City Council Agenda Report
Meeting Date: April 1, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Rosemary Lozada, Management Analyst
Subject
Service Agreement with SCA of CA, LLC for Street Sweeping Services Recommendation
A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance of existing streets and involves no expansion of an existing use; and B. Approve and authorize the City Administrator to execute a two (2) year service Agreement with SCA of CA, LLC., in substantially the same form as submitted, for Street Sweeping Services in an amount not-to-exceed $679,117.95 with an effective date of April 1, 2025.
Background
Street sweeping is vital to ensuring that the City is clean, attractive, and inviting. Properly maintained streets minimize litter and debris that can wash into the storm drains, promoting a healthier environment for residents and workers in the City.
To secure the necessary street sweeping services for the City, the Public Works Department intends to piggyback on a current contract, established November 1, 2022, between Los Angeles County Public Works (LA County) and SCA of CA, LLC (SCA) from Downey, CA. Piggybacking is expressly authorized by Vernon Municipal Code (VMC) Section 3.32.110(A)(5), which exempts a contract from competitive bidding and selection so long as services can be purchased from a vendor offering the same prices, terms, and conditions as in a previous award from another public agency by competitive bid. LA County used a competitive bid process to obtain rates from SCA, which are at reasonable rates. By leveraging the SCA negotiated terms and prices, Vernon will save time and resources that would otherwise be used for a separate vendor selection process.
The agreement between LA County and SCA includes set costs for performing Street Sweeping Services throughout the City. Pursuant to the VMC Section noted above, the Finance Department agrees that it is to the advantage of the City to award a contract to SCA based on their existing competitively bid contract with LA County.
The City Attorney’s office has reviewed and approved the contract as to form.
City Council approval of the proposed agreement is needed pursuant to VMC Section 3.32.030 (A) which states that all contracts shall be approved only by the City Council except contracts with a total value over the lifetime of the contract of up to $100,000.
Fiscal Impact
The fiscal impact is not-to-exceed $679,117.95 for the two-year term. Sufficient funds are available in General Fund, Public Works Department, Street Operations Division, Repairs and Maintenance Account No. 011-040-430-529000 for the current fiscal year. Sufficient funds will be budgeted accordingly in subsequent years.
Attachments
1. Service Agreement with SCA of CA, LLC