City Council Agenda Report
Meeting Date: October 15, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Gerard Garcia, Assistant Engineer
Subject
Professional Services Agreement with Kevin Ko & Associates, LLC for On-Call Civil Engineering Services
Recommendation
Approve and authorize the City Administrator to execute a Professional Services Agreement with Kevin Ko & Associates, LLC, in substantially the same form as submitted, for On-Call Civil Engineering Services for a total amount not-to-exceed $420,000 during a three (3) year term.
Background
The Engineering Division of the Public Works Department is responsible for designing and inspecting capital improvement and traffic safety projects, reviews development plans, inspects construction in the public right-of-way, and reviews and inspects the construction of low-impact development measures in private development projects. The division relies on consultants for projects requiring specialized knowledge and expertise. It is more cost-effective to contract these services rather than hiring additional full-time employees for the limited number of projects that require this specialized engineering knowledge and design expertise.
Pursuant to Vernon Municipal Code Sections 3.32.080 and 3.32.090, respectively, a Request for Proposals (RFP) was issued on June 25, 2024, via PlanetBids with responses due by July 25, 2024. Six firms submitted proposals in response to the RFP for On-Call Civil Engineering Services that was issued. After a review of the proposals, it was determined that Kevin Ko & Associates, LLC will best meet the needs of the Department based on responsiveness to the RFP, professional qualifications, and experience.
The Engineering Division will determine when it is necessary to use the consultant for a specific task or project.
It is recommended that City Council approve and authorize the City Administrator to execute a services agreement with Kevin Ko & Associates, LLC. The proposed services agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $420,000 for the three (3) year term of the professional services agreement. Sufficient funds are available in General Fund, Public Works Department, Street Maintenance Division, Professional Services - Technical Account No. 011-040-430- 529225 and Other Account No. 011-040-430-529215 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. Professional Services Agreement with Kevin Ko & Associates, LLC