City Council Agenda Report
Meeting Date: February 4, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Rosemary Lozada, Management Analyst
Subject
Services Agreement with Allied Universal for Janitorial Services Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the work consists of the maintenance of existing structures and involves no expansion of an existing use; and
B. Approve and authorize the City Administrator to execute a Services Agreement with Allied Universal, in substantially the same form as submitted, for a three (3) year term in an amount not-to-exceed $375,570.
Background
On October 31, 2024, the City Administrator authorized Staff to seek proposals from qualified contractors to conduct professional janitorial services for City Hall. The Request for Proposals (RFP) for Grounds Maintenance Services was advertised on the City’s PlanetBids website on October 31, 2024, in accordance with Vernon Municipal Code (VMC) 3.32.080, and requested proposals submitted by November 21, 2024. The Public Works Department received a total of eleven proposals by the specified deadline.
The proposals were evaluated by Staff based on the rating criteria outlined in the RFP, which considered factors such as price, qualifications, responsiveness to the RFP, and references.
Ultimately, Allied Universal (Allied) was deemed the most qualified based on these criteria. Upon City Council approval, Allied shall provide janitorial services at City Hall for the period of February 4, 2025 through February 3, 2028.
Allied has been in business for 60 years and is part of the largest private security company in the world. They currently have janitorial contracts with many Southern California municipalities, including the City of Los Angeles, City of Inglewood, City of Riverside, County of Los Angeles, and the County of Orange. Allied has provided the City with Janitorial Services since January 1, 2022 to the satisfaction of the City.
Staff recommends that the City Council approve a Services Agreement with Allied to provide Janitorial Services in accordance with VMC 3.32.030 (A), which states that all contracts shall be approved only by the City Council except contracts with a total value over the lifetime of the contract of up to $100,000. The total amount not-to-exceed for this agreement is $375,570 over a term of three (3) years.
The proposed Services Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $375,570. Sufficient funds are available in the General Fund, Public Works, Facilities Maintenance Division, Repairs and Maintenance Account No. 011-040-415-529000 for the current fiscal year and sufficient funds will be budgeted in the subsequent years.
Attachments
1. Services Agreement with Allied Universal