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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, March 4, 2025, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
CONSENT CALENDAR
All matters listed on the Consent Calendar may be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
1. Meeting Minutes
Recommendation:
Approve the February 4, 2025 Regular City Council Meeting Minutes.
Agenda Report
1. February 4, 2025 Regular City Council Meeting Minutes Combine item's attachments into one PDF and view
2. Claims Against the City
Recommendation:
Receive and file the claims submitted by Manuel Cortez and Melvin Humphries.
Agenda Report (16)
1. Manuel Cortez Claim
2. Melvin Humphries Claim
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3. Operating Account Warrant Register No.144
Recommendation:
Approve Operating Account Warrant Register No. 144, for the period of January 5, 2025 through January 18, 2025, totaling $7,884,924.77 and consisting of ratification of electronic payments totaling $7,455,315.50 and ratification of the issuance of early checks totaling $429,609.27.
Agenda Report
1. Operating Account Warrant Register No. 144
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4. Operating Account Warrant Register No. 145
Recommendation:
Approve Operating Account Warrant Register No. 145, for the period of January 19, 2025 through February 1, 2025, totaling $10,833,537.33 and consisting of ratification of electronic payments totaling $10,189,904.48 and ratification of the issuance of early checks totaling $643,632.85.
Agenda Report
1. Operating Account Warrant Register No. 145
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5. Fire Department Activity Report
Recommendation:
Receive and file the December 2024 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - December 2024
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6. Police Department Activity Report
Recommendation:
Receive and file the December 2024 Police Department Activity Report.
Agenda Report
1. December 2024 Police Department Activity Report
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7. Public Works Department Monthly Report
Recommendation:
Receive and file the January 2025 Building Report.
Agenda Report
1. Public Works Department January 2025 Monthly Building Report Combine item's attachments into one PDF and view
8. City of Vernon 2025-2026 Legislative and Regulatory Platform Recommendation:
Approve and adopt the City of Vernon 2025-2026 Legislative and Regulatory Platform.
Agenda Report
1. City of Vernon 2025-2026 Legislative and Regulatory Platform
2. February 4, 2025 Legislative Platform Agenda Report
3. February 4, 2025 CPPG Presentation on Legislative Platform Combine item's attachments into one PDF and view
9. Vernon CommUNITY Fund Grant Committee Legislative Representative Seat Appointment Recommendation:
Appoint Sebastian Lozano to serve on the Vernon CommUNITY Fund Grant Committee to fill one unscheduled vacancy for the Legislative Representative seat with a term ending June 30, 2026.
Agenda Report
1. Notice of Unscheduled Vacancy
2. Vernon CommUNITY Fund Grant Committee Legislative Representative Seat Application Combine item's attachments into one PDF and view
10. Report on Five Year Agreement Approved by the City Administrator Recommendation:
Receive and file the report on award of Five-Year Contract (Spectrum Enterprise Service Agreement) to Charter Communications, LLC (Spectrum) for DOJ PAC-50 Network Connection in an amount not-to-exceed $29,429.40 as approved by the City Administrator pursuant to Vernon Municipal Code (VMC) Sections 3.32.220(B) and 3.32.110 (B)(3).
Agenda Report
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11. New and Revised Personnel Policies and Revised Administrative Manual Policy Recommendation:
A. Adopt revised Personnel Policies and Procedures Manual Policy I - 8 Employee Separation Policy (revised); B. Adopt a revised Administrative Policy Manual Policy Section 1.1 Miscellaneous Taxation on City Vehicles Used by City Employees (revised); and C. Authorize the City Administrator and Director of Human Resources to execute and distribute the Policies.
Agenda Report
1. Personnel and Procedures Manual Policy I - 8 Employee Separation Policy
2. Administrative Policy Manual Policy Section 1.1 Miscellaneous Taxation on City Vehicles Used by City Employees
3. Revised Policies Redlines for Reference
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12. Services Agreement with Pacific Advanced Civil Engineering, Inc.
Recommendation:
A. Approve and authorize the City Administrator to execute the Services Agreement with Pacific Advanced Civil Engineering, Inc., in substantially the same form as submitted, for the assessment of source water quality and the design of treatment facilities, in an amount not-to-exceed $716,040 for a three-year term; and
B. Authorize a contingency amount of ten percent (10%) or $71,604 in the event of unforeseen expenses and/or project changes and grant authority to the City Administrator to approve and execute amendments up to the contingency amount, if necessary.
Agenda Report
1. Services Agreement with Pacific Advanced Civil Engineering, Inc.
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13. Change Order No. 15 to the Consulting Services Agreement (CS-0099) with CNS Engineers, Inc. (CNS) for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation:
A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 15, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099 with CNS, extending the agreement for an additional year to December 31, 2025 and authorizing CNS to provide additional support and coordination services required to complete the design phase of the project for the additional cost of $140,579.50, with a Change Order effective date of December 31, 2024.
Agenda Report
1. Change Order No. 15
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14. Notice of Completion for Citywide Striping and Pavement Markings, Contract No. 20250017 Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (a) (existing highways and streets), because the project consists of the maintenance, repair or minor alteration of existing streets and involves negligible or no expansion of an existing use; B. Accept the work of WGJ Enterprises Inc., dba PCI as related to City Contract No. 20250017; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office.
Agenda Report
1. Notice of Completion - Contract No. 20250017
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15. Purchase of Electric Vehicle for Police Department
Recommendation:
A. Approve and authorize issuance of a Purchase Order to Tesla, Inc. for the purchase of a new Model Y vehicle for a total amount not-to-exceed $56,378; and
B. Authorize a contingency
amount of ten (10%) percent or $5,638, for pricing fluctuations and grant authority to the City Administrator to issue a Change Order for an amount up to the contingency amount, if necessary.
Agenda Report
1. Quote Vernon PD - NCSA
2. Quote Vernon PD
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16. Amendment No. 2 to the License and Software Services Agreement with Power Settlements Consulting and Software, LLC, a Wholly Owned Subsidiary of YES Energy LLC Recommendation:
A. Pursuant to Vernon Municipal Code Sections 3.32.220 (B) and 3.32.110 (B)(3), find that it is commercially unreasonable to rebid the contract for settlement software due to the substantial financial and operational commitment required from the City, as well as the considerable learning curve associated with frequent changes in selecting licensing and software services from a new vendor; B. Approve and authorize the City Administrator to execute Amendment No. 2 to the License and Software Service Agreement with Power Settlements Consulting and Software, LLC, a wholly owned subsidiary of YES Energy LLC, in substantially the same form as submitted, for license and software services, for a total amount not-to-exceed $303,440, for a three-year term; and C. Authorize a contingency amount of ten percent (10%) or $30,344 for unforeseen fluctuations in the Consumer Price Index, and grant authority to the City Administrator to take such actions, as necessary.
Agenda Report
1. Amendment No. 2 to the License and Software Services Agreement with Power Settlements Consulting and Software, LLC, a wholly owned subsidiary of YES Energy LLC Combine item's attachments into one PDF and view
17. Renewable Portfolio Standard Procurement Plan and Enforcement Program Recommendation:
A. Approve and adopt the updated Renewable Portfolio Standard (RPS) Procurement Plan and Enforcement Program; and B. Repeal Resolution No. 2012-02.
Agenda Report
1. Renewable Portfolio Standard Procurement Plan and Enforcement Program Combine item's attachments into one PDF and view
NEW BUSINESS
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18. Appointment of Brian Saeki to Serve as City Administrator Recommendation:
Adopt Resolution No. 2025-004 appointing Brian Saeki to serve as the City Administrator of the City of Vernon, with revised effective start date of February 27, 2025, and approving and authorizing the execution of a related at-will employment agreement, and repealing Resolution No. 2025-001.
Agenda Report
1. Resolution No. 2025-004
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19. New City of Vernon Logo and Tagline
Recommendation:
Approve and authorize the use of the proposed City of Vernon Logo and Tagline on City collateral, clothing, vehicles, and signage designed for identification, communication, promotion, and marketing, and to visually represent the City’s unique brand among existing Vernon stakeholders, prospective residents and businesses, policy makers, and surrounding communities.
Agenda Report
1. Proposed City of Vernon Logo and Tagline
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20. Fiscal Year 2024-25 Mid-Year Financial Update
Recommendation:
Adopt Resolution No. 2025-005 authorizing and approving mid-year budget appropriations and amending the Annual Operating and Capital Budget for Fiscal Year 2024-25.
Agenda Report
1. Resolution No. 2025-005
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ORAL REPORTS
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21. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
22. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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23. Public Employment
Government Code Section 54957
Title: City Administrator
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24. Public Employment
Government Code Section 54957
Title: City Clerk
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25. Conference with Legal Counsel –
Existing Litigation (3)
Government Code Section 54956.9(d)(1)
Jason K. Haugen v. City of Vernon
Workers Compensation Claim No. 25-184471
Workers Compensation Appeals Board Case No. ADJ19074308 Todd A. Hewett v. City of Vernon
Workers Compensation Claim No.
21019883
Workers Compensation Appeals Board Case No. ADJ14892898 Bradley W. Mack v. City of Vernon
Workers Compensation Claim Nos. 22025752 and 22025753
Workers Compensation Appeals Board Case Nos. ADJ15693842 and ADJ15693843 Combine item's attachments into one PDF and view
CLOSED SESSION REPORT
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ADJOURNMENT
On February 27, 2025, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
Attachments