Lab Tested Maximum Density: Hveem, 3 briquettes (ASTM D1561, 222.00 $ (ASTM C1019) D1188, CTM 304, 308) Compression: 2" Cubes (ASTM C109) 57.00 $ Hveem Stabilometer Test, Premixed, 3 briquettes (ASTM D1560, 222.00 $ Compression: Cores Includes Trimming (ASTM C42) 77.00 $ D1561, CTM 304, 366)
Lab Tested Maximum Density: Marshall, 3 Briquettes 217.00 $ (ASTM D6926, D2726) Masonry S
pecimen Preparation Rate
Lab Tested Maximum Density: Marshall 6'' Specimen, 222.00 $ Cutting of Cubes or Prisms 80.00 $ 3 Briquettes (ASTM D5581, D2726)
Lab Tested Maximum Density: Superpave Gyratory Compacted 83.00 $ Briquette, SSD, 1 Briquette (ASTM D6925, D2726) Fire
proofing Tests Rate
Lab Tested Maximum Density: Superpave Gyratory Compacted 93.00 $ Oven Dry Density (ASTM E605) 72.00 $ Briquette, Parafin, 1 Briquette (ASTM D1188, D6925)
Maximum Theoretical Specific Gravity [RICE] (ASTM D2041, 165.00 $ CTM 309) Gunite and Shotcrete Test
s Rate
Marshall Stability and Flow, Cored Sample, Each (ASTM D6927) 83.00 $ Core Compression Including Trimming (ASTM C42) 80.00 $ Marshall Stability and Flow, Premixed, 3 Briquettes (ASTM D6926, 237.00 $ Compression: Cubes (Includes Saw Cutting) 98.00 $ D6927)
Marshall Stability and Flow, Gyratory Compacted Specimen 237.00 $ Concrete Roof Fill: Gypsum , Vermiculite, Perlite,
Pre-Mixed, 3 Briquettes (ASTM D5581, D6925) Li
ghtweight Insulating Concrete, Etc. Rate
Marshall Stability and Flow 6'' Specimen, Premixed, 3 Briquettes 237.00 $ Compression Test (ASTM C495 and C472) 70.00 $ (ASTM D5581) Air Dry Density (ASTM C472) 55.00 $
Moisture Content (CTM 370) 88.00 $ Oven Dry Density (ASTM C495) 80.00 $ Wet Track Abrasion Test (ASTM D3910) 170.00 $
Hveem Mix Design (Excluding Aggregate Quality Tests) 5,356.00 $ Hveem Mix Design, with RAP (Excluding Aggregate Quality 5,815.00 $ Reinforcin g Steel, ASTM A615, A706 Rate
Tests, RAP Qualification) Tensile Test: # 11 or Smaller 70.00 $ Hveem Mix Design, with Lime (Excluding Aggregate Quality 9,180.00 $ Bend Test: # 11 or Smaller 65.00 $ Tests) Bend Test #14 or #18 385.00 $
Hveem Mix Design Caltrans Untreated Mix (Including Aggregate 6,386.00 $ Tensile Test: # 14 270.00 $ Quality Tests) Tensile Test: # 18 370.00 $
Hveem Mix Design Caltrans Lime Treated Mix (Including 7,416.00 $ Aggregate Quality Tests)
Marshall Mix Design (Excluding Aggregate Quality Tests) 5,356.00 $ Reinforcin g Steel - Welded or Coupled Specimens Rate
Marshall Mix Design with RAP (Excluding Aggregate Quality 5,815.00 $ Tensile Test: Welded/Coupled #11 and Smaller 80.00 $ Tests) Tensile Test: Welded/Coupled #14 280.00 $
Marshall Mix Design with Lime (Excluding Aggregate Quality 6,386.00 $ Tensile Test: Welded/Coupled #18 395.00 $ Tests) Weld: Macroetch 90.00 $
Open Grade Asphalt Concrete Mix Design (ASTM D7064, 3,090.00 $ Slippage Test - Caltrans (CTM 670) 200.00 $ CTM 368) Tensile Test: Welded Hoops #11 and Smaller 150.00 $ Superpave Mix Design (Excluding Aggregate Quality Tests) 10,918.00 $ Superpave Mix Design, with RAP (Excluding Aggregate 11,536.00 $ Quality Tests) Metal and Steel Testin
g Rate
Superpave Mix Design, with Rubber (Excluding Aggregate 11,536.00 $ Tensile Strength: Up to 100K Pounds (Each) 75.00 $ Quality Tests) Tensile Strength: Up to 200K Pounds (Each) 85.00 $ Superpave Mix Design, with Additives (Excluding Aggregate 11,845.00 $ Tensile Strength: Up to 300K Pounds (Each) 110.00 $ Quality Tests) Tensile Strength: Up to 400K Pounds (Each) 160.00 $ Effect of Moisture on Asphalt Paving Mixtures, Pre-Mixed 1,030.00 $ Tensile Strength: 400K to 600K Pounds (Each) 385.00 $ (ASTM D4867, AASHTO T283) Tensile Strength: Stress-Strain Percent Offset 225.00 $ Hamburg Wheel Track Test, 20,000 Passes, 4 Briquettes 1,133.00 $ Weld: Macroetch 90.00 $ (AASHTO T324) Weld: Fracture 45.00 $
Raveling Test of Cold Mixed Emulsified Asphalt (ASTM D7196) 206.00 $ Bend Test 70.00 $ Marshall Stability, Wet Set, 3 Replicates (AASHTO T245) 361.00 $ Flattening Test 70.00 $ Marshall Stability, Dry Set, 3 Replicates (AASHTO T245) 309.00 $ Hardness Test (ASTM E18) 80.00 $ Cold Recycled Asphalt Mix Design: 2 Gradings Each, 10,815.00 $ Bolt: Axial Tensile Test (Up to 7/8" diameter) 65.00 $ 3 Emulsion Content (Caltrans LP-8) Bolt: Wedge Tensile Test (Up to 7/8" diameter) 80.00 $ Bolt: Axial Tensile Test (Greater than 7/8" Up to 1" diameter) 85.00 $ Bolt: Wedge Tensile Test (Greater than 7/8" Up to 1" diameter) 105.00 $ Brick Masonry Tests, ASTM C67 Rate Bolt: Axial Tensile Test (Greater than 1" diameter) 125.00 $ Modulus of Rupture: Flexural 100.00 $ Bolt: Wedge Tensile Test (Greater than 1" diameter) 135.00 $ Compression Strength 65.00 $ Bolt: Proof Load Test (Up to 7/8") 90.00 $ Absorption: 5 Hour or 24 Hour 70.00 $ Bolt: Proof Load Test (Greater than 7/8" Up to 1" diameter) 110.00 $ Absorption (Boil): 1, 2 or 5 Hours 100.00 $ Bolt: Proof Load Test (Greater than 1") 130.00 $ Initial Rate of Absorption 60.00 $ Nut: Proof Load Test (Up to 7/8") 70.00 $ Efflorescence $ Nut: Proof Load Test (Greater than 7/8" Up to 1" diameter) 90.00 80.00 $ Cores: Compression 75.00 $ Nut: Proof Load Test (Greater than 1") 100.00 $ Shear Test on Brick Cores: 2 Faces 100.00 $
Chemical Testing of Metal and Steel Rate
Concrete Block
, ASTM C140 Rate Steel Chemical Analysis Quotation
Compression $ Weight of Galvanized Coating (ASTM A90) 85.00 90.00 $ Absorption/Moisture Content/Oven Dry Density 90.00 $ Epoxy Coating Thickness 95.00 $ Linear Shrinkage (ASTM C426) 250.00 $ Coating Thickness 90.00 $ Web and Face Shell Measurements 50.00 $
Tension Test $ 160.00 Machinin
g and Preparation of Tensile and Bend
Core Compression $ 80.00 Sam
ple: Carbon Steel Rate
Shear Test of Masonry Cores: 2 Faces 95.00 $ Machinist: Initial Preparation from Mock-Up, Etc. (Per Hour) 125.00 $ Efflorescence Tests 75.00 $ Sawcut to Overall Width (Per 0.5" Thickness or Fraction 60.00 $ Thereof)
Machine to Test Configuration: Milled Specimens 85.00 $ Masonry Prisms, ASTM C1314 Rate Machine to Test Configuration: Turned Specimens (Per 0.5" 155.00 $ Compression Test: Composite Masonry Prisms Up to 8" x 16" 195.00 $ Thickness or Fraction Thereof) Compression Test: Composite Masonry Prisms Up to 8" x 16" 260.00 $ Prepare Subsize Specimens (Per 0.5" Thickness or Fraction 105.00 $ Prism Cord Modulus of Elasticity 600.00 $ Thereof)
Prism Cord Modulus of Elasticity with Transverse Strain 685.00 $ (for Double-Wythe Specimen)
75095
75084
20531
75113
Task Code
75114
20603
75075 20609
Task Code
75087
75090 20525
20361
75096
20503
20759
20346
20347
75094
Task Code
Task Code
75093
75106
Task Code
20371
20373
20379
75052
75051
75069
75063
20505
20365
75005
Task Code
Task Code
20353
75030 20351
Task Code
20357
75048
75049 20155
75050
20401
20617
20615
75067
20635
20303 20636
20305
20309
75070
75039
75068 20619
20632
20633
20634
20630
Task Code
20307
20301
20605
20607
20631
20341
20343
20333
75115
20545
20611
75111
20547
20638
20640
20315
80170
80173
20323
Task Code
20757
20339
20639
20311
20637
20335
20327
20313
20331
Task Code
Task Code
20641
Task Code
20321
80176
80177
20329
20755
20751
20753
75057
75083
20521
20529
20601
75099
20523
20532
75107
75066
20501
20504
75109
Task Code
75042
20507
20355
3 ..
Item 13 Page 48 of 51
Pol
ymer Matrix Composite Materials (Fiberwrap) Rate
Tensile Strength – Set of 5 Specimens/Batch/Direction 1,350.00 $ Charpy Impact Rate (ASTM D3039)
Charpy Impact Ambient Temperature 95.00 $ Tensile Strength – Additional Specimens (ASTM D3039) 250.00 $ Charpy Impact Reduced Temperature 125.00 $ (ASTM D3039) Heating Chamber Time – Per 24 hr period 95.00 $
Machining of Charpy Samples: Carbon Steel Rate
Cutting and Milling (Per 0.5" or Fraction Thereof) 85.00 $ Calibration Services and Universal Machine Usage Rate Final Machining to Sample Configuration 105.00 $ Calibration/Verification Services Quotation Universal Test Machine Usage (Per Hour) 450.00 $
Prestressing Wires and Tendons, (ASTM A416) Rate
Stress-Strain Analysis: Wire or Strands (Including Chart and 240.00 $ Percent Offset)
Tensile Test Only $ 180.00
Tendons Quotation
Ceramic Tile Testing Division Rate
Cylic and Fatigue Testing Programs on Special Products/Parts Quotation Engineering and Technical supports/Design of Prototypes and Special Test Set-Up Quotation Fastener/Coupling Full Testing Program Per New Regulations: Tension, Tension/Bend, Shear, Double Shear, 8 Compressions Quotation Fiberglass/Composite Materials Field Testing Program (ASTM D1143 D1242, D2584, D4065, D4476, D4923, D7901, D7921, and D732) Quotation Field Testing of Structures and Structural Elements Quotation In-Place Shear Testing Quotation
Materials and/or Product Evaluation Per Specifications Quotation Structural Dynamic Testing and Durability Analysis Quotation General Conditions
NOTE: Field inspection work conditions are established by contract with Operating Engineers, Local 12.
NOTE: A minimum of 24 hours notice is required for testing and inspection services.
NOTE: For projects subject to a Project Labor Agreement (PLA), if the terms and conditions of the PLA are more restrictive than those listed below, PLA terms and conditions will apply.
NOTE: Rates will be adjusted annually each July 1st to reflect increased costs.
Administrative Fees
All administrative fees, except as noted below, including report distribution and Twining ConstructionHive system are billed at the following percentage of the monthly invoice total:
Note that hard copies of reports will be sent only to governing jurisdictions that mandate them. All other parties will receive reports electronically. The administrative fee above will receive reports electronically. The administrative fee above will be increased by 1% if additional hard copies of reports are requested. Submittal of project specific forms or resumes will be billed hourly at the Administrative Support Rate.
Minimum Charges (Inspection and Technician Personnel Only - Other Personnel Charged on Portal to Portal Basis) 2-Hour Minimum: Inspector arrives at jobsite, no work to perform. 4-Hour Minimum: 1 to 4 hours of inspection
8-Hour Minimum: Over 4 to 8 hours of inspection
Regular Time (All Types of Inspection and also All Non-Exempt Employees) The first 8 hours worked Monday through Friday between 5:00 a.m. and 5:00 p.m. except as noted otherwise below.
Time and One-Half (All Types of Inspection and also All Non-Exempt Employees) All shifts will be billed based on the time and date of their start. Any increment past 8 hours through 12 hours worked Monday through Friday and the first 12 hours on Saturday. Time and one-half will also be charged for the first four hours before 5:00 a.m. and after 5:00 p.m.
Double Time (All Types of Inspection and also All Non-Exempt Employees) All shifts will be billed based on the time and date of their start. After the first 12 hours worked Monday through Saturday, all day Sunday, and holidays. After the first four hours worked before 5:00 a.m. and after 5:00 p.m. Holidays are New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, and Christmas Day.
Meal Period
When personnel are required by their duties to work more than five consecutive hours without a one-half hour uninterrupted meal period, one half hour at double time rate will be charged in baddition to any applicable overtime for actual hours worked.
Shift Differential (Applies to Regularly Scheduled Shifts Only) A $1.00 per hour shift differential premium will be charged for all inspection hours that fall outside of the 5:00 a.m. to 5:00 p.m. time period. Twining will require 48-hour notice along with the General Contractors approved shift letter prior to beginning a shift that will include hours falling outside this time period. Should this notice not be provided, all work performed on that shift will be billed at the applicable overtime or double time rate.
If three shifts per day are required, the first shift will be billed at the standard rate. The second shift shall be billed in accordance with the previous paragraph. The third shift shall be billed at 8 hours for the first 6 1/2 hours worked and appropriate overtime or double time for all hours thereafter.
Travel Time and Mileage
For projects outside a 50-mile radius from the nearest Twining facility, per excess mile to and from the project will be charged for inspectors and technicians. Other than small tools, whenever project related equipment is required to be transported to and from the project site, time and mileage for inspectors and field technicians will be billed on a portal to portal basis.
For all projects, current IRS mileage rate per mile and applicable travel time will be charged portal to portal for engineers, consultants, supervisors, and laboratory technicians from the laboratory to the project site and return.
For work locations located 100 miles or more from Twining, travel time will be charged at the relevant rate for inspectors and technicians in addition to a subsistence allowance as detailed below.
Weekend Sample Pick-Ups
In order to be in strict conformance with testing standards, it may be required that weekend pick-ups be performed (e.g. concrete specimens cast on Friday must be picked up on weekend in order to be in conformance with ASTM C31 requiring specimens to be moved to their final curing location within 48 hours of casting.) Applicable charges for weekend work will apply when this is required. Should these charges not be authorized, Twining will not be liable for any negative consequences.
Reimbursable Expenses
Parking, air fare, car rental, food, lodging and project specific software/applications (e.g. PlanGrid, Procore, etc.) will be charged at cost plus 20% per processed invoice, unless provided by client.
Task Code
The Ceramic Tile Institute of America (CTIOA) and Twining worked together to advance and develop technology designed to enhance the quality of materials and workmanship in the ceramic tile industry. A separate schedule of fees for these services is available upon request.
Task Code
20707
20708
20801
20623
20705
Task Code
20780
20783
20703
20701
4%
Task Code
Task Code
20803
20621
20706
4 ..
Item 13 Page 49 of 51
General Conditions, Continued
Project Specific Documents
Costs presented assume that client will provide project specific documents (plans, specifications, submittals, RFIs, etc.) for all inspection personnel. Should project specific documents be provided electronically through a "for fee" service, the client will be responsible for providing access and paying any fees for the service.
Project Site Facilities
Prices quoted assume that initial curing facilities for test samples that comply with relevant test standards and project requirements are provided by others. In addition, prices quoted assume that work/desk space for inspection staff are provided by others. Additional costs, provided by quotation, will apply should Twining be required to provide such facilities.
Subsistence
Subsistence on remote jobs will be charged per quotation.
Laboratory Testing Hours and Expedited Testing
Please note that laboratory testing will be billed on an hourly basis for non-standard tests. If testing is required to be performed on Saturdays, Sundays, holidays, or before 5:30 a.m. or after 4:00 p.m. on weekdays, an additional hourly charge, at the applicable regular, overtime or doubletime rate, with a minimum of one hour will be applied for the laboratory technician. For rush testing a 50% surcharge in addition to the regular test rate will apply.
Charges for Subcontracted Services
Material sent to outside laboratory for testing:
Material sent to outside fabricator or machine shop:
Glu-Lam beam inspection:
Other subcontractors:
Project exclusive equipment purchase:
Limit of Liability
Client agrees to limit Twining's aggregate liability to all entities for alleged or actual errors and omissions in the performance of its professional services under this agreement to $50,000.00 or the fees actually paid to Twining, whichever amount is greater. Higher limits may be available by quotation.
Certified Payroll
Certified payroll will be provided, upon request, at an additional charge of $150.00/month. Fee applies to every month that certified payroll must be submitted regardless of whether or not services were provided for any given month.
Final Reports Required by Jurisdiction
If a final report or affidavit is required, we must first review all inspection and testing reports and clear up any unresolved issues on these reports. These issues will typically require approval by the engineer or architect of record. This process can take several weeks or just a day, depending on the number and complexity of the issues. Cost for final reports will be billed hourly.
Terms of Payment
Fees charged are for professional and technical services and are due upon presentation. If not paid within 30 days from date of invoice, they are considered past due and the maximum legal finance charge will be added to the unpaid balance.
In addition, should the client require that invoices be submitted through a web based or electronic system, the client will be responsible for all costs associated with the use of the system.
A 3% fee will be applied for payments processed by credit card.
All invoice errors or necessary corrections shall be brought to the attention of Twining within 15 days of receipt of invoice. Thereafter, customer acknowledges invoices are correct and valid. Twining reserves the right to terminate its services to a customer without notice if all invoices are not current. Upon such termination of services, the entire amount accrued for all services performed shall immediately become due and payable. Customer waives any and all claims against Twining, its subsidiaries, affiliates, servants, and agents for terminati o
work on account of these terms.
In the event of any litigation arising from or related to any agreement to provide services whether verbal or written, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred, including staff time, court costs, attorney's fees and all other related expenses in such litigation. Additionally, in the event of a non-adjudicative settlement of litigation between the parties or a resolution of dispute by arbitration, that same process shall determine the prevailing party.
Hold Specimens
All "hold" specimens are charged at the applicable test rate whether tested or not. Specimen Sampling and Disposal Twining samples materials used in construction in accordance with standard practices, methods, codes, and relevant project requirements. Representativeness of sampling and same accuracy of testing are subject to the same probabilistic and precision limitations as governing standards, codes and project technical provisions.
Should samples be provided by others Twining cannot warrant or guarantee that material is representative of material that is or will be used in actual construction of the project.
Specimens will be discarded after testing unless Twining has been notified prior to testing that the customer wishes to retrieve the specimens or storage arrangements are made. Costs for storage will be by quotation.
Oversize Specimens
An extra charge will be made when test specimens require more than one person to handle because of size or weight.
Elevated Work Platforms
In the event an elevated work platform is required to safely complete our work, the client must provide safe access for Twining personnel for all required inspection, testing, sampling, etc. including a trained and certified operator or qualified inspector as applicable. Twining will not be responsible for signing waivers associated with providing such access. Should Twining be required to supply an elevated work platform, we will contract with a qualified vendor and the markups shown above will apply.
Cost plus 20%
Cost plus 20%
Cost plus 20%
Cost plus 20%
Cost plus 20%
5 ..
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.
..
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City Council Agenda Report
Meeting Date: October 15, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Senior Management Analyst
Subject
Resource Adequacy Plan for 2025
Recommendation
A. Adopt Resolution No. 2024-022 approving and adopting the Vernon Public Utilities Department Resource Adequacy Plan for 2025, which includes the coincident peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria, and the Qualifying Capacity from such resources, the City’s Resource Adequacy and Supply Data and approving the resources used to satisfy the California Independent System Operator’s (CAISO) tariff requirements and repealing Resolution No. 2023-21; and
B. Authorize staff to submit the Vernon Public Utilities Department’s Resource Adequacy Plan for 2025 and the Monthly Resource Adequacy and Supply Data to the CAISO.
Background
As the electric grid operator for the State, the California Independent System Operator (CAISO) is responsible for maintaining a reliable electric grid. One of the keys to maintaining a reliable grid is ensuring that the electric system has adequate resources to meet its electric demand. To do this, the CAISO has established provisions in its Tariff to ensure that Load Serving Entities (LSE), such as the City of Vernon (City), will secure sufficient resources to meet their customers’ energy demands.
Pursuant to Section 40 of the CAISO Tariff, LSE must annually provide a Resource Adequacy demonstration or plan to the CAISO. The Resource Adequacy demonstration must include: (1) a coincident peak Demand Forecast, (2) Reserve Margin, (3) Qualifying Capacity Criteria, (4) annual and monthly Resource Adequacy and Supply data, (5) a list of Resource Adequacy Resources that will be counted on to satisfy its Local Capacity Requirement and (6) Flexible Resource Adequacy Capacity Requirement. The Resource Adequacy demonstration categories are each defined and described in detail below.
(1) Coincident peak Demand Forecast is defined as the amount of the City’s load contributing to the CAISO system peak. This is calculated by first establishing a monthly peak Demand Forecast for the upcoming year and applying a projected load growth rate if appropriate.
Based on staff analysis, no load growth adjustment is appropriate for 2025. To establish the Coincident Peak Demand Forecast for 2025, staff has used its monthly peak Demand Forecast (as listed in Table 1 of the Resource Adequacy Plan for 2025) and multiplied it by the coincident peak factor provided by the California Energy Commission. The results of this calculation are the Coincident Peak Demand Forecast and are listed in Table 2 of the Resource Adequacy Plan for 2025.
(2) Planning Reserve Margin is defined as the amount of Resource Adequacy Capacity an LSE must maintain above its coincident peak Demand Forecast. The Electric Utility governing board, Vernon City Council, has established its Planning Reserve Margin at 15%. ..
Item 14 Page 1 of 26
(3) Qualifying Capacity Criteria is the criteria used to determine the type of resources that can be used to meet an LSE’s capacity obligation and the amount of capacity (Qualifying Capacity) from such resources. The City has elected to use the following resources to meet its capacity needs and the qualifying capacity from each of them:
a. Power supply contract(s) entered through Western Systems Power Pool (WSPP) Agreement, Market Redesign and Technology Upgrade (MRTU) Amendment, and any product defined as a Scheduling Coordinator (SC)-to-SC traded product for which an Inter-SC Trade (IST) can be submitted to the CAISO. b. Vernon Purchase Power Contract with the Southern California Public Power Authority (SCPPA) for the SCPPA’s share of the Palo Verde Generating Station.
The qualified capacity shall be 4.9% of SCPPA’s share of the Palo Verde Generating Station.
c. The contract between the United States Department of Energy Western Area Power Administration Boulder Canyon Project and the City of Vernon. The Qualifying Capacity will be based on the most current schedule for the available capacity from the Boulder Canyon Project.
d. The generating units and system units within the City’s electric system. The amount of Qualifying Capacity of such units shall not exceed the Net Qualifying Capacity (NQC) as determined and listed annually by the CAISO.
e. Long-term power purchase contracts of 5 years or longer. The Qualifying Capacity will be based on the City of Vernon’s percentage share of the Net Qualified Capacity (NQC) for each contract, as determined and listed annually by CAISO. f. Capacity from a Participating Generator, System Unit, or System Resource as defined in the CAISO Tariff.
g. Interruptible Service agreements between the City of Vernon and its electrical customers. The Qualifying Capacity will be based on the contracted amount the electrical customer has agreed to interrupt.
h. Battery Energy Storage System (BESS)/Non-Generator Resources: Power Supply contracts for BESS or Non-Generator Resource as defined by the CAISO entered through a power purchase agreement shall be eligible to count as Qualifying Capacity. The amount of Qualifying Capacity shall be based on the NQC value as determined and listed annually by the CAISO and the City of Vernon’s percentage share of NQC for each contract.
(4) Local Capacity Requirement is defined as the monthly allocation of the local capacity (Los Angeles Basin) the City must make available to the CAISO and demonstrated in the CAISO-approved Resource Adequacy data templates. Resources located in the Los Angeles Basin area shall count toward the City’s local capacity requirement. (5) Flexible Resource Adequacy Capacity Requirement is defined as the monthly allocation of the Flexible Resource Adequacy Capacity Requirement the City must make available to the CAISO and demonstrated in the CAISO-approved Resource Adequacy data templates. Flexible resources are resources that can ramp up and down quickly and have ..
Item 14 Page 2 of 26
the potential to start and shut down multiple times per day (i.e., flexible capacity). The Malburg Generating Stations and the City-owned H. Gonzales units shall count towards the City’s flexible capacity requirement.
(6) Annual and monthly Resource Adequacy and Supply data - must be submitted to the CAISO on the established templates and the set schedule dates. The Resource Adequacy data templates shall identify all qualified resources committed to meeting the City’s Resource Adequacy obligations and the adopted Reserve Margin. Annual Resource Adequacy Plans data must demonstrate that 90% of the Coincident Peak Demand Forecast plus planning Reserve Margin and Flexible Resource Adequacy Capacity Requirement has been secured, and 100% of the total local Resource Adequacy requirement has been secured. Monthly Resource Adequacy and Supply data templates must demonstrate that 100% of the Coincident Peak Demand Forecast plus planning Reserve Margin, Flexible Resource Adequacy Capacity Requirement, and local Resource Adequacy requirement have been met. Monthly Resource Adequacy and Supply data may be adjusted for seasonal variations in the City’s load or changes in its contracted/owned resources.
Consistent with the CAISO Tariff requirements, staff has prepared the City of Vernon Public Utilities Department Resource Adequacy Plan for 2025 and now seeks authorization from the City Council to submit the Plan and the Monthly Resource Adequacy and Supply data to the CAISO.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Resolution No. 2024-022 ..
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RESOLUTION NO. 2024-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
AUTHORIZING AND APPROVING THE VERNON PUBLIC UTILITIES
DEPARTMENT RESOURCE ADEQUACY PLAN FOR 2025, WHICH
INCLUDES THE COINCIDENT PEAK DEMAND FORECAST, THE
PLANNING RESERVE MARGIN, THE QUALIFYING CAPACITY
CRITERIA, AND THE QUALIFYING CAPACITY FROM SUCH
RESOURCES, THE CITY’S RESOURCE ADEQUACY AND SUPPLY
DATA AND APPROVING THE RESOURCES USED TO SATISFY THE
CALIFORNIA INDEPENDENT SYSTEM OPERATOR’S TARIFF
REQUIREMENTS AND REPEALING RESOLUTION NO. 2023-21
SECTION 1. Recitals.
A. The City of Vernon (City) is a chartered municipal corporation of the State of California that owns and operates a system for the generation, purchase, transmission, distribution, and sale of electric capacity and energy.
B. The City has executed a Metered Subsystem Agreement (MSS Agreement) with the California Independent System Operator (CAISO).
C. The City is considered a Load Serving Entity (LSE) under certain terms of the CAISO’s Tariff (Tariff).
D. The Tariff requires each LSE to establish and submit to CAISO an annual Resource Adequacy Plan, which includes a coincident peak Demand Forecast, a Planning Reserve Margin, Qualifying Capacity Criteria, and a Supply Plan.
E. The Tariff also requires each LSE to submit monthly Resource Adequacy Plans and Supply Plans.
F. The City has reviewed the historical and expected demand for and supplies of electricity within its distribution system, including the likely peak demand for electricity within the City’s distribution system throughout 2025, the available generation and other capacity to serve that demand, and constraints which might impact the availability of capacity to serve the City’s projected peak demand.
G. Based upon staff analysis, no load growth adjustment is appropriate for 2025.
H. TheCity finds that the default 15% Reserve Margin set forth in the Resource Adequacy provisions of the Market Redesign and Technology Upgrade (MRTU) Tariff is sufficient for planning purposes.
I. TheCity finds that the Projected Load forecast specified in the City of Vernon ..
Item 14 Page 4 of 26
Demand Forecast for 202
5, Planning Reserve Margin, and the Qualifying Capacity Criteria are sufficient and appropriate to be used in determining the amount of Qualifying Capacity needed to meet the Annual Resource Adequacy and Supply Plan requirement.
J. Staff requests City Council’s adoption of the following requirements for the annual and monthly submittals: (a) annual submittals must demonstrate that (i) 90% of the total system Coincident Peak Demand Forecast, plus Planning Reserve Margin and Flexible Resource Adequacy Capacity Requirement has been secured, and (ii) 100% of the total local Resource Adequacy requirement has been secured; and (b) monthly submittals must demonstrate that 100% of the Coincident Peak Demand Forecast plus planning Reserve Margin, Flexible Resource Adequacy Capacity Requirement and local Resource Adequacy requirement has been met.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon finds and determines that the above recitals are true and correct.
SECTION 3. The City Council of the City of Vernon hereby approves and adopts the Public Utilities Department Resource Adequacy Plan for Calendar Year 2025 (Annual Resource Adequacy Plan), which includes the coincident peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, the annual Resource Adequacy and Supply data, and the Resource Adequacy resources that will be used to satisfy the City’s Local Capacity Requirement for 2025, which is attached hereto as Exhibit A. Furthermore, the City Council of the City of Vernon adopts the requirements for: (a) annual submittals must demonstrate that (i) 90% of the total system Coincident Peak Demand Forecast, plus Planning Reserve Margin and Flexible Resource Adequacy Capacity Requirement has been secured; and (ii) 100% of the total local Resource Adequacy requirement has been secured; and (b) monthly submittals must demonstrate that 100% of the Coincident Peak Demand Forecast plus planning Reserve Margin, Flexible Resource Adequacy Capacity Requirement and local Resource Adequacy requirement has been met.
SECTION 4. All resolutions or parts of resolutions, specifically Resolution No. 2023-21, not consistent with or in conflict with this resolution are hereby repealed. / / /
/ / /
/ / /
Resolution No. 2024-022
Item 14 Page 5 of 26
SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED October 15, 2024.
________________________
JUDITH MERLO, Mayor
ATTEST:
YONNIE PARKER, Deputy City Clerk
(seal)
APPROVED AS TO FORM:
ZAYNAH N. MOUSSA, City Attorney
Resolution No. 2024-022
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2025 Resource Adequacy Plan
City of Vernon
Public Utilities Department’s
Resource Adequacy Plan
Calendar Year 2025
Exhibit A
Resolution No. 2024-022
Item 14 Page 7 of 26
2025 Resource Adequacy Plan
Background:
The Resource Adequacy (RA) provisions of the California Independent System Operator’s (CAISO)tariff require the Scheduling Coordinator (SC) of a Load Serving Entity (LSE), such as the City of Vernon, to establish and submit the following information upon approval from its Local Regulatory Authority:
(1)Coincident Peak Demand Forecast for its load,
(2) Planning Reserve Margin,
(3) Qualifying Capacity Criteria that will be used for determining qualifying resource types and the Qualifying Capacity from such resources,
(4)an annual/monthly RA and supply data, and
(5)a list of resources used to satisfy the LSE’s Local Capacity Requirement and Flexible Resource Adequacy Capacity Requirement.
Staff has prepared the attached“City of Vernon Public Utilities Department’s Resource Adequacy Plan for Calendar Year 2025,” which is consistent with the CAISO Tariff requirements. The following is a discussion of each of the CAISO Tariff requirements and how the City will meet each requirement.
Coincident Peak Demand Forecast:
Vernon’s municipal load resides within the CAISO control area. The CAISO, as the balancing authority, has the responsibility for meeting reliability criteria established by the Western Electricity Coordinating Council (WECC). As such CAISO has entered into agreements with various market participants, Generators, Scheduling Coordinators, Participating Transmission Owners, Utility Distribution Companies, and Metered Subsystems (MSS), which impose certain responsibilities on parties to establish a reliable system. One of those responsibilities is to have operating reserves that meet the WECC minimum requirements.
The CAISO’s goal in considering reserve requirements is to balance available capacity with demand across the entire CAISO control area, and therefore, CAISO’s primary concern is with the time and amount of peak demand on the CAISO controlled transmission system (the “system peak”). In order to reduce demand during the period of the system peak (and therefore, to lower the peak demand on the transmission system), utilities generally offer retail rate structures designed to encourage load shifting away from the on-peak period. Such efforts are intended to achieve on-peak demand reduction and lower the need to build new generation to meet peak demand. Vernon has adopted a rate structure that has successfully shifted the peak demand period for Vernon’s system to a time that is generally earlier than the time of the CAISO system peak.
Resolution No. 2024-022
Item 14 Page 8 of 26
2025 Resource Adequacy Plan
Vernon’s share of the capacity needed to meet CAISO’s control area capacity requirements may be established by determining the amount of Vernon’s load that contributes to the CAISO system peak. Vernon’s load that contributes to the CAISO system peak is the City of Vernon coincident peak Demand. The process to establish Vernon’s monthly coincident peak Demand Forecast consists of the following three steps:
1. Establish Monthly Vernon System Peak Demand Forecast for 2024 To establish the City of Vernon’s system peak demand forecast, Staff performs an analysis on annual changes in the City’s energy demand peaks during a five-year period. Based on the results of the analysis, Staff forecasts a load growth rate for the upcoming calendar year (Exhibit 1). This year’s analysis of the City of Vernon’s system peak demand demonstrates inconsistent trend year over year between 2020 and 2024. Closer review of Exhibit 1 reveals that more recently, the growth rate from 2022 to 2024 decreased by3.3%. Based on the current load trend and recent years of inconsistencies, Staff concluded zero load growth adjustment is an appropriate forecast for calendar year 2025. Exhibit 2 shows the determination of the projected system peak demand for 2025 based on no load growth adjustment. The projected system peak demand for the City of Vernon is shown below in Table 1.
Table 1
Projected
Load
2025 MW
January 155.70
February 163.41
March 161.52
April 151.60
May 165.23
June 163.57
July 171.83
August 175.53
September 174.33
October 160.86
November 151.13
December 151.41
Resolution No. 2024-022
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2025 Resource Adequacy Plan
2. Establish Coincidental Peak Factor
The coincidental peak factor is the percentage of the City of Vernon’s energy demand at the time of the CAISO system peak demand. As set forth in Section 40 of the CAISO Tariff, the coincidental peak factor for each month has been calculated and provided to the City annually by the California Energy Commission (CEC). The monthly coincidental peak factor is shown in column C of Exhibit 3.
3. Calculate Monthly Coincident Peak Demand Forecast The City of Vernon’s Coincident Peak Demand forecast is calculated as the mathematical product of the City of Vernon’s forecasted System peak demand and the coincidental peak factor. This reflects the City of Vernon’s projected demand at the time of the CAISO system peak demand for each month. The monthly Coincident Peak Demand Forecast is calculated and listed in column D of Exhibit 3 for the period of January through December 2025. It is also shown below in Table 2.
Table 2
Demand
Forecast
2025 MW
January 120.9
February 116.3
March 123.7
April 116.8
May 139.9
June 134.3
July 134.9
August 137.4
September 131.0
October 127.6
November 122.4
December 121.0
Planning Reserve Margin
The Planning Reserve Margin is the amount of Resource Adequacy Capacity that an LSE must maintain above its coincident peak Demand Forecast. Historically, the City of Vernon has established its Planning Reserve Margin at 15%. Staff recommends that the City Council maintain the Planning Reserve Margin at 15%. The 15% Planning
Resolution No. 2024-022
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2025 Resource Adequacy Plan
Reserve Margin is used to establish the monthly Resource Adequacy obligation for the City of Vernon as listed in column E of Exhibit 3.
Qualifying Capacity:
A Load Serving Entity must provide the CAISO with a description of the criteria that will be used to determine the type of resources that can be used to meet its capacity obligation and the amount of capacity (Qualifying Capacity) from such resources.
Historically, Vernon has used the following criterion to determine whether a resource qualifies: It qualifies if Vernon has a contractual right to the power or has an interruptible service agreement with a customer. The eight following resources are among those that meet this criterion and provide Qualifying Capacity. The calculation for the amount of Qualifying Capacity for the eight eligible resource types are as follows:
1. CAISO IST-enabled Product. Power supply contract/s entered through WSPP Agreement (MRTU Amendment) and defined as any SC-to-SC traded product for which an IST (Inter-SC Trades) can be submitted and for which CAISO will make payment or issue an invoice, including Energy, Tier I IFM Bid Cost Recovery Obligations and Ancillary Service Obligation trades, as each defined in the Tariff.
2. Palo Verde. Vernon Purchase Power Contract with SCPPA for 4.9% of SCPPA’s share of Palo Verde Nuclear Generating Station (Palo Verde) shall be eligible as Qualifying Capacity. The power is scheduled as an import generally at Westwing Substation through the CAISO’s entitlement of transmission from Westwing to SP-15.
3. Boulder Canyon. Contract NO 16-DSR-12650 between United States Department of Energy Western Area Power Administration Boulder Canyon Project and City of Vernon, California for Electric Service shall be eligible to count as Qualifying Capacity. The power is scheduled as an import at Mead Substation generally through the CAISO’s entitlement of transmission from Mead Substation to SP-15. The amount of Qualifying Capacity will be based on the most current schedule for the available capacity from the Boulder Canyon Project at the time of submittal of the Resource Adequacy Plan.
4. Vernon Units. Generating units and system units (excluding Vernon diesel generating units) within Vernon’s MSS, including the Malburg Generating Station and the City owned H. Gonzalez units, as reflected in Schedule 14 of Vernon’s MSS Agreement with CAISO shall be eligible to count as Qualifying Capacity. The amount of Qualifying Capacity of such units shall not exceed the Net Qualifying Capacity (NQC) as determined and listed annually by the CAISO.
Resolution No. 2024-022
Item 14 Page 11 of 26
2025 Resource Adequacy Plan
5. Long Term Power Purchase Contracts. Long term power supply contracts (5 years or greater) entered through a power purchase agreement shall be eligible to count as Qualifying Capacity. The amount of Qualifying Capacity will be based on the City of Vernon’s percentage share of the Net Qualifying Capacity of each contract. For the upcoming year, the following contracts will count as Qualifying Capacity, Antelope DSR 1 Solar Project, Astoria 2 Solar Project, Daggett Solar Project and Puente Hills Landfill Gas-To-Energy Facility.
6. Other Units. All other capacity from a Participating Generator, a System Unit, or a System Resource, as defined in the CAISO Tariff, shall be eligible as Qualifying Capacity. System Resources, however, must be located in the CAISO control area or have a firm transmission path from source to the CAISO control area. Such criteria for firm transmission facilities over the CAISO control area can be satisfied with the possession of a firm transmission right from the CAISO on the path associated with the System Resource. Firm transmission rights provide physical priority right to schedule over congested paths.
7. Interruptible Service Agreements. Interruptible Service Agreements with the City’s Electrical customers. Currently Vernon has an Interruptible Service Agreement where the customer agrees to interrupt up to 27 MW of load within a 30-minute notification. A period of interruption can occur upon notification from the Independent System Operator (ISO) requiring the City to shed load or upon the unscheduled outage of the Malburg Generating Station (MGS) or any other generating unit internal to the City’s system.
8. Battery Energy Storage System (Non-Generator Resources). Power Supply contracts for BESS or Non-Generator Resource as defined by the CAISO entered through a power purchase agreement shall be eligible to count as Qualifying Capacity. The amount of Qualifying Capacity shall be based on the Vernon’s percentage share of the Net Qualifying Capacity of each contract.
Local Capacity Area Resources:
In accordance with Section 40.3 of the CAISO Tariff, CAISO annually publishesa Local Capacity Technical Study that determines the amount of local capacity needed in the Los Angeles Basin area that must be available to the CAISO. Based on the Local Capacity Technical Study, the CAISO allocates responsibility for Local Capacity Area Resources to the Scheduling Coordinators of the LSEs. The CAISO validates that the Scheduling Coordinator list enough local resources in its Resource Adequacy data templates to satisfy its obligation. Staff has prepared the Resource Adequacy data templates (Exhibit 4) which lists the Resource Adequacy Resources including the Malburg Generating Station, Puente Hills Landfill Gas-To-Energy Facility and the City owned H. Gonzalez units that will be counted on to satisfy the Local Area Capacity requirement for the City of Vernon. Additionally, any Interruptible Service Agreements
Resolution No. 2024-022
Item 14 Page 12 of 26
2025 Resource Adequacy Plan
with the City’s electric customers shall count towards the City’s Local Capacity’s requirement.
Flexible Resource Adequacy Capacity:
In accordance with Section 40.10 of the CAISO Tariff, CAISO annually conducts a study to determine the Flexible Capacity Need for the CAISO Balancing Authority Area for each month of the next calendar year and provides the results of the study to each Local Regulatory Authority in the CAISO Balancing Authority Area. Flexible resources are resources with the potential to ramp up and down quickly and have the capability to start and shut down multiple times per day. The need for flexible capacity is a result of the CAISO managing a “greener” grid. The increase of variable energy resources and distributed generation has presented significant challenges to grid reliability. These types of resources have continued to increase and has created an increase in supply and load variability and unpredictability within the CAISO system. In order for the CAISO to efficiently operate the grid, it needs measures to ensure that flexible resources are economically bid into the CAISO markets so that they may be optimally dispatched.
The CAISO study calculates the total system amount of Flexible Capacity needed for each of the three Flexible Capacity categories: (1) Base ramping flexibility; (2) Peak ramping flexibility; and (3) Super-peak ramping flexibility. Section 40.10.3 of the CAISO Tariff sets the criteria needed by resources to qualify for each category. For the Calendar Year 2025, the CAISO has determined the system-wide Flexible Capacity needs and has notified each LSE their monthly requirement. Exhibit 7 lists the City’s Flexible Capacity requirement by month and category. Furthermore, the CAISO has established the Effective Flexible Capacity for each resource and the category of Flexible Capacity each resource will qualify for the upcoming compliance year. For Calendar Year 2025, the CAISO has established 105 MW of category 1 base ramping flexible resources adequacy capacity for Malburg Generating Station, and 5.75 MW category 1 base ramping flexible resource adequacy capacity for both H. Gonzales Units (Exhibit 8). CAISO Tariff Section 40.10.5.1 requires the Scheduling Coordinators of LSEs to identify the resources it will rely on to satisfy its Flexible Resource Adequacy Capacity on both the annual and monthly Resource Adequacy data templates.
Staff has prepared the Resource Adequacy data templates (Exhibit 4) which, list the Resource Adequacy Resources including, the Malburg Generating Station and the City-owned H. Gonzalez units that will be counted on to satisfy the Flexible Resource Adequacy Capacity requirement for the City of Vernon.
Resolution No. 2024-022
Item 14 Page 13 of 26
2025 Resource Adequacy Plan
Annual and Monthly Resource Adequacy and Supply data:
The CAISO Tariff requires that the scheduling coordinator of a load serving entity provide an annual and a monthly Resource Adequacy Plan (Section 40.2.2.4) using the required templates and submitted on the set schedules. Furthermore, the scheduling coordinator of a resource providing resource adequacy must submit both an annual and monthly Supply Plan (Section 40.4.7.1) using the required templates and submitted on the set schedules. Staff asks that City Council adopt the following two requirements for both the annual and monthly submittals:
1. Annual: submittals must demonstrate that 90% of the forecasted coincident peak demand plus planning reserves margin and flexible resource adequacy requirement has been secured; and 100% of the total local resource adequacy requirement has been secured.
2. Monthly: submittals must demonstrate 100% of the forecasted coincident peak Demand plus planning reserves margin, flexible resource adequacy requirement and local resource adequacy requirement has been met. Data on the monthly plans may be adjusted for seasonal variations in the City’s load or changes in its contracted/owned resources.
Therefore, as required by the CAISO, the City of Vernon, as a load-serving entity and a scheduling coordinator for resource adequacy resources, must submit a Resource Adequacy and Supply Plan on the set schedules. Staff has prepared the Annual Resource Adequacy (Exhibit 5) and Supply data (Exhibit 6 & 7) for the calendar year 2025. Staff will submit the monthly Resource Adequacy and Supply data to the CAISO as they become due. The data to be submitted on the monthly plans will demonstrate that 100% of all requirements have been met and may be adjusted from the annual Resource Adequacy and Supply Plan for seasonal variations as well as load and resource changes. The monthly plan is due to the CAISO 45 days prior to the beginning of the month.
Resolution No. 2024-022
Item 14 Page 14 of 26
Exhibit 1
Year Peak % Inc./Dec.
(A) (B) (C)
1 2020 191.4 2 2021 194.3 1.520% 3 2022 189.5 -2.481% 4 2023 176.1 -7.051% 5 2024 175.5 -0.341% 6 Average 185.4 -2.1% A Year B Source: (City Historical Sytem Peak Load Data) C % Increase/Decrease from previous year.
Note: The five year system peak demand average will not be used in this year's RA Plan.
It has been determined that no load growth is appropriate for calendar 2025. 5 year Sytem Peak Demand Analysis
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 15 of 26
Exhibit 2
Month
Forecast based
2023-2024
(Actual City
System Load)
2025
Projected
System Peak
Load
(A) (B) (C)
1 January '24 155.70 155.70 2 February '24 163.41 163.41 3 March '24 161.52 161.52 4 April '24 151.60 151.60 5 May '24 165.23 165.23 6 June '24 163.57 163.57 7 July '24 171.83 171.83 8 August '24 175.53 175.53 9 September '23 174.33 174.33 10 October '23 160.86 160.86
11 November '23 151.13 151.13
12 December '23 151.41 151.41 A Month and Year B Source: (Forecasted Peak Based on Historical System Peak Load Data) C Projected Load for 2025 no load growth is applied) January - December 2025 Projected Load
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 16 of 26
Exhibit 3
Month
Vernon
System Peak
Demand
Coincidental
Peak Factor
Coincident
Peak Demand
Forecast
RA Capacity
Requirement
(A) (B) (C) (D) (E)
1 January 155.7 77.6% 120.9 139.0 2 February 163.4 71.2% 116.3 133.8 3 March 161.5 76.6% 123.7 142.2 4 April 151.6 77.1% 116.8 134.3 5 May 165.2 84.7% 139.9 160.9 6 June 163.6 82.1% 134.3 154.4 7 July 171.8 78.5% 134.9 155.2 8 August 175.5 78.3% 137.4 158.0 9 September 174.3 75.1% 131.0 150.6 10 October 160.9 79.3% 127.6 146.7
11 November 151.1 81.0% 122.4 140.8
12 December 151.4 79.9% 121.0 139.2 A Month B Source: (Exhibit 2 Column E) C Source: CEC D Product of B and C E Product of D and 115% (115% reflects Planning Reserve Margin) January - December 2024 Resource Adequacy Requirement
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 17 of 26
Report Type Annual (Monthly/ Annual)
Report Date 8/29/2024 (MM/DD/YYYY)
Name of Load Serving Entity (LSE): City of Vernon (Text Field) Scheduling Coordinator (SCID): LVERN (AAAA)
Person who prepared this RA Plan (Name): Efrain Sandoval (Text Field) Title: Principal Resource Scheduler/Trader (Text Field) Primary Contact
Name: Efrain Sandoval (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Address: 4305 Santa Fe Ave. (Text Field)
Address 2: (Optional, Text Field)
City: Vernon (Text Field)
State: CA (Text Field)
Zip: 90058 (Numeric)
Telephone: (323) 826-1424 (Numeric)
Email [email protected] (Text Field)
Back-Up Contact
Name: Shawn Sharif (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Telephone: (323)826-3625 (Numeric)
Email: [email protected] (Text Field)
Confidential RA Data 1 of 1 9/25/2024
Exhibit 4
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 18 of 26
Resource ID in CAISO Master File
Local RA
Capacity (MW
00.00 No
Rounding)
System RA
Capacity (MW
00.00 No
Rounding)
Flexible RA
Capacity (MW
00.00 No
Rounding)
Flex
Category
RA Capacity
Effective Start
Date
(mm/dd/yyyy)
RA Capacity
Effective End
Date
(mm/dd/yyyy)
VERNON_6_MALBRG 40 99 951 1/1/2025 1/31/2025
VERNON_6_MALBRG 40 99 931 2/1/2025 2/28/2025
VERNON_6_MALBRG 40 99 771 3/1/2025 3/31/2025
VERNON_6_MALBRG 40 99 1021 4/1/2025 4/30/2025
VERNON_6_MALBRG 40 99 1031 5/1/2025 5/31/2025
VERNON_6_MALBRG 40 99 1001 6/1/2025 6/30/2025
VERNON_6_MALBRG 40 99 1071 7/1/2025 7/31/2025
VERNON_6_MALBRG 40 99 1051 8/1/2025 8/31/2025
VERNON_6_MALBRG 40 99 1121 9/1/2025 9/30/2025
VERNON_6_MALBRG 40 99 1051 10/1/2025 10/31/2025
VERNON_6_MALBRG 40 99 1031 11/1/2025 11/30/2025
VERNON_6_MALBRG 40 99 1271 12/1/2025 12/31/2025
VERNON_6_GONZL1 5.75 1/1/2025 1/31/2025
VERNON_6_GONZL1 5.75 2/1/2025 2/28/2025
VERNON_6_GONZL1 5.75 3/1/2025 3/31/2025
VERNON_6_GONZL1 5.75 4/1/2025 4/30/2025
VERNON_6_GONZL1 5.75 5/1/2025 5/31/2025
VERNON_6_GONZL1 5.75 6/1/2025 6/30/2025
VERNON_6_GONZL1 5.75 7/1/2025 7/31/2025
VERNON_6_GONZL1 5.75 8/1/2025 8/31/2025
VERNON_6_GONZL1 5.75 9/1/2025 9/30/2025
VERNON_6_GONZL1 5.75 10/1/2025 10/31/2025
VERNON_6_GONZL1 5.75 11/1/2025 11/30/2025
VERNON_6_GONZL1 5.75 12/1/2025 12/31/2025
VERNON_6_GONZL2 5.75 1/1/2025 1/31/2025
VERNON_6_GONZL2 5.75 2/1/2025 2/28/2025
VERNON_6_GONZL2 5.75 3/1/2025 3/31/2025
VERNON_6_GONZL2 5.75 4/1/2025 4/30/2025
VERNON_6_GONZL2 5.75 5/1/2025 5/31/2025
VERNON_6_GONZL2 5.75 6/1/2025 6/30/2025
VERNON_6_GONZL2 5.75 7/1/2025 7/31/2025
VERNON_6_GONZL2 5.75 8/1/2025 8/31/2025
VERNON_6_GONZL2 5.75 9/1/2025 9/30/2025
VERNON_6_GONZL2 5.75 10/1/2025 10/31/2025
VERNON_6_GONZL2 5.75 11/1/2025 11/30/2025
VERNON_6_GONZL2 5.75 12/1/2025 12/31/2025
VERN_MEAD230_I_UC_IMS001 22 1/1/2025 1/31/2025
VERN_MEAD230_I_UC_IMS001 22 2/1/2025 2/28/2025
VERN_MEAD230_I_UC_IMS001 22 3/1/2025 3/31/2025
VERN_MEAD230_I_UC_IMS001 22 4/1/2025 4/30/2025
VERN_MEAD230_I_UC_IMS001 22 5/1/2025 5/31/2025
VERN_MEAD230_I_UC_IMS001 22 6/1/2025 6/30/2025
VERN_MEAD230_I_UC_IMS001 22 7/1/2025 7/31/2025
VERN_MEAD230_I_UC_IMS001 22 8/1/2025 8/31/2025
VERN_MEAD230_I_UC_IMS001 22 9/1/2025 9/30/2025
VERN_MEAD230_I_UC_IMS001 22 10/1/2025 10/31/2025
VERN_MEAD230_I_UC_IMS001 22 11/1/2025 11/30/2025
VERN_MEAD230_I_UC_IMS001 22 12/1/2025 12/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 1/1/2025 1/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 2/1/2025 2/28/2025
VERN_WESTWING500_I_UC_IMS001 11.59 3/1/2025 3/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 4/1/2025 4/30/2025
VERN_WESTWING500_I_UC_IMS001 11.59 5/1/2025 5/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 6/1/2025 6/30/2025
VERN_WESTWING500_I_UC_IMS001 11.59 7/1/2025 7/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 8/1/2025 8/31/2025
VERN_WESTWING500_I_UC_IMS001 11.59 9/1/2025 9/30/2025
VERN_WESTWING500_I_UC_IMS001 11.59 10/1/2025 10/31/2025 VERN_WESTWING500_I_UC_IMS001 11.59 11/1/2025 11/30/2025 VERN_WESTWING500_I_UC_IMS001 11.59 12/1/2025 12/31/2025 CMBLND_2_DS2BT2 30 601 1/1/2025 1/31/2025
CMBLND_2_DS2BT2 30 601 2/1/2025 2/28/2025
CMBLND_2_DS2BT2 30 601 3/1/2025 3/31/2025
CMBLND_2_DS2BT2 30 601 4/1/2025 4/30/2025
CMBLND_2_DS2BT2 30 601 5/1/2025 5/31/2025
CMBLND_2_DS2BT2 30 601 6/1/2025 6/30/2025
CMBLND_2_DS2BT2 30 601 7/1/2025 7/31/2025
CMBLND_2_DS2BT2 30 601 8/1/2025 8/31/2025
CMBLND_2_DS2BT2 30 601 9/1/2025 9/30/2025
CMBLND_2_DS2BT2 30 601 10/1/2025 10/31/2025
CMBLND_2_DS2BT2 30 601 11/1/2025 11/30/2025
CMBLND_2_DS2BT2 30 601 12/1/2025 12/31/2025
CMBLND_2_DS2SR2 0.09 1/1/2025 1/31/2025
CMBLND_2_DS2SR2 0.09 2/1/2025 2/28/2025
CMBLND_2_DS2SR2 0.09 3/1/2025 3/31/2025
CMBLND_2_DS2SR2 0.29 4/1/2025 4/30/2025
CMBLND_2_DS2SR2 1.93 5/1/2025 5/31/2025
CMBLND_2_DS2SR2 25.51 6/1/2025 6/30/2025
CMBLND_2_DS2SR2 29.54 7/1/2025 7/31/2025
CMBLND_2_DS2SR2 12.18 8/1/2025 8/31/2025
CMBLND_2_DS2SR2 23.37 9/1/2025 9/30/2025
CMBLND_2_DS2SR2 0.1 10/1/2025 10/31/2025
CMBLND_2_DS2SR2 0.09 11/1/2025 11/30/2025
CMBLND_2_DS2SR2 0.09 12/1/2025 12/31/2025
WALNUT_6_HILLGEN 4.64 1/1/2025 1/31/2025
WALNUT_6_HILLGEN 4.6 2/1/2025 2/28/2025
WALNUT_6_HILLGEN 4.57 3/1/2025 3/31/2025
WALNUT_6_HILLGEN 2.11 4/1/2025 4/30/2025
WALNUT_6_HILLGEN 4.07 5/1/2025 5/31/2025
WALNUT_6_HILLGEN 4.46 6/1/2025 6/30/2025
WALNUT_6_HILLGEN 4.42 7/1/2025 7/31/2025
WALNUT_6_HILLGEN 4.39 8/1/2025 8/31/2025
WALNUT_6_HILLGEN 4.35 9/1/2025 9/30/2025
WALNUT_6_HILLGEN 4.32 10/1/2025 10/31/2025
WALNUT_6_HILLGEN 4.28 11/1/2025 11/30/2025
WALNUT_6_HILLGEN 4.25 12/1/2025 12/31/2025
ASTORA_2_SOLAR2 0.04 1/1/2025 1/31/2025
ASTORA_2_SOLAR2 0.04 2/1/2025 2/28/2025
ASTORA_2_SOLAR2 0.04 3/1/2025 3/31/2025
ASTORA_2_SOLAR2 0.14 4/1/2025 4/30/2025
ASTORA_2_SOLAR2 0.96 5/1/2025 5/31/2025
ASTORA_2_SOLAR2 12.75 6/1/2025 6/30/2025
ASTORA_2_SOLAR2 20.18 7/1/2025 7/31/2025
ASTORA_2_SOLAR2 6.09 8/1/2025 8/31/2025
ASTORA_2_SOLAR2 11.69 9/1/2025 9/30/2025
ASTORA_2_SOLAR2 0.05 10/1/2025 10/31/2025
ASTORA_2_SOLAR2 0.04 11/1/2025 11/30/2025
ASTORA_2_SOLAR2 0.04 12/1/2025 12/31/2025
BIGSKY_2_SOLAR7 0.05 1/1/2025 1/31/2025
BIGSKY_2_SOLAR7 0.05 2/1/2025 2/28/2025
BIGSKY_2_SOLAR7 0.05 3/1/2025 3/31/2025
BIGSKY_2_SOLAR7 0.12 4/1/2025 4/30/2025
BIGSKY_2_SOLAR7 0.81 5/1/2025 5/31/2025
BIGSKY_2_SOLAR7 10.63 6/1/2025 6/30/2025
BIGSKY_2_SOLAR7 16.82 7/1/2025 7/31/2025
BIGSKY_2_SOLAR7 5.08 8/1/2025 8/31/2025
BIGSKY_2_SOLAR7 9.74 9/1/2025 9/30/2025
BIGSKY_2_SOLAR7 0.05 10/1/2025 10/31/2025
BIGSKY_2_SOLAR7 0.05 11/1/2025 11/30/2025
BIGSKY_2_SOLAR7 0.05 12/1/2025 12/31/2025
Confidential RA Data 1 of 1 9/25/2024
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 19 of 26
Resource ID (if
applicable)
RA Capacity (MW
00.00 No Rounding)
RA Capacity
Effective Start Date
(mm/dd/yyyy)
RA Capacity
Effective End Date
(mm/dd/yyyy)
Capacity
Designation (UC,
LD, CM, RM, or DR)
Confidential RA Data 1 of 1 9/25/2024
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 20 of 26
Report Type Annual
Report Date 8/29/2024
Name of Supplier: City of Vernon
Scheduling Coordinator: VERN
Person who prepared this RA Plan (Name): Efrain Sandoval (Text Field) Title: Principal Resource Scheduler/Trader (Text Field) Primary Contact
Name: Efrain Sandoval (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Address: 4305 Santa Fe Ave. (Text Field)
Address 2: (Optional, Text Field)
City: Vernon (Text Field)
State: CA (Text Field)
Zip: 90058 (Numeric)
Telephone: (323) 826-1424 (Numeric)
Email [email protected] (Text Field)
Back-Up Contact
Name: Shawn Sharif (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Telephone: (Numeric)
Email: [email protected] (Text Field)
Confidential Supply Data 1 of 2 9/25/2024
Exhibit 5
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 21 of 26
Resource ID in CAISO Master File
Local RA
Capacity (MW
00.00 No
Rounding)
System RA
Capacity (MW
00.00 No
Rounding)
Flexible RA
Capacity (MW
00.00 No
Rounding)
Flexible
Category
1,2,3
RA Capacity
Effective Start Date
(mm/dd/yyyy)
RA Capacity
Effective End Date
(mm/dd/yyyy)
SCID of
Load
Serving
Entity
VERNON_6_MALBRG 40 99 951 1/1/2025 1/31/2025 LVERN
VERNON_6_MALBRG 40 99 931 2/1/2025 2/28/2025 LVERN
VERNON_6_MALBRG 40 99 771 3/1/2025 3/31/2025 LVERN
VERNON_6_MALBRG 40 99 1021 4/1/2025 4/30/2025 LVERN
VERNON_6_MALBRG 40 99 1031 5/1/2025 5/31/2025 LVERN
VERNON_6_MALBRG 40 99 1001 6/1/2025 6/30/2025 LVERN
VERNON_6_MALBRG 40 99 1071 7/1/2025 7/31/2025 LVERN
VERNON_6_MALBRG 40 99 1051 8/1/2025 8/31/2025 LVERN
VERNON_6_MALBRG 40 99 1121 9/1/2025 9/30/2025 LVERN
VERNON_6_MALBRG 40 99 1051 10/1/2025 10/31/2025 LVERN
VERNON_6_MALBRG 40 99 1031 11/1/2025 11/30/2025 LVERN
VERNON_6_MALBRG 40 99 1271 12/1/2025 12/31/2025 LVERN
VERNON_6_GONZL1 5.75 1/1/2025 1/31/2025 LVERN
VERNON_6_GONZL1 5.75 2/1/2025 2/28/2025 LVERN
VERNON_6_GONZL1 5.75 3/1/2025 3/31/2025 LVERN
VERNON_6_GONZL1 5.75 4/1/2025 4/30/2025 LVERN
VERNON_6_GONZL1 5.75 5/1/2025 5/31/2025 LVERN
VERNON_6_GONZL1 5.75 6/1/2025 6/30/2025 LVERN
VERNON_6_GONZL1 5.75 7/1/2025 7/31/2025 LVERN
VERNON_6_GONZL1 5.75 8/1/2025 8/31/2025 LVERN
VERNON_6_GONZL1 5.75 9/1/2025 9/30/2025 LVERN
VERNON_6_GONZL1 5.75 10/1/2025 10/31/2025 LVERN
VERNON_6_GONZL1 5.75 11/1/2025 11/30/2025 LVERN
VERNON_6_GONZL1 5.75 12/1/2025 12/31/2025 LVERN
VERNON_6_GONZL2 5.75 1/1/2025 1/31/2025 LVERN
VERNON_6_GONZL2 5.75 2/1/2025 2/28/2025 LVERN
VERNON_6_GONZL2 5.75 3/1/2025 3/31/2025 LVERN
VERNON_6_GONZL2 5.75 4/1/2025 4/30/2025 LVERN
VERNON_6_GONZL2 5.75 5/1/2025 5/31/2025 LVERN
VERNON_6_GONZL2 5.75 6/1/2025 6/30/2025 LVERN
VERNON_6_GONZL2 5.75 7/1/2025 7/31/2025 LVERN
VERNON_6_GONZL2 5.75 8/1/2025 8/31/2025 LVERN
VERNON_6_GONZL2 5.75 9/1/2025 9/30/2025 LVERN
VERNON_6_GONZL2 5.75 10/1/2025 10/31/2025 LVERN
VERNON_6_GONZL2 5.75 11/1/2025 11/30/2025 LVERN
VERNON_6_GONZL2 5.75 12/1/2025 12/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 1/1/2025 1/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 2/1/2025 2/28/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 3/1/2025 3/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 4/1/2025 4/30/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 5/1/2025 5/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 6/1/2025 6/30/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 7/1/2025 7/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 8/1/2025 8/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 9/1/2025 9/30/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 10/1/2025 10/31/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 11/1/2025 11/30/2025 LVERN
VERN_MEAD230_I_UC_IMS001 22 12/1/2025 12/31/2025 LVERN
VERN_WESTWING500_I_UC_IMS001 11.59 1/1/2025 1/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 2/1/2025 2/28/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 3/1/2025 3/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 4/1/2025 4/30/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 5/1/2025 5/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 6/1/2025 6/30/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 7/1/2025 7/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 8/1/2025 8/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 9/1/2025 9/30/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 10/1/2025 10/31/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 11/1/2025 11/30/2025 LVERN VERN_WESTWING500_I_UC_IMS001 11.59 12/1/2025 12/31/2025 LVERN Confidential Supply Data 2 of 2 9/23/2021
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 22 of 26
Report Type Annual
Report Date 8/29/2024
Name of Supplier: City of Vernon
Scheduling Coordinator: VDGT
Person who prepared this RA Plan (Name): Efrain Sandoval (Text Field) Title: Principal Resource Scheduler/Trader (Text Field) Primary Contact
Name: Efrain Sandoval (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Address: 4305 Santa Fe Ave. (Text Field)
Address 2: (Optional, Text Field)
City: Vernon (Text Field)
State: CA (Text Field)
Zip: 90058 (Numeric)
Telephone: (323) 826-1424 (Numeric)
Email [email protected] (Text Field)
Back-Up Contact
Name: Shawn Sharif (Text Field)
Title: Principal Resource Scheduler/Trader (Text Field) Telephone: (Numeric)
Email: [email protected] (Text Field)
Confidential Supply Data 1 of 2 9/25/2024
Exhibit 6
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 23 of 26
Resource ID in CAISO Master File
Local RA
Capacity (MW
00.00 No
Rounding)
System RA
Capacity (MW
00.00 No
Rounding)
Flexible RA
Capacity (MW
00.00 No
Rounding)
Flexible
Category
1,2,3
RA Capacity
Effective Start Date
(mm/dd/yyyy)
RA Capacity
Effective End Date
(mm/dd/yyyy)
SCID of
Load
Serving
Entity
CMBLND_2_DS2BT2 30 601 1/1/2025 1/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 2/1/2025 2/28/2025 LVERN
CMBLND_2_DS2BT2 30 601 3/1/2025 3/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 4/1/2025 4/30/2025 LVERN
CMBLND_2_DS2BT2 30 601 5/1/2025 5/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 6/1/2025 6/30/2025 LVERN
CMBLND_2_DS2BT2 30 601 7/1/2025 7/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 8/1/2025 8/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 9/1/2025 9/30/2025 LVERN
CMBLND_2_DS2BT2 30 601 10/1/2025 10/31/2025 LVERN
CMBLND_2_DS2BT2 30 601 11/1/2025 11/30/2025 LVERN
CMBLND_2_DS2BT2 30 601 12/1/2025 12/31/2025 LVERN
CMBLND_2_DS2SR2 0.09 1/1/2025 1/31/2025 LVERN
CMBLND_2_DS2SR2 0.09 2/1/2025 2/28/2025 LVERN
CMBLND_2_DS2SR2 0.09 3/1/2025 3/31/2025 LVERN
CMBLND_2_DS2SR2 0.29 4/1/2025 4/30/2025 LVERN
CMBLND_2_DS2SR2 1.93 5/1/2025 5/31/2025 LVERN
CMBLND_2_DS2SR2 25.51 6/1/2025 6/30/2025 LVERN
CMBLND_2_DS2SR2 29.54 7/1/2025 7/31/2025 LVERN
CMBLND_2_DS2SR2 12.18 8/1/2025 8/31/2025 LVERN
CMBLND_2_DS2SR2 23.37 9/1/2025 9/30/2025 LVERN
CMBLND_2_DS2SR2 0.1 10/1/2025 10/31/2025 LVERN
CMBLND_2_DS2SR2 0.09 11/1/2025 11/30/2025 LVERN
CMBLND_2_DS2SR2 0.09 12/1/2025 12/31/2025 LVERN
Confidential Supply Data 2 of 2 9/23/2021
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 24 of 26
Exhibit 7
Min. Base
Flexibility
Requirement
Peak
Flexibility
Super
Peak
Flexibilty
Total Flexible
RA
Requirement
(A) (B) (C) (D) (E)
1 January 27.08 62.95 4.74 94.77 2 February 26.35 61.25 4.61 92.21 3 March 21.78 50.62 3.81 76.21 4 April 28.94 67.28 5.06 101.29 5 May 41.66 55.55 5.12 102.32 6 June 40.68 54.25 5.00 99.94 7 July 43.28 57.72 5.32 106.31 8 August 42.54 56.73 5.23 104.50 9 September 45.39 60.53 5.57 111.50 10 October 29.73 69.12 5.20 104.05
11 November 29.26 68.02 5.12 102.40
12 December 36.03 83.76 6.30 126.10 A Month B Requirement for Category 1 - Base Ramping Resources C Maximum allowed use of Category 2 - Peak Flexibility D Maximum allowed use of Category 3 - Super Peak Flexibility E Total Flexible RA Requirement for City of Vernon January - December 2025 Flexible RA Requirement
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 25 of 26
Exhibit 8
Effective
Flexible
Capacity
Flexible
Capacity
Category
(A) (B) (C)
1 Malburg Generating Station 1051
2 H. Gonzalez 1 5.751
3 H. Gonzalez 2 5.751
A Designated flexible resource B Designated Effective Flexible Capacity (Qualified Flexible Capacity by each Resource) C Designated Flexible Capacity Category January - December 2025 Effective Flexible Capacity
2025 Resource Adequacy Plan
Resolution No. 2024-022
Item 14 Page 26 of 26
City Council Agenda Report
Meeting Date: October 15, 2024
From: Daniel Calleros, Interim City Administrator
Department: City Administration
Submitted by: Diana Figueroa, Senior Management Analyst Subject
Sports Access Community Alliance Program
Recommendation
Approve the Sports Access Community Alliance Program and related documents, in substantially the same form as submitted, and authorize the City Administrator to facilitate the administration of the Program for Fiscal Year 2024-25 for a total amount not-to-exceed $100,000 for the purpose of enabling youth in the Southeast Los Angeles area equitable access to athletic activities.
Background
Based on direction from Council during its Fiscal Year (FY) 2024-25 budget study sessions in the months of May and June of 2024, City staff has created the Sports Access Community Alliance (SACA) Program to meet Council’s goal of assisting families in the Southeast Los Angeles area (SELA) with expenses associated with sports participation. The SACA Program has been designed to enable fair and equitable access to a wide variety of athletic activities for youth in SELA to help establish healthy habits and create unique opportunities for personal growth and development.
With Council’s authorized allocation of $100,000 for FY 2024-25, through this pilot SACA Program, staff will coordinate partnerships with local nonprofit organizations offering sports and recreation services to children and adolescents and offer sponsorships that channel funding directly to participating families to ensure that expenses are not a barrier that impede involvement in sports.Youth sports registration fees, equipment, uniforms, and financing other associated necessities can be burdensome for families and communities who lack sufficient resources to bear such costs. It is the City’s hope that these families may benefit from SACA.
Some of the key elements of the SACA Program are summarized below: • Organizations must support the City’s vision to enhance recreational opportunities and access for youth (ages 17 and under)
• Program opportunities and/or organizations’ facilities must be open and accessible to the public
• Programs must primarily benefit local area and SELA communities and residents o Sports sponsorships will be available for participants that access sports/recreation programs through organizations located in and/or serving the cities of Vernon, Huntington Park, Maywood, Bell, and Los Angeles County areas of Walnut Park, Boyle Heights, and East Los Angeles
• Organizations must carry 501c3 non-profit designation • Funding will occur on a reimbursement basis with fund disbursement/reimbursement predicated upon timely and thorough submittal of proper documentation Available funds would be distributed equally among all SACA partner organizations for FY 2024- 25 for this pilot program, with the understanding that funding for the City’s SACA Program would not be guaranteed for subsequent fiscal years. With Council’s approval, staff anticipates that the ..
Item 15 Page 1 of 6
Program will officially be introduced to partner organizations no later than November 2024. At the conclusion of FY 2024-25, staff will provide insight to Council on the overall engagement and effectiveness of the SACA Program.
The SACA Letter Agreement and Guidelines (Attachments 1 and 2) have each been approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact for the SACA Program is not-to-exceed $100,000. Sufficient funds are available in General Fund, Community Development Department, Good Neighbor Program Account No. 011-010-160-529715 for the current fiscal year.
Attachments
1. Sports Access Community Alliance Letter Agreement
2. Sports Access Community Alliance Guidelines ..
Item 15 Page 2 of 6
City Administration
4305 Santa Fe Avenue, Vernon, CA, 90058
CityofVernon.org
[Recipient Name, Title]
[Organization Name]
[Address]
[City, State, Zip]
RE: SPORTS ACCESS COMMUNITY ALLIANCE LETTER AGREEMENT
Dear [Recipient Name]:
This letter serves as a formal agreement between the City of Vernon and [Organization Name] whereby effective [insert date],[Organization] will facilitate City of Vernon Sports Access Community Alliance (SACA) sponsorships to support youth athletes enrolled in the Organization’s sports program(s), receiving reimbursement funds from the City of Vernon for SACA-eligible program participants.
The City and Organization acknowledge and agree with SACA Guidelines (attachment 1) and as follows:
1. The City will reimburse Organization to cover costs for athletes’ registration fees, uniform, and equipment required to participate in sports activities at Organization’s facility/location after Organization submits records of participant enrollment.
2.Reimbursement of applicable athletes’ expenses shall continue through June 30, 2025 (end of Fiscal Year 2024-25) or until allocated funds in the amount of [$xx] have been exhausted, whichever occurs first.
3. Organization accepts and agrees to maintain all eligibility criteria as set forth in the SACA Guidelines attached hereto.
4. Organization shall indemnify, defend, and hold harmless the City, its officers, elected officials, employees, and agents, from and against any and all claims, liabilities, losses and expenses arising from or in connection with any act or omission of Organization, its employees or agents, in applying for or accepting the sponsorship, in expending or applying the funds furnished pursuant to the sponsorship or in carrying out the related program or project, except to the extent that such claims, liabilities, losses or expenses arise from any act or omission of the City, its officers, elected officials, employees or agents The provisions of this Letter Agreement shall supersede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter herein.
The person(s) executing this Letter Agreement on behalf of each of the parties warrants and represents that he or she has the authority to execute this Letter Agreement on behalf of that party and has the authority to bind that party to its obligations. [Signatures begin on next page ]
..
Item 15 Page 3 of 6
SACA Letter Agreement
City of Vernon, a California Charter City and[Organization Name], a nonprofit California municipal corporation organization
_______________________________ _______________________________ Daniel Calleros, [Name, Title]
Interim City Administrator
ATTEST:
_______________________________ _______________________________ Yonnie Parker, [Name, Title]
Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Zaynah N. Moussa,
City Attorney ..
Item 15 Page 4 of 6
City Administration
4305 Santa Fe Avenue, Vernon, CA, 90058
CityofVernon.org
Sports Access Community Alliance Guidelines
Access to youth sports is essential to communities, as involvement in athletics programs emphasizes the fundamentals of teamwork, discipline, and perseverance– all valuable principles for our youth. Additionally, sports activities reinforce healthy habits, encouraging mobility and routine exercise. Through its Sports Access Community Alliance (SACA), the City of Vernon will strive to ensure that cost or financial burden is not a barrier that impedes participation in sports. All youth should have access to sports activities and should have the ability to reap the mental and physical benefits that result.
Families and communities who lack sufficient resources to bear the costs for youth sports registration fees, equipment, uniforms, and other associated necessities may benefit from SACA which assists non-profit service providers such as youth centers and sports organizations by offering sponsorships that channel funding directly to participating families.
Vernon’s SACA is focused on youth athletes in the local and Southeast Los Angeles (SELA) area.
The SACA-eligible area is defined as the cities of Vernon, Huntington Park, Maywood, Bell, and Los Angeles County areas of Walnut Park, Boyle Heights, and East Los Angeles. Youth participants at organizations located in and/or serving the specific cities and areas noted above will be eligible to receive a Vernon sponsorship when enrolling for a sports activity with a SACA partner organization.
The SACA Mission
SACA aims to cover costs associated with sports participation to enable fair and equitable access to a wide variety of athletic activities for youth in the local and Southeast Los Angeles (SELA)areas, establishing healthy habits and creating unique opportunities for personal growth and development.
SACA Program Parameters
The City of Vernon has allocated a select amount of funding for sports programming sponsorships. As such, the City intends to utilize the funding to support local area 501c3 designated non-profit organizations that offer sports and recreation services to children and adolescents. By creating an alliance with community organizations, the City will have a mechanism to financially assist a broader population of youth athletes and their families.
With SACA parameters in mind, the City is interested in collaborations with reputable organizations with well-developed sports programs that have a vested interest in supporting local Vernon area/SELA communities’ mental and physical health, development, and well- being. Organizations that seek to partner with the City to facilitate sponsorships for program participants shall execute a Letter of Agreement with the City that details SACA funding terms and conditions.
Funds will be distributed on a reimbursement basis to partner organizations until the City’s SACA ..
Item 15 Page 5 of 6
Sports Access Community Alliance Guidelines
fund allocation for the relevant fiscal year is depleted.
Alliance Eligibility Criteria
The following are necessary for Vernon SACA partners:
• Must support the City’s vision to enhance recreational opportunities and access for youth (ages 17 and under)
• Program opportunities and/or organization’s facilities must be open and accessible to the public
• Programs must primarily benefit local area and SELA communities and residents o Sports sponsorships will be available for participants that access sports/recreation programs through organizations located in and/or serving the cities of Vernon, Huntington Park, Maywood, Bell, and Los Angeles County areas of Walnut Park, Boyle Heights, and East Los Angeles
•Must carry 501c3 non-profit designation
• Must carry appropriate insurance and licenses as necessary (to be determined by City) • Must execute a Letter Agreement with the City • Agree to funding on a reimbursement basis and understand that fund disbursement/reimbursement is predicated upon timely and thorough submittal of proper documentation o Must submit a current W
-9 to City to receive disbursements
o SACA partner reimbursement requests/invoices must consist of an itemized invoice that details the sports program, and each participant’s equipment and uniform quantities and costs
• Organization will not discriminate on the grounds of race, religion, color, national origin, ancestry, age, physical disability, mental disability, medical condition, or any condition related thereto, marital status, sex, or sexual orientation. Further, the organization must agree to conform to the requirements of the Americans with Disabilities Act.
Fund Allocation
Available funds will be distributed equally among all SACA partner organizations. Funding for the City’s SACA Program will be determined by the Vernon City Council each fiscal year. There is no guarantee that SACA partner organizations will receive funding beyond the year in which a Letter Agreement has been fully executed.
Program Promotion
Organizations shall agree to promoting the availability of City of Vernon funds to cover participant expenses related to sports programming. SACA partners should advertise to the community (via announcements, flyers, social media platforms, websites, etc.) to ensure that all families are aware that there is an opportunity to participate in sports programs without bearing any financial burden.
Recognition
In instances where the City of Vernon has funded certain uniforms or equipment, the City requests that the SACA partner organization recognize the City for its contribution by displaying a City logo or some other kind of visual recognition when feasible. The City will provide the organization with official images, logos, and color schemes as necessary and appropriate. ..
Item 15 Page 6 of 6
City Council Agenda Report
Meeting Date: October 15, 2024
From: Deborah Harrington, City Clerk
Department: City Clerk
Submitted by: Yonnie Parker, Deputy City Clerk
Subject
City Council Appointment to Outside Agency
Recommendation
Appoint a representative to the Greater of the Los Angeles County Vector Control District Board of Trustees for a 2 or 4-year term commencing January 6, 2025.
Background
The Greater Los Angeles County Vector Control District has notified the City of Vernon that the current appointment of Trustee Leticia Lopez is set to expire on January 6, 2025. Pursuant to Section 2024 of the California State Health and Safety Code (SHCS), governing the dates of the term of office of members appointed to the Board, the City Council may consider an appointment of a 2 or 4-year term of office commencing January 6, 2025. The representative would either serve a term expiring in January 2027 or January 2029. Council Member Lopez will term out of office for the City Council in April 2026. A person appointed by City Council must be a voter and resident of the respective county or city of the appointing body. All members of the City Council are voters and residents of the City of Vernon in Los Angeles County and therefore, eligible to serve on the Los Angeles County Vector Control District Board of Trustees. Once appointed, the representative cannot be removed at-will by the appointing city or county. The representative will serve until the expiration of his/her term unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the respective county or city of the appointing body. The District does not accept or recognize the appointment of alternate representatives.
The Board of Trustees meets monthly on the 2nd Thursday at Santa Fe Springs. Its mission is to reduce populations of public health vectors below nuisance levels, prevent human infection associated with mosquito-transmitted diseases, and prevent the loss of property values and commercial enterprise as the result of vector occurrence and activity. The representative receives a stipend and is required to file a Statement of Economic Interests Form 700. The City Clerk Department will notify the outside agency of the appointment and assist the representative with their filing obligations. Accordingly, the Fair Political Practices Commission regulation 18702.5, Form 806 will be updated and properly posted.
City Council should consider making an appointment of one member of the City Council to serve as the representative of Greater Los Angeles County Vector Control District Board of Trustees for a 2-year term commencing January 6, 2025 and ending January 6, 2027 or a 4-year term commencing January 6, 2025 and ending January 6, 2029.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Greater LA County Vector Control District Notification
2. Outside Agency Appointments ..
Item 16 Page 1 of 9
PRESIDf,NT
Mori ly n Sanabrio, ]lunt ington Pork
VICE PRESIDENT
Ali Saleh, Bell
SECRf,TARY-TREASt]RER
Melissa Ra/fioso, Artesia
GREATER LOS ANGELES COUNTY
VECTOR CONTROL DISTRICT
12545 Flore e Avenw, S.ntr Fe Springs, CA m670
Omce (562) 944-9656 F,x (562\ 9tA-7916
Email: info a Cl- \nosquinr.ortr Website: sss.Gl-Amosquito-qg GET..ERAL MA\ACER
Susanne Kluh
September 25, 2024
Mr. Daniel Calleros
Interim City Administrator
4305 S. Santa Fe Avenue
Vernon. CA 90058
Re: Appointmeny'Re-appointment of R€presentative to the Creater Los Angeles County Vector Control District Board of Trustees
Dear Mr. Calleros:
This correspondence is to inform you that the term ofoffice for Trustee Leticia Lopez as a member of the Board of Trustees ofthe Greater Los Angeles County Vector Control District will expire on January 6,2025. Pursuant to Section 2024 ofthe State Health and Safety Code (SHSC) goveming the dates ofterm of office of members appointed to the Board ofTrustees, the City Council may consider reappointing Trustee Lopez or appointing a new ffustee for a 2- or 4-year term ofoffice, commencing at noon on the first Monday of January (i.e., January 6,2025). Please note, per the State Health and Safety Code, representatives must be appointed to serve a full 2 or a 4-year term commencing on January 6,2025 and should not be appointed on a yearly basis. Furthermore, the District does not accept or recognize the rppoitrtmetrt of slternrte repres€ntatives.
Please review all subsections ofthe SHSC 2022 (i.e., a-e) enclosed. Subsections a and b require that each person appointed by a board of supervisors or by a city council shall be a voter and resident within the respective county or city ofthe appointing body. Section 2022 (c) incorporates language that clarifies the issue over the doctrine of Incompatibility of Office, exempting and enabling an appointee who holds elected offices to also simultaneously serve on the District's Board ofTrustees. Trustees represent the mission and interests of the District at large rather than the individual interests ofthe appointing body. Once appointed, the representative cannot be removed at-will by the appointing city or county. The representative will serve until the expiration of his/her term unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the respective county or city of the appointing body.
Representatives are expected to attend the district's general board meetings held monthly on the 2'd Thursday ofthe month.
Pursuant to California Govemment Code Section 1770(g), the Trustee's seat will be considered abandoned if the person holding the office ceases to discharge the duties ofthat office for a period of three consecutive months, except when prevented by sickness or specified excuses. Please make your appointmenVreappointment prior to January 6, 2025, as stipulated in the SHSC.
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Item 16 Page 2 of 9
Should you have any questions regarding this appointment, please contact Araceli Hernandez or Maria Weinbaum at 562-944-9656 ext. 504 or e-mail at ahcrnandeziri
( i[.Amosc ur t() . org
Sincerely,
Susanne Kluh
General Manager
Enclosure: Sections 2022 & 2024 ofthe SHSC
cc: Ms. Leticia Lopez
Ms. Deborah Harrington
Qr^L
..
Item 16 Page 3 of 9
?022.
sHsc
(a) Each person appointed by a board of supervisors to be a member of a board of trustees shall be a voter in that county and a resident of that portion of the county that is within the district.
(b) Each person appointed by a city council to be a member of a board of trustees shall be a voter in that city and a resident of that portion of the city that is within the d istrict.
(c) Notwithstanding any other provision of law including the common law doctrine that precludes the simultaneous holding of lncompatible offlces, a member of a city council may be appointed and may serve as a member of a board of trustees if that person also meets the other applicable qualifications of this chapter. (d) It is the intent of the Legislature that persons appointed to boards of trustees have experience, training, and education in fields that will assist in the governance of the districts.
(e) All trustees shall exercise their independent judgment on behalf of the interests of the residents, property owners, and the public as a whole in furthering the purposes and intent of this chapter. The trustees shall represent the interests of the public as a whole and not solely the interests of the board of supervisors or the city council that appointed them.
(Added by StoL\. 2002, Ch. 395, Sec. 6. ElJective lonuqry 1, 2003.) 2024.
(a) Except as provided in Section 2023, the term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority, Terms of office commence at noon on the first lvlonday in January.
(b) Any vacancy in the office of a member appointed to a board of trustees shall be filled pursuant to Section 1779 ot the Government Code. Any person appointed to fill a vacant office shall flll the balance of the unexpired term. (Added b)) Stots. 2002, Ch. 395, Sec. 6. Effective lonuary 1, 2003.) ..
Item 16 Page 4 of 9
COUNCIL OUTSIDE AGENCY APPOINTMENTS
Outside Agency Appointments Page 1 of 5
Board/Agency Delegate
Alternate
Appointment
Date
Meetings Stipend/
Filings
California Contract Cities Association Larios
Rivera
5/21/24
5/21/24
3rd Wednesday monthly, 6 p.m. (dark Jan., July and Sept.) Location varies, (562) 622-5533 [email protected] (562) 708-2848
None
Central Basin Water Association Merlo
Larios
VPU Rep
5/21/24
5/21/24
Quarterly, will provide notice of meetings
Rio Hondo Event Center, 10627 Old River School Road
Downey, CA 90241, (626) 815-1305
[email protected]
Form 700
City Selection Committee (Mayor) Merlo
Council
5/21/24 Meets as needed (213) 974
-1431
[email protected],
[email protected]
None
County Sanitation District #1 (Mayor) Merlo
Ybarra
5/7/24
5/21/24
2nd Wednesday monthly, 1:30 p.m. at Joint Administration Office, 1955 Workman Mill, Whittier, 90601, (562) 908-
4288 ext. 2301 or [email protected]; [email protected]
$125
Form 700
County Sanitation District #2 (Mayor) Merlo
Ybarra
5/7/24
5/21/24
2nd & 4th Wednesday monthly, 1:30 p.m. $125
Form 700
County Sanitation District #23 Entire
Council
Upon Council
Appointment
2nd Wednesday monthly, 1:30 p.m.(The members will only need to file the appropriate assuming and leaving 700s for County Sanitation District No. 1 and No. 2.)
$125
Form 700
Gateway Cities Council of Governments Larios
Lopez
5/21/24
5/21/24
1st Wednesday monthly, 6:00 p.m.
16401 Paramount Blvd, Paramount 90723
[email protected], [email protected]
$125
Form 700
Greater Los Angeles County Vector
Control District
Health and Safety Code Section 2024
Lopez 5/21/24 to
1/2/26
2nd Thursday of each month, 7 p.m. $100
Form 700
Independent Cities Association
2nd Thursday monthly, 7:00 pm, [email protected]
Metropolitan Water District, 700 N. Alameda Ave. Los
Angeles, CA 90012 (424) 374-7169
Sam Olivito (310) 486-7555
Independent Cities Finance Authority Lopez
Merlo
5/21/24
5/21/24
Annual meeting 1st Wednesday in June, 12 p.m. and
special meetings as necessary
12 p.m. (877) 906-0941 [email protected]
$150
Form 700
Southern California Association of
Governments
N/A Prior to
annual
meeting
Appointment should be made prior to Annual General
Assembly meeting in April or May [email protected]; [email protected]
Form 700
Following
annual
conference
Southeast Community Development
Corporation
Ybarra N/A This is not a City appointment but listed to show comprehensive outside agency appointments.
[email protected]
None
..
Item 16 Page 5 of 9
COUNCIL OUTSIDE AGENCY APPOINTMENTS
Outside Agency Appointments Page 2 of 5
Board/Agency Delegate
Alternate
Appointment
Date
Meetings Stipend/
Filings
Southeast Water Coalition Ybarra
Rivera
5/21/24
5/21/24
1st Thursday of even numbered months, 6:30 p.m.,
Whittier Police Department EOC, 13200 Penn Street,
Whittier, CA 90602. [email protected]
(W-9 Form for any new Board Members (for stipend payments) $150
Form 700
Vernon Solid Waste Hearing Panel– Up
to 3 Councilmembers
Public Resources Code Section 44308
Ybarra
Lopez
Merlo
5/21/24
5/21/24
5/21/24
Meet as needed. Local Enforcement Agency for Solid
Waste Facilities – Hearing Panel
Diana Cozadd, CalRecycle
Waste Permitting, Compliance & Mitigation Division - LEA Evaluation Unit
[email protected]
None
California Contract Cities Association
To develop and foster public and private partnerships between member cities and the business community in order to provide mutually beneficial resources and services that educate and inform; to create revenue opportunities, long term relationships and a forum to better serve the goals and priorities of the CCCA and its Associate Members.
Central Basin Water Association
Composed of water rights holders in the West Coast Basin. CBWA membership includes municipalities and private owners. This Association provides a forum to members to discuss current water rights issues and policies.
City Selection Committee (Mayor)
Each city appoints an elected official (usually the Mayor) as a delegate. Their duties are to appoint City representatives to such Boards, Commissions and Agencies (i.e. LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission).
Los Angeles County Sanitation Districts
Its mission is to protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as recycled water, energy, and recycled materials. Pursuant to Health and Safety Code, Section 4730, the presiding officer of the City is the designated member of the Board of Directors for this District and requires the selection of an alternate.
District #1 (Mayor) – Bell, Compton, Cudahy, Huntington Park, Long Beach, Los Angeles, Lynwood, Maywood, Paramount, South Gate, Vernon, Los Angeles County
District #2 (Mayor) – Alhambra, Artesia, Bell, Bellflower, Bell Gardens, Cerritos, Compton, Downey, Long Beach, Los Angeles, Montebello, Monterey Park, Norwalk, Paramount, Pico Rivera, San Gabriel, South Gate, Vernon, Whittier, Los Angeles County District #23– Vernon
Gateway Cities Council of Governments
For the purpose of engaging in regional and cooperative planning and coordination of government services and responsibilities to assist its members in the conduct of their affairs for the collective benefit of cities in the Southeast Los Angeles County area.
Greater Los Angeles County Vector Control District ..
Item 16 Page 6 of 9
COUNCIL OUTSIDE AGENCY APPOINTMENTS
Outside Agency Appointments Page 3 of 5
The Greater Los Angeles County Vector Control District provides property inspections on a case-by-case basis to help identify the source of mosquito problems. Membership includes 37 members (36 city representatives and one LA County representative).
Independent Cities Finance Authority
Joint Powers Agreement with several cities for the purpose of providing low-cost sources of financing for the acquisition, construction, installation, and/or equipping of public capital improvements.
Southern California Association of Governments
Nation's largest metropolitan planning organization, undertakes a variety of planning and policy initiatives to encourage a more sustainable Southern California now and in the future. ..
Item 16 Page 7 of 9
COUNCIL OUTSIDE AGENCY APPOINTMENTS
Outside Agency Appointments Page 4 of 5
Southeast Community Development Corporation
Appointments to SCDC are made by the Corporation. Promote community health, education, and safety, provide economic development, and to improve the standard of living for residents of southeast Los Angeles County.
Southeast Water Coalition
Formed to improve and protect the quantity and quality of the regional water supply. SEWC's mission is to prevent the contamination of the Central Groundwater Basin from migrating contaminated groundwater and to encourage good governance of water policies to ensure the availability of reliable, quality, and affordable water. SEWC's water purveyors service a population of 670,000 in a service area of 93+ square miles. The Board of Directors consists of one representative (normally a Councilmember) from each member city. The Administrative Entity acts as a steering committee consisting of one Public Works type staff member from each member city plus three non-voting (advisory) members from the Central Basin Watermaster, Golden State Water Company, and California Water Service (two private utilities serving several member cities).
Vernon Solid Waste Hearing Panel
The Vernon Health and Environmental Control Department serves as the Local Enforcement Agency for Solid Waste Facilities in the City of Vernon.
The hearing panel is available to convene and provide resolution to solid waste related issues that may arise from within the local enforcement agency’s purview. Pursuant to Section 44308 of the Public Resources Code, the City Council may appoint three of its members to serve. ..
Item 16 Page 8 of 9
COUNCIL OUTSIDE AGENCY APPOINTMENTS
Outside Agency Appointments Page 5 of 5
Board/Agency Contact Info
California Contract Cities
Association
3rd Wednesday monthly, 6 p.m. (dark Jan., July and Sept.) Location varies, (562) 622-5533, [email protected] Central Basin Water Association Quarterly, will provide notice of meetings, Albert Robles Center 4320 San Gabriel River Pkwy Pico Rivera CA 90660, (626) 815-1305 [email protected] City Selection Committee (Mayor) Meets as needed, (213) 974 -1431
[email protected], [email protected] County Sanitation District #1
(Mayor)
2nd Wednesday monthly, 1:30 p.m. Joint Administration Office, 1955 Workman Mill, Whittier, 90601, (562) 908-4288 ext. 2301 or [email protected]; [email protected]
County Sanitation District #2
(Mayor)
2nd & 4th Wednesday monthly, 1:30 p.m.
County Sanitation District #23
2nd Wednesday monthly, 1:30 p.m.
Gateway Cities Council of
Governments
1st Wednesday monthly, 6:00 p.m. 16401 Paramount Blvd, Paramount, CA 90723 [email protected], [email protected]
Greater Los Angeles County Vector
Control District
2nd Thursday of each month, 7 p.m. Appointment expires 1/5/2023. Via Zoom. Mary-Joy Colburn, (562)758-6510 Independent Cities Finance
Authority
Annual meeting 1st Wednesday in June, 12 p.m. and special meetings as necessary (877) 906-0941 [email protected]
Southern California Association of
Governments
Appointment should be made prior to Annual General Assembly meeting in April or May [email protected]; [email protected]
Southeast Community Development
Corporation
This is not a City appointment but listed to show comprehensive outside agency appointments. [email protected] Southeast Water Coalition 1st Thursday of even months, 6:30 p.m. via Zoom, Whittier PD EOC, 13200 Penn Street, Whittier, CA 90602. [email protected]
(W-9 Form for any new Board Members (for stipend payments) Vernon Solid Waste Hearing Panel- Public Resources Code Section 44308- May appoint three members. No more than two consecutive four year terms Meet as needed. Local Enforcement Agency for Solid Waste Facilities – Hearing Panel, Diana Cozadd, CalRecycle, Permitting, Compliance & Mitigation, [email protected] ..
Item 16 Page 9 of 9