Regular City Council Meeting Agenda April 15, 2025
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, April 15, 2025, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings. You may address the Council in the Council Chambers, via mail or email to [email protected], include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. Swearing-In Ceremony for New Police Officers
Recommendation:
Administer the Oath of Office to Police Officers Ivette Alfaro, Alejandro Espinoza, Julissa Lopez, and Alan Rodriguez.
2. 2024 Vernon Police Department Officer and Employee of the Year Awards Recommendation:
No action required by City Council. This is a presentation only.
Regular City Council Meeting Agenda April 15, 2025
3. Employee Service Pin Awards
Recommendation:
Recognize February & March 2025 Employee Pin Award recipients.
4. Presentation by AltaMed Health Services on Substance Abuse and Mental Health Services Administration (SAMHSA) Grant-Funded Portable Healthcare Pilot Program Recommendation:
No action required by City Council. This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar may be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
5. Meeting Minutes
Recommendation:
Approve the April 1, 2025 Regular City Council Meeting Minutes.
6. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 148, for the period of March 2, 2025 through March 15, 2025, totaling $8,872,467.92 and consisting of ratification of electronic payments totaling $8,441,317.08 and ratification of the issuance of early checks totaling $431,150.84.
7. Fire Department Activity Report
Recommendation:
Receive and file the February 2025 Fire Department Activity Report.
8. Police Department Activity Report - February 2025
Recommendation:
Receive and file the February 2025 Police Department Activity Report.
9. Professional Services Agreement with JMDiaz, Inc. for District Boulevard Rail Road Grade Crossing Safety Improvements
Recommendation:
Approve and authorize the City Administrator to execute a Professional Services Agreement with JMDiaz, Inc., in substantially the same form as submitted, for District Boulevard RR Grade Crossing Safety Improvements for a total amount not-to-exceed $667,307.18, for a three (3) year term.
NEW BUSINESS
10. Appointment of Alice Hui as Director of Finance/City Treasurer Recommendation:
Adopt Resolution No. 2025-009 appointing Alice Hui to serve as the Director of Finance/City Treasurer of the City of Vernon effective April 14, 2025, and approving and authorizing the execution of a related at-will employment agreement and repealing Resolution No. 2025-008.
11. Appointment of Genoveva Rocha as City Clerk
Regular City Council Meeting Agenda April 15, 2025
Recommendation:
Adopt Resolution No. 2025-010 appointing Genoveva Rocha to serve as City Clerk of the City of Vernon effective April 21, 2025, and approving and authorizing the execution of a related at-will employment agreement.
ORAL REPORTS
12. City Administrator Reports on Activities and Other Announcements
13. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff
CLOSED SESSION
14. Conference with Labor Negotiators
Government Code Section 54957.6
Agency Designated Representative: Brian Saeki, City Administrator Employee Organizations:
Teamsters Local 911,
IBEW Local 47,
Vernon Police Management Association, and
Vernon Police Officers’ Benefit Association
Unrepresented Employees:
Confidential, Temporary, Unclassified, Mid-Management, Management, and Executive classifications
CLOSED SESSION REPORT
ADJOURNMENT
On April 10, 2025, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Regular City Council Meeting Agenda April 15, 2025
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected] or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action.
Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
City Council Agenda Report
Meeting Date: April 15, 2025
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Brandon Gray, Captain
Subject
Swearing-In Ceremony for New Police Officers
Recommendation
Administer the Oath of Office to Police Officers Ivette Alfaro, Alejandro Espinoza, Julissa Lopez, and Alan Rodriguez
Background
The City Council typically hosts a public swearing-in ceremony when new Police Officers are hired. During the past several months, there have been several Police Officer positions vacated due to retirements and promotions in the Police Department (PD). The PD has filled these vacancies as leaving these positions vacant would negatively impact the necessary patrol deployment, and would increase overtime costs to cover staff shortages.
To fill the vacancies, PD, with assistance from the Human Resources Department, conducted the necessary recruitment processes. Based on a review of the qualifications of each eligible candidate, and the completion of an extensive background investigation, Ivette Alfaro, Alejandro Espinoza, Julissa Lopez, and Alan Rodriguez were selected as the best-qualified candidates to fill the vacant Police Officer positions.
Officers Alfaro, Espinoza, Lopez, and Rodriguez have been invited to attend the April 15th Council Meeting with their families for a public swearing-in and badge-pinning ceremony.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Gustavo Herrera, Lieutenant - Services Division Subject
2024 Vernon Police Department Officer and Employee of the Year Awards Recommendation
No action required by City Council. This is a presentation only.
Background
Vernon Police Department (PD) Police Officer and Employee of the Year awards are presented annually to one police officer and one professional staff member who embody a high moral character and demonstrate exemplary performance in all areas.
Recipients of the Police Officer and Employee of the Year awards are nominated by their peers and selected by a committee of sworn and professional employees.
PD is proud to announce and congratulate 2024 Officer of the Year Award recipient, Officer Nicholas Mannino, and Employee of the Year Award recipient, Records Technician Jason Delgadillo.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Lisette Grizzelle, Interim Director of Human Resources Department: Human Resources
Submitted by: Veronica Avendano, Human Resources Specialist Subject
Employee Service Pin Awards
Recommendation
Recognize February & March 2025 Employee Pin Award recipients.
Background
The following employees are eligible to receive their service pin based on the number of service years with the City of Vernon:
TWENTY-FIVE YEARS OF SERVICE
Shawn Sharifzadeh, Principal Resource Scheduler/Trader, Hired March 2000
TEN YEARS OF SERVICE
Jessica S. Davis, Police Dispatcher, Hired March 2015
Melissa A. Ybarra, Mayor Pro Tem, Hired March 2015
FIVE YEARS OF SERVICE
Denise M. Palomares, Human Resources Assistant, Hired February 2020 Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Freddie Agyin, Director of Health and Environmental Control Department: Health and Environmental Control
Submitted by: Dulce Gonzalez, Management Analyst
Subject
Presentation by AltaMed Health Services on Substance Abuse and Mental Health Services Administration (SAMHSA) Grant-Funded Portable Healthcare Pilot Program Recommendation
No action required by City Council. This is a presentation only.
Background
In September 2023, the City of Vernon secured a grant of $1,998,900 from the SAMHSA to fund a three-year initiative expanding healthcare access for underserved populations, particularly individuals experiencing homelessness. This initiative aims to address significant health disparities within the City and surrounding communities through the On-the-Streets Portable Clinical Care with Integrated Behavioral Health and HIV Care Pilot Program. The program provides primary care, behavioral health support, HIV prevention and treatment, and infectious disease management in community-based settings.
In April 2024, the City entered into a service agreement with a medical provider to administer the Health Department’s clinical services, including the On-the-Streets Portable Clinical Care with Integrated Behavioral Health and HIV Care Pilot Program. After the termination of said agreement, and following a Request for Proposals (RFP) Process, the City entered into a service agreement with AltaMed Health Services on July 16, 2024, to ensure the continuity of vital program services and the successful implementation of the grant deliverables.
A representative from AltaMed Health Services will present an update on the program’s services and achievements at the April 15, 2025 Council Meeting.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. AltaMed Presentation on Portable Healthcare Pilot Program .
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Deborah Harrington, Interim City Clerk
Department: City Clerk
Submitted by: Sandra Dolson, City Clerk Specialist
Subject
Meeting Minutes
Recommendation
Approve the April 1, 2025 Regular City Council Meeting Minutes.
Background
Staff has prepared and submits the minutes for approval.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. April 1, 2025 Regular City Council Meeting Minutes
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Joaquin Leon, Deputy City Treasurer
Department: Finance
Submitted by: Kathryne Magana, Accountant
Subject
Operating Account Warrant Register
Recommendation
Approve Operating Account Warrant Register No. 148, for the period of March 2, 2025 through March 15, 2025, totaling $8,872,467.92 and consisting of ratification of electronic payments totaling $8,441,317.08 and ratification of the issuance of early checks totaling $431,150.84.
Background
Vernon Municipal Code Section 2.32.060 indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the Deputy City Treasurer has prepared Operating Account Warrant Register No. 148 covering claims and demands presented during the period of March 2, 2025 through March 15, 2025, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact
The fiscal impact of approving Operating Account Warrant Register No. 148, totals $8,872,467.92. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 148.
Attachments
1. Operating Account Warrant Register No. 148
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Brian Saeki, City Administrator
Department: City Administration
Submitted by: Diana Figueroa, Senior Management Analyst Subject
Fire Department Activity Report
Recommendation
Receive and file the February 2025 Fire Department Activity Report.
Background
Attached is a copy of a Fire Department Activity Report which covers the period of February 1 through February 28, 2025. The report is provided by Los Angeles County Fire and consists of incident details and a summary for the month.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Fire Department Activity Report – February 2025
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Donna Aggers, Records Manager
Subject
Police Department Activity Report - February 2025
Recommendation
Receive and file the February 2025 Police Department Activity Report.
Background
The Vernon Police Department’s activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. February 2025 Police Department Activity Report.
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Hannia Contreras, Administrative Assistant Subject
Professional Services Agreement with JMDiaz, Inc. for District Boulevard Rail Road Grade Crossing Safety Improvements
Recommendation
Approve and authorize the City Administrator to execute a Professional Services Agreement with JMDiaz, Inc., in substantially the same form as submitted, for District Boulevard RR Grade Crossing Safety Improvements for a total amount not-to-exceed $667,307.18, for a three (3) year term.
Background
On October 16, 2023, a Section 130 Grade Crossing Improvement Program, Project No. STPLR130L(303),Caltrans Project ID 0723000155 agreement between the City of Vernon and Caltrans, was executed enabling the City to receive $667,307.18 in federal funds for the Preliminary Engineering for the elimination of hazards at the grade crossing located at the intersection of District Boulevard and Downey Road and the Union Pacific Railroad (UPRR) tracks (Attachment 2).
Pursuant to Vernon Municipal Code (VMC) Section 3.32.080, the Public Works Department issued a Request for Proposals (RFP) to select a firm that could provide the desired engineering services. The RFP for On-Call Civil Engineering Services was issued on November 21, 2024, via the PlanetBids online portal with responses due by December 19, 2024. Two firms submitted proposals in response to the RFP by the specified deadline. After a review of the proposals, it was determined that JMDiaz, Inc. will best meet the needs of the Department based on responsiveness to the RFP, professional qualifications, and experience. As per VMC Section
3.32.090, based on the type of professional services desired, price was not a factor in the determination of the best qualified proposal.
Pursuant to VMC Section 3.32.030 (A), all contracts over $100,000 require City Council approval.
The proposed Professional Services Agreement with JMDiaz, Inc., is not-to-exceed $667,307.18 as that is the maximum amount to be received by the City in federal funds for these improvements. Staff anticipates work will be completed within the timeframe identified in the Caltrans agreement, however the three-year term of the agreement with JMDiaz, Inc. will allow work to continue in case there are any delays in coordinating with the railroad or modifications to the City’s agreement with Caltrans. Therefore, it is recommended that City Council approve and authorize the City Administrator to execute a services agreement with JMDiaz, Inc.
The proposed services agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $667,307.18 for the three (3) year term of the Professional Services Agreement. Approval of this action requires a Transfer Out from the General Fund, Public Works Department, Street Maintenance Division, Capital Outlay Account No. 011-040- . .
Item 9 Page 1 of 2
430-660000 a Transfer in to General Fund, Federal Grants, Street Maintenance Division, Capital Outlay Account No. 011-595-430-660000 for the current fiscal year and will be budgeted there in subsequent years. The City will receive up to $667,307.18 in federal reimbursements administered through Caltrans for this work.
Attachments
1. Professional Services Agreement with JMDiaz, Inc.
2. Project No. STPLR-130L(303),Caltrans Project ID 0723000155 Agreement .
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Lisette Grizzelle, Interim Director of Human Resources Department: Human Resources
Submitted by: Lisette Grizzelle, Interim Director of Human Resources Subject
Appointment of Alice Hui as Director of Finance/City Treasurer Recommendation
Adopt Resolution No. 2025-009 appointing Alice Hui to serve as the Director of Finance/City Treasurer of the City of Vernon effective April 14, 2025, and approving and authorizing the execution of a related at-will employment agreement and repealing Resolution No. 2025-008.
Background
At its regular meeting on April 1, 2025, the City Council approved and authorized the appointment of Alice Hui as the Director of Finance/City Treasurer, and execution of a related at-will employment agreement via Resolution 2025-008. To ensure compliance with the oral summary requirements under Government Code Section 54953(c)(3), staff recommends reintroducing this item with an updated resolution at the regular meeting of the City Council on April 15, 2025. No substantive changes have been made to the resolution or related at-will employment agreement.
Following the departure of the former Director of Finance/City Treasurer in 2024, the City’s Human Resources Department initiated a Request for Proposal for Recruitment Firms to conduct four executive level recruitments, which included the Director of Finance/City Treasurer. The City selected Bob Murray and Associates (Vendor) to conduct the City Administrator, City Clerk, Director of Finance/City Treasurer and Director of Human Resources recruitments.
Recruitment Summary
The recruitment period to fill this vacancy began December 23, 2024, and was extended to close on February 9, 2025. Bob Murray and Associates received 47 complete resume and questionnaire packets. Following an in-depth review of the resumes and questionnaires submitted, seven candidates were interviewed by the external vendor and four candidates were recommended. Two candidates moved forward and were invited to participate in a dual panel interview process consisting of City and external evaluators on Wednesday, March 5, 2025. The City Administrator has recommended the appointment of Alice Hui to serve as the Director of Finance/City Treasurer for the City of Vernon.
At-Will Employment Agreement
The At-Will Employment Agreement for Director of Finance/City Treasurer has been presented to Ms. Hui and is included as Exhibit B to Resolution No. 2025-009. The agreement establishes an effective date of April 14, 2025, and a starting salary of $ 254,061 per year, plus all benefits provided to executive personnel.
The proposed agreement is consistent with other City of Vernon executive employment agreements, albeit with the following exceptions:
• Added language to Section 5B indicating Employee shall receive an initial balance of 80 hours of Vacation time and 80 hours of Sick leave during her first year of City employment, which cannot be cashed out and shall not carry over to the next calendar year. . .
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• Added language to Section 5B indicating Employee shall accrue Vacation time at the Executive 16 years of service level with 185 annual vacation hours at a bi-weekly accrual rate of 7.12.
Candidate Summary
Alice Hui has over 16 years of municipal finance and audit experience. Ms. Hui most recently served as the Director of Finance for the City of Whittier and previously served this agency as the Assistant Director of Administrative Services. Prior to this experience she worked as an Internal Auditor and Audit Manager managing various local government audit engagements. Ms.
Hui holds a Bachelor’s Degree in Business Administration with an emphasis in Accounting from California State Polytechnic University. She is also a Certified Public Accountant (CPA) in the state of California.
Given Ms. Hui’s qualifications and considerable experience in public sector finance, she is well suited to meet the needs of the City and lead the Finance Department.
At its regular City Council meeting on April 15, 2025, prior to taking final action to approve this resolution, the City Council received an oral report summarizing the recommended appointment and compensation, in accordance with Government Code Section 54953(c)(3).
Fiscal Impact
The fiscal impact is estimated at approximately $315,979including salary and benefits ($254,061 base salary and $61,918 in benefit costs). Sufficient funds for the appointment of the Director of Finance/City Treasurer are available in the General Fund, Finance Department, Salaries, Taxes and Benefits Accounts for the current fiscal year and will be budgeted in subsequent fiscal years.
Attachments
1. Resolution No. 2025-009
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City Council Agenda Report
Meeting Date: April 15, 2025
From: Lisette Grizzelle, Interim Director of Human Resources Department: Human Resources
Submitted by: Lisette Grizzelle, Interim Director of Human Resources Subject
Appointment of Genoveva Rocha as City Clerk
Recommendation
Adopt Resolution No. 2025-010 appointing Genoveva Rocha to serve as City Clerk of the City of Vernon effective April 21, 2025, and approving and authorizing the execution of a related at-will employment agreement.
Background
Following the departure of the former City Clerk in 2024, the City’s Human Resources Department initiated a Request for Proposal for Recruitment Firms to conduct four executive level recruitments, City Clerk being one of the four recruitments. The City selected Bob Murray and Associates (Vendor) to conduct the City Administrator, City Clerk, Director of Finance/City Treasurer and Director of Human Resources recruitments.
Recruitment Summary
The recruitment period to fill this vacancy began December 10, 2024, and ran through January 12, 2025. Bob Murray and Associates received 63 resume and questionnaire packets. Following an in-depth review of the resumes and questionnaires submitted, five candidates moved forward as highly qualified. Of the five highly qualified candidates, two withdrew and three were invited to participate in a dual panel interview process consisting of City and external evaluators on Wednesday, February 19, 2025. A final interview with the top two candidates was conducted by the City Administrator on February 27, 2025. The City Administrator has recommended the appointment of Genoveva Rocha to serve as the City Clerk for the City of Vernon.
At-Will Employment Agreement
The At-Will Employment Agreement for City Clerk has been presented to Ms. Rocha and is included as Exhibit B to Resolution No. 2025-010. The agreement establishes an effective start date of April 21, 2025, and a starting salary of $219,467 per year, plus all benefits provided to executive personnel.
The proposed agreement is consistent with other City of Vernon executive employment agreements, albeit with the following exception:
• Added language to Section 5B indicating Employee shall receive an initial balance of 80 hours of Vacation time and 80 hours of Sick leave during her first year of City employment, which cannot be cashed out and shall not carry over to the next calendar year.
Candidate Summary
Genoveva Rocha has approximately ten years of experience working for the City of San Bernardino in a City Clerk’s office in management level positions ranging from Deputy City Clerk, Chief Deputy City Clerk, Acting City Clerk and currently City Clerk. Ms. Rocha holds a Bachelor’s Degree in Public Administration from the University of La Verne. She also possesses the following certifications:
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• California Professional Municipal Clerks
• Certified Municipal Clerk
• Records Management Certificate
• Notary Commission
Given Ms. Rocha’s qualifications and considerable experience in a public sector City Clerk office, she is well suited to meet the needs of the City and lead the City Clerk Department.
At its regular City Council meeting on April 15, 2025, prior to taking final action to approve this resolution, the City Council received an oral report summarizing the recommended appointment and compensation, in accordance with Government Code Section 54953(c)(3).
Fiscal Impact
The fiscal impact is estimated at approximately $280,897 including salary and benefits ($224,267 base salary and $56,630 in benefit costs). Sufficient funds for the appointment of the City Clerk are available in the General Fund, City Clerk Department, Salaries, Taxes, and Benefit Accounts for current fiscal year and will be budgeted in subsequent fiscal years.
Attachments
1. Resolution No. 2025-010
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