City Council Agenda Report
Meeting Date: November 18, 2025
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Donna Aggers, Records Manager
Subject
Purchases from CentralSquare Technologies LLC
Recommendation
A. Approve and authorize the City Administrator to execute CentralSquare Technologies Quote No. Q-231025 for upgraded warrant services and data conversion for a total amount not-toexceed $7,656.71, for the term December 1, 2025 - September 18, 2026; and B. Approve and authorize the City Administrator to execute CentralSquare Technologies Quote No. Q-228974 for the purchase of the Centerline AI Software for a total amount not-to-exceed $19,544.33, for the term December 1, 2025 - September 18, 2026.
Background
The Police Department (PD) is requesting the approval of two Quotes from CentralSquare, Technologies LLC (CentralSquare) and the City of Vernon to further optimize existing CentralSquare software in use by the PD and to add CentralSquare’s Artificial Intelligence (AI) tools. The proposed purchases would not exceed $27,201.04 for a pro-rated term of ten months at which point the continued purchase of these products will be aligned with the renewal of the current contract.
On September 19, 2023, Council approved the purchase and implementation of CentralSquare’s Public Safety Suite Pro, a software solution that integrates our CAD, RMS, and Mobile Records Management Systems. As the PD nears the completion of its first year using the software, staff have identified additional available features that would improve the software’s functionality. The additional features will also improve staff efficiency when using the software.
The CentralSquare Warrants and Data Conversion Quote (Attachment 1) is to add an interface between the Department’s CAD and the Justice Data Interface Controller (JDIC) and the National Crime Information Center (NCIC) systems. This will allow staff to access county, state, and federal warrant databases directly from the CentralSquare software. This quote also covers the cost of integrating the PD’s current mapping solution with the CentralSquare software. In addition, CentralSquare will reorganize the Department’s CAD address database, removing any duplicate and inaccurate addresses.
The CentralSquare Centerline Artificial Intelligence (AI) Quote (Attachment 2) is to add use of CentralSquare’s full suite of AI-powered tools. The AI software will augment routine, timeconsuming tasks into a process that will take minutes instead of hours to complete. Some of these tasks include video transcription from body-worn cameras, assisting officers with report writing, enhanced case management and search capabilities, as well as other capabilities offered by AI solutions available to the public, such as ChatGPT. However, unlike the publicly available AI solutions, Centerline AI is a closed system, meaning that no data is shared outside the Department. A closed AI system is critical to prevent the unintentional release of personally identifiable information or other confidential materials.
The proposed purchase is exempt from competitive bidding and selection pursuant to Section
3.32.110(A)(2) in the Vernon Municipal Code, which states “Competitive bidding shall not be required for the following: Contracts for supplies, equipment, or services available from only one vendor or for unique services.” The additional software features are solely available from CentralSquare. CentralSquare’s Public Safety Software System was selected following a Request for Proposals (RFP) processes carried out by the PD.
Per VMC 3.32.030(B), this agreement requires City Council approval “if, in the last 12 months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the proposed vendor more than $100,000.00 pursuant to contracts with the vendor, then the proposed new, renewed, or otherwise amended contract shall be approved only by the City Council.”
The proposed quotes have been reviewed and approved as to form by the City Attorney’s office.
Fiscal Impact
The fiscal impact is $27,201.04. Sufficient funds are available in the General Fund, IT Department, Supplies - IT Account No. 011-010-110-522010, Project# IT00230002.0200.0200 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. CentralSquare Technologies Quote for Warrants and Data Conversion
2. CentralSquare Technologies Quote for Centerline AI Software