City Council Agenda Report
Meeting Date: May 6, 2025
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Hannia Contreras, Administrative Assistant Subject
Contract with Onyx Paving Company, Inc. for Bandini Boulevard Street Improvements from Downey Road to Indiana Street
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use;
B. Accept the bid proposal from Onyx Paving Company, Inc. as the lowest responsive and responsible bidder for the Bandini Boulevard Street Improvements from Downey Road to Indiana Street, and reject all other bids;
C. Approve and authorize the City Administrator to execute a contract with Onyx Paving Company, Inc., in substantially the same form as submitted, for street improvements on Bandini Boulevard from Downey Road to Indiana Street in an amount not-to-exceed $906,000; and D. Authorize a contingency amount of ten percent (10%) or $90,600 in the event of an unexpected changed condition in the project, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary.
Background
The proposed Street Improvement Capital Project (Project) will install asphalt concrete pavement on Bandini Boulevard from Downey Road to Indiana Street. The Project will also construct Americans with Disabilities Act (ADA) compliant ramps, curb and gutter, and sidewalk.
On March 10, 2025, the Public Works Department advertised the Notice Inviting Bids (NIB) for Bandini Boulevard Street Improvements from Downey Road to Indiana Street in accordance with Section 3.32.070(A) of the Vernon Municipal Code (VMC). The NIB was posted on the City’s PlanetBids website. The Department has utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract approved by City Council. The bids for Bandini Boulevard Street Improvements from Downey Road to Indiana Street, were received and opened on March 25, 2025. The calculated results were as follows:
1. Onyx Paving Company $906,000.00
2. All American Asphalt $922,543.00
3. Hardy & Harper $930,000.00
4. Sequel Contractors $971,970.00
5. PALP, Inc dba Excel Paving $1,019,941.00
6. Axiom Group $1,170,983.45
Based on a thorough bid evaluation, Public Works staff determined that the bid received from Onyx Paving Company, Inc. is the lowest responsive and responsible bid and recommends award of the proposed contract to Onyx Paving Company, Inc.
Pursuant to VMC Section 3.32.030 (A), all contracts over $100,000 require City Council approval.
The proposed contract with Onyx Paving Company, Inc., is not-to-exceed $906,000. Therefore, it is recommended that City Council approve and authorize the City Administrator to execute a contract with Onyx Paving Company, Inc.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is estimated at $996,600, including a contingency of ten percent (10%).
Sufficient funds are available in General Fund, Public Works Department, Street Maintenance Division, Capital Outlay Account No. 011-040-430-660000 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. Contract with Onyx Paving Company, Inc.