City Council Agenda Report
Meeting Date: October 7, 2025
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Senior Management Analyst
Subject
Amendment No. 1 to Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation
Recommendation
Approve and authorize the City Administrator to execute Amendment No. 1 to the Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation, in substantially the same form as submitted, to increase the total not-to-exceed amount by an additional $4,216.04.
Background
On November 7, 2023, the City Council approved a Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation (Advanced), to provide support and maintenance services to the Infinity Customer Information System (CIS) billing system in the amount of $166,871.02 over a three-year term. The Infinity CIS platform supports billing for all electric, water, and gas utilities, including the City’s time-of-use rates.
The initial contract value was based on a five percent (5%) price escalation. However, according to Section 11 of the Support and Maintenance Agreement, Advanced has the authority to increase the annual support and maintenance fees by up to eight percent (8%) in any given year. As a result, there are insufficient funds available under the existing Support and Maintenance Agreement to cover payment for software support services for fiscal year 2025-26.
Consequently, VPU staff is recommending approval of Amendment No. 1, which will increase the total amount of the Support and Maintenance Agreement by an additional $4,216.04, bringing the total contract amount to $171,087.06. Pursuant to Vernon Municipal Code Section
3.32.030(A), City Council approval is required for the proposed amendment as the total value of the contract exceeds $100,000.
Amendment No. 1 has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $4,216.04. Sufficient funds are available in the Electric Fund, Customer Service, Professional Services-IT, Account No. 055-050-575-529210 for the current fiscal year.
Attachments
1. Amendment No. 1 – Advanced Utility Systems, a division of N. Harris Computer Corporation