City Council Agenda Report
Meeting Date: May 6, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Hannia Contreras, Administrative Assistant Subject
Services Agreement with Axiom Group for On-Call Sidewalk Repair Services Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; and
B. Approve and authorize the City Administrator to execute a Services Agreement with Axiom Group, in substantially the same form as submitted, for On-Call Sidewalk Repair Services for a total amount not-to-exceed $400,000, for a three (3) year term.
Background
The Public Works Department is seeking to retain a contractor for general engineering construction services for the removal and replacement of existing damaged concrete sidewalks.
The work is to be performed on an on-call and as-needed basis, based on work orders issued by the City. The City will issue work orders and work with the selected contractor to implement the improvements in a prompt timeframe.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.080, the Public Works Department issued a Request for Proposals (RFP) to select a firm that could provide the desired services. The RFP for On-Call Sidewalk Repair Services was issued on February 10, 2025, via the PlanetBids online portal with responses due by March 4, 2025. Six firms submitted proposals in response to the RFP by the specified deadline. After a review of the proposals, it was determined that Axiom Group will best meet the needs of the Department based on responsiveness to the RFP, professional qualifications, and experience.
Pursuant to VMC Section 3.32.030 (A), all contracts over $100,000 require City Council approval.
The proposed Services Agreement with Axiom Group, is not-to-exceed $400,000. Therefore, it is recommended that City Council approve and authorize the City Administrator to execute a services agreement with Axiom Group. The proposed Services Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $400,000 for the three (3) year term of the Services Agreement. Sufficient funds are available in General Fund, Public Works Department, Administration-Engineering-Planning, Professional Services - Account No. 011-040-400-529215 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. Services Agreement with Axiom Group