City Council Agenda Report
Meeting Date: February 4, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Carlos Velazquez, Engineering Aide
Subject
Notice of Completion for Contract No. 20240089, City Hall HVAC System Improvements Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair, or minor alternation of existing structures and involves negligible or no expansion of an existing use;
B. Accept the work of Western Allied Corporation as related to City Contract No. 20240089; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office.
Background
On March 19, 2024, the City Council awarded Contract No. 20240089 – City Hall HVAC System Improvements (Project) to Western Allied Corporation for $429,245.00, and authorized the City Administrator to issue change orders up to a 10% contingency amount of ($42,924.50). This contract involved necessary HVAC system improvements, including modifying the design and building a new retrofitted mixing box controller from the existing HVAC system. There were two change orders for this contract: one requesting an extension of time and another requesting additional funds. Change Order No. 1 extended the contract terms and the work completion time to December 31, 2024. Change Order No. 2 authorized additional funds in the amount of $36,353 needed to repair damage on a non-working mixing box controller.
The Project was completed on November 30, 2024, in accordance with the specifications and City Staff expectations. The final cost of the project totaled $465,598.
The Notice of Completion has been reviewed and approved as to form by the City Attorney.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Notice of Completion – Contract No. 20240089