City Council Agenda Report
Meeting Date: March 4, 2025
From: Daniel Calleros, Interim City Administrator
Department: City Administration
Submitted by: Sara Sandoval, Senior Administrative Assistant Subject
Report on Five Year Agreement Approved by the City Administrator Recommendation
Receive and file the report on award of Five-Year Contract (Spectrum Enterprise Service Agreement) to Charter Communications, LLC (Spectrum) for DOJ PAC-50 Network Connection in an amount not-to-exceed $29,429.40 as approved by the City Administrator pursuant to Vernon Municipal Code (VMC) Sections 3.32.220(B) and 3.32.110 (B)(3).
Background
Pursuant to the City’s good governance reform contract terms and procedures outlined in VMC Section 3.32.220(B), contracts are required to be rebid every three years unless it is commercially unreasonable to do so. VMC Section 3.32.110(B)(3) grants the City Administrator the authority to make such a finding for contracts up to $100,000 and requires that a report be provided to City Council detailing the reasons. Pursuant to this authority, on February 12, 2025 the City Administrator approved a Spectrum Enterprise Service Agreement between the City and Charter Communications, LLC (Spectrum) for DOJ PAC 50 Network Connection for a term of five years for a total not-to-exceed $29,429.40.
In May 2018 a necessary upgrade to the PAC-50 network connections to the California Department of Justice (DOJ) was completed under the Los Angeles County Regional Identification System’s (LACRIS) authorization. This upgrade included the DOJ connection for the Vernon Police Department (VPD), which was necessary to support the bandwidth requirements for booking information. The City recently came to the end of its coverage for the VPD’s Spectrum DOJ connection, and the transition of line fees was implemented effective February 11, 2025.
In light of this, the Information Technology (IT) Division requested approval to enter into a 5-year agreement with Spectrum to continue the necessary service for VPD’s DOJ connection. The arrangement allows for continued connectivity and reliable network performance while ensuring that costs are properly managed. The 5-year agreement with Spectrum provides a stable, predictable pricing structure for the Department and Spectrum is intimately familiar with the infrastructure and specific needs of VPD, including its bandwidth requirements and DOJ connection. The remote circuits in the VPD network connect directly to the Los Angeles County Sheriff host network sites, which are also facilitated through Spectrum. Therefore, pursuant to VMC Section 3.32.110(A)(2), the agreement was exempt from competitive bidding and competitive selection, as the PAC-50 network connections to the DOJ can only be provided by Spectrum, making it a sole source.
For the reasons set forth above, pursuant to Vernon Municipal Code 3.32.220(B), the City Administrator found it would be commercially unreasonable to limit this contract to 3 years and approved the 5-year term as requested by IT.
Fiscal Impact
The fiscal impact is not-to-exceed $29,429.40. Sufficient funds are available in the General Fund, Information Technology Department, Utilities - IT Account No. 011-010-110-526010 for the current fiscal year and sufficient funds will be budgeted in the subsequent years.
Attachments
None.