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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, March 18, 2025, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings
. You may address the Council in the Council Chambers, via mail or email to [email protected]
, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Employee Service Pin Awards
Recommendation:
Recognize January and February 2025 Employee Service Pin Award recipients.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar may be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
2. Meeting Minutes
Recommendation:
Approve the March 4, 2025 Regular City Council Meeting Minutes.
Agenda Report
1. March 4, 2025 Regular City Council Meeting Minutes
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3. Claim Against the City
Recommendation:
Receive and file the claim submitted by Jodi Ichiyama.
Agenda Report
1. Jodi Ichiyama Claim
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4. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 146, for the period of February 2, 2025 through February 15, 2025, totaling $7,918,625.83 and consisting of ratification of electronic payments totaling $7,190,696.17 and ratification of the issuance of early checks totaling $727,929.66.
Agenda Report
1. Operating Account Warrant Register No. 146
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5. Fire Department Activity Report
Recommendation:
Receive and file the January 2025 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - January 2025
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6. Police Department Activity Report - January 2025
Recommendation:
Receive and file the January 2025 Police Department Activity Report.
Agenda Report
1. January 2025 Police Department Activity Report
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7. Support Agreement Purchase Order with AT&T for VESTA 9-1-1 System Maintenance and Additional Funds for AT&T Network Services Recommendation:
A. Approve and authorize issuance of a Purchase Order to AT&T for an amount not-to-exceed $44,020.67, for a one-year term extension of the Support Agreement for the VESTA 9-1-1 system from April 16, 2025 to April 15, 2026 and; B. Approve supplemental funds in the amount of $176,000 for Contract No. 20230186 with AT&T for anticipated invoice payments for various telecommunications and network services through the termination of the Contract on January 16, 2026.
Agenda Report
1. AT&T VESTA Maintenance Renewal Quote
2. Extended Maintenance VESTA SOW
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8. Managed Print Services with MRC Smart Technology Solutions and Xerox Recommendation:
A.
Approve and authorize the City Administrator to execute a Services Agreement with MRC Smart Technology Solutions, in substantially the same form as submitted, for a three-year term in an amount not-to-exceed $206,360 ($68,786.67 per year) for Managed Print Services (MPS) with an effective date of April 1, 2025; and
B. Approve and authorize the City Administrator to execute a related Lease Agreement with Xerox, in substantially the same form as submitted, for a three-year term in an amount not-to- exceed $83,640 ($27,880 per year)
for MPS with an effective date of April 1, 2025.
Agenda Report
1. Services Agreement with MRC Smart Technology Solutions
2. Master Lease Agreement with Xerox
3. Master Lease Schedule with Xerox
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9. Services Agreement with Keenan & Associates
Recommendation:
Approve and authorize the City Administrator to execute a Professional Services Agreement with Keenan & Associates, in substantially the same form as submitted, to provide Health Benefits Brokerage and Consulting Services, effective April 1, 2025, through March 31, 2028, for a total amount not-to-exceed $150,500, for a three-year term.
Agenda Report
1. Keenan & Associates Services Agreement
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10. 4419 Pacific Boulevard Plan Check and Inspection Fee Waiver Recommendation:
A. Find that granting a fee waiver for building plan check and inspection for the construction of the first private housing in Vernon to be built in 40 years provides a substantial benefit to the public because it will start the implementation of Mixed-Use Zoning along Santa Fe Avenue; and B. Waive the Building Plan Check and Inspection fees for the construction of an apartment building at 4419 Pacific Boulevard.
Agenda Report
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11. Amendment No. 3 to Services Agreement with Interwest Consulting Group, Inc., Contract No. CS-1442 Recommendation:
Approve and authorize the City Administrator to execute Amendment No. 3 to the Services Agreement with lnterwest Consulting Group, Inc., in substantially the same form as submitted, for on-call building plan checks and inspection services provided for a total amount not-to-exceed $148,429.10 (increasing the total contract cost to $998,429.10).
Agenda Report
1. Amendment No. 3 with Interwest Consulting Group, Inc.
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NEW BUSINESS
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12. City Hall Plaza Design
Recommendation:
Receive presentation and provide feedback on the City Hall Plaza design presented by Architerra Design Group.
Agenda Report
1. Presentation - City Hall Plaza Improvements
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ORAL REPORTS
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13. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
14. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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15. Public Employment
Government Code Section 54957
Title: Finance Director
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16. Conference With Labor Negotiators
Government Code Section 54957.6
Agency Designated Representative: Brian Saeki, City Administrator Employee Organizations:
Teamsters Local 911,
IBEW Local 47,
Vernon Police Management Association, and
Vernon Police Officers’ Benefit Association
Unrepresented Employees:
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17. Conference with Legal Counsel –
Anticipated Litigation
Initiation
of
Litigation
Government Code Section 54956.9(d)(4)
Number
of
potential cases: 1
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CLOSED SESSION REPORT
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ADJOURNMENT
On March 13, 2025, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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