City Council Agenda Report
Meeting Date: December 17, 2024
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Efren Peregrina Renteria, Procurement Specialist Subject
Amendment No. 3 to Services Agreement with Allied Universal Janitorial Services, Contract No.
CS-1414
Recommendation
Approve and authorize the City Administrator to execute Amendment No. 3 to the Services Agreement with Universal Building Maintenance, LLC dba Allied Universal Janitorial Services, in substantially the same form as submitted, for a one (month) term in an amount not-to-exceed $12,180.25.
Background
On December 7, 2021, following a Request for Proposals (RFP) process, City Council approved the award of City Contract No. CS-1414 to Universal Building Maintenance, LLC dba Allied Universal Janitorial Services (Allied) for janitorial services at various City facilities for the period of January 1, 2022, through December 31, 2022, for a total amount not-to-exceed $128,000.
Subsequently, Amendment No. 1 to the agreement was approved by Council on November 15, 2022 to extend City Contract No. CS-1414 for a period of one (1) year through December 31, 2023, for a total of $134,008.44. Additionally, Amendment No. 2 to the agreement was approved by Council on January 16, 2024 to extend the contract for another year for a total of $146,163 through December 31, 2024.
Public Works and Vernon Public Utilities staff recently issued RFPs to solicit proposals for janitorial services at their respective facilities. The Public Works Department is requesting to extend the current contract for janitorial services for one (1) month to allow for continuity of services while both departments prepare to issue new contract awards based on the recent RFPs. This extension would allow for review and rating of the received proposals to ensure the required services for each department. At the conclusion of the RFP process, both departments will be presenting their respective agreements to City Council for approval.
Amendment No. 3 requires City Council approval pursuant to VMC Section 3.32.030 (A)(B) as the total value over the lifetime of the contract with Allied exceeds $100,000 and the City has paid the proposed vendor more than $100,000 in the last 12 months.
The proposed Amendment No. 3 has been reviewed and approved as to form by the City Attorney’s Office
Fiscal Impact
Amendment No. 3 with Allied would add $12,180.25 to the service agreement for a grand total not-to-exceed $420,351.69. Sufficient funds for the agreement are available in General Fund, Public Works, Facility Maintenance Division, Repairs and Maintenance Account No. 011-040- 415-529000 for the current fiscal year.
Attachments
1. Amendment No. 3 with Allied Janitorial Services