Regular City Council Meeting Agenda January 7, 2025
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, January 7, 2025, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings. You may address the Council in the Council Chambers, via mail or email to [email protected], include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
NEW BUSINESS
1. Appointment of Brian Saeki to Serve as City Administrator Recommendation:
Adopt Resolution No. 2025-001 appointing Brian Saeki to serve as the City Administrator of the City of Vernon, effective February 24, 2025, and approving and authorizing the execution of a related at-will employment agreement.
ORAL REPORTS
Regular City Council Meeting Agenda January 7, 2025
2. City Administrator Reports on Activities and Other Announcements
3. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff
ADJOURNMENT
On January 2, 2025, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Regular City Council Meeting Agenda January 7, 2025
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected] or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action.
Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
City Council Agenda Report
Meeting Date: January 7, 2025
From: Daniel Calleros, Interim City Administrator
Department: City Administration
Submitted by: Lilia Hernandez, Assistant to the City Administrator Subject
Appointment of Brian Saeki to serve as City Administrator Recommendation
Adopt Resolution No. 2025-001 appointing Brian Saeki to serve as the City Administrator of the City of Vernon, effective February 24, 2025, and approving and authorizing the execution of a related at-will employment agreement.
Background
Following the retirement of the former City Administrator in July 2024, the City Council appointed Daniel E. Calleros, a retired annuitant, to serve as Interim City Administrator on a temporary basis while a recruitment process could be conducted to fill the vacancy on a permanent basis.
Subsequently, a request for proposals (RFP) for executive recruitment services was issued and on August 21, 2024 the City contracted with the recruitment firm, Bob Murray & Associates, to conduct several executive recruitments including a recruitment for the position of City Administrator.
Recruitment Summary
Bob Murray & Associates conducted a broad and extensive recruitment of candidates with the necessary skills and public sector experience appropriate for the position of City Administrator.
A total of 85 applications were received and screened by the firm. On November 19, 2024, twelve (12) qualified candidates were presented to City Council for evaluation and subsequently, six (6) candidates were invited to participate in a first-round interview conducted by the City Council on December 3, 2024. Following the first-round interviews, two (2) highly qualified candidates were invited for a second-round interview conducted by a combined internal/external panel and final interview with City Council on December 17, 2024. The combined interview panel consisted of Vernon’s Interim City Administrator, City Attorney, two board members from the Vernon Chamber of Commerce, one retired City Manager and one current City Manager. After consideration of the feedback received from the second-round interview panel and deliberation, the City Council unanimously determined Brian Saeki to be the best-qualified candidate to meet the needs of the City and serve as the next City Administrator.
At-Will Employment Agreement
The At-Will Employment Agreement for City Administrator has been presented to Mr. Saeki and is included as Exhibit B to Resolution No. 2025-001 for City Council’s approval. The agreement establishes an effective date of February 24, 2025, and a starting salary of $357,489 per year, plus all benefits provided to executive personnel.
The proposed agreement is consistent with other City of Vernon executive employment agreements, with the exception of the following:
Added language to Section 4 indicating Employee shall receive cost of living adjustments . that are received by executive staff.
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Added language to Section 5B indicating the benefits set forth in the Citywide Fringe Benefits Policy, adopted November 19, 2024, shall be the minimum benefits provided to the Employee, subject to any future enhancement or increase as may be approved and adopted by the City Council.
Added language to Section 5B regarding credit for all previous full-time years of service in other CalPERS public agencies being used for purposes of determining Employee’s eligibility for Retiree Medical benefits and accrual rate and eligibility for Sick Leave and Vacation time.
Added language to Section 5B indicating Employee shall receive an initial balance of 100 hours of Vacation time and 100 hours of Sick Leave during his first year of City employment, which cannot be cashed out and shall not carry over to the next calendar year.
Revision to Section 6B indicating the City agrees to pay the Employee a severance amount equal to six (6) months of base salary. Starting in Employee’s third year of City employment, such severance pay amount shall be increased by one (1) month of base salary for each year Employee is employed by the City, up to a combined maximum of twelve (12) months.
Adding Conflict of Interest Prohibition (Section 8) to prohibit Employee investment or financial interests in business or projects within City limits or on any property owned by the City.
Candidate Summary
Brian Saeki currently serves as the City Manager of the City of Whittier. In this role, his responsibilities include implementing council policies, supervising and coordinating city department activities, and focusing on identifying and addressing key problems and areas of interest within the community. Mr. Saeki’s career in the public sector spans over 28 years as he has worked for several cities across California, including Arcadia, Downey, and Rosemead. In addition to Whittier, Mr. Saeki has also served as the City Manager in the cities of Covina and San Fernando.
Mr. Saeki has a Bachelor of Science Degree in Urban and Regional Planning from California State Polytechnic University, Pomona and a Master’s Degree in Public Administration from California State University Northridge.
Given Mr. Saeki’s qualifications and extensive experience in public administration, he is well suited to meet the needs of the City and lead the City’s executive team.
At its regular City Council meeting on January 7, 2025, prior to taking final action to approve this resolution, the City Council received an oral report summarizing the recommended appointment and compensation, in accordance with Government Code Section 54953(c)(3).
Fiscal Impact
The estimated annual cost for City Administrator is approximately $440,525 including salary, taxes and benefits ($357,489 base salary and $83,036 in taxes and benefit costs). Sufficient funds are available in the General Fund, City Administration Department, Salaries, Taxes and Benefit Accounts for the current fiscal year and will be budgeted in subsequent fiscal years.
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1. Resolution No. 2025-001
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