City Council Agenda Report
Meeting Date: May 20, 2025
From: Freddie Agyin, Director of Health and Environmental Control Department: Health and Environmental Control
Submitted by: Dulce Gonzalez, Management Analyst
Subject
Sespe Consulting, Inc. (Sespe) Agreement Amendment No. 1 Recommendation
Authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with Sespe, in substantially the same form as submitted, for environmental compliance and remediation technical consulting services, increasing the contract amount by $200,000, bringing the total amount not-to-exceed to $500,000, for a 3-year term.
Background
On December 5, 2022, following a competitive Request for Proposals (RFP) process, the City Council approved a three-year Professional Services Agreement with Sespe for environmental compliance and remediation technical consulting services (Agreement). Sespe was selected due to its outstanding qualifications, including technical expertise, competitive pricing, and responsiveness. The Agreement established a not-to-exceed amount of $300,000 for the term ending December 5, 2025.
Sespe has consistently delivered high-quality consulting services, including technical reviews, and regulatory guidance for numerous environmental projects under the oversight of the Department of Health and Environmental Control (DHEC). Since the commencement of the Agreement, the volume and complexity of environmental projects have significantly increased beyond initial projections. As a result, DHEC has exhausted the original contract amount well ahead of the term end date.
Continuity of service from Sespe is essential to ensure that ongoing projects remain in compliance with applicable regulatory requirements and continue progressing without interruption. In accordance with Vernon Municipal Code Section 3.32.030, City Council approval is required for contract amendments exceeding $100,000. Staff requests approval to increase the total not-to-exceed contract amount by $200,000, bringing the revised total to $500,000, while maintaining the original contract expiration date of December 5, 2025.
Amendment No. 1 has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is estimated at $200,000. Sufficient funds are available in General Fund, Health Department, Professional Services - Technical Account No. 011-020-200-529225 for the current fiscal year and has been budgeted for subsequent year 2025-2026.
Attachments
1. Amendment No. 1 – Sespe Agreement