.
.
Item 14 Page 97 of 416
No agent, consultant, Council member, officer or authorized employee of City, shall be personally responsible for any liability arising under the Contract.
17.10 NO ESTOPPEL
City shall not, nor shall any officer thereof, be precluded or estopped by any measurement, estimate or certificate made or given by the City representative or other officer, agent, or employee of City under any provisions of the Contract from at any time (either before or after the final completion and acceptance of the Work and payment therefor) pursuant to any such measurement, estimate or certificate showing the true and correct amount and character of the work done, and materials furnished by Contractor or any person under the Contract or from showing at any time that any such measurement, estimate or certificate is untrue and incorrect, or improperly made in any particular, or that the work and materials, or any part thereof, do not in fact conform to the Contract Documents. Notwithstanding any such measurement, estimate or certificate, or payment made in accordance therewith, City shall not be precluded or estopped from recovering from Contractor and its Sureties such damages as City may sustain by reason of Contractor’s failure to comply or to have complied with the Contract Documents.
17.11 GOVERNING LAW
The laws of the State of California govern the construction and interpretation of the Contract Documents, without regard to conflict of law principles. Unless the Contract Documents provide otherwise, any reference to laws, ordinances, rules, or regulations include their later amendment, modifications, and successor legislation. If Contractor or City brings a lawsuit to enforce or interpret one or more provisions of the Contract Documents, jurisdiction is in the Superior Court of the County of Los Angeles, California, or where otherwise appropriate, in the United States District Court, Central District of California. Contractor and City acknowledge that the Contract Documents were negotiated, entered into, and executed—and the Work was performed—in the City of Vernon, California.
17.12 FURTHER ASSURANCES
Contractor shall promptly execute and deliver to City all such instruments and other documents and assurances as are reasonably requested by City to further evidence the obligations of Contractor hereunder, including assurances regarding assignments of Subcontractors contained herein.
17.13 SEVERABILITY
If any clause, provision, section, paragraph or part of the Contract is ruled invalid by a court having proper jurisdiction, then the parties shall: (a) promptly meet and negotiate a substitute for such clause, provision, section, paragraph or part, which shall, to the greatest extent legally permissible, effect the original intent of the parties, including an equitable adjustment to the Contract Price to account for any change in the Work resulting from such invalidated portion; and (b) if necessary or desirable, apply to the court or other decision maker (as applicable) which declared such invalidity for an interpretation of the invalidated portion to guide the negotiations. The invalidity or unenforceability of any such clause, provision, section, paragraph or part shall not affect the validity or enforceability of the balance of the Contract, which shall be construed and enforced as if the Contract did not contain such invalid or unenforceable clause, provision, section, paragraph or part.
Western Allied Corporation
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Item 14 Page 98 of 416
17.14 HEADINGS
The captions of the sections of the Contract are for convenience only and shall not be deemed part of the Contract or considered in construing the Contract.
17.15 ENTIRE AGREEMENT
The Contract Documents contain the entire understanding of the parties with respect to the subject matter hereof and supersede all prior agreements, understandings, statements, representations and negotiations between the parties with respect to its subject matter.
17.16 COUNTERPARTS
This instrument may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. [END OF ARTICLE]
Western Allied Corporation
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Item 14 Page 99 of 416
"Executed in Triplicate"
EXHIBIT 1
Bond No.: 1113838
Premium Amount: $_,2=:e<.c37'-'3<-".0"-'0"-----
Bond's Effective Date: October 21, 2025
PERFORMANCE BOND
RECITALS:
1. The City of Vernon, California ("City"), has awarded to Western Allied Corporation, 12046 Florence Ave., Santa Fe Springs, CA 90670 (Name, address, and telephone of Contractor)
(
562) _______
944-6341 ________________________ ("Principal"), a
Contract (the "Contract") for the Work described as
follows:
Contract No. 20260102 - West Wing HVAC Replacement in Vernon, CA.
2. Principal is required under the terms of the Contract and all contract documents referenced in it ("Contract Documents") to furnish a bond guaranteeing Principal's faithful performance of the Work.
3. The Contract and Contract Documents, including all their amendments and supplements, are incorporated into this Bond and made a part of it by this reference.
OBLIGATION:
THEREFORE, for value received, We, Principal and
The Hanover Insurance Company, 440 Lincoln Street, Worcester, MA 01653 (Name, address, and telephone of Surety)
_(_
71 _
4 ) __
41 _
5 _
-3
_
8 _
0 _
2 ________________________ ("Surety"), a duly
admitted surety insurer under California's laws, agree as follows:
By this Bond, We jointly and severally obligate and bind ourselves, and our respective heirs, executors, administrators, successors, and assigns to pay City the penal sum of Two Hundred Fifteen Thousand Seven Hundred Fifty Thousand and no/100 - - - - - - -
- -- - - - ---- - - - - - - - - - - - - - - - -- - - - -- - - - - Dollars($ 215,750.00 ) ("the Bonded Sum"), this amount comprising not less than the total Contract Sum, in lawful money of the United States of America.
The Licensed Agent for Surety is:
Kathy R. Mair, 17901 Von Karman Ave., Suite 1100, Irvine, CA 90071 (Name, address, and telephone)
Registered Agent's California Department of Insurance License No. 0801729 THE CONDITION OF THIS BOND'S OBLIGATION IS THAT, if Principal promptly and faithfully performs the undertakings, terms, covenants, conditions, and agreements in the Contract and Contract Documents (including all their amendments and supplements), all within the time and in the manner that those documents specify, then this obligation becomes null and void. Otherwise, this Bond remains in full force and effec� and the following terms and conditions apply to this Bond:
1. This Bond specifically guarantees Principal's performance of each obligation and all obligations under the Contract and Contract Documents, as they may be amended and supplemented including, but not limited to, Principal's liability for liquidated damages, Warranties, Guarantees, Correction, and Maintenance obligations as specified in the Contract and Contract Western Allied Corporation
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Item 14 Page 100 of 416
Documents except that Surety's total obligation, as described here, will not exceed the Bonded Sum.
2. For those obligations of Principal that survive Final Completion of the Work described in the Contract and Contract Documents, the guarantees in this Bond also survive Final Completion of the Work.
3. When City declares that Principal is in default under the Contract, or Contract Documents, or both, Surety shall promptly: (a) remedy the default; (b) complete the Project according to the Contract Documents' terms and conditions then in effect; or (c) using a procurement methodology approved by City, select a contractor or contractors acceptable to City to complete all of the Work, and arrange for a contract between the contractor(s) and City. Surety shall make available, as the Work progresses, sufficient funds to pay the cost of completion less the balance of the Contract Sum, and to pay and perform all obligations of Principal under the Contract and Contract Documents including other costs and damages for which Surety is liable under this Bond except that Surety's total obligation, as described here, will not exceed the Bonded Sum.
4. An alteration, modification, change, addition, deletion, omission, agreement, or supplement to the Contract, Contract Documents, or the nature of the Work performed under the Contract or Contract Documents including, without limitation, an extension of time for performance does not, in any way, affect Surety's obligations under this Bond. Surety waives any notice of alteration, modification, change, addition, deletion, omission, agreement, supplement, or extension of time.
5. Surety's obligations under this Bond are separate, independent from, and not contingent upon any other surety's guaranteeing Principal's faithful performance of the Work.
6. No right of action accrues on this Bond to any entity other than City or its successors and assigns.
7. If an action at law or in equity is necessary to enforce or interpret this Bond's terms, Surety must pay in addition to the Bonded Sum City's reasonable attorneys' fees and litigation costs, in an amount the court fixes.
8. Surety shall mail City written notice at least 30 days before: (a) the effective date on which the Surety will cancel, terminate, or withdraw from this Bond; or (b) this Bond becomes void or unenforceable for any reason. [Signallna m this Exhibit 1, Perfomllla Bond, Begin on Next P9 Western Allied Corporation
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Item 14 Page 101 of 416
On the date set forth below, Principal and Surety duly executed this , with the name of each party appearing below and signed by its representative(s) under the authority of its governing body.
Date: October 21, 2025
PRINCIPAL:
Western Allied Corporation
..,:;;- (Signature)
By: ai.�'7.>-fff-tj V LA.LNVi-l () . V. f2..
(Name and Title)
Address for Serving Notices or Other Documents:
CORPORA TE SEAL
• THIS BOND MUST BE EXECUTED IN TR/PUCA TE.
SURETY:
The Hanover Insurance Company
(Signatu
By: Kathy R. Mair, Attorn -· -Fact
(Name and Title)
Address for Serving Notices or Other Documents:
440 Lincoln Street
Worcester, MA 01653
CORPORA TE SEAL
• EVIDENCE MUST BE A TT ACHED OF THE AUTHORITY OF ANY PERSON SIGNING AS ATTORNEY-IN-FACT. • THE ATTORNEY-IN-FACT'S SIGNATURE MUST BE NOTARIZED.
• A CORPORATE SEAL MUST BE IMPRESSED ON THIS FORM WHEN THE PRINCIPAL, OR THE SURETY, OR BOTH, ARE A CORPORATION.
APPROVED AS TO SURETY AND
AMOUNT OF BONDED SUM:
By: _____________ _
Daniel Wall, Director of Public Works
APPROVED AS TO FORM:
By: _____________ _
Zaynah N. Moussa, City Attorney
Western Allied Corporation
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Item 14 Page 102 of 416
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
08880! � i888l!l llli11 lllil lllil a lllil 1'11!11888008{] D j D D □Di D D D D E D D ElllilDlllillli D D []a lllilllil a a a DO a a 100 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of I DS �le.5
On \Oli,ilw'2.5 l l Date
}
personally appeared �C�x_o_ffw�- �¼-+---...._D�,l,...,_( A�)D-\Y\�D�----------------- ._J Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. �-···········f , • ., ,.,. SHELSY HOIJG ; --. - , �otary Public - CAiifornia z -• Los Angeles County �
• , Commission ;t 2◄5'4200 -
' My Comm. Expir"-i Jul 21, 2027
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signatur
OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: ___________________________ _ Document Date: ______________________ Number of Pages: ____ _ Signer(s) Other Than Named Above: _______________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name:
□ Corporate Officer - Title(s): ______ _
□ Partner - □ Limited D General
□ Individual □ Attorney in Fact
□ Trustee □ Guardian or Conservator
D Other:
Signer is Representing: _________ _
Signer's Name: ____________ _
□ Corporate Officer - Title(s): ______ _ □ Partner - □ Limited D General D Individual
□ Trustee
D Other:
□ Attorney in Fact
□ Guardian or Conservator
Signer is Representing: _________ _
1 1:0 ll D [J:0800:lilU Cl Iii a a @Of lJJ 11)1 D lJJ 111i1 681.11 a D D lJJ ifl [j(JO:OOO, [fflOI UIJ DC8(JI 11'113 D D tt D E D aJOIJ600il n D D D DiO ©2019 National Notary Association
Western Allied Corporation
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Item 14 Page 103 of 416
"See attached California Notary Acknowledgment"
FOR
SURETY'S ATTORNEY-IN-FACT
)
) ss
)
On this ___ day of _ __, _______
, 20 __
,
before me, (name), a Notary Public for said County, personally appeared (name), who proved to me on the basis of
satisfactory evidence to be the person wh e name is subscribed to this instrument as the attorney in fact of ______________ ,..__, and acknowledged to me that he/she subscribed the name of ________________ thereto as principal, and his/he own name as attorney in fact.
I certify under PENAL TY OF PERJURY under the laws of the Sta of California that the foregoing paragraph is true and correct.
Notary Public
SEAL
Western Allied Corporation
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Item 14 Page 104 of 416
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Orange
OCT 2 1 2025
On _____________ before me, Mechelle Larkin, Notary Public DATE [Name of Notary Public and Title "Notary Public"]
personally appeared Kathy R. Mair - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - , [Name(s) of Signer(s)]
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Place Notary Seal Above
Signature of Notary Public Mechelle Larkin
OPTIONAL ---------------------------------------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: _____________________________ _ Document Date: ___________________ Number of Pages: ________ _ Signer(s) Other Than Named Above: __________________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name: ----'-K=a=th..:..iy---'R--'-.'-'M-'-'=ai"-r ______ _ D Corporate Officer - Title(s): ______ _
D Partner - D Limited D General
D Individual [8J Attorney-in-Fact
D Trustee D Guardian or Conservator
D Other: ____________ _
Signer Is Representing: ________ _
Signer's Name: _____________ _
D Corporate Officer - Title(s): _______ _
D Partner - D Limited D General
D Individual D Attorney-in-Fact
D Trustee D Guardian or Conservator
D Other: _____________ _
Signer is Representing: _________ _
Western Allied Corporation
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Item 14 Page 105 of 416
THE HANOVER INSURANCE COMPANY
MASSACHUSETTS BAY INSURANCE COMPANY
CITIZENS INSURANCE COMPANY OF AMERICA
POWER OF ATTORNEY
THIS Power of Attorney llmlts the acts of those named herein, and they have no authority to bind the Company except In the manner and to the extent herein stated.
KNOW ALL PERSONS BY THESE PRESENTS:
That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the ·company") does hereby constitute and appoint, Mechelle Larkin, My Hua, Kathy R. Mair, Brenda Wong, Tenzer V. Cunningham, Martha Gonzales, Sokha Evans and/or Marie Claire Trinidad Of Marsh USA, Inc. of Los Angeles, CA each individually, if there be more than one named, as its true and lawful attorney(s)-in-fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings. or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below:
Any such obligations in the United States, in any amount That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect:
RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys-in-fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances. contracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys-in-fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons.
RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981- The Hanover Insurance Company; Adopted April 14, 1982 - Massachusetts Bay Insurance Company; Adopted September 7, 2001 - Citizens Insurance Company of America and affirmed by each Company on March 24, 2014) IN WITNESS \NHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duty attested by two Vice Presidents, this 22nd day of April 2025 I he llaau,cr liuunact Compaa)
�'-""- Bay , ... ,..tt c...,..Y
Cili:rns lasunact CampHT.Jlr ArMrita
,�J!�
STATE OF CONNECTICUT
COUNTY OF HARTFORD ) ss.
The lla110•cr lllMlraacc OlfflpaO)
•-lay hu•raact Company
limi 11tt Co .... l!)· of-Amelita
On this 22nd day of Aprll, 2025 before me came the above named Executive Vice President and Vice Presiden) of The Hanover Insurance _
Compa�y,
Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me personally known to be the md1v1duals and officers descnbed herein, and acknowledged that the seals affixed to the preceding instrum�nt are the corporate �als of The Hanover lnsu�ni:e Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and therr signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations.
KAn&IIN M. SlaARD � NulmyPvWlc W
c-.uwnnallli ., IIMIIIIIIIIIIIM1141IClchbuU1111111eMIII• My CM.anl11h11 �
s,.....+v 2, 2027
1, the undersigned Vice President of The Hanover Insurance Company, Massach�setts Bay Insurance �ompany an� Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Ongrnal Power of Attorney issued by said Compames, and do hereby further certify that the said Powers of Attorney are still in force and effect.
GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this _l_1fil_ day of October 2025 y
CERTIFIED COPY
Western Allied Corporation
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Item 14 Page 106 of 416
"Executed in Triplicate"
EXHIBIT 2
Bond No.: 1113838
Premium Amount: $ induded in Performance Bond
Bond's Effective Date: October 21, 2025
PAYMENT BOND
(LABOR AND MATERIALS)
RECITALS:
1. The City of Vernon, California ("City"), has awarded to Western Allied Corporation, 12046 Florence Ave., Santa Fe Springs, CA 90670 (Name, address, and telephone of Design-Builder)
(
562) 944-6341 ______________________________ ("Principal"), a Contract (the "Contract") for the Work described as follows:
Contract No. 20260102 -West Wing HVAC Replacement in Vernon, CA.
2. Principal is required under California Civil Code Sections 9550-9566 and the terms of the Contract and all contract documents referenced in it ("Contract Documents') to furnish a bond guaranteeing Principal's paying claims, demands, liens, or suits for any work, labor, services, materials, or equipment furnished or used in the Work.
3. The Contract and Contract Documents, including all their amendments and supplements, are incorporated into this Bond and made a part of it by this reference.
OBLIGATION:
THEREFORE, for value received, We, Principal and
The Hanover Insurance Company, 440 Lincoln Street, Worcester, MA 016 53 (Name, address, and telephone of Surety)
__
(
7 _
14)__
4 _
1 _
5-
_
3 _
80 _
2 ________________________ ("Surety"), a duly
admitted surety insurer under California's laws, agree as follows:
By this Bond, We jointly and severally obligate and bind ourselves, and our respective heirs, executors, administrators, successors, and assigns to pay City the penal sum of Two Hundred Fifteen Thousand Seven Hundred Fifty and No/100 - - - - - - - - - - - - - - - - - - • • • - - - - - - - -.- • • - - - - - - • • • • • • • - - • • • • Dollars($ 21 5,750.00 ) ("the Bonded Sum"), this amount comprising not less than the total Contract Sum, in lawful money of the United States of America.
The Licensed Agent for Surety is:
Kathy R. Mair, 17901 Von Karman Ave., Suite 1100, Irvine, CA 90071 (Name, address, and telephone)
Registered Agent's California Department of Insurance License No. 0807129 THE CONDITION OF THIS BOND'S OBLIGATION IS THAT, if Principal or a subcontractor fails to pay (a) any person named in California Civil Code Section 9100, or any successor legislation; (b) any amount due under California's Unemployment Insurance Code, or any successor legislation, for work or labor performed under the Contract or Contract Documents; or (c) any amount under Unemployment Insurance Code Section 13020, or any successor legislation, that Principal or a subcontractor must deduct, withhold, and pay over to the Employment Development Department from the wages of its employees, for work or labor performed under the Contract or Contract Documents, then Surety shall pay for the same in an amount not-to-exceed the Bonded Sum.
Otherwise, this obligation becomes null and void. While this Bond remains in full force and effect, the following terms and conditions apply to this Bond:
Western Allied Corporation
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Item 14 Page 107 of 416
1. This Bond inures to the benefit of any of the persons named in California Civil Code Section 3181, or any successor legislation, giving those persons or their assigns a right of action in any suit brought upon this Bond, unless California Civil Code Section 3267, or any successor legislation, applies.
2. An alteration, modification, change, addition, deletion, omission, agreement, or supplement to the Contract, Contract Documents, or the nature of the Work performed under the Contract or Contract Documents including, without limitation, an extension of time for performance does not, in any way, affect Surety's obligations under this Bond. Surety waives any notice of alteration, modification, change, addition, deletion, omission, agreement, supplement, or extension of time.
3. Surety's obligations under this Bond are separate, independent from, and not contingent upon any other surety's paying claims, demands, liens, or suits for any work, labor, services, materials, or equipment furnished or used in the Work.
4. If an action at law or in equity is necessary to enforce or interpret this Bond's terms, Surety must pay in addition to the Bonded Sum City's reasonable attorneys' fees and litigation costs, in an amount the court fixes.
5. Surety shall mail City written notice at least 30 days before: (a) the effective date on which the Surety will cancel, terminate, or withdraw from this Bond; or (b) this Bond becomes void or unenforceable for any reason. t>tlilExhlbit
Western Allied Corporation
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Item 14 Page 108 of 416
On the date set forth below, Principal and Surety duly executed this , with the name of each party appearing below and signed by its representative(s) under the authority of its governing body.
Date: October 21, 2025
PRINCIPAL:
Western Allied Corporation
�
(Company Name)
- Z- (Signature)
By: t;,�:{ J l-{ w orJ. tJ , \I-{)
(Nanie and Title)
Address for Serving Notices or Other Documents:
CORPORATE SEAL
-
• THIS BOND MUST BE EXECUTED IN TRIPLICATE.
SURETY:
The Hanover Insurance Company
(Si n
By: Kathy R. Mair, Attorney-in-Fact
(Name and Title)
Address for Serving Notices or Other Documents:
440 Lincoln Street
Worcester, MA 01653
CORPORA TE SEAL
• EVIDENCE MUST BE A TT ACHED OF THE AUTHORITY OF ANY PERSON SIGNING AS ATTORNEY-IN-FACT. • THE A TTORNEY-IN-FACI'S SIGNATURE MUST BE NOTARIZED.
• A CORPORATE SEAL MUST BE IMPRESSED ON THIS FORM WHEN THE PRINCIPAL, OR THE SURETY, OR BOTH, ARE A CORPORATION.
APPROVED AS TO SURETY AND
AMOUNT OF BONDED SUM:
By: ___________ _
Daniel Wall, Director of Public Works
APPROVED AS TO FORM:
By: _____________ _
Zaynah N. Moussa, City Attorney
Western Allied Corporation
.
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Item 14 Page 109 of 416
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
03DDDCIIA:fGIICIDI08tDIIDCf:JIDDDDIDIO:A:IIIIII E O O O O O O OJ [):881 E [)ftfJ D D D D O O !);ffl] D O O D D D D J D D D D J 180 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. �•••00 eeeeeoe .. SHEUY HOlJG J
i Notary Public - ulifornia
� Los Angeles County i
Commission ii 2 454200 -
My Comm. Expires Jul 21, 2027
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: ___________________________ _ Document Date: _____________________ Number of Pages: ____ _ Signer(s) Other Than Named Above: _______________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name: ____________ _
o Corporate Officer - Title(s): ______ _ o Partner - o Limited o General o Individual D Attorney in Fact
o Trustee o Guardian or Conservator
D Other:
Signer is Representing: _________ _
Signer's Name: ____________ _
o Corporate Officer - Title(s): ______ _ o Partner - o Limited D General o Individual o Attorney in Fact
o Trustee o Guardian or Conservator
D Other:
Signer is Representing: _________ _
80:0:8111 U 1811 D10018111 1;{}1IJ E []al II SJ Ft:0:8111B LI II D B\81�110:1 E 1111 D D [J88080( ill 1111 ©2019 National Notary Association
11 DIOOl8IB II D J O D II SJa□
Western Allied Corporation
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Item 14 Page 110 of 416
"See attached California Notary Acknowledgment"
BOND ACKNOWLEDGMENT
FOR
SURETY'S ATTORNEY-IN-FACT
)
) ss
)
On this___ , 20 __ ,
before me, ___ ..,._ __________ (name), a Notary Public for said County, personally appeared (name), who proved to me on the basis of
satisfactory evidence to be person whose name is subscribed to this instrument as the attorney in fact of, and acknowledged to me that h he subscribed the name of ____________ thereto as principal, and his/he own name
I certify under PENAL TY OF PERJURY under e laws of the State of California that the foregoing paragraph is true and correct.
Notary Public
SEAL
Western Allied Corporation
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.
Item 14 Page 111 of 416
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Orange
OCT 2 1 2025
On _____________ before me, Mechelle Larkin, Notary Public DATE [Name of Notary Public and Title "Notary Public"]
personally appeared Kathy R. Mair - - - - - - - -·- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ,
[Name(s) of Signer(s)]
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
•
�otary Public • Californ
• Oranw• County !
•
Commission t 2515893 -
.v.y Comm. Ex�fres ,lpr 24, 2029
Place Notary Seal Above
hJ/J
Signature of Notary Public Mechelle Larkin
OPTIONAL ---------------------------------------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: _____________________________ _ Document Date: ___________________ Number of Pages: ________ _ Signer(s) Other Than Named Above: __________________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name: ___.!..,K�a�th.!.ly'--'R--'-.:....!M=ai"-r ______ _ D Corporate Officer-Title(s): ______ _
D Partner -D Limited D General
D Individual IZ] Attorney-in-Fact
D Trustee D Guardian or Conservator
D Other: ____________ _
Signer Is Representing: ________ _
Signer's Name: _____________ _
D Corporate Officer-Title(s): _______ _
D Partner -D Limited D General
D Individual D Attorney-in-Fact
D Trustee O Guardian or Conservator
0 Other: ______________ _
Signer is Representing: _________ _
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Item 14 Page 112 of 416
THE HAt{OVER II{SURAI{CE COMPANY
MASSACHUSETTS BAY It{SURAI{CE CO PANY
crrzEr{s t suRAt{cE coiipar{Y oF at{ERlca
POWER OF AIIORNEY
THIS PoBsr ofAttorney lllnlt! thc acta ot thole narncd ha6ln, ind th€y hrve no !uthorlty to blnd thc Complny cxc.pt in the rrunne. rnd to the 6xtonl hercin stated.
KI{OW ALL PERSOI{S BY THESE PRESEITS
ThatTHE HANOVER INSURANCE COMPANYand MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and exisling underihe laws ofthe State of Nev/ Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing underlhe laws ofthe State of Michigan, (hereinafler individually and collectively the 'Company') do66 hereby con6titute and appoint, Mechsllc Laakln, iry Hua, lGthy R. [ai], Brends Wong, Tenzor V. Cunnlngham, ! he Gonz.les, Sokha Evan3 lndor iLrie Chlre Trinidad Of lrarah USA, lnc. ol Lo3 Angeler, CA each individually, it there be more than one named, as its true and lawtul attomey(s)-in-fac1 to sign, execrrte, seal. acknoviledge and deliver ior, and on its behalt, and as its acl and deed any place within the United States, any and all surety bonds, aecognizances, underlakings, or other surety obligations. The execution oI slch surety bonds, recognlzances, undertakings or surety obligations, in pursuance ofthese presents, shallbe as binding upon the Company as ifthey had been duly signed by the presidentand attested by the secretary oflhe Company, in their ov,n properporsons. Provided however, lhal this power of attomey limits the acls of those named herein; and they have no authorily to bind the Company excapt in ihe manner slated and to the extent of any limjtation stated below:
Any such obllgatlom in the Unlted Statea, in any.mount
That this pot 6r is made and execuled purauant to the aulhority ofthe bllowino Resolutions passed by the Board ofDireciors ofsaid Company, and Baid Resolulions remain in fullforce and effect:
RESOLVED: That the President or any Vice President, in conjunclion with any Vice Presidenl, be and they hereby are aulhorized and empoweGd to appoint Attomeys-in'fact of the Company, in its namo and as it acls, to execute and acknowledge for and on ils behalfas surely, any and all bonds, recognizances, contacls of indemnity, waivers ofcitation and allolher writings obligatory in the nature $ereof, witt power to altach thereto the sealofthe Company. Any such writings so executed by such Attomeys-in-fact shall be bindin0 upon lhe Company as if thoy had been duly executed and acknowledged by the regularly elected officers ot the Company in their own proper pelsonsRESOLVED: That any and all Powe6 of Attomey and Certifed Copies o{ suci Powers of Attomey and @rlification in respect thereto, granted and executed by the Presidentor Vice Presidenl in conjunction with any Vice President of the Company, shallbe bindino on the Company b the same extenl as ilall signatures therein were manually affixed, even though one or more of any suct signalures thereon may be tacsimile. (Adopted Oclober 7, 1981 - The Hanover lnsuran@ Company:Adopted April 14, '1982
- Massachusetts Bay lnsurance Company;Adopted September 7,2001 - Citizens lnsurance Company of tunerica and affirmed by each Company on March 24, 201,1) IN WTNESS IA/I-IEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITZENS INSURANCE COMPANY OF AMERICA have caused these presents lo be sealed with their respedive corporate seals, duly attested by two Vice Presidents, this 22nd day ofAprll2025 lh. ll.rcl.! lr.r.e.. Cll{rrn)
,'#rt:
wry I !. llalorcr tolllr.r.. (-oo}.rl
llc..b.r.tt ,.t lDtrr... C.-p..r
Cilit rr Lrurrr.t (l.D..rrf a..rk. q*^At*-b
Lr lr..r.r.. CorrFn,
lnrs C rFry o, l.|.rkr
v' l{ Xawbctl Vlca Pttald.nl
On this 22id day of April, 2025 @lo'e me came the above named Execrrtive Vice Presidenl and Vice President of The Hanover lnsurance Company, Massachusens B;v lnsu;anc€ Company and Citizens lnsurance Company ol America, to me personally knorvn to be the individuals and officers described herein. ino iiino*teaoErnar the sealE afftxea to the precedino insrumenl are fie corporate seals of The Hanover lnsulance Company. Massachus€ns Bay lnsurance Ci-riiii"-"ii6iri.ii.l itiirr"nce Corpa"i ofAmerica: respec{vely. and thai lhe said corporale seals and their signalu.es as oficers were duly affxed and subsL{ib;d to said instrument by the authority and directon of said CorporationsSTATE OF CONNECTICUT COUNTY OF HARTFORD ) ss.
ErniE{
Frr[Ic n
C lthtlcdrrtb
GIVEN under my hand and the seals of said Companies, at \ /orcester, Massachusetts' this :4!SL- day ot October erplrrr Itt GornrnH.r
taaaa.irL- 2,
belu
,oiv
I, the undeEigned Vice president of The Hanover lnsurance Company. Massachusetts Bay lnsuran@ Company and CitEens lnsurance Company ofAmerica, ii"ritL ci-,fiiviiiit e iuoveano foregoing i;i-tuii. tri;lrio co"ia-copi oftho Original Pow;r of Attomey issued bv said Companies. and do h6rebv tu nher certifv that the said_Porvers ofAttom6y are still in force and efiect.
L!
CERTIFIED COPY
TL
R.t ia... vk. fr..ad.r.
2025
m. $r/UD
ry 2,m27
Western Allied Corporation
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Item 14 Page 113 of 416
"Executed in Triplicate"
EXHIBIT 3
Bond No.. 1113838-M
Premium Amounl: $-1lliEds|llralhg.PCdegnance Bond
Bond's Etfective Date: October 21 2025
MAINTENANCE BOND
RECITALS:
The City of Vernon, Calilomia ('City"), has awarded to
Western Allied Corporation, '12046 Florence Ave., Santa Fe Springs, CA 90670 (Name, address, and telephone of Contractor) (562t 944-634',1 ("Principal'), a Contract (the 'Contracf) for the Work described as follows:
2. Principal is required under the t6rms of the Contract- and all contract documents relerenced in it ('Conkact Documents")- after completion ofthe Work and before the filing and recordation of a Notice of Completion lor the Work, to furnish a bond to secure claims for Maintenance equal to ten percent ('10%) ol the total amount of the Contract Which shall hold good for a period ol one (1) year from the date the City's Notice of Completion and Acceptance of the Work is filed with the County Recorder, to protec{ the City against the result of faulty material or workmanship during fiat time.
3. The Contract and Contract Documents, including alltheir amendments and supplements, are incorporated into this Bond and made a part of it by this reference.
OBLIGATION
THEREFORE, for value received, We, Principal and
The Hanover lnsurance Company,440 Lincoln Street, Worcester, MA 01653 (Name, address, and telephone of Surety) (714) 415-3802 admitted surety insurer under Califomia's laws, agree as follows:
By this Bond, We Jointly and severally obligate and bind ourselves, and our Iespective heirc, executors, adminislrators, successors, andassignstopjyCitytnepenatsJmoto/,100----------
- - - -- - - - - - -- - -Dollars ($ 21.575.OO ("the Bonded Sum"), this dlnount comprising not less than ten percent (10%) ofhe total Contract Sum, in lawful money of the United States of America The Licensed Agont for Surety is:
Kathy R. Mair, 17901 Von Karman Ave., Suite 1100, lrvine, CA 90071 (Name, address, and telephone)
Registered Agent's Califomia Department of lnsurance License No 080'1729 THE COND|TION OF THtS BOND'S OBLIGATION lS THAT if the said Principalorany ofhis or her or its subconlractors, orhe heirs, executors, administrators, successors, or assigns or assigns of any, all, or either of ttrem, shall lail to execute wittlin a reasonable amount oitime, or lail to respond within seven (1 days wih a Mitten schedule acceptable to the City for same, repair or replacement ot any anO att Wo*, toget6r wifr any other ablaceirt Wo* which may be displaced by so doing, tlrat proves to be defective in its wo*riansnip or materiai for the period of one (1) year (except when otherwse required in the Contract to be for a longer period) from th" O.t" tt'"'Clty. ttotce of Completion and Ac&ptance, orequivalent, is filed-wih the County Recorder, ordinary w€ar and tear and unusual abuse or neglec{ excep6d with respecl to sudr Work and labor, he Surety herein shall pay for he same, in an amount not exceeding the sum specified in his Bond.
1. When City declares that Principal is in delault under the conkact, or contract Documents, or both, surety shall promptly Contract No. 20260102 - West Winq HVAC Replacement in Vemon, CA. ('Surety"), a duly
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Item 14 Page 114 of 416
remedy the default using a procurement methodology approved by City, select a contractor or mnkactors acceptable to City to complete all of the Work, and arrange for a contract between the contracto(s) and City. Surety shall make available sufflcient funds to pay the cost of repair or replacement ofany and allWork and lo pay and perform allobligations of Principal under the Contract and Contract Documents including other msts and damages for which Surety is liable under this Bond except that Surety's total obligation, as described here, will not exceed the Bonded Sum.
2. Should the condition of this bond be fully performed, then this obligation shall bemme null and void, otherwise it shall be and remain in full force and effect.
3. Surety, for value received, hereby stipulates and agrees that no change, extension of lirne, alteration, oI addition to the terms of said Contract or to the Work to be pedormed thereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
4. Surety's obligations underthis Bond are separate, independent from, and not contingent upon any other surety's guaranteeing Principal's faithful performance ofthe Work.
5. No right of action accrues on this Bond to any entity other than City or its successols and assigns.
6. lf an action at law or in equity is necessary to enforce or inlerpret this Bond's terms, Surety must pay, in addition to the Bonded Sum, City's reasonable attomeys'fees and litigation costs, in an amount the court fixes.
7. Surety shall mail City written notice at least 30 days before: (a) the effectve date on which the Surety will cancel, terminate, orwithdraw from this Bond; or (b) this Bond bemmes void or unenforceable for any reason.
8. Death of the Principal shall not relieve Surety of its obligations hereunder to this
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Item 14 Page 115 of 416
On the date set forth below, Principal and Suroty duly executed this E, with lhe name of each party appearing below and signed by its representative(s) under the aulhodty of ih goveming body.
Date. Oclober 21, 2025
PRINCIPAL
Western Allied Corporation The Ha r lnsuranc€ Company
(Company Name) (Company Name
By (fr42t1 (upo4o, V.fi
(Name and Title)
Address for Serving llotices or Oher Documenb:
CORPORATE SEAL
(Signature
By: Kathy R. Mair, Attorney-in-Facl
(Name and Title)
Address br Serving Notices or OtEr Docurnenb:
,{40 Lincoln Street
Worcester, MA 01653
(Signature)
CORPORATE SEAL
. IHIS 8OA/D MUST BE AECUTED IN TRIH.ICATE,
. E}TDENCE MUSI BE ATTACHED OF THE AUIHORITY OF ANY PERSON S/GN,NG AS ATTORNEY-IN+ACT. . THE ATToRNEY-IN-FACI'S S/GNAIUREMUST BE NOTARIZED.
. A CORPORAIE SE4t MUSI EE /MPRESSED ON THIS FORM WHEN THE PRINCIPA'I- OR IHE SURETY OR BOTH, ARE A coRPoMr/oru.
APPROVED AS TO SURETY AND
AMOUNT OF BONDED SUM:
By By:
oaniel Wall, Director of Public Works Zaynah N. Moussa, City Attomey SURETY:
APPROVED AS TO FORM:
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Item 14 Page 116 of 416
CALIFORNIA ACKNOWLEDGi,IENT CIVIL CODE g 1189
A notary public or other officer completing this certiricate verifies only the identity ofthe individualwho signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of l-,a futae.ls )
On p\*)tott before me, Shttb,a llr- nwo^, QuLt l;tpersonally appeared A /'\^ lxb++Ywil r ).,r L)OAD
r i@iii$iJiii ni@ t* om,., l D"t"
Nome(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal
Signatu
Ploce Notory Seal ond/or Stqmp Above Signoture of Notory Public
OPTIONAL
Completing this informotion con deter olterotion of the document or froudulent reotlochment of this form to on unintended document.
Description of Attached Document
Title or Type of Document:
Document Date Number of Pages:-
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signe(sl
D Corporate Officer - Title(s): E Corporate Officer - Title(s):
@.,*stt,*l,,,
tr Partner - tr Limited tr General
tr lndividual tr Attorney in Fact
o Trustee tr Guardian or Conservator
tr Partner - o Limited tr General
o lndividual tr Attorney in Fact
o Trustee tr Guardian or Conservator
o Other:
Siqner is Representing: Signer is Representing:
02019 National Notary Association
Signer's Name: Signer's Name:
El Other:
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Item 14 Page 117 of 416
"See attached California Notary Acknowledgment"
STAT F CALIFORNIA
COUNTY
On this of
BOND ACKNOWLEDGMENT
FOR
SUREry'S ATTORNEY.IN.FACT
20 SS
before me, (name), a Notary Public for said County, pemonally appeared name), who proved to me on the basis of
satisfactory evidence to be whose name is subscribed to this instrument as the attorney in fact of and acknor,vledged to me lhal he/she subscribed the
name of thereto as principal, and his/he own name as
attorney in fact.
I certifr under PENALTY OF PERJURY under the
and conect.
of the State of Califomia that the foregoing paragraph is true Notary Public
SEAL
)
)
)
Western Allied Corporation
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Item 14 Page 118 of 416
CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT CIVIL CODES 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of Oranqe )
On ocT z 1 2025 before me, IV echel e Lark in Nota Public DATE lName of Notary Public and Title "Notary Public"]
personally appeared Kathv R. lVair
[Name(s) of Signe(s)]
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal
I
/L
Signature of Notary Public Mechelle Larkin
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages
Signer(s) Other Than Named Above:
Capacity(ies) Glaimed by Signer(s)
Signer's Name Kathv R. Mair Signer's Name
tr Corporate Officer - Titl
tr Partner-nLimiteo
Corporate Officer - Title(s)
Partner-E timited E General
tr
tr
lndividual X Attorney-in-Fact
Trustee ! Guardian or Conservator
lndividual ! Attorney-in-Fact
tr Trustee E Guardian or Conservator
tr other tr other
Signer is Representing Signer ls Representing:
Western Allied Corporation
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Item 14 Page 119 of 416
THE HANOVER IIISURAI{CE GO PAIY
T,ASSACHUSETTS BAY INSURA}ICE COiIPANY
C|TEE S II{SURAIICE COISPANY OF AiIERICA
POWER OF ATrORNEY
THIS Powe. of Atlomcy llmit! tho rct! ot thole nrrrd hallln, and thly h.v. no .utho.lty to blnd thc Compuy cxccpt ln thc mrnncr rnd to the extont horeln 3tated.
K OW ALL PERSOT{S BY THESE PRESENTS:
That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporalions organized and existrng underhe iaws of lhe State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and exisling underthe laws ofthe State of Michigan, (hereinaftor individually and coll€ctively th€ 'Company') do66 h€reby conEtitut€ and appoint, Mochelle La*in, l{y Hua, Ksthy R. f,hir, Br€nd. Uyong, T.rzo, V. Cunningham, t{artha Gonzalo., Sokhr Evanr indror arle clalrE Tdnidtd Of t$al3h USA, lnc. of Lo3 Angelss, CA oach individually, iI there be more than one named, as its tfue and lawtul anomey(s)-in-lac1 to sign. execute, seal, acknowledoe and deliverfor, and on its behalf, and as its act and deed any place within lhe United Slates. any and allsurety bonds, r€coonizances, undeftakinos, or other surety obligatjons. The execution ofsuch surety bonds, recognizances, undertakings or surety obligBfuns, in pursuance oflhese presenb, shallbe as binding upon lhe Companyas ifthey had been duly sioned by the presidentand attesled by th€ secrelary ot the Company. in th€ir own proper persons. Provided however. that this power of attomey limits the acts of those named herein: and they have no authority to bind lhe Company oxcept in the manner staled and b the extent oI any limitafi,on stated below:
Any such obligatlon. ln the Unitod State., ln rny ar|ounl Thatthis power is made and executed pursuanl lo the authority oI the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and etfect:
RESOLVED: That the Presidenl or any Vice President, in conjunclion with any Vice President, be and they hereby are aulhorized and empowered to appoint Attomeys-in-fact of lhe Company, in its name and as it acts, to execute and aclnowledoe for and on its behalfas surety, any End all bonds, recognizancos, contracts of indemnity, waiveE of citation and all other writings obligatory in the nature thereof, with porver to atl,adr thoreto he seal ofthe Company. Any such writings so executed by such Atlomeyein-facl shall be binding upon lhe Company as if they had been duly executed and acknowledged by the regularly elecled offcers ol the Company in their own proper percons.
RESOLVED: That any and all Powers oI Altomey and Certifed Copies of such Povrers of Attomey and corlifcation in respecl lhereto, granled and executed by the President or Vice President in conjuncijon with any Mce Presidentoflhe Company, shallbe binding on the Company to the same extent as ifallsignatures therein were manually affixed, even thouoh one or more of any such signaturcs thereon may be facsimile. (Adopbd Odober 7, 1981 - The Hanover lnsurance Company;Adopted April '14, ,982 - Massachusetts Bay lnsurance CompanytAdopted September 7,2001 - Citizens losurance Company ot America and affrmed by each Company on Marcll, 24,2014\ IN WTNESSWIiEREOF. THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respeclive corporale seals, duly attesled by two Vice Presidents, lhis 22nd day ofApr[ 2025 @ffi ) I !c lll.{r.. 1N..... (.o6p.!!
}lE .hrri' Ly l..rr.i.. C..rp..,
Ciril.r! Lro.x(. C..D..rrlAn d..
I b. llaro.r lrurr... Coop.o,
8r! lr.r".r.. Co6?.tr,
cdrrm, o[ All| rk.
0r"Alr*.lrt Jtf x. K.rbctt vlc. t'rrr,.m
fAt .Eil e gr/fnD
?rrHc
r, nht!.drun v
GIVEN under my hand and the seals o, said Companies. at Worcester, Massachusetls this -.iI!S!- day of Oclober I.
STATE OF CONNECTICUI )
COUNW OF HARTFORD ) ss.
On this 22.d day of Apr{, 2025 before me came the above named Exedrtive Vice President and Vice President of The Hanover lnsurance Compaoy, Massachuselts B;y tnsu;an;e Company and Citizens lnsuranG Company olAmerica, to me peEonally knovi,n to be the Individuals and oficers des.ribed herein, and acknowledged'that the seSis affixed to the precedinq insfumenl are the corporate soals ofThe Hanover lnsurance Company, Massacius€tts Bay lnsuance Company and Litizens lnsurance Company of America, respectively. and that the said corporale seals and lheir signafures as ofi@rs were duly affxed and subscribed to said instrument by lhe authonty and direction ofsaid Corporations axplii!, t 2,fr27 [, GmtdCil tds
ffitDr2,rgtv
l, the undeGioned Mce President oI The Hanover lnsulance Company, Massachusotls Bay lnsurance Company and Citizens lnsurance Company oI Arnerica, fiereli &-rfifo'tfrat tre above and toregoing is atuit. true and conea copy of the OriginalPow6r orAnomey issued by said Companies. and do hereby turther c€rlify lhat lhe said Powers of Attomey are stlll in force and efiecl Tr.
B.!
*1) CERTIFIED COPY
R.r.d&r. vk. Prc.ld..l
Western Allied Corporation
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Item 14 Page 120 of 416
EXHIBIT 4
INSURANCE REQUIREMENTS
1.0 REQUIRED INSURANCE POLICIES
At its own expense, Contractor shall obtain, pay for, and maintain – and shall require each of its Subcontractors to obtain and maintain – for the duration of the Agreement, policies of insurance meeting the following requirements:
A. Workers’ Compensation/Employer’s Liability Insurance shall provide workers’ compensation statutory benefits as required by law. The policy shall be endorsed to waiver all rights or subrogation against the City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract.
1. Employer’s Liability insurance shall be in an amount not less than:
(a) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (b) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and
(c) ONE MILLION DOLLARS ($1,000,000) policy limit.
B. Commercial General Liability (“CGL”) (primary). City and its employees and agents shall be added as additional insureds, not limiting coverage for the additional insured to “ongoing operations” or in any way excluding coverage for completed operations. The policy shall be endorsed to include a waiver of subrogation. Coverage shall apply on a primary, non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee, representative or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Coverage shall contain no contractors’ limitation or other endorsement limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.
1. CGL insurance must not be written for less than the limits of liability specified as follows:
(a) TWO MILLION DOLLARS ($2,000,000) per occurrence for bodily injury (including accidental death) to any one person;
(b) TWO MILLION DOLLARS ($2,000,000) per occurrence for personal and advertising injury to any one person;
(c) TWO MILLION DOLLARS ($2,000,000) per occurrence for property damage; and (d) FOUR MILLION DOLLARS ($4,000,000) general aggregate limit.
2. CGL insurance must include all major divisions of coverage and must cover:
(a) Premises Operations (including Explosion, Collapse, and Underground [“X,C,U”] coverages as applicable);
(b) Independent Contractor’s Protective;
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Item 14 Page 121 of 416
(c) Independent Contractors;
(d) Products and Completed Operations (maintain same limits as above until five (5) years after recordation of Notice of Completion);
(e) Personal and Advertising Injury (with Employer’s Liability Exclusion deleted); (f) Contractual Liability (including specified provision for Contractor’s obligation under Article 11 of the General Conditions); and
(g) Broad Form Property Damage.
C. Business Automobile Liability Insurance
1. Business Automobile Liability Insurance must cover all vehicles, whether rented, leased, hired, scheduled, owned or non-owned. If Contractor does not own any vehicles, this requirement may be satisfied by a non-owned vehicle endorsement to the general and umbrella liability policies. Business Automobile Liability Insurance coverage amounts shall not be less than the following:
(a) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(b) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or (c) ONE MILLION DOLLARS ($1,000,000) combined single limit.
D. Contractors Pollution Liability Insurance (CPL) and/or Asbestos Pollution Liability and/or Errors & Omissions applicable to work being performed.
1. Contractor or Subcontractor shall obtain, pay for, and maintain for the duration of the Contract Contractors Pollution Liability insurance that provides coverage for liability caused by pollution conditions arising out of the operations of the Contractor. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using Subcontractors, the policy must include work performed “by or on behalf” of the insured.
2. The policy limit shall provide coverage of no less than one million dollars ($1,000,000) per claim and in the aggregate. Coverage shall apply to bodily injury; property damage, including loss of use of damaged property or of property that has not been physically inured; cleanup costs; and costs of defense, including costs and expenses incurred in the Western Allied Corporation
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Item 14 Page 122 of 416
investigation, defense, or settlement of claims.
3. All activities contemplated in the Contract shall be specifically scheduled on the CPL policy as “covered operations.” In addition, the policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.
4. The policy shall specifically provide for a duty to defend on the part of the insurer. City, its officers, employees and agents shall be added to the policy as additional insureds by endorsement.
E. Builder’s Risk Insurance
1. Builder’s Risk Insurance covering all real and personal property for “all risks” of loss or “comprehensive perils” coverage including but not limited to the perils of earth movement including earthquake and flood for all buildings, structures, fixtures, materials, supplies, machinery and equipment to be used in or incidental to the construction at the site, off site, or in transit, for the full replacement value of such properties. Coverage shall be included for property of others in the care, custody or control of the insured for which any insured may be liable. The City will purchase a builder’s risk policy for the Project instead of a contractor purchased policy. Bidder should not include cost for this coverage in his/her bid.
F. Umbrella or Excess Liability Policy (over primary), if provided Contractor may use an umbrella or excess policies to provide the liability limits as required in the Contract. This form of insurance will be acceptable, provided that all of the primary and umbrella or excess policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The umbrella or excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance.
G. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
2.0 GENERAL REQUIREMENTS—ALL POLICIES
A. Qualifications of Insurer. At all times during the term of this Contract, Contractor’s insurance company must meet all of the following requirements:
1. “Admitted” insurer by the State of California Department of Insurance or be listed on the California Department of Insurance’s “List of Surplus Line Insurers” (“LESLI”), or nonadmitted insurer approved by the City.
2. Domiciled within, and organized under the laws of, a State of the United States; and
3. Carry an A.M. Best & Company minimum rating of “A:VII”.
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B. Continuation Coverage. For insurance coverages that are required to remain in force after the Final Payment, and if reasonably available, Contractor shall submit to City, with the final Application for Payment, all certificates and additional insured endorsements evidencing the continuation of such coverage.
C. Deductibles or Self-Insured Retentions. All deductibles or self-insured retentions are subject to City’s review and approval, in its sole discretion.
D. Commercial General Liability and Business Automobile insurance policies must be written on an “occurrence” basis and must add the City of Vernon and its officers, agents, employees and representatives as additional insureds.
E. Contractor’s Insurance Primary. Other insurance (whether primary, excess, contingent or selfinsurance, or any other basis) available to City, or its representatives, or both, is excess over Contractor’s insurance.
City’s insurance, or self-insurance, or both, will not contribute with Contractor’s insurance policy.
F. Waiver of Subrogation Endorsement. Contractor and Contractor’s insurance company waive— and shall not exercise— any right of recovery or subrogation that Contractor or the insurer may have against City, or its representatives, or both.
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G. Separation of Insureds. Contractor’s insurance policy applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or suit is brought, except that the naming of multiple insureds will not increase an insurance company’s limits of liability.
H. Claims by Other Insureds. Contractor’s insurance policy applies to a claim or suit brought by an additional insured against a Named Insured or other insured, arising out of bodily injury, personal injury, advertising injury, or property damage.
I. Premiums. City is not liable for a premium payment or another expense under Contractor’s policy J. At any time during the duration of this Contract, City may do any one or more of the following:
1. Review this Agreement’s insurance coverage requirements;
2. Require that Contractor obtain, pay for, and maintain more insurance depending on City’s assessment of any one or more of the following factors:
(a) City’s risk of liability or exposure arising out of, or in any way connected with, the services of Contractor under this Agreement;
(b) The nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, the services of Contractor under this Agreement; or (c) The availability, or affordability, or both, of increased liability insurance coverage.
3. Required the Contractor to obtain, pay for, or maintain a bond (as a replacement for an insurance coverage) from a California corporate surety, guaranteeing payment to City for liability, or costs, or both, that City incurs during City’s investigation, administration, or defense of a claim or a suit arising out of this Agreement; or K. Contractor shall maintain the insurance policy without interruption, from the Project’s commencement date to the Final Payment date, or until a date that City specifies for any coverage that Contractor must maintain after the Final Payment.
L. Contractor shall not allow any insurance to expire, cancel, terminate, lapse, or non-renew.
Contractor’s insurance company shall mail City written notice at least thirty (30) days in advance of the policy’s cancellation, termination, non-renewal, or reduction in coverage and ten (10) days before its insurance policy’s expiration, cancellation, termination, or non-renewal, Contractor shall deliver to City evidence of the required coverage as proof that Contractor’s insurance policy has been renewed or replaced with another insurance policy which, during the duration of this Agreement, meets all of this Agreement’s insurance requirements.
M. At any time, upon City’s request, Contractor shall furnish satisfactory proof of each type of insurance coverage required— including a certified copy of the insurance policy or policies; certificates, endorsements, renewals, or replacements; and documents comprising Contractor’s self-insurance program— all in a form and content acceptable to the City Attorney or City’s Risk Manager.
N. If Contractor hires, employs, or uses one or more Subcontractor(s) to perform work, services, operations, or activities on Contractor’s behalf, Contractor shall ensure that the Subcontractor complies with the following.
1. Meets, and fully complies with, this Agreement’s insurance requirements; and Western Allied Corporation
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2. Furnishes City at any time upon its request, with a complete copy of the Subcontractor’s insurance policy or policies for City’s review, or approval, or both. Failure of City to request copies of such documents shall not impose any liability on City, or its employees.
O. Contractor’s failure to comply with an insurance provision in this Agreement constitutes a material breach upon which City may immediately terminate or suspend Contractor’s performance of this Agreement, or invoke another remedy that this Agreement or the law allows. At its discretion and without waiving any other rights it may have pursuant to law, City has the right but not a duty to obtain or renew the insurance and pay all or part of the premiums. Upon demand, Contractor shall repay City for all sums or monies that City paid to obtain, renew, or reinstate the insurance, or City may offset the cost of the premium against any sums or monies that City may owe Contractor.
3.0 CONTRACTOR’S SUBMITTAL OF CERTIFICATES AND ENDORSEMENTS A. Contractor shall have its insurance carrier(s) or self-insurance administrator(s) complete and execute the following insurance documents and shall deliver said documents at the same time Contractor delivers this Agreement to City. City will neither sign this Agreement nor issue a “Notice to Proceed” until the City Attorney or City’s Risk Manager has reviewed and approved all insurance documents. City's decision as to the acceptability of all insurance documents is final. Sample insurance documents in the City’s approved format are set forth in Exhibit 4.
B. Required Submittals for Commercial General Liability and Business Automobile Insurance and Contractor’s Pollution Liability Insurance. The following submittals must be on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative – which fully meet the requirements of, and contain provisions entirely consistent with, all of the insurance requirements set forth herein.
1. “Certificate of Insurance”
2. “Additional Insured Endorsement”
3. Waiver of Subrogation Endorsement: “Waiver of Transfer to Rights of Recover Against Others” Both Certificates of Insurance and Additional Insured Endorsements must read as follows: “The City of Vernon, and its officers, agents, employees and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance and self-insurance will apply in excess of, and will not contribute with this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non-renewal, or reduction in coverage.” C. Required Submittals for Workers’ Compensation Insurance. Contractor shall provide City with a certificate of insurance and a subrogation endorsement on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative – which fully meet the requirements of, and contain provisions entirely consistent with, this Contract’s workers compensation insurance requirements. If Contractor is self-insured for workers’ compensation, a copy of the “Certificate of Consent to Self-insure” from the State of California is required; or if Contractor is lawfully exempt from workers’ compensation laws, an “Affirmation of Exemption from Labor Code §3700” form is required.
D. Required Evidence of Builder’s Risk Coverage. Contractor will provide a certificate of insurance and a declarations page on a form satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative. The policy terms must fully meet the requirements of, and contain provisions entirely consistent with, all of the insurance requirements set forth herein. The City shall be named as a loss payee on the insurance policy for the full replacement value of all buildings, structures, fixtures and materials to be constructed, maintained, repaired or supplied pursuant to this Contract.
E. Contractor agrees to monitor and review all such coverage and assumes all responsibility for Western Allied Corporation
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ensuring that all required coverage is provided. Contractor agrees to obtain certificates evidencing such coverage.
F. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor that includes City or any other indemnitee as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
G. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
H. Any “self-insured retention” must be declared and approved by City. City reserves the right to require the self-insured retention to be eliminated or replaced by a deductible as approved by the City. Self-funding, policy fronting or other mechanisms to avoid risk transfer are not acceptable. If Contractor has such a program, Contractor must fully disclose such program to City.
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EXHIBIT B
SPECIAL PROVISIONS
SPECIFIC FOR THIS PROJECT
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EXHIBIT B – SPECIAL PROVISIONS
SPECIFIC FOR THIS PROJECT
West Wing HVAC Replacement
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Table of Contents
A. General.................................................................................................................................................. 3
1. Scope of Work.................................................................................................................................. 3
2. Specifications................................................................................................................................... 3
3. Length of Contract........................................................................................................................... 3
4. Liquidated Damages......................................................................................................................... 3
5. Delays and Extensions of time......................................................................................................... 3
6. Quality of Work................................................................................................................................ 4
7. Unit Prices........................................................................................................................................ 4
8. Extra Work ....................................................................................................................................... 4
9. Compliance with Laws, Regulations, and Safe Practices................................................................. 4 B. Construction Phase Specifications........................................................................................................ 5
1. Scheduling of Work.......................................................................................................................... 5
2. Material Submittals.......................................................................................................................... 5
3. Construction Hours.......................................................................................................................... 5
4. Protection of the Public ................................................................................................................... 5
5. Noise Restrictions............................................................................................................................ 6
6. Construction Order of Work ............................................................................................................ 6
7. Character of Workers....................................................................................................................... 6
8. Examination of Site .......................................................................................................................... 7
9. Mobilization..................................................................................................................................... 7
10. Dust Control..................................................................................................................................... 7
11. Best Management Practices (BMP’s)............................................................................................... 7
12. Access and Coordination.................................................................................................................. 7
13. Safety and Site Protection ............................................................................................................... 8
14. Structural Consideration.................................................................................................................. 8
15. Electrical and Controls..................................................................................................................... 8
16. Commissioning and Testing ............................................................................................................. 8 Western Allied Corporation
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A. General
1. Scope of Work
This project involves removing the existing rooftop HVAC unit and installing a new, energyefficient unit. Work includes disconnecting all electrical, gas (if applicable), control wiring, and ductwork, safely removing the old unit using a crane, and disposing of it per environmental regulations. A new unit will be placed on the existing or modified curb, reconnected to utilities and ductwork, and charged with refrigerant. The system will be tested, started up, and integrated with existing controls. All work will comply with local codes and safety standards.
Upon completion, the contractor will provide system documentation, warranty information, and a brief user orientation.
2. Specifications
Installation and payment for all the work shall conform to the latest edition of the California Mechanical Code and California Building Code, OSHA Safety Regulations, Manufacturer’s installation instructions, and ASHRAE Standards.
3. Length of Contract
All work in this project shall be completed within one hundred and twenty (120) calendar days as specified in the Bidder's Proposal.
4. Liquidated Damages
In accordance with Section 6-9 of the Standard Specifications, for each consecutive calendar day in excess of the time specified for completion of the work, as adjusted in accordance with Section 6-9 of the Standards Specifications, the Contractor shall pay to the agency, or have withheld from monies due it, the sum of two hundred and fifty ($250) per calendar day.
5. Delays and Extensions of time
The provisions of Section 6-4 entitled "Delays and Extensions of Time" of the Standard Specifications shall apply except as modified and supplemented below.
The second paragraph of subsection 6-4.1 is hereby deleted and the following paragraph shall be inserted in its place:
No extension of time will be granted for a delay caused by the inability of the Contractor to obtain materials, equipment and labor, except as authorized by the City's Project Manager. The length of contract time stipulated includes any time which may be required to obtain materials, equipment and labor, and the Contractor in submitting a bid shall be deemed to have ascertained the availability of materials, equipment and labor and considered same in his/her proposed construction schedule.
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6. Quality of Work
The provisions of Section 3 entitled "Control of the Work" of the Standard Specifications shall apply. In addition, any work deemed unacceptable by the City's Project Manager, whether a cause is determined or not shall be repaired or replaced by the Contractor at his/her expense.
7. Unit Prices
All costs not covered by specific unit prices but required for a complete job in place, shall be included in the items most related to the work.
8. Extra Work
In the event the City and the Contractor are unable to negotiate an agreed price for extra work, which is acceptable to both parties, payment shall be made based on time and materials as follows:
• Work by the Contractor: The following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1. Labor 33%
2. Materials 15%
3. Equipment Rental 15%
4. Other Items and Expenditures 15%
• Work by the Subcontractor: When all or any part of the extra work is performed by a subcontractor, the markup provided by the Contractor as mentioned above shall apply to the subcontractor’s actual costs. A markup of 5% of the subcontracted portion of each extra work may be added for the Contractor.
9. Compliance with Laws, Regulations, and Safe Practices The Contractor shall perform all work in a safe, competent manner and in accordance with all federal, state, and local statues, regulations, ordinances, rules, and governmental orders. The Contractor will be solely and completely responsible for the conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. Inspection of the Contractor's performance by the City, its agents, or employees is not intended to include review of the adequacy of the Contractor's safety measures in or near the job site.
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B. Construction Phase Specifications
1. Scheduling of Work
The Contractor shall submit his/her work schedule to the City's Project Manager prior to the preconstruction meeting. The construction schedule shall show the sequence of work, critical path and estimated time for completion of each segment of work. This schedule must be reviewed and accepted by the City's Project Manager before the Contractor will be permitted to begin work. In addition, the Contractor shall submit a detailed schedule forecasting two weeks of work describing each day’s work. This schedule shall be updated and submitted to the City every other Monday during the construction period. The Contractor shall give 48 hours’ notice to the City's Project Manager prior to the start of the work.
2. Material Submittals
The Contractor shall provide all required submittals including, but not limited to the following:
• AC Unit Mechanical Product Data & Specification Sheet • Shop Drawings Showing Layout & Connections
• Crane Lift Plan (including schedule, rigging plan, & traffic control plan) • Duct & Insulation Material Specification Sheets
• Electrical Components & Schematics
• Structural support (if required)
• Safety & Code compliance
• Roofing & Weatherproofing
• Controls & Automation
• Warranty Documentation
• Test Reports & Certifications
The “Notice to Proceed” will not be issued to the Contractor until all the submittals have been reviewed and approved by the City.
3. Construction Hours & Inspections
Work shall occur Monday - Friday between the hours of 7:00 am to 4:00 pm unless otherwise restricted. Contractor shall schedule and coordinate all inspection with the City of Vernon Building Department. Provide documentation of inspection approvals upon completion.
4. Protection of the Public
The Contractor shall take such steps and precautions as his/her operations warrant to protect the public from danger, loss of life, loss of property or interruption of public services. Unforeseen conditions may arise which will require that immediate provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under the contract. Whenever, in the opinion of the City's Project Manager, a condition exists in which the Contractor has not taken sufficient precaution of public safety, protection of utilities, and/or protection of adjacent structures or property, the City's Project Manager will Western Allied Corporation
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order the Contractor to provide a remedy for the condition. If the Contractor fails to act on the situation within a reasonable time period as determined by the City's Project Manager, or in the event of an emergency situation, the City's Project Manager may provide suitable protection by causing such work to be done and material to be furnished as, in the opinion of the City's Project Manager, may seem reasonable and necessary. The cost and expense of all repairs (including labor and materials) as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the final payment due to the Contractor.
5. Noise Restrictions
The Contractor may not operate certain power equipment, within a residential area or within a radius of five-hundred (500) feet from a residential area, except during the following times:
• From 7:00 am to 4:00 pm, Monday through Friday
• From 6:00 am to 5:00 pm on Saturday and Sunday
In addition, the noise level from the Contractor's operations shall not exceed eighty-five (85) dBA when measured within a one hundred (100) foot radius at any time.
6. Construction Order of Work
Work shall be scheduled so as to lessen the impact upon businesses. All construction shall conform to the latest edition of the Standard Specifications and shall proceed in a smooth, efficient, timely and continuous manner. As such, once construction is started in a work area, the Contractor will be required to work continuously in that work area until construction has been completed and the work area is open and accessible to both vehicular and pedestrian traffic in a manner approved by the City's Project Manager before the next stage of work will be allowed to begin.
Once construction is started in a work area, the Contractor shall not withdraw manpower or equipment from that work area in order to start construction in another work area if doing so, in the opinion of the City's Project Manager, delays the completion of the work presently under construction.
The Contractor shall maintain continuous access to all residents and businesses within the project limits, including drive approaches, unless the Contractor has obtained the approval of the City's Project Manager to close either such access or drive approach.
No stockpiling of material and construction equipment on public streets or sidewalks will be permitted on this project unless approved by the City's Project Manager. Material and equipment placed on public streets, sidewalks and on the construction areas shall be used the same day.
7. Character of Workers
If any subcontractor or person employed by the Contractor shall fail or refuse to carry out directions of the City's Project Manager or shall appear to the City's Project Manager to be Western Allied Corporation
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incompetent or act in a disorderly or otherwise improper manner, he/she shall be immediately discharged from the project on the request of the City's Project Manager, and such person shall not be reemployed on the work. If said individual has an ownership interest in the contracting entity, the City's Project Manager will serve written notice upon the Contractor and the Surety providing the faithful performance bond, in accordance with Section 6-8, "Termination of the Contractor by Default" of the Standard Specifications, demanding complete and satisfactory compliance with the Contract.
8. Examination of Site
The Contractor is required to examine the site and judge for themselves the location. Physical conditions, substructures and surroundings of the proposed work.
9. Mobilization
The cost of all preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the project site must be included in the various bid items, and no extra compensation will be paid to the Contractor.
10. Dust Control
Throughout all phases of construction, including suspension of work, and until final acceptance of the project, the Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling water, or other means as necessary when requested by the City. Failure of the Contractor to comply with the City's Project Manager cleanup orders may result in an order to suspend work until the condition is corrected. No additional compensation or extension of contract completion time will be allowed as a result of such suspension. The cost of furnishing and operating dust control during the construction project shall be included in the various bid items, and no extra compensation will be paid to the Contractor.
11. Best Management Practices (BMP’s)
The Contractor shall submit a copy of their Best Management Practices (BMPs) to the City Engineer for review ten (10) days prior to the beginning of any work.
The Contractor is hereby notified that specific construction practices in the Standard Specifications, Section 3-12.6.2, “Best Management Practices (BMPs)” are considered to be Best Management Practices. The Contractor shall implement and maintain such BMP’s as are relevant to the work, and as are specifically required by the Plans or Special Provisions. The Contractor shall not commence activity until the BMP submittal has been reviewed and approved.
12. Access and Coordination
Contractor shall coordinate crane lift and unit delivery with the City Project Manager to minimize disruption to building operations. The contractor must coordinate the crane lift during the weekends (Saturday and/or Sunday). Must also protect all roof surfaces, landscaping, and adjacent structures during lifting operations.
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13. Safety and Site Protection
Contractor shall develop and follow a rooftop work safety plan, provide barricades, signage, and fall protection must be in place at all times. The contractor shall be responsible for maintaining a clean and safe work area. All personnel on-site must wear appropriate PPE.
14. Structural Consideration
The contractor shall verify the existing roof structure can support the new equipment load, if the structural modification are required, contractor must submit engineered drawings and calculations.
15. Electrical and Controls
Electrical disconnect and reconnect must be performed by a licensed electrician. Controls must be integrated with the existing building management system (BMS) or new thermostatic controls shall be provided. Contractor is responsible for verifying voltage, phase, and amperage capability before installation.
16. Commissioning and Testing
After installation, contractor shall perform a full system start up. Airflow and refrigerant levels must be verified and documented. Provide a written commissioning report to the City Project Manager. Provide on-site training to the city personnel on system operation and maintenance.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.
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NOTICE INVITING BIDS
for
West Wing HVAC Replacement
in the
City of Vernon
One original sealed bid must be signed and submitted prior to 2:00 p.m., Tuesday, September 16, 2025 to the City Clerk’s Office, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058, (“Bid Deadline”).
All bids shall be enclosed in sealed envelopes, distinctly marked “Bid” with the title of the bid and the bidder’s name and address appearing on the outside.
Bids shall be clearly titled and should be mailed or delivered in person before 2:00 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. Bids will be opened in the City Clerk’s Office at 2:00 p.m., Tuesday, September 16, 2025. At the bid opening, the City Clerk shall open bid packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the “Completed Bid Forms” and the uncompleted forms, the “Bid Forms”) will be made available for public review. Except as set forth in Paragraph 22 (“Public Records”), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record.
Bid Documents, Plans and Specifications are available at no charge at www.cityofvernon.org/planetbids.
Pre-Bid Meeting:
A pre-bid meeting to answer any questions regarding the project plans and specifications is scheduled for 10:00 a.m. on Tuesday. September 9, 2025 in the Public Works Department, 4305 Santa Fe Avenue, Vernon, California. This meeting is to answer any questions regarding the project plans and specifications.
Attendees must adhere to the State and local guidelines regarding COVID-19, including applicable industry guidelines for construction sites. Attendance is mandatory.
City of Vernon Contact Person: Public Works Department
Attention: Kenneth Jackson, Facilities Supervisor
Phone: (323) 583-8811 ext. 216
Email: mailto:[email protected]
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Mandatory Qualifications for Bidder and Designated Subcontractors:
A Bid may be rejected as non-responsive if the Bidder fails to meet the essential requirements for qualification.
General Scope of Work:
Contractor shall furnish labor, materials, equipment, services, and specialized skills to perform work involved in the Project. The Work in the Bid is defined in the Project Drawings and Specifications and will generally include the following:
Replace existing Trane boxcar unit:
• Manufacturer: Trane
• Model No. SXHFC5040U57C6AD3G0100DE0G00L0NRT000000
• Serial No. C99K20288M
New Unit Information:
• Manufacturer: Trane
• Model No. SXHPF5040
Work to be performed:
• Coordinate with City Staff to schedule time of workplace access • Gain access to rooftop to unit then prepare unit for removal by crane • Isolate Unit Power and remove the disconnect
• Label then remove all control wires
• Tape off area for new unit and crane
• Stage crane for Unit removal
• Rig up existing unit, then lower unit to ground floor • Prepare existing curb for new unit
• Crane up new unit and secure it to existing curb
• Crane old unit to trailer that will be used for transport • Install disconnect and drain line
• Complete installation of electrical connections then perform unit startup • Input control setpoints to customer specifications
• Monitor unit operations and temperatures
• Clean and dispose of job related debris
- Project Duration: 3 days on-site
o Friday: Disconnect old unit and prepare for crane lift o Saturday: Crane operation and Unit Installation
o Sunday: Complete installation and startup
In the event of any conflicts, refer to the Procedure of Contract Documents” contained in General Conditions, Section 1.10.
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Mandatory Qualifications for Bidder and Designated Subcontractors:
A Bid may be rejected as non-responsive if the Bid fails to document that Bidder meets the essential requirements for qualification. As part of the Bidder’s Statement of Qualifications, each Bid must establish that:
Bidder satisfactorily completed at least five (5) prevailing wage public contracts in California; each comparable in scope and scale to this Project, within three (3) years prior to the Bid Deadline and with a dollar value in excess of the Bid submitted for this Project. In addition, if the Bidder intends to self-perform the Crane Operation, Bidder shall satisfy the mandatory qualifications described in the Specialty Contractor Statement of Qualifications applicable to such Work and submit the completed forms with the Bid.
Subcontractors listed for the Crane Operation Work must satisfy the mandatory qualifications described in the Specialty Contractors’ Statements of Qualifications applicable to the Work to be performed by each Subcontractor and Bidder must submit the completed forms with the Bid.
Other Bidding Information:
1. Contract Time: This Work must be completed within one hundred and twenty (120) calendar days from the date of commencement as established by the City’s written Notice to Proceed.
2. Amount of Liquidated Damages: $250 per calendar day.
3. Bidding Documents. Bids must be made on the Proposal Form contained herein.
4. Engineer’s Estimate. An Engineer’s Estimate of the cost of construction of this Work has been prepared. Said estimate is in the range of $175,000 to $215,000.
5. Acceptance or Rejection of Bids. The City reserves the right to reject any and all bids, to award all or any individual part/item of the bid, and to waive any informalities, irregularities or technical defects in such bids and determine the lowest responsible bidder, whichever may be in the best interests of the City. No late bids will be accepted, nor will any oral, facsimile or electronic bids be accepted by the City.
6. Contractor’s License. At the time of the Bid Deadline and at all times during performance of the Work, including full completion of all corrective work during the Correction Period, Contractor must possess a California contractor’s license or licenses, current and active, of the classification required for the Work, in accordance with the provisions of Chapter 9, Division 3, Section 7000 et seq. of the Business and Professions Code. In compliance with Public Contract Code Section 3300, the City has determined that the Bidder must possess the following license(s): Class C-20, Warm-Air Heating, Ventilating, and Air-Conditioning Contractor License from the California State License Board. The Bidder will not receive a Contract award if at the time of submitting the bid, the Bidder is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active. If the City discovers at the time of the Bid Deadline that Contractor is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active, the City may reject the Bid, cancel the award, declare the Bid Bond as forfeited, keep the Bid Bond’s proceeds, and exercise any one or more of the remedies in the Contract Documents in addition to those Western Allied Corporation
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provided by law.
7. Subcontractors’ Licenses and Listing. Bidders must list each Subcontractor whom the Bidder must disclose under Public Contract Code Section 4104 (Subcontractor Listing Law), and the Bidder must provide all of the Subcontractor information that Section 4104 requires (name, address, license number, public works contractor registration number issued pursuant to Labor Code Section 1725.5, and portion of the Work). An inadvertent error in the license number or public works contractor registration number will not be considered nonresponsive if corrected within 24 hours after the bid opening. In addition, the City requires the Bidder to list the dollar value of each Subcontractor’s labor or services. The City reserves the right to review and disqualify any proposed Subcontractor. The City’s disqualification of a Subcontractor does not disqualify a Bidder. In such case, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor— without an adjustment of the Bid Amount. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor’s license must be current and active for the portion of the Work listed and shall hold all specialty certifications required for such Work.
8. Bid Forms and Security: Each Bid must be made on the Bid Forms obtainable at the www.cityofvernon.org/planetbids. Each Bid shall be accompanied by a cashier’s check or certified check drawn on a solvent bank, payable to “City of Vernon,” for an amount equal to ten percent (10%) of the total maximum amount of the Bid. Alternatively, a satisfactory corporate surety Bid Bond for an amount equal to ten percent (10%) of the total maximum amount of the Bid may accompany the Bid. Said security shall serve as a guarantee that the successful Bidder will, within fifteen (15) calendar days after the date of the award of the contract, enter into a valid contract with the City for said Work in accordance with the Contract Documents.
9. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.
10. Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of securities for withheld funds is permitted in accordance therewith.
11. Prevailing Wages. This Project is a “public work” as defined in California Labor Code Section 1720. Contractor awarded this Contract and all Subcontractors of any tier shall not pay less than the minimum prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Work. The Director of Industrial Relations of the State of California, pursuant to the California Labor Code, and the rates determined by the California Director of Industrial Relations are available online at www.dir.ca.gov/DLSR/PWD/.
12. Payroll Records. Pursuant to SB 854, Contractor and any Subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).
13. Registration with the Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project Western Allied Corporation
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is subject to compliance monitoring and enforcement by the DIR.
Brian Saeki
City Administrator
Dated: 8/21/2025 (Approved as to form by the City Attorney’s Office) Published: 8/27/2025_
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City of Vernon
Instructions for Bidders
Project: West Wing HVAC Replacement
for the Department of Public Works
City personnel with whom prospective bidders will deal with are:
Kenneth Jackson, Facilities Supervisor, Department of Public Works, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 ext. 216
Bid opening date and time: Tuesday, September 16, 2025 @ 2:00 p.m.
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058.
The bid must be received by the City Clerk’s Office prior to the time set for bid opening. A bid received by the City Clerk’s Office after the time set for the bid opening is a non-responsive bid and shall not be considered.
GENERAL BID REQUIREMENTS
To be considered, a bidder must strictly follow the format for bids in the specifications. Bids must be binding and firm. Any bids may be withdrawn before bid opening, but bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.
1. CONTRACTORS LICENSE
The Bidder must possess a valid State of California Contractors License and must list type in the classification(s) specified in the Notice Inviting Bids at the time of the Bid Deadline and at all times during the performance of the Work, except as otherwise provided in California Business and Professions Code Section 7028.15.
2. INTERPRETATION OF BIDDING DOCUMENTS, SPECIFICATIONS AND
ADDENDA
A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Bidding Documents, or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City’s representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to City not less than ten (10) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to City’s Contact Person identified in the Notice Inviting Bids.
Any interpretation or correction will be made only by Addendum issued by the City and a copy of such Addendum will be delivered to all Interested Bidders of record.
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Any Addenda so issued must be acknowledged in the Bid and the cost of performing Work described in the Addenda shall be included in the Bid. Bidder’s failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Drawings or Specifications, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline.
Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.
B. Addenda will be made available for inspection at
www.cityofvernon.org/planetbids. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid.
3. OBTAINING DRAWINGS AND DOCUMENTS
Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Specifications (“Interested Bidders”). Only Interested Bidders will receive Addenda, if so issued.
4. BID FORMS – SUBMITTAL
A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in.
B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive.
C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and Specification Number and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service.
D. One Original Bid shall be hand delivered, delivered by courier or package delivery service to the Office of the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058.
E. Bids received after the Bid Deadline or at any place other than the Office of the Western Allied Corporation
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City Clerk will not be considered.
5. BID FORMS – AUTHORIZED SIGNATURES
A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature.
B. Sole Proprietorship: An individual shall sign.
C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners.
D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer’s will be accepted only if an authenticated Incumbency Certificate is attached.
E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation.
6. BID FORMS – SCHEDULE OF BID PRICES
A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the project in accordance with the requirements of the Contract. The cost of all mobilization, preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the various project sites must be included in the various bid items, and no extra compensation will be paid to Contractor.
B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply labor, materials, and equipment and to perform the Work. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the person(s) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non-responsive.
C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for Western Allied Corporation
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any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.
D. All requested Alternates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter “No Change.”
7. BID SECURITY
A. Each Bid shall be accompanied by cash or a cashier’s check or a certified check, drawn on a responsible bank doing business in the United States payable to the City, or a satisfactory Bid Bond in favor of the City executed by the Bidder as a principal and a California admitted surety company (as defined by California Code of Civil Procedure §§995.120 and 995.311) as surety (“Bid Security”).
B. All bonds must be issued by a California admitted surety insurer with the minimum A.M Best Company Financial strength rating of “A:VII” or better. Bonds issued by a California admitted surety not listed on Treasury Circular 570 will be deemed accepted unless specifically rejected by the City. Bonds issued from admitted surety insurers not listed in Treasury Circular 570 must be accompanied by all documents enumerated in California Code of Civil Procedure Section 995.660. All such bonds must be accompanied by a power of attorney from the surety company authorizing the person executing the bond to sign on behalf of the company. If the bonds are executed outside the State of California, all copies of the bonds must be countersigned by a California representative of the surety. The signature of the person executing the bond on behalf of Surety must be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.
C. Bid Security shall be in an amount not less than 10% of the Base Bid. Any Bid submitted without Bid Security will be rejected as non-responsive. The Bid Security shall be given as a guarantee that the successful Bidder will execute the Contract and will provide the insurance, bonds and other required forms within fourteen (14) calendar days after award of the Contract. Bidders will be entitled to return of Bid Security except when a successful Bidder forfeits its Bid Security. A forfeit may occur, for example, if the successful Bidder withdraws its Bid prior to the expiration of ninety (90) calendar days after award of the Contract; attempts to withdraw its Bid when the requirements of Public Contract Code § 5101 et seq. are not met; or refuses or fails to execute the Contract and provide the required bonds, insurance or certificates within fourteen (14) calendar days after award of the Contract. In any one or more of these events, if City awards the Contract for the Work to the next lowest responsible Bidder, the amount of the original lowest Bidder’s security shall be applied to the Contract Price differential between the lowest Bid and the second lowest Bid. Any surplus will be returned to the original Western Allied Corporation
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lowest Bidder. If the City rejects all other Bids presented and re-advertises, the lowest Bidder’s Bid Security may be used to offset the City’s cost of re-advertising and receiving new Bids. In that case, the surplus if any, will be returned to the original lowest Bidder.
D. The Bid Security shall be held for ninety (90) calendar days after the award of the Contract or until posting by the successful Bidder of the payment and performance bonds, proof of insurance, return of executed copies of the Contract and necessary certification(s), whichever first occurs, after which time the Bid Security will be returned to all Bidders.
E. If a Bid Bond is to be submitted, Bidder shall use the form entitled "Bid Bond" contained in the Bidding Documents, which Bid Bond shall be properly executed and acknowledged by the Bidder and by a corporate surety authorized to transact such business in the State of California.
F. Any alteration of said form of Bid Bond, or imperfection in the execution thereof, as herein required, will render it informal and may, at the option of the City, result in the rejection of the Bid under which the Bid Bond is submitted.
8. BIDDER'S AND SPECIALTY CONTRACTORS’ STATEMENTS OF
QUALIFICATIONS
A. Each Bidder shall be required to complete, execute and submit with its Bid, the form entitled "Bidder's Statement of Qualifications." Notwithstanding the provisions of Paragraph 22 herein, the Bidder’s Statement of Qualifications. All information required by a Bidder’s or Specialty Contractor Statement of Qualifications shall be completely and fully provided. If no information is to be filled in a blank space, then write "none." Any Bid not accompanied by a Bidder’s Statement of Qualifications form completed with all information required may render the Bid non-responsive. If the City determines that any information provided by a Bidder in the Bidder’s Statement of Qualifications is false or misleading, or is incomplete so as to be false or misleading, the City may reject the Bid submitted by such Bidder as being non-responsive.
B. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the contract documents. In selecting the lowest responsible Bidder, consideration will be given not only to the Bidder’s financial standing but also to the general competency of the Bidder for the performance of the work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public buildings for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which Western Allied Corporation
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could affect the Bidder’s performance of the work.
9. DESIGNATION OF SUBCONTRACTORS
A. Subcontractor Listing. On the Designation of Subcontractors form, the Bidder shall list each Subcontractor whom the Bidder must disclose under the Subletting and Subcontracting Fair Practice Act, Public Contract Code Section 4104. The Bidder shall provide: each Subcontractor’s name, the trade and type of work that the Subcontractor will perform, the location (address) of the Subcontractor’s place of business, each Subcontractor’s license number, each Subcontractor’s public works contractor registration number, and the dollar value of each Subcontractor’s labor or services. If additive Alternate Bid Items are included in the Bidding Documents, the Bidder shall identify each Subcontractor performing additive Alternate Bid Items, when such Work or the combination of base Contract Work and Alternate Work exceeds one-half of one percent of the total Bid Amount.
B. Subcontractors’ Licenses. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor shall possess a current and active California Contractor’s license appropriate for the portion of the Work listed for such Subcontractor and hold all specialty certifications required for such Work.
C. Disqualification of a Subcontractor. The City has the right to review the suitability and qualifications of any Subcontractor proposed by the Bidder. As part of this review, the City may request a Bidder to submit additional information about one or more of the listed Subcontractors including, but not limited to a statement detailing the Subcontractor’s experience with pertinent information as to similar projects and other evidence of the Subcontractor’s qualifications. If requested, the Bidder shall provide the information to the City within the time specified in the City’s written request. After due investigation, if the City has a reasonable objection to any proposed Subcontractor, the City may, before giving the notice of award, require the apparent successful Bidder to submit an acceptable substitute.
The City’s disqualification of a Subcontractor does not disqualify a Bidder.
However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor without an adjustment of the Bid Price.
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D. Work of Subcontractors. The organization or arrangement of the Specifications and Drawings do not limit the extent of the Work for the Contract Documents.
Accordingly, all Bidders are encouraged to disseminate all of the Specifications, Drawings and other Contract Documents to all persons or entities submitting subbids to the Bidder. The omission of any portion or item of Work from the Bid or from sub-bids, which is reasonably inferable from the Contract Documents, will not be a basis for adjustment of the Contract Price or the Contract Time.
E. Ineligible Subcontractors. The successful Bidder is prohibited from performing Work on the Project with any Subcontractor who is ineligible to perform work on a public works project pursuant to California Labor Code Sections 1777.1 or 1777.7. In submitting its Bid, the Bidder certifies that it has investigated the eligibility of each and every listed Subcontractor and has determined that none is ineligible to perform work pursuant to the above code provisions.
10. CONTRACTOR’S AFFIDAVIT OF NON-COLLUSION
An Affidavit of Non-Collusion in the form provided by the City shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected.
11. INSURANCE REQUIREMENTS
The Bidder shall submit to its insurance company or insurance agent the Insurance Requirements in this Specification and the Contract Documents. The insurance company’s underwriter or agent must complete the Insurance Requirements documentation which states that the insurer’s underwriter or agent will furnish the City with the required insurance documents within fourteen (14) days after the Bidder’s having been notified of the Contract’s award. The Bidder shall submit this form with its Bid. Any Bid made without this statement, or made with an incomplete statement, may be rejected.
12. EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK A. The Bidder shall examine carefully the site of the Work contemplated and the Drawings and Specifications. The submission of a Bid will be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of Work to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Drawings, Specifications, and other Contract Documents. The Bidder shall ascertain the locations of the existing utility services, and other underground facilities, and provide for carrying out its operations so as to cause the minimum possible inconvenience to the occupants of properties along any streets affected. All Work and costs involved in the safeguarding of the properties of others shall be at the expense of the Bidder to whom the Contract may be awarded.
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B. The Bidder hereby certifies that it has examined the local conditions, has read each and every clause of the Contract Documents, and that it has included all costs necessary to complete the specified Work in its Bid prices, and the Bidder agrees that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any of the provisions of the Contract. Should the conditions turn out otherwise than the Bidder anticipated, the Bidder agrees to assume all risks incident thereto.
13. PRICES AND PAYMENTS
Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. Payment at the prices agreed upon will be in full for the completed Work and will cover materials, supplies, labor, tools, equipment, and all other expenditures incident to a satisfactory compliance with the Contract, subject to all applicable provisions in the Contract and General Conditions.
14. PERMIT FEES
If provided in the General Conditions, Contractor shall be reimbursed for the actual direct cost of all Permit Fees, as defined in Paragraph 1.01 and addressed in 1.03 of the General Conditions. Bidder shall exclude the cost of Permit Fees from Bidder’s Base Bid sum; Base Bid sum shall include the cost of administration and coordination for all Governmental Approvals and Utility Fees.
15. SUBSTITUTIONS
No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within fifteen (15) calendar days from the date of the Notice to Proceed. Bidder shall refer to the appropriate provisions of the General Conditions for additional information regarding substitutions.
Authorization of a substitution is solely within the discretion of the City.
16. RETURN OF IMPROPER BIDS
Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal.
17. WITHDRAWAL OF BIDS
Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City’s Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be datestamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted, all Bids are irrevocable, except as otherwise provided by law.
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Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract.
18. OPENING AND EVALUATION OF BIDS
A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the Public Works Department, 4305 Santa Fe Avenue, Vernon, CA 90058 during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 20 below.
B. Evaluation of Bids.
1. Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids. As part of the Bidder’s Statement of Qualifications each Bidder must establish that it, as the current entity: (1) has successfully completed at least three (3) similar projects involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder’s Bid; and (2) has successfully completed at least three (3) public works projects. The City’s disqualification of a Subcontractor listed for the crane operation Work does not disqualify a Bidder. However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor without an adjustment of the Bid Price.
2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Contract Documents.
3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Contract Documents.
4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the Western Allied Corporation
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general competency of the Bidder for the performance of the Work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public works for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, safety record and protocols and other factors which could affect the Bidder’s performance of the Work.
19. AWARD OF CONTRACT
The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening.
20. BASIS OF AWARD
A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents.
The City will award the Contract based on the lowest Base Bid without consideration of the prices on the additive or deductive items.
B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid.
21. EXECUTION OF CONTRACT
Within fourteen (14) calendar days after being notified by City that it has been awarded the Contract, Contractor shall deliver to the City the following documents:
A. One executed Contract in the form included herein, properly executed by Contractor and, if Contractor is a corporation, evidence of its corporate existence and that the persons signing the Contract are authorized to do so. All signatures must be notarized.
B. Properly executed copies of the (a) Performance Bond, (b) Labor and Material (Payment) Bond and (c) Maintenance Bond in accordance with the requirements set forth in Article 13 of the General Conditions and in the form shown on Exhibits 1, 2 and 3 attached thereto. All signatures must be notarized.
C. Properly executed policies of all of the following: (a) the Commercial General Liability Insurance, (b) the Automotive Liability Insurance, and (c) Professional Western Allied Corporation
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Liability, if required, and (e) the corresponding endorsements for each policy in accordance with the requirements set forth in Article 12 of the General Conditions.
In the event that the fourteenth calendar day falls on Saturday, Sunday, a legal holiday for the State of California, or on days when City Hall is closed, the aforesaid documents shall be delivered by the following working day.
After receipt of said documents within said time period or any extension thereof granted by the City, the City shall execute the Contract and return a fully executed copy to Contractor for its files.
22. PUBLIC RECORDS
City seeks to conduct its business openly. Except as set forth in paragraph 8.A., upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as “trade secret,” “confidential,” or “proprietary,” including any Statement of Qualifications and financial statements to be submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder’s request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
Bidder shall indemnify, defend (including Bidder’s providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging City’s refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable.
23. PREVAILING WAGE RATES AND EMPLOYMENT OF APPRENTICES A. Prevailing Wage Rates. The Bidder and all Subcontractors shall utilize the relevant prevailing wage rate determinations in effect on the first advertisement date of the Notice Calling for Bids in preparing the Bid Proposal and all component price quotations, provided, however, that when Davis Bacon wage rates apply, such rates are subject to increase by written notice, issued by Addendum not less than 10 calendar days before the Bid Deadline. Pursuant to California Labor Code Section 1770 et seq., the Director of the Department of Industrial Relations of the State of California and the United States Secretary of Labor have determined the general Western Allied Corporation
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prevailing wage rates in the locality in which the Work is to be performed. Said rate schedules are available from the City at its Public Works Department, which shall be made available to any interested party upon request; or on the Internet at www.dir.ca.gov/DLSR/PWD/. The wage rate for any classification not listed, but which may be required to execute the Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or comparable duties. To comply with California Labor Code Section 1773.2, Contractor shall post, at appropriate and conspicuous locations on the job site, a schedule showing all applicable prevailing wage rates and shall also comply with the requirements of California Labor Code Sections 1773 et seq.
B. Apprenticeship Committee Contract Award Information. Pursuant to California Labor Code § 1777.5 and Title 8 of the California Code of Regulations § 230, Contractor and Subcontractors of any tier who are not already approved to train by an apprenticeship program sponsor shall, within ten (10) calendar days of signing the Contract or subcontract, as applicable, but in any event prior to the first day in which Contractor or Subcontractor has workers employed on the Project, submit the Public Works Contract Award Information form (DAS Form 140) to the appropriate local apprenticeship committees whose geographic area of operation include the area of the Project and who can supply apprentices to the Project. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.
C. Statement of Employer Fringe Benefit Payments. Within five (5) calendar days of signing the Contract or subcontract, as applicable, the Statement of Employer Payments (DLSE Form PW 26) shall be completed for each Contractor and Subcontractor of any tier who pays benefits to a third party trust, plan or fund for health and welfare benefits, vacation funds or makes pension contributions. The form must contain, for each worker classification, the fund, plan or trust name, address, administrator, the amount per hour contributed and the frequency of contributions. Training fund contributions shall also be reported in this form. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.
D. Notice to Subcontractors. Bidders shall notify all potential Subcontractors submitting price quotations for portions of the Work of the requirements concerning payment of prevailing wage rates, payroll records, hours of Work, and employment of apprentices.
24. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)
No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor Western Allied Corporation
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may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.
25. SPECIAL CITY REQUIREMENTS
Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder.
A. Prevailing Wage Where Applicable. Upon request, certified payroll documents shall be provided to the City.
B. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Contractors expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their age not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Contractor certifies that it will not maintain any segregated facilities.
Contractor shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act (California Government Code Section 12900, et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.).
Contractor shall require like compliance by all Subcontractors employed on the Work.
26. BID PROTEST PROCEDURES
A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions:
1. The Bid protest is in writing;
2. A protest based upon alleged defects or improprieties in the Contract Documents is filed with the City prior to the Bid Deadline; Western Allied Corporation
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3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City’s notice of intent to award the Contract; and
4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence.
B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid.
C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder’s submission of this Bid and the City acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT]
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BIDDING FORMS
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BIDDER'S PROPOSAL
The undersigned submits this Bid in response to the Notice Inviting Bids issued by the City to construct the Work of the following Project in accordance with the Contract Documents:
PROJECT: West Wino HVAC Replacement
A. Enclosed herewith and by this reference incorporated herein and made a part of this Bidder's Bid are the following completed forms:
1. Bidder's Proposal
2. Schedule of Bid Prices
3. lncumbency Certiticate
4. Bid Security in the following form (check one):
E Cashiels Check n Certified Check /aio aonO E Casrr
5. Bidde/s Statement of Qualifications
6. Experience Form
7. Statement of Violations of Federal, State or Local Law, if applicable
8. Specialty Contractor Statement of Qualifcations
9. ContractorSafetyQuestionnaire
,l0. Designation of Subcontractors
11. Contractor's Affidavit of Non-Collusion
12. lnsuranceRequirementsAffidavit
13. Pre-Bid Site lnspection Certification
Acknowledgment of Addenda. The Bidder shall acknowledge the receipt of all Addenda by attaching a signed copy of all Addenda, and by listing all Addenda received and attached in the space below.
Addendum #1 Dated 9111125
lf an Addendum orAddenda have been issued by the City and not attached and noted above as being received by the Bidder, the Bid may be rejected.
B
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C lnspection of the Work and Contract Documents. Bidder certifies that it has carefully examined and is fully familiar with all of the provisions of the Bidding Documents and said Bidding Documents contain sufficient detail regarding the Work to be performed; that it has notified City of any errors or omissions in the Bidding Documents and/or any unusual site conditions; and that it has carefully checked all words, prices, and statements in this Bidding Document. Bidder hereby certifies that he/she and his/her Subcontractors have inspected the site and related Drawings and Specifications of Work and fully acquainted themselves with all conditions and matters which may in any way affect the Work, time of completion or the costs thereof.
Bidder also certifies he/she has observed the designated Contractor Work areas and access routes, if disclosed or shown, as part of the Work in this Contract.
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PRE-BID SITE INSPECTION - CERTIFICATION:
Person(s) who inspected site of the proposed Work for your firm:
Name: Mike Sanderson Date of lnspection 9t9t25
Title: Vice President
Name: Mike Gallagher Date of lnspection 9t9t25
Title: President
D. Bidder agrees that all costs of Work shown in the Bidding Documents, including work reasonably inferable therefrom and necessary thereto, are included in hisiher Bid. All Work shown in the Contract Documents for which a specific line item is not provided in the Bidding Form is included in the Bidde/s Total Base Bid Price.
Contractorshallbe reimbursed forthe actualdirectcostof all Permit Fees, if any, as defined in Paragraph 1.01 and addressed in Paragraph 1.03 of the General Conditions. Bidder shall exclude the cost of Permit Fees from Bidde/s Base Bid sum; Base Bid sum shall include the cost of administration and coordination of Governmental Approvals and Utility Fees. Bidder agrees that City will not be responsible for any errors or omissions on the part of the undersigned in making this Bid.
E. Forfeiture of Bid Security. Bidder further agrees that, in case of hisiher default in executing the required Contract and the required bonds, or furnishing the required insurance, the money payable under the Bid Security accompanying this Bid shall be applied by the City towards payment of the damage to the City on account of such default, as provided in the Bidding Documents.
F. Period of lnevocability. Bidder agrees that this Bid shall remain open and shall not be withdrawn for a period of not less than ninety (90) calendar days from the date of award of Contract, or until rejected by the City, whichever period is shorter.
G. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City acceptance of same, the Bidder shall indemniflT, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws.
The Bidder declares that neither he/she nor any member of his/her firm or corporation is an officer or emplovee of the Citv of Vernon.
I hereby certify under penalty of perjury under the laws of the State of California that the representations made herein are true and correct.
Executed this 19 day of Sept. ,2025, at Santa Fe Springs CA City State
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Bidde/s Proposal
Respectful ly Subm itted
NAME OF BIDDER
COMPANY NAME: Western Allied Corporation
ADDRESS 12046 Florence Ave.
CONTACT PERSON: Mike Sanderson
TELEPHONE NUMBER: 562-944-6341 xt. 209
E-MAIL
CALI FORN IA STATE CONTRACTOR'S LICENSE N U M BER: 1 98821 EXPIRATION DATE: 5131126
TAX IDENTIFICA IION NO.: 95-2122295
suRETy cotvlpANY: The Hanover lnsurance co.
All Bid forms must be signed where so indicated by the person or persons duly authorized to sign on behalf of the Bidder. By signing the Bid, the person signing is deemed to represent that he or she has authority to bind the Bidder.
Failure to sign the Bidde/s Proposal may invalidate the Bid.
[email protected]
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BTDDER'S PROPOSAL - STGNATURE(S):
Form of Entity of Bidder:
Please check the appropnate signature block below and fill in all related information.
Sole Proprietorship:
Name:
Title
Signature:
List all d/b/a's:
Partnership
Name:
EGeneral Partner f] timiteo Partner
Title
Signature:
Corporation: Western Allied Corporation
Name: It/ike Sande
Signature:
JointVenture: !Corporation
E lndividuat
IPartnership
Name:
Corporate Officer Tifle: Vice President
Corporate Seal
Title
Signature:
Name of all Joint Venturers:
[f the Bidder is a corporation or a limited liability company, enter state or county of incorporation in addition to the business address and include an incumbency ce(ificate executed by a Secretary thereof in the form set forth herein listing each officer with signing authority and his/her corresponding office. lf the Bidder is a partnership or joint venturer stating that the respective partner or joint venturer agrees to be held jointly and severally liable for any and all of the duties and obligations of the Bidder under the Bid and under any contract arising therefrom. Attach evidence to the Bid Proposal Form that the individual signing has authority to do so.l
fl otrer
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INCUMBENCY CERTIFICATE
Print legibly the names and title of the president and all officers of the Company who are authonzed to sign the Bid Forms:
PRESIDENT'S & OFFICERS' NAIVE TITLE:
Mike Gallagher President
Mike Sanderson Treasurer / Vice President
Geoff Juwono Secretary / Vice President
Mathew Calabrese Vice President
Chad Herrick Vice President
Todd Buchanan Vice President
The undersigned hereby certifies to the City of
Western Allied Corporation
Vernon that he/she is the duly elected and acting Secretary of (the "Company'), and that, as such, he/she is authorized to execute this lncumbency Certificate on behalf of the Company, and further certilies that the persons named above are the duly elected, qualified and acting officers of the Company, holding on the date hereof, the titles and positions set forth opposite their names and are authorized to sign the Bid Forms. lN WITNESS WHEREOF, the undersigned has executed this lncumbency Certifcate 16;5 19 day of Sept. 20z5
Secretary's Name-Pnnted
Secretary's Signature
Bond No.: See attached - Hanover lC
Premium Amount: $ 10% of bid
Bond's Effect ve Date: 9/9125
Geoff Juwono
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BIDDER'S NA[/E: Weslern Allied Corporation
Pursuant to and in compliance with your Notice lnviting Bids and Contract Documents relating to the Project including all Addenda (aftach signed copies), Bidder, having become thoroughly familiar with the terms and conditions of the Contract Documents and with local conditions affecting the performance and the costs of the Work at the place where the Work is to be done, hereby proposes and agrees to fully perform the Work within the time stated in strict accordance with the Contract Documents (including the furnishing of any and all labor, materials, tools, expendable equipment, and utility and transportation services necessary to fully perform the Work and complete it in a workmanlike mannefl for the total Base Bid sum of:
TWO HUNDRED FIFTEEN THOUSAND SEVEN HUNDRED FIFTY DOllarS ($ 215,750 All other work items, labor, materials, tools and incidentals which are not speci{lcally listed in the above bid items, but are necessary to complete the project per specifications, and all other applicable standards and codes are considered to be included in the above bid items.
lf there is a discrepancy between ('1) the "Grand Total" shown immediately above, (2) any of the 'total costs" shown in the far right column above, or (3) the individual Unit Price, then the Unit price shall control over the total cost, and the total cost shall control over the total. lf, however, the unitprice is ambiguous, unintelligible, or uncertain for any cause, Item No Description Units Ouantity Unit Cost Amount
1 l\,4obilization/Demobilization LS 1 $5.000
Removal & Proper Disposal of Existinq AC unit 1
Crane Services for Demolition and lnstallation tS 1 $10,000 4 Furnish New Trane Unit Model: SXHPF5040 (including
isolation material, weatherproofing, electrical
components, etc.)
EA ,1
$124,000
5 lnstall new unit (includinq riqqinq and anchorinq) 1 $44,650 b
Mechanical Connections (Ductwork modifi cations,
insulation (if required))
LS 1
lncl. Above
Eleckical Disconnection/Reconnection (including panel
updates)
1 $6,1 oo
Refriqerant Pipinq. Charqinq, & Leak Testina LS 1 N/A
9 Condensate Drain Line lnstallation & lnsulation tS $2,500 10 lntegration with Building Automation System (i/ust
include Lon communication card to be integrated with the buildino control system)
LS
$18,000
11 StartuD, Testinq, Balancino, & Commissionino LS lncl. Above 12 Full Structural Analysis Report with Calculations for the Roof and Existing AC Unit Footing to support the New
Unit load
LS 1
$5,500
BID TOTAL
$ 215,750
WRITTEN AMOUNT
$ TWO HUNDRED FIFTEEN THOUSAND SEVEN HUNDRED FIFTY
SCHEDULE OF BID PRICES
PROJECT: West Wino HVAC Replacement
BASE BID
2. 3.
7 8.
1 1
,1
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Bidder shall exclude the cost of Permit Fees from Bidde/s Base Bid sum; Base Bid sum shall include the cost of administration and coordination of Governmental Approvals and Utility Fees.
Bidder acknowledges that determination of the lowest Bid will be based on the combined total of the amounts entered below for the Base Bid plus all of the listed Bid Alternate items, and that once the low bid is determined on this basis, the City will be free to select Bid Alternates for inclusion in the Work in any order or combination, or to reject any or all Bid Alternates.
Respectfully
12046 Florence Ave.
Address
9t18t25
Title Date
1 98821 5t31t26
Sig
License Number Date of Expiration
(SEAL - if Bid is by a corporation)
Attest:
Amount of Certified or Cashie/s Check or Bid Bond s 10% of Bid Name of Bonding Company: The Hanover lnsurance Co
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4 ED
WESTERN ALLIED P.O. Box 3628
12046 E. Florence Ave
Santa Fe Springs, CA 90670
(5621 944-6341
CORPORATION MECHANICAL CONTRACTORS I OVER 60 YEARS OF EXCELLENCE September 19,2025
City of Vernon
Attn: Kenny Jackson
Subject: City of Vernon East Wing RTU Replacement
This proposal is for the replacement of the 50ton Trane rooftop packaged unit as required by the RFP titled West Wing HVAC Replacement in the City of Vernon and Addendum 1 dated9l11l25.
Scope of Work
1. Provide structural analysis by licensed structural engineer to verify that existing structure is adequate for new, heavier, RTU
a. lt is our assumption that the existing structure is sufficient. lf it is determined that the existing structure is not sufficient, additional engineering and structural reinforcement may be required at additional cost.
b. We assume all required structural drawings for the existing building will be provided by the city.
2. Mechanical survey and safe off of existing Trane 50-Ton RTU
3. Crane existing RTU off of roof and haul away
a. Crane will be set in south parking lot
4. Crane new RTU to roof
a. New RTU will be provided with integral VFD. Existing wall mounted VFD will be demolished
b. New RTU will be provided with integral electrical disconnect c. Replace vibration isolation springs, and sheet metal curb flashing
5. Electrical disconnect and reconnect of RTUs is included and will be completed by a licensed electrician
a. We assume existing breaker and feed wires to the RTU will be reused
6. Condensate drain will be reconnected to existing drain location a. Trane requires condensate drain connections at several locations on the base rails on each side of the RTU. The existing RTU has only 1 of these connections in use.
Our base bid includes reconnecting as is. We are providing an alternate to connect both sides of the base rail drain connections.
7. Provide connection and integration to building BMS control system
8. Work will be completed off-hours over 1 weekend
9. 1 -year warranty
Price for the work described above: $215.750 (lncludes P&P Bonds) Add alternate #1 : lnstall condensate headers and connections to base rails on both sides of the RTU (See #6 above) Add - $2,830
Add alternate #2: Calculate minimum outside air flow requirement for the space to be served by the RTU and provide certified air balance set up of OSA minimum flow. Add $720 Western Allied Corporation
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Glarifications:
1. We assume permits to be over the counter with no fee.
2. Pricing above includes Performance and Payment Bonds Thank you for the opportunity to provide this proposal. Please don't hesitate to contact me for anything additional.
Regards,
Mike Sanderson, P.E.
Vice President
Western Alli Co ration
2 cA +r?8821 r2046 FLORENCT AVE. SANIA tt SPR|NGS, CA 90670 562.944-6341 wvv wdsocol .om Western Allied Corporation
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BID BOND
RECITALS:
1 . The City ol Vemon, Califomia f Citf), has is$ed a Notice tnwng Bids tor the Wort described 6 tollows:
w6sl Wno HVAC Reolacement in Vemn, CA. ('Proiecf).
2. ln response to the Notice lnviting Bids, Western Allied Corporation (Name, address, and telephone of Contracto0
'12046 Florence Ave., Santa Fe Springs, CA 90670 562-944-63r'.1 ('Principal'), has
submitted the accompanying Bid to{ he Proiect.
3. Principal is roquired under fle terms of he Specifrcation and all Bidding Doanments referenced in it to fumish a bond with r|e Bid.
4. The Speofication, including all its amendments and suppbments, and Principal's Bid are incorporated into his Bond ald made a part of it by this refereflce.
OBLIGATION:
THEREFORE, for value receiwd, We, Principal and
The Hanover lnsurance Company
(Name, address, and telephone of Surety)
,140 Lincoln Street, Worcester, MA 01653 71+415-3402 ("Surety'), a duly admitted surety insurer under Califomia's lau,s, agree as follo$6:
The Liceosed Agent for Srrety is Marsh USA lnc., 633 w 5th Sreet, 12th Floor, Los Angeles, CA 9007'1 213424-5555 (Name, address, and telephone)
Registered Agent's Calilomia Deparlment of lnsurance License No. 0437153 THE CONDITION OF THIS BOND'S OBLIGATION lS THAT, if: (1) Principaldoes not (a)withdraw its Bid for the period specilied in the Bidding Documents, or if no period is specified for ninety (90) calendar days after City awards tle Contracl lor the Pmject, or (b) attempt to withdraw its Bid when the rEuirements of Califomia Public Confac{ Code 95101 e, seg., or any succ€ssor legislation, are not meti or (2) City awards Principal he Contract in response to Principal's Bid, and wiftin the lime and manner speofed by ti\e Specificalron or Contract Documenls or if no peri:d is specified within fourleen (14) calendar days afler the Conlract's award, ftincipal (a) signs and delivers to City the Contrrct, in accordance uih the Bid as accepted, (b) ftimishes the required bonds lor not only Principal's faithful pedormance and proper fulfillrnent of trle Contract, hjt also Principal's paymeat for labor and materials used in fie Projecl, ard (c) tumbhes the required in$rance, then fiis obligatioo Uecomes nutt 'anO
voiO.
Othenvise, his Bond remains in full bce and efbct, and lhe bJowing terms and conditions apply b tlis Bond:
1. Surely's obligations underlhis Bond are separate, independent from, and not contingent upon any other surety's guaranteeing that upon City's awarding the Contract to Principal, tho Principal willenter into lhe ContEct with City.
2. No right ol action accrues on bis Bond to any entity other than City or its successors and assigns.
3. lf an adjon at laYr or in Euity is necessary to enlorce or interpret his Bond's terms, Surety must pay in addition to the B0nded Srm City's reasonable attomeys' fees and litigation costs, in an amount he courl fixes.
4. Surety shallmail City written notice at lea$ 30 days betore: (a)U|e etleclive date on which ths Sjrety v{fl| caEel, terminate, or nithdraw from this Bond; or (b) his Bond b€comes void or unenforceable tor any reason.
Bythis Bond. We jointly and severally obligate and bind oursllves, and our rqspective heirs. executors. adminishatoB, suc@ssors, and assigns to pay City the penal sumof Ten Percent ofTotalAmount Bid in - - - - - - - - - - - - - - Dollac (g'0*d r"r"rA'*i B'd ('the Bonded Sum'), this amount comprising not less than IEN PERCENT (10%) ol Principal's Base Bid, in lawtul money of the United States of America.
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On tln date set fodr telolv, Ptincipal and Sure.ty duly executed this Bond, with the name of each party appearing below and signed by its reprssentative(s) under the authority of its goveming body.
Dale. September 9, 2025
PRINCIPAL:
Westem Allied Corporation
SURETY:
Ths Hanover lnsurance Company
Name) me
(Signature)
By
Its:
Jar^r.,^ro By' Kathy R. Mair
rlrcc-fpE^wn1
{Name)
Its. Attorney-in-Fact
{rilte)
Address for Serving Nolices or other Doc1lrlerlb:
(Tiue)
Addess for Serving !,lolicEs or o&er Docurnents:
The Hanover lnsurance Company, 440 Lincoln St.
Worcester. MA 01653
.../.
CORPORATE SEAL CORPORATE SEAL
. EyIDENCE TTUST BE ATTACIIED OF THE AUIHOHT| E AIIY PERSOfV S/G/V/NG AS ATTORNEYJM,AoI . HE ATTORNEY.IN+ACTS S,GMruREIIflST tr, IfrTRIZED.
. AC:ORffi4TESEIIMUSIBEIMPRESSEDO/vIrl,SFORrt/l,irrElTHEPHNAPAL,ORIHESURFry CF'POTH, A,REACoFPoRAN$'I.
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CAIIFORNIA ACKNOWLEDGMENT CIVIL CODE g 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of )
On
ll 4Jrr1zo75 before me,
olar
Dote ond Title of the
personally appeared
Nome(s) of Signe(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument' SHEIJY }OLG
t{otrry Public - Glifornie
Lo3 Angel6 County
Commissinn I 21Y2fi
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my nd official seal.
ly Comm. Expirel Jul 21.1027
Sign
Ploce Notory Seol ond/or Stomp Above Signoture of Notory Public
OPTIONAL
Completing this informotion con deter olterotion of the document or froudulent reottochment of this form to on unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Paoes:
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name
rl Corporate Officer - Title(s): El Corporate Officer - Title(s):
El Partner - Et Limited tr General
tr lndividual tr Attorney in Fact
El Trustee o Guardian or Conservator
El Partner- o Limited tr General
tr lndividual EI Attorney in Fact
El Trustee n Guardian or Conservator
D Other: tr Other:
Signer is Representing: Signer is Representing:
02019 National Notary Association
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EOND ACKNOWLEDGMENT
FOR
SURETY'S ATTORNEY-IN-FACT
STATE OF CALIFORNIA
COUNTY OF
"See Attached California All-Purpose Acknowledgment"
On this _ day of n_,
before me,
, a Notary Public for said County, personally appeared
(name), who proved to me on the basis of satisfactory evidence to be the person whose name is subscibed to this instrument as the attomey in fact of . and acknowledged to me that he/she subscribed the name d_ thereto a principal, and his/he own name as attomey in facl.
I certify under PENALTY OF PERJURY under the laws of the State of Calilornia that the foregoing paragraph is true and correct.
Notary Public
SEAL
)
)
)
Western Allied Corporation
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Item 14 Page 171 of 416
CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT GIVIL CODES 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of Oranqe
on SEP -9 20$ before me, Mechelle Larkin, Notarv Public , DATE lName of Notary Public and Title "Notary Public"l
)
personally appeared Kathv R. Mair ,
lName(s) of Signe(s)l
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal
hl^/^)
Signature of Notary Public Mechelle Larkin
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Kathv R. Mair
Corporate Officer - Title(s)
Partner-[Limiteo tr
lndividual X Attorney-in-Fact
General
E Guardian or Conservator
Corporate Officer - Titl
Partner - E timiteo
Signer's Name
n
tr
n
tr
tr
tr
trtr
tr
tr
eral
Trustee
Other:
lndividual f] Attorney-in-Fact
Trustee I Guardian or Conservator
Other:
Signer Is Representing Signer is Representing:
@;;[{*!fr'*,
Place Notary Seal Above
Western Allied Corporation
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Item 14 Page 172 of 416
THE HANOVER INSURA CE COMPAiIY
i,ASSACHUSETTS BAY IiISURA CE COMPAT{Y
crTtzENs rIsuRAtacE coitPAt{y oF AirERrcA
POWER OF ArIORNEY
THIS Powcr of Attomcy llmita th. rct of tholc n.nid haGln, and thay htva no ruthorlo/ to blnd lha ComJrrny cxc"pt ln thc rn nnc. rnd to th. extent heroin statod.
KI{OW ALL PERSO S BY THESE PRESE'ITS:
ThatTHE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, bo8r being corporations organized and exisling underthe laws of lhe State o, New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, 6 corporation organized and existing under the laws ofthe State of Michigen, (her€inafter individually end colleclively the 'Company') do66 her€by constitute end appoint, t{echelle Lartln, ily Hua, K.thy R. alr, Btenda Worg, Tanzar V. Cunnlnghrm, iL,the Gonzrles, Sokh. Evrnr rnd/or ifu e Claie Trinidsd Of ,liar.h USA, lnc. ot Los Angole3, CA each individually, if there be more than one named, as its true and lawtul attomey(s)-in-fact to sion, Bxecute, seal, acknowledge and deliverfor, and on its beh8lf, and as its aci and deed any place within the Unlted Slates, any and allsurety bonds, recognizances, undertakings, or other surety obligalions. The execulion ot such surety bond6, recognizances, undeftakings or surety obligations, in pursuance of these presenb, sh6ll be as binding upon the Company as if they had been duly sioned by the president and attBted by the secretary ofthe Company, in theirown properpersons. provided however, that this power ot attomey limits the acls of those named herein: and they have no authority to bind the Company excepl in lhe manner stated and lo the extent of any limitation staled beiow:
Any ruch obllg.tl,on! ln th. UnhBd Statos, in any.nurunt Thal lhis power is made and executed pursuanl lo the authority of the fDllowing Resolutions passed by lhe Board of Diredors of saiJ Company, and saiJ Resolutons remain in fullbrce and effrcl:
RESOLVED: That the President or any Mce President, in coniunction with any Vic6 Prosident, be and they hereby are authorized and empoweGd lo appoint Attomeys-in-iact ofthe Company, in it6 name and as it acls, lo execute and acknowledge for and on ts b€half as surety, any aod all bonds, recoon izances, contracts of indemnit, waivers of citation and all other writinos obl(ratory in the nature thereol with porer to atl,ach thereto the seal ofthe Company. Any such writings so executed by such Attomeyein-fact shall be bindino upon the Company as il they had been duly executed and acknowledged by the regularly elected officers of the Company in their own p@per pe6ons.
RESOLVED: That any and all Powers of Attomey and Certified Copies of such Powers of Attomey and certfication in respect therelo, granted and executed by the PresidentorVice Presadent in conjunc{ion with any Vice President ofthe Company, shallbe binding on the Company lo the same extent as ifallsignatures therGin were msnually affxed, even though one or more ofany such signalures thereon may be facsimile. (Adopted October 7, ,|981 -
The Hanover lnsurance Company;Adopted April 14, 1982 - Massachusetts Bay lnsurance Company;Adopted September 7,2001 - Citizen6 lnsurance Company of America and affrmed by each Company on March 24, 2014) lN WTNESS Vv}lEREOF.THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these pGsents to be sealed with their respedive corporate 6eals, duty att€sted by two Vice Presidents, this 22nd day of April 2025 @ffi@) Itr. ll..or.. h.{..!r. (.olrf.r!
ll.-..lrr.ir Ly l.rra.c. C.rp.r,
'tt lh.or.. l6.rre.. Coell.rr
C6tr.ry olA|n rkr
lL K.wbc Vlca Prraldanl
raltlE{ . gr/rnD
ftfic
cI nlrcduat l{v arpllea,
ry CdndiltdG EPe'.. *2,.rciv
GIVEN under my hand and the seals of said Companies, at \ /orcester, Massachusets, this -1X!_ day of September Lr
l, the lndersigned vice President orThe Hanover lnsumnce Company, Massachusetts Bay lnsurance Company and Citizens lnsurance Company ot America, hereby certify lhal the above and foregoino is a full, tlue and conect copy ofthe Original Power o, Attomey issued by said Companies. and do hereby turther certify thal the said Powors of Attorney are still in force and efiect.
CERTIFIED COPY
Tl.
R.r.i&r. Yk. Prc.ld..l
2025
Br! lr.rr.i.. Coln|.ny
STATE OF CONNECTICUT )
COUNTY OF HARTFORD ) ss.
On this 22'd day of April, 2026 belore me came the above named Erecutive Vrce Presilent and Vice Presid€nt oI The Hanover lnsuEnce Company, Massachusetts Bay lnsurance Company and Citizens lnsurance Compeny ofAmedca, to me personally known to be the individuals and ofrcers describ€d herein, and acknot{ledg€d that the seals afixed to lhe preceding insbument are the corporate seals ot The Hanover lnsurance Company, Massachusetts Bay lnsurance Company and Citizens lnsuranco Company of America, respedively, and that lhe said corporate seals and their signatu@s as oficers were duly affxed and subscribed to said instrument by the authority and dareclion ot said Corporations. 1ma?
Western Allied Corporation
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Item 14 Page 173 of 416
TH€ HAIOVER It{SURAI{CE COIIiPANY
ITIASSACHUSETTS BAY II{SURANGE COI{PANY
CITIZENS IiISURAI{CE CO PANY OF AISERICA
ATTORNEY
THIS Poltrr of Attom6y ll lt ttr .ct of lho.a nantad h.llln, .nd lh.y hav. no lulhodty to bind thc Comp.ny .rccpt ln th. ttl.nncr rnd to thc e*ent heroln stated.
KNOW ALL PERSOI{S BY THESE PRESETTS:
That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing underhe laws ofthe Stale of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws ofthe State of Michigan, (heroinaftor individually and collectivoty the 'Company') doo6 he.oby con8litute and appoint, ilechells Lrrkln, tly Hur, Kethy R. ttalr, Brcnd. Wong, Tonzer V. Cunnlngham, .rth! Gonzrl$, Sokh. Ey.na .ndror thrle Chirs Trlnldad Of Xlar3h USA, lnc. of Los Angolo3, CA eaci individually, it there be more than one named. as its true and lawtul attomey(s)-in-iacl to sign, execute, seal, acknowledge and deliverior, and on its behalf, and as its acl and deed any place within the LJnited Slates, any and allsurety bonds, recognizances, undertakings, or other surety obligatons. The execution of srrch surety bonds, re@gnizances. undertakings or surety obligations, in pursuance ofthese presenb, sh6llbe as biMing upon the Company as irthey had been duly signed by the presidentand attesled by the secretary ot the Company, in theirown proper persons. Prcvided however, that this power of attomey limits lhe acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated belowl
Any.uch obllgationa in tho Unhsd Stat$, ln any rnurunt
That lhis power is made and execuled pursuanl to the authority otthe bllowing Resolutions passed by the Board of Diredors ofsaid Company, and said Resolutbns remain in fullforce and efiecl:
RESOLVED: That the President or any Vice President, in conjunction wilh any Vica Prosidenl, be and they hereby 6re authorized and empowered lo appoint Attomeys-in-fact of lhe Company, in its name and as it acts, to execute and acknovi/ledge for and on its behalf as surety, any and all bonds, recognizances, @nlEcls of indemniv. waivers of citation and all olher writings obligatory in the nafure thereol vrfi power to atlach thereto the seal ofthe Company. Any such writinos so executed by such Attomeys-in-fact shall be bioding upon lhe Company as if they had been duly executed and acknowledged by the regularly elecled officers ol the Company in their own prcper personsRESOLVED: That any and all Powers of Attomey and Certifed Copies of such Powers of Attomey and cerbficalion in respect thereto, granted and execuled by the PresidentorVice President in conjunction with any Vice P.esidentofthe Company, shall be binding on the Company to the sahe exlent as ifallsignatures therein were manually affxed, even thouoh one or more otany such signaturesthereon may be bcsimile- (Adopted mober 7, 1981 - The Hanover lnsurance CompanytAdopted April 14, '1982
- Massachus€tts Bay Insurance Company;Adopted September 7,2001 - Citizens lnsurance Company of America and afirmed by each Company on March 24,20'14) IN WTNESS !!tIEREOF.THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with lheir respedive corporate seals, duly attested by two Vice Presidents, lhis 22nd day oI April 2025 @ffi@) tnr ll.e!rtJ l!{r.ff. (.oal.rt
Yu..ltt tt 0.y l.t.,|l.. C.rF.,
Cliralr larur-cr Uaipaatrr Aaarkr tl*lllt'*,ln
I lrc llrror.. l$r..xa. Coagart
Lv 1r..r.... Corr?.!y
Cmr.r] ol A.n rkr
Joh H. x.rbctl vh. t'. 5.nr
gxpliir
of Seotember
rArtalEtl m. ir/rtD Hfr!, ftt arm:rnd*'rl htrcfudr.
t*t €rm.dCc be}..
#2,zslV
I, the undorsigned Vice Pre6idenl ofThe Hanover lnsurance Company, Massachusetts Bay lnsurance Company and Citizens lnsurance Company ot America, hereby cedry thatth€ above and toregoin0 is a tull, true and conecl copy ofthe Original Power of Anomey issued by said Companies, and do hereby further c€rtiry thatthe said Powers o{ Anomey are slill in force and efiect. ry 2,m27
GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this -9!L_ day B.t
CERTIFIED COPY
TL
R.rd&.. Vk Pr..5c.t
STATE OF CONNECTICUT )
COUNTY OF HARTFORD ) ss,
On this 22nd day of Ap.il, 2025 before me came the above named Executive Vice Presk ent and Vice President of The Hanover lnsurance Company, Massachusetts Bay lnsurance Companyand Citizens lnsurance Company ofAmerica, to me personally known to be the individualsand oficers described herein, and acknowledged that the seals affxed to the prece{,ing instrument are he corpoBte sealsofThe Hanover lnsurance Company, Massachusetls Bay Insurance Cornpany and eihens lnsurance Company oi Amerk€, respectively, and that the said corporale s€als and lheir signalures as offceB were duly afixed and subsc'ribed to said instrument by the authori9 and direction of said Corporations. 2025
Western Allied Corporation
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Item 14 Page 174 of 416
BIDDER'S STATEMENT OF QUALIFICATIONS
1. ORGANIZATION
1.1 How many years has your organization been in business as a Contractor? 65
1.2 How many years has your organization been in business under its present name? 65
1.2.1 Under what other names has your organization operated? N/A
1.3 lf your organization is a corporation, answer the following
1.3.'1 Dateofincorporation/organ ization: 1960
1.3.2 State of incorporation/orga nization: CA
1.3.3 Corporate lD number: 95-2122295
1.3.4 Name of President: Mike Gallagher
1.3.5 Agent for Service of Process: N/A
1.4 lf your organization is a partnership, answer the following
1.4.1 Dateoforganization/formation N/A
1.4.2 Type of partnership (if applicable): N/A
1.4.3 Name(s) of general partne(s) N/A
1.4.4 List all states in which you are registered and state lD numbers for each:
N/A
1.5 lf your organization is individually owned, answer the following:
1.5.'1 Date of organization: N/A
1.5.2 Name of owner: N/A
1.6 lf the form of your organization is other than those listed above, describe it and name the principals: N/A
Western Allied Corporation
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2. LICENSING
2.1 List jurisdictions in which your organization is legally qualified to do business, rndicate registration or license numbers, and category of license, if applicable.
California - CSLB# 1 98821
2.2 List jurisdictions in which your organization's partnership or trade name is flled N/A
2.3 List any licensing suspensions and/or violations assessed against your organization within the past 3 EXPERIENCE
List the categories of Work that your organization normally performs with its own personnel HVAC lnstallation servrce retrolit and controls
J. I
.,. 0n the Experience Form, list the project information that establishes that Bidder meets the essential requirements for qualification set forth in the Mandatory Qualillcations paragraph of the Notice lnviting Bids for this Prolect.
., 1
3.4 On a separate sheel, list projects to which your firm or business has been awarded a govemment contracl since your firm or business has been in existence (giving the name and address of the prolect, the govemment agency, contact name and phone number, the contract amount, and contract's starting date and ending date).
3.5 4 CLAI[,1S; LAWSUITSi CRIMINAL ACTS
For the following questions, the term 'owner" does not include owners of stock in your lirm if your firm is a publicly traded corporation.
4.1 ln the past five (5) years, have, you, your firm or any of its owners, partners, officers, or employees been a defendant in court, or participated in an arbihation or mediation, on a matter related to:
five vears.
N/A
Have Subcontractors for Mechanical HVAC Work complete the Specialty Contractors' Statements of Qualifications (or Bidder to complete if self-performing). 0n a separate sheet, list the experience and present commitrnents of the key individuals of your organization.
Western Allied Corporation
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Item 14 Page 176 of 416
4.1.1 E ves
4.1.5 Payment to a subcontractor or supplier?
The performance, non-performance, default, violation, or breach of a contract or agreement?
E ves
4.1.2 A vehicle collision or accident involving your firm's employees? dvrs D No
4.1.3 Damage to real property arising out of your services or operations? E yes dno
4.1.4 Employmenlrelated litigation brought by an employee of your firm? /*o
dro
d'o
dro
n yrs
4.1.6 Defective, deficient, or substandard work?
E yes dro
lf the answer to any questions in 4.'1.1 to 4.1.6 is YES, identify the name of the person or entity that sued (i.e., "the plaintiff') or was involved in the mediation or arbitration; list the date, court, court address, and case number; describe the facts and circumstances giving rise lo the lawsuil, mediation, or arbitration; and set forth the outcome or disposition. Attach additional sheets as necessary.
Rear-end vehicle accidenl in 2022. settled out of court in arbitration.
Have you or your firm ever llled a claim for damages or a lawsuit, or requested arbitration or mediation, against a govemment entily or a Client?
4.2 fl vrs
lf YES, identify the government entity or client; list the date, court and case number; describe the facts and circumstances about the claim for damages, or the lawsuit, or both; and set foft the outcome or disposilion. Attach additional sheets as necessary.
Are there any pending or outstandlng .iudgments or liens against you, your firm, or any of its owners, partners, officers, or employees?
E yES d*o
lf YES. identify the name of the person or entity entifled to payment; list the date court and case number; describe the facts and circumstances giving rise to the ludgment or lien, and set forlh the amount of the judgment or lien. Attach additional sheets if necessary.
In the past five (5) years, has any govemment entity ever: (a) investigated, cited, disciplined, 4.4
4.3 Western Allied Corporation
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Item 14 Page 177 of 416
or assessed any penalties against you, your firm, or any of its owners, partners, officers, or employees, or (b) determined or concluded that your firm or any of its owners, partners, officers, or employees violated any laws, rules, or regulations?
4.5 4.6
47 4.8
E ves
lf YES, identify the government entity; list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
In the past five (5) years, have you, your lirm or any of its owners, partners, officers or employees been convicted of a crime related to the bidding of a government contract, the awarding of a government contract, or the performance of a government contract? ("Convicted" includes a verdict of guiity by a judge orjury, a plea of guilty, a plea of nolo contendere, or a forfeiture of bail.)
n YES dro
lf YES, identify the government entity; list the date, court and case number; describe the facts and circumstances about each instance; and set forth the penalty or punishment imposed. Attach additional sheets as necessary.
ln the past live (5) years, have you, your firm, or any of its owners, partners, officers or employees been convicted of a crime involving embezzlement, theft, fraud, forgery, bribery, deceptive or unlawful business practices, pequry, falsifying or destroying records or evidence, or receiving stolen property, or making or submitting a false claim? E vps J*o
lf YES, identify the crime or offense; list the date, court and case number; describe the facts and circumstances about each instance; and set forth the penalty or punishment imposed. Attach additional sheets as necessary.
Have you or, if Bidder is a corporation, any principal of the corporation ever been convicted of a felony?
d*o
dro
dro
E yrs
lf YES, please explain the details of that conviction and, if so, whether you or said offlcer have served his or her sentence.
ln the past five (5) years, has a government entrty determined or concluded that you, your firm, or any of its owners, partners, officers or employees made or submitted a false claim (including a false claim for payment), or made a material misrepresentation? E ves
lf YES, identifo the government entity, and describe the facts and circumstances about each instance. Attach additional sheets as necessarv.
Western Allied Corporation
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Item 14 Page 178 of 416
4.10 5.'1
5.2 d*o
Have you or your company ever been charged by any governmental agency for failure to follow safety procedures? lf YES, please explain.
E YES dro
Has any governmental agency ever submitted a complaint against you or your firm to the Califomia State Labor Commission for failure to submit certified payrolls? lf your answer is "Yes", please provide the details of such complaint.
E vrs
5. FIRIV'S OPERATIONAL STATUS
ln lhe past seven (7) years, has your firm, or anyone else acting on behalf of your firm, filed for bankruptcy, insolvency, receivership, or reorganization? E vEs
lf YES, list the filing date, identify the court and case number; descnbe the facts and circumstances giving nse to each instance; and set forth the disposition or cunent status Attach additional sheets as necessary.
In the past five (5) years, has your firm had an consolidations, mergers, acquisitions, closings, layoffs or staff reductions?
d*o
fl ves dto
lf YES, list the filing date, and describe the facts and circumstances about each instance Attach additional sheets as necessary.
53 ls your lirm in the process of, or in negotiations toward: (a) consolidating, merging, selling, or closing its business, or (b) laying off employees or reducing staff? E ves dro
lf YES, describe the transaction; list the anticipated date for completing the transaction, laying off employees, or reducing staff; and describe the facts, circumstances, and reason for taking the action. Attach additional sheets as necessary.
6. BIDDING;DEBARI\,IENT;CONTRACTPERFORI\,4ANCE
6.1. Has a government entity ever debarred, disqualified, removed, suspended, or otherwise prevented you or your lirm from bidding on, contracting, or completing a construction prolect?
tr yEs dro
49 Western Allied Corporation
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Item 14 Page 179 of 416
lf YES, identify the name of the government entity, list the date, and describe the facts and circumstances about each instance, and state the reason for the government entity's action against your firm. Attach additional sheets as necessary.
Has a govemment entity ever rejected your firm's Bid or Proposal on the ground that you or your firm is a "non-responsible' bidder or proposer? b.l
6.4 6.5
6.6 E vgs
lf YES, identify the name of the government entity, list the date, describe the facts and circumstances aboul each rnstance, and state the reason or basis for the government entity's determining that your firm was a 'non+esponsible" bidder. Attach additional sheets as necessary.
Have you or your firm ever failed to fulfill or perform - either partially or completely - a contract or an agreement with a government entity or a client? E yes d*o
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach addrtional sheets as necessary. ln the past fve (5) years, have you or any officer or principal of your lirm been an officer of another firm which failed to perform a contract or agreement? d*o
tr ves dro
lf YES, list the date, and describe the facts and circumstances aboul each inslance. Attach additional sheets as necessary.
Has your firm ever advised a government entity or a client, while your firm was under contract with the government entity or client, that your firm could not (or would not) fulfill or perform - either partially or completely - the conhact or the agreement based on the prices that your flrm had onginally submitted in a Bid or a Proposal? tr YES d*o
lf YES, list the date, identify the name of the government entity or client, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
Has your firm ever requested a government entity or a client, while your firm was under contract with the governmenl entity or client, to renegotiate one or more terms of the existing contract or agreement?
tr YES dro
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
6.3. Western Allied Corporation
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Item 14 Page 180 of 416
b./
68 6.9
6.10 Has your firm ever requested a government entity or a client, while your lirm was under contract with the govemment entity or client, to: (a) cancel the contract or agreement, or (b) release or discharge your firm form the contract or agreement? E yps
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
Has a govemment entity or a client ever termrnated, suspended, or non-renewed your Iirm's contract or agreement before its completion?
d*o
dro
ln the past ten years, has an insurance company or a surety company:
7 .1.1. Refused to insure your firm for liability coverage? E yes d*o
7 .1.2. Canceled or non-renewed your firm's insurance coverage? tr yES dro
7 .1.3. Refused to issue your flrm a bond?
E yes
E yes
lf YES, identify the name of the government entity, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary. lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary. ln the past five (5) years, has your firm paid, or has your firm been assessed. liquidated damages on a contract or agreement?
tr YES dro
lf YES, identify all such contracts/prolects by owner, owner's address, the date of completion of the prgect, amount of liquidated damages assessed, and all other information necessary to fully explain the assessment or payment of liquidated damages. Attach additional sheets as necessary.
7. INSURANCEAND BONDS
7.1 dto
Has a govemment entity or a client ever notified or advised your lirm that your firm's performance under a conhact or agreement was poor, sub-standard, deficrent, or noncompliant? E yrs dro
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Item 14 Page 181 of 416
7.2 8. SURETY
7.1.4. Canceled or revoked a bond obtained by your firm? E ves d*o
lf the answer to any questions in 7.1.1 to 7.1.4 is YES, identify the name of the insurance company or surety company, list the date, and describe the facts and circumstances about each instance. Attach addition sheets as necessary.
ln the past ten (10) years, has an insurance company or surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims against a performance bond, payment bond, or maintenance bond issued on your firm's behalf? tr ves V*o
lf YES, identify each contract completed or amount of each claim, the name and telephone number of the claimant, the date, grounds and current status of the claim, and if resolved, the method, nature, and amount of the resolution Attach addition sheets as necessary. lf a performance and/or payment bond is required by this bid, identify the bonding company if arrangements for the bond have been made; if not, identify the bonding company for the Contracto/s most recent proiect:
The Hanover lnsuiance Co.
agent:
, 633 W. sth St., 12th floor, Los Angeles, CA
8.1 8.2 Name and address of
Marsh USA lnc.
90071
All of the above statements as to expenence, financial qualifications, and available plant and equipment are submitted in conjunction with the proposal, as a part thereof, and the truthfulness and accuracy of the information is guaranteed by the Bidder.
I hereby certify under penalty of perjury under the laws of the state of California that the representation made herein are true and correct.
Signature of Bidder
Mi n / Vice President
Western Allied Corporation
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Item 14 Page 182 of 416
2 BIDDER'S EXPERIENCE FORM
PRoJECT NAME: West Wing HVAC Replacement
COtr,tpANy NAME: Western Allied Corp
t-'Please use additional sheets if necessary
lnviting Bids for this Prolect.
CONTRACT CONTRCCT CONTRACT PROJECT NAI\,IE AND CONTACI PHONE START DATE END DATE $ AI\4OUNT AGENCY ADDRESS CONTACT NAI/E NUMBER 11112022 5131t2022 $286,000
City ol Vernon 4305 Santa Fe Ave
Kenny Jackson 213-583-8821
xt 216 Basement AHU Vernon, CA 90058
Replacement
11t8t2023 10t3112024 $462,000
City of Vernon
Kenny Jackson 213-583-882'1
xt 216
HVAC Controls Vernon, CA 90058
Upgrade
111t2022 11t112023 $1,462,000
Crty of Buena Park 7150 La Palma
John Kang 909-896-0475 HVAC Buena Park, CA92821
Renovation
All of the above statements as to experience are submitted in conjunction with the proposal, as a part thereof, and the truthfulness and accuracy of the information is guaranteed by the Bidder. I hereby certify under penalty of perjury under the laws of the state of California that the representation made herein are true and correct
Signature o, Bidder
Print Name: Mike Sand rso
State of California Contractor's License No
3 Contractor's License expiration date 5t31/26
1 \---.--
198821
4305 Santa Fe Ave.
Western Allied Corporation
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Item 14 Page 183 of 416
CONTRACTOR SAFEry QUESTIONNAIRE
Company Name: Western Allied Corporation
HVAC
Person Completing p6lrp Mike Sanderson
Tifle: Vice President Phone Number: 562-944-6341
Date. 9119125
List your mmpany's rnt.ot.,. r*p.,?f.!'Jri,.'Xfi3f#ir?'r)1 ror the three mosr recent years 2024
2023
1.20 1.03
2022 0.99
2. List your company's number of injuries/illnesses from your OSHA 300 logs for the three most recent years. 2024 2023 2022 000 386 353 2!1 309 496
41 0,853 380.449 245.454
Upon request from the City, the contracto(s) shall provide copies of the following items (a-g); and ltems (dg) for each listed Subcontractor a
b
c
d
e
Fatalities
0SHA recordable incidents
Lost work day incidents
Total lost work days
Total hours worked
a). OSHA 300 logs for the most recent three years
and cunent year-to-date
b). Verification of ERM from your insurance canier
c). lnjury/lllnessReport
d). Complete written Safety Program
f). Training Ce(ificates for Employees
g). Emergency Response Training
3 1 ERM = applies to workers' compensation policies. lt compares the experience of this conkactor to others of similar size, type and ratio. Used against annual premium. lt has a direct correlation to how much the contractor pays in workers'mmp premrum.
Pnmary Type of Work:
1 e). Training Plans
4. Company Safety Contact:
a. Name S-!e!!i Bltto
b. Phone 562-944-6341
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Item 14 Page 184 of 416
CONTRACTOR SAFETY QUESTIONNAIRE (continued)
SAFETY PROGRqM
SAFETY PROGRAIV DOCUMENTATION One
a. Do you
1)
have a written safety program manual?
Last revision date 812024
b. Do you have a written safety field manual?
c. Are all workers grven a booklet that contains work rules, responsibilities, and other appropriate information?
POLICY AND MANAGE[,IENT SUPPORT
a. Do you have a safety policy statement from an offlcer of the company?
b. Do you have a disciplinary process for enforcement
of your safety program?
c. Does management set corporate safety goals?
d. Does executive management review:
Accident reports?
Safety statistics?
lnspection reports?
e. Do you safety pre-qualiiy subconhactors?
f. Do you have a written policy on accident reporting
and investigation?
h. ls safety part of your supervisor's performance evaluation? i. Do you have a personal protective equipment (PPE) policy? Yes No
2 0
o
Do you have a written substance o
lf yes, does it include (check all a
!f Pre-employment testing
T-l Post accident testino
TPanel Screen
abuse program?
pplicable boxes):
E Retum{o-duty testing
Random testing E- isciplinary process
Reasonable cause testing gfAlcohol testing
n National lnstitute on Drug Abuse
k. Does each level of management have assigned safety
duties and responsibilities?
1 trtrtr
g. Do you have a light-duty, return-to-work policy?
Western Allied Corporation
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Item 14 Page 185 of 416
3 TRAINING AND ORIENTATION
a. Do you conduct safety orientation training for each
employee?
b. Do you conduct site safety orientation for every
person new to the job site?
d. Do you hold tool box/tailgate safety meetings
focused on your specifc work operations/exposures?
c. Does your safety program require safety training meetings? for each supervisor (foreman and above)?
How often? "-" -E
weer,ry E uontn[dQuarterly ! Annually ! Other
4 tr 0ther
e. Do you require equipment operation/certification training?
ADMINISTRATION AND PROCEDURES
a. Does your wntten safety program address
administrative procedures?
lf yes, ich apply:
How ofteo?
fitrveetrtv E oaity
Trity n w..r,ry {uontnty
re projecutask planning
keeping
ty committees
AZCOM
ubstance abuse prevention
Return{o-work
c. Do you conductjob site safety inspections?
How ofte
./r.,'g.n.y pro."drr..
#:: l:xi:ffi :Hitions,reportins
J-T r aining docum e n ta tio n
J Hazardous work permits
_ Subcontractor prequalifr cation
Do these inspectrons includes a routine safety
inspection of equipment (e.9., scaffold, ladders, lire
extinguishers, etc.)?
d. Do you investrgate accidents?
How arq,lfrey reported?
9J Total company
! By project
! By foreman
E By superintendent
! By project manager
! ln accordance with OSHA
No
Yes No
0 Page ,19 of 179
b. Do you have project safety committees?
dorn",-
e. Do you discuss safety at all preconstruction and progress meetings? Western Allied Corporation
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Item 14 Page 186 of 416
5. f. Do yogperform rigging aryl lifting checks
Z ror personnel $ forequipment
WORK RULES
pt@lifting? Yes No
r/g/Heavy lifts (more than 10,000|bs.)
b.
a. Do you periodically update work rules?
When was the last update? Aug 2024
What ryork practices are addressed by your work rules?
.trZLCPR/first aid ! Access--+ntrances/stairs
$Barricades, signs, I Respiratory protection
and signals
a
n
Blasting
Communications
Compressed air and gases
Concrete work
Confined-space entry
Cranes/rigging and hoisting
Material handling/storage
Temporary heat
Vehicle safety
Traffic control
I grounding
Environmental controls and
Occupational health
Emergency procedures
Fire protection and prevention
Floor and wall openings
Fall protection
sekeeping
and scaffolds
Mechanical equipmenU
mai ntenance/pre-op checks/
E Site visitor escorting
fLPuOtic protection
{ fquipment guards and grounding
n Monitoring equipment
.d
tr
Flammable material handling/storage
Site sanitation
Trenching and excavating
Energized/pressurized equipment
ooeration
pweHing and cutting (hot work)
@,e.rron.l protective equipment
{/l Tools, power and hand
E Electrical power lines
E otner
6 OSHA INSPECTIONS
a. Have you been inspected by OSHA in the last three years? b. Were these inspections in response to complaints?
c. Have you been cited as a result of these inspections? lf yes, describe the citations (add additional sheets if necessary):
Yes No
Yes No
Western Allied Corporation
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Item 14 Page 187 of 416
DESIGNATION OF SUBCONTRACTORS
NAME OF BTDDER: Western Allied Corporation
Each Bidder must list, on the form provided on the next page, each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a Subcontractor licensed in the State of California who, under subcontract to the Contractor, specially fabricates and installs a portion of the Work or improvement according to detailed drawings contained in the Drawings and Specifications, in an amount in excess of one-half of one percent of the Contracto/s Base Bid Amount. Each Subcontractor must have an active and current license, and all requisite specialty certifications, when listed.
Bidder must provide the following information for EACH Subcontractor
1. The name of the Subcontractor;
2. The trade and type of work that the Subcontractor will perform;
3. Location (address) of Subcontractor's place of business; 4, Subcontractor's license number; and any specialty licenses;
5. Subcontracto/s public works contractor registration number; and
6. Dollar value of the Work that the Subcontractor will perform Subletting or subcontracting of any portion of the Work in excess of one-half of one percent of the Contractor's Base Bid to which no Subcontractor was designated in the original Bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the City setting forth the facts constituting the emergency or necessity.
lf the Contractor violates any of the above provisions the Contractor may be in breach of this Contract and the City may exercise the option, in its own discretion, to (1) cancel this Contract, or (2) assess the Contractor a penalty in an amount not more than ten percent (10%)of the amount of the subcontract involved, and this penalty shall be deposited in the fund out of which the prime Contract is awarded. lf the Contractor fails to specify a Subcontractor, or if the Contractor specifies more than one Subcontractor for the same trade or type of Work to be performed under the Contract in excess of one-half of one percent of the Contracto/s Base Bid Amount, then the Contractor agrees that he/she is fully qualified to perform that Work himself/herself, and that he/she shall perform that Work himself/herself. lf after award of Contract, the Contractor subcontracts any such Work, the Contractor will be subject to the statutory penalties.
DESIGNATION OF SUBCONTRACTORS FORM
IS ON THE FOLLOWING PAGE
Western Allied Corporation
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Item 14 Page 188 of 416
Please type or legibly print (attach additional sheets as necessary), Name of Subcontractor Email Contact
Information
Trade and Type
of Work to be
Performed
Business Location
lntegrity Electric nresril [email protected] Electrical R&R License
Number
Public Works
Contractor
Registration
Number
Dollar ($) Value
790629 1000007340 $6,1 80
Anaheim
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Item 14 Page 189 of 416
The Conkactor shall noti
A. Substitute any person as Subcontractor in place of the Subcontractor listed in the original Bid, except that the City may consent to the substitution of another person as Subcontractor in any of the following situations:
When the Subcontractor listed in the Bid, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract for the scope of Work specified in the Subcontractor's bid and at the price specified in the Subcontractor's bid, when that written contract, based upon the general terms, conditions, Drawings and Specilications for the Prqect or the terms of Contractor's written Bid, is presented to the Subcontractor by the Contractor;
2. When the listed Subcontractor becomes insolvent or the subject of an order for relief in bankruptcy;
3. When the listed Subcontractor fails or refuses to perform his/her subcontract;
4. When the listed Subcontractor fails or refuses to meet the bond requirements of the Contractor as set forth in Public Contract Code Section 4108:
5. When the Contractor demonstrates to the City that the name of the Subcontraclor was listed as the result of an inadverlenl clerical error;
6. When the listed Subcontractor is not licensed pursuant to the Contractors License Law;
7. When the City determines that the Work performed by the listed Subcontractor is substantially unsatisfactory and not in substantial accordance with the Drawings and Specifications, or that the Subcontractor is substantially delaying or disrupting the progress of the Work;
8. When the listed Subcontractor is ineligible to work on a public works project pursuant to Section 1777 .1 ot 1777 .7 ol the Labor Code; or
9. When the City determines that the listed Subcontractor is not a responsible contractor.
B. Permit any subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original Subcontractor listed in the original Bid, without the consent of the City.
C. other than in the performance of'change orders" causing changes or deviations from the original Contract, sublet or subcontract any portion of the Work in excess of one-half of one percent of the Contractor's Base Bid Amount as to which his/her original Bid did not designate a Subcontractor.
Prior to approval of the Contractor's request for a Subcontractor substitution, the City shall give notice in writing to the listed Subcontractor of the Contractor's request to substitute and of the reason for the request. The notice will be served by certified or registered mail to the last known address of the Subcontractor. The listed Subcontractor who has been so notified shall have five (5) Working Days within which to transmit to the City written objections to the substitution. Failure to file these written objections shall constrtute the listed Subconlractot's consent to the substitution. lf written oflections are llled, the City shall give notice in writing of at least flve (5) Working Days to the |isted Subconkactor of a hearing by the City on the Contractor's request for substitution The Contractor, as a condition to asserting a claim of inadvertent clerical error in the listing of a Subcontractor, shall within two (2) Working Days after the time of the Bid Deadline, give wntten notice to the City and copies o{ such notice to both the Subcontrictor he/she claims to have listed in error and the intended Subcontractor who had bid to the Contractor pnor to the Bid Deadline.
Western Allied Corporation
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Item 14 Page 190 of 416
Bidder shall answer the following questions and submit with his/her Contract proposal.
1. Were bid depository or registry services used in ob*'nllrr$ontractors O'fljffr in order to compute your
QUESTIONNAIRE REGARDING SUBCONTRACTORS
lf the answer to No. 1 is "Yes", please forward a copy of the rules of each bid depository you used with this questionnaire.
Did you have any source of subcontractors' bids other than bid depositories? Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use the services or abide by the rules of one or more bid depositories? ' Yes E No{/
lf the answer to No. 4 is "Yes", please explain the following details:
(a) Date:
(b) Name of person or group:
(c) Job involved (if applicable):
(d) Nature of the threats:
(e) Additionalcomments:
(Use additional paper if necessary)
Was a conscious effort made to recruit or provide equal opportunifi subcontractors? Y.lZ
2. 3.
4. 5.
6. 7
for bids by minority or project area
NoE
residents?
uoE
8. Was a conscious effort made to recruit and hire project area lower-ipglne I Please submit statement.
We declare under penalty of perjury that the foregoing is true and correct.
Datedthis 19 dayof Sept. ,2025 .
All of the above statements as to experience, financial qualifications, and available plant and equipment are submitted in conjunction with the proposal, as a part thereof, and the kuthfulness and accuracy of the information is guaranteed by the bidder.
Name of Western Allied Corporation
ident
By:
Title
Western Allied Corporation
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Item 14 Page 191 of 416
SPECALry CONTRACTOR OR SUBCONTRACTOR SIATEMENT OF QUALIFICATIONS Warm-Air Heating, Ventilating and Air-Conditioning Contractor As part of its Bid, Bidder shall submit this Statement of Qualifications for the Subcontractor that will perform the specialty sub-contractor work, or for the Bidder itself, if Bidder will seltperform the Warm-Air Heating, Ventilating, and Air-Conditioning Work. This information shall provide evidence to indicate successful experience in providing WarmAir Heating, Ventilating, and Air-Conditioning work comparable to that specified in the Project Drawings and Specifications. Referenced qualifications shall demonstrate experience as a successful installer of Warm-Air Heating, Ventilating, and Air-Conditioning work.
A Bid may be rejected as non-responsive if Bidder fails to provide this completed form with the Bid or submits this form with inaccurate information.
Mandatory qualifications: Specialty Contractor (or Bidder, if self-performing) shall possess a valid C-20, Warm-Air Heating, Ventilating, and Air.Conditioning California Contractors License at the time of the Bid Deadline and at all times during performance of the Work and shall establish that it satisfactorily completed at least three (3) projects as the installer of a minimum of {lnsert description of the work to be performed}; each comparable in scope and complexity to this Project, within three (3) years prior to the Bid Deadline.
Specialty Contractor Name: Western Allied Corporation
Project Manager / Foreman Mike Sanderson
Phone No: 562'944-6341 xt. 209 E-mail: msanderson com
COMPARABLE PROJECTS (Provide three (3) projects)
1. Prolect Name: City of Vernon Basement AHU acement
Address: 4305 Santa Fe Ave. Vernon. CA 90058
Date Completed 5t3112022
Reference / Contact Name: Kennv Jackson
Reference / Contact Phone No: 213-583-8821 xt 216
Description of work performed Replace AHU, condensing unit and controls
Western Allied Corporation
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Item 14 Page 192 of 416
2. Project Name: City of Vernon HVAC Controls Uporade
Address: 4305 Santa Fe Ave. Vernon cA 90058
Date Compl eted:10/3112024
Reference / Contact Name: Kenny Jackson
3. Project Name: CitY of Buena Park HVAC Renovation
Date Comp teted 111112023
Reference / Contact Name: John Kang
Reference / Contact Phone No: 909-896-0475
Descnption of work performed: HVAC Renovation - Replace chiller, AHU, VAVs and controls
4. Project Name
Address:
Date Completed
Reference / Contact Name
Reference / Contact Phone No
Reference / Contact Phone No: 213-583-8821 xt 216
Description of work performed: Upqrade HVAC controls at AHUs, RTUs and VAVs Address: 7150 La Palma Buena Park. CA 92821
Descriptron of work performed:
Western Allied Corporation
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Item 14 Page 193 of 416
CONTRACTOR'S AFFI DAVIT OF NON-COLLUSION
STATE OF CALIFORNIA
COUNTY OF Los Anqeles
SS
Mike Sanderson being first duly sworn, deposes and says
1. That he/she is the Vice President (Title of office if a corporation, "sole owner," "Partner," or other proper title) of Western Allied Corooration (herei naft er called "Contracto/') who has submitted to the City of Vernon a Bid for the construction of the West Wing HVAC Replacement;
2. That said Bid is genuine; that the same is not sham; that all statements of fact therein are true;
3. That said Bid is not made in the interest or behalf of any person, partnership, company, association, organization, or corporation not named or disclosed;
4. That Contractor did not, directly or indirectly induce, solicit, agree, collude, conspire or contrive with anyone else to submit a false or sham bid, to refrain from bidding, or withdraw his/her bid, to raise or fix the Bid price of Contractor or of anyone else, or to raise or fix any overhead profit, or cost element of Contracto/s price or the price of anyone else; and did not attempt to induce action prejudicial to the interests of the City of Vernon, or of any other Bidder, or anyone else interested in the proposed Contract;
5. That the Contractor has not in any manner sought by collusion to secure for himself an advantage over any other Bidders or induce action prejudicial to the interests of the City of Vernon or of any other Bidder, or anyone else interested in the proposed Contract;
6. That the Contractor has not accepted any bid from any Subcontractor or material supplier through any bid depository, the bylaws, rules or regulations of which prohibit or prevent the Contractor from considering any bid from any Subcontractor or material supplier, which is not processed through said bid depository, or which prevent any Subcontractor or material supplier from bidding to any Contractor who does not use the facilities of or accept bids from or through such bid depository; ilt
ilt
ilt
ilt
ilt
lil
llt
llt
Western Allied Corporation
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Item 14 Page 194 of 416
7. That the Contractor did not, directly or indirectly, submit the Contracto/s Bid price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Vernon, or to any person or persons who have partnership or other financial interest with said Contractor in his/her business.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Dated this 19 day of September,2025 at
Monthf/ear
lVike Sanderson / Western Allied Corp.
Contractor
Vice President
Title
Santa Fe Springs
CitY
CA
State
Western Allied Corporation
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Item 14 Page 195 of 416
THE BIDDER'S INSURANCE COMPANY(S) OR INSURANCE AGENT MUST COI/PLETE THIS FORI\4 AND
THE BIDDER I\,4UST SUBIVIT THIS CERTIFICATION WITH THE BID FORMS. l, the undersigned (Please check one box) undeMriter agent, certify that I and the Contractor listed below have jointly reviewed the "lnsurance Requirements'in these Bidding Documents and the Contract Documents. lf the City of Vernon ("City") awards the Contractor the Contract for this project, I will be able-within fou(een (14) calendar days after the Contractor is notified of the Contract's award-to fumish the City with valid insurance forms (including one or more insurance certificates and additional insured endorsements) that fully meet all of the lnsurance Requirements.
Nalional Fir€ lnsuranB Company of he Hadford / C.N.{
Th€ Contnental lnsurance Corrpans Amedc€n Cas0alty Co. of Reading PA l.,t.n H. 6rlnqDn& armMtu _1 1 t01 t2024 - 1 I t01 t2025 Name of Insurance Company
HUB lntamational lnsurance Services, lnc.
Date
Sevara A Alimova
lnsurance Agent's Name (Printed) Insurance Agent's Name (signature) Sooata.44*no"a.
HUB lntemational lnsurance Services 600 Corporate Pointe Suite #600, Culver City, CA 90230 Address
(310)56&7640
City State Zip Code
[email protected]
Telephone Number Email Address
Western Allied Corporation
Contractols Name City Speciflcation Number
Below State the Name of lnsurance Company Providing Coverage:
D0 NOT write "Will Provide,' "To Be Determined,' "When Required," or similar phrases National Fire lnsurance Company ofhe Hartford The Cantinental lnsurance Company Commercial General Liability
Amedcan Casualty Co. of Reading PA
Workers' Compensation Liability
Citv Will Purchase Policv, if uired lndian Haftor lnsurance Company Builders Risk Pollution Liability
[NOTE TO CONTRACTOR: See 'lnsurance Requirements" EXHIBIT 4 of the Contract for the requirement of obtaining Pollution Liability lnsurance.l
NOTE TO THE UNDERWRITER / AGENT: lf the insurance forms that the Contractor submits to the City do not fully comply with the lnsurance Requirements, and/or if the Contractor fails to submit the forms within the 14-day time limit, the Ciiy may: (1) declare the Contractods Bid non+esponsive, and (2) award the Contract to the next lowest responsible Bidder.
Automobile Liability
Western Allied Corporation
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Item 14 Page 196 of 416
Article i.
Article II.
Affidavit of Equal Opportunity Employment &
Non-segregation (Form AA- 1)
Vendor List Questionnaire (Forms AA-2 & 3)
In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information except where indicated as "optional." By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifoing that your firm will adhere to equal oppoftunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained.
Name of Company . Western Allied Corporation
Business Telep hone: 562-944-6341
Address: 12046 Florence Ave
City : Santa Fe Sprinqs State: CA zip 90670
Contact Person Mike Sanderson E-mail Address msanderson wasocal.com Tax ID Number (or Social Security Number)
Remit Address (if different)
(oPtional)
95-2122295
Please state clearly and concisely the type(s) of goods and services your company provides:
HVAC desion. installation and servtce
The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please check all that apply):
_ Armenian_
Disabled
Hispanic Native AmericanFemale
African-American Asian
CERTIFICATE OF EQUAL OPPORTUNITY PRACTICES
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
(323) s83-8811
Website: www. cityofuernonca. gov
Western Allied Corporation
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Item 14 Page 197 of 416
AA-2
This form is to be included in all bid documents for projects involving labor or services valued at $25,000 or more.
Instructions: Please indicate the job titles/classifications to be used in the performance of this contract should it be awarded to your firm. Please indicate the number of employees in each job classification as well as the number of new hires, if any, as a result of this contract.
Name of Company: Western Allied Corporation erolect: city ol Vernon East Winq HVAC il ti n
lob Titles/Classification Estimated number of existing staff to be employed in this classification if awarded the contract
Estimated number of new hires to be employed in
this classification if awarded the contract
Sheet Metal Worker / Foreman ,1 0
Sheet Metal Worker / Journevman 1 1
Sheet Metal Worker / Apprentice 2
Are any current employees or potential
new hires Vernon residents? If so, how
many? TBD TBD
1 Western Allied Corporation
.
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Item 14 Page 198 of 416
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Western Allied Corporation
Item 14 Page 199 of 416
7 (0
----VERNON�-�-� -
September 11, 2025
CALIFORNIA
NOTICE TO BIDDERS - ADDENDUM No. l
East Wing HVAC Replacement
CONTRACT No. 20260102
Via Planetbids
This notice shall be considered as Addendum No. 1 to the Specifications for the abovementioned project and modifies the original Request for Bids as noted below. Except as expressly modified by this Addendum, all provisions of the Request for Bids shall remain in full force and effect.
Contract Specifications
• Name Change of the Request for Bids from "West Wing HVAC Replacement" to "East Wing HV AC Replacement"
• Schedule of Bid Prices Item No. 12 is hereby amended to read as follows:
"Full Structural Analysis Report with Calculations for the Roof and Existing AC Unit Footing to support the New Unit load"
• Exhibit B - Section 15 is hereby amended to read as follows:
"Electrical disconnect and reconnect must be performed by a licensed electrician. New rooftop unit must be integrated with the existing building management system (BMS).
Contractor is responsible for verifying voltage, phase, and amperage capability before installation. "
Questions & Answers
1. For the Prebid Meeting, is it required by all contractors or just the prime contractors to attend? The pre-bid meeting is mandatory for all prime contractors intending to submit a bid for this project. Attendance is not mandatory for subcontractors, but are encouraged to attend as a walkthrough of the job site will be conducted. All subcontractors must be listed in the bid documents.
2. What are the license requirements to bid on this project? In accordance with the Request for Bids requirements outlined on page 9, only contractors possessing a valid Class C-20 Warm-Air Heating, Ver"Jtilatir::ig, and Air-Conditioning Contractor License, issued by the California State License Board, are germitted to participate and submit Public Works Department
4305 Santa Fe Avenue, Vernon, CA, 90058
CityofVernon.org
Western Allied Corporation
.
.
Item 14 Page 200 of 416
obid. VERNO cALrFoRNra
3. Whot conhols ore run in the existing unils?
The existing AC unit controls cunently run in LON (Locol Operoting Network)
4. WillAs-buill plons be provided?
The City will include ony ovoiloble os-built plons for the existing AC unit ond roof os port of the upcoming oddendum. These documents should be used to perform o structurol onolysis of the existing roof to determine its copocity to support the new equipment.
Since this is o City project, oll ossocioted permits will be issued os no-fee permits. A Mechonicol Permit, Building Permit, ond Structurol Colculotions must be submitted to the City for review.
All permits ond colculotions must be reviewed ond opproved by the City prior to the stort of ony work.
6. ls lhere o designoled locotion for the crone?
The crone locotions would be ot the South Porking Lot of City Holl
7. ls there oir ducl cleoning required on lhis proiecl? This project does not require ony oir duct cleoning.
8. Are slructurol onolysis/ colculotion necessory?
Structurol Anolysis/ Colculotions ore necessory to determine if the existing roof con withstond the new heovy lood of the new unit.
9. Whot kind of Conlrols ore required for lhe building? Are os-buills needed? ls there o number of Points estoblished for the electricion? ls it needed to go down to the elechico! room to isolote the powerftom the unit?
The existing AC unit controls operote on o LON system. The new unit must include o compotible existing building controlsystem equipped with o new LON communicotion cord. lf the new unit operotes of the some omperoge os the existing unit, the existing wiring moy remoin in ploce.
However, if the omperoge increoses, new wiring must be instolled to meet code requirements.
New disconnects ond fuses ore required ond ore included under Line ltem 4 in the Schedule of Bid Prices
10. Whot is the project durolion dqte?
The entire new unit must be ossembled off-site. Once the ossembly is complete, ollwork of City Holl must be scheduled to occur between Fridoy
Poge 2 of 3
Sundoy only.
5. Are ony permils required?
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trr
ERNO
CALIFORNIA
I 1. The inslollolion of the Roofing Rubber Seolont ond Rubber Bose Modeling ftom Tremco? Tremco confirmed thot they do not offer those products of this noture. Pleose note thot it remoins the controctor's responsibility to procure the moteriols ond cony out the instollotion
12. ls there o new line ilem included for the replocemenl of the seismic/vibrotion isolotors? The replocement of the seismic/vibrotions isolotor should be included in Line item 4, which colls out the furnishing of the new Trone Unit, including isolotion moteriol, weotherproofing, electricol components, etc.
13. Are finol os-builts going lo be required to be submitted lo the city ot the end of the projecl? Would the Conlroctor need to contoct o struclurolengineer? Finol os-built drowings will only be required if structurol modificotions to the roof occommodote the new units-the controctor is responsible for controcting o licensed engineer for structurol colculotions.
lf you hove ony questions, pleose contoct Corlos Velozquez, Engineering Aide, emoil ot Poge 3 of 3
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September 15, 2025, Via Planetbids
NOTICE TO BIDDERS – ADDENDUM No.2
East Wing HVAC Replacement
CONTRACT No. 20260102
This notice shall be considered as Addendum No. 2 to the Specifications for the abovementioned project and modifies the original Request for Bids as noted below. Except as expressly modified by this Addendum, all provisions of the Request for Bids shall remain in full force and effect.
Contract Specifications
• The Bid Opening Date has been extended from Tuesday, September 16, 2025 to Tuesday, September 23, 2025.
• Schedule of Bid Prices Item No. 4 is hereby amended to read as follows:
“Furnish New Trane Unit Model: SXHPF5040 (including new seismic-vibrations spring isolator, weatherproofing, electrical components, etc.)
Questions & Answers
1. Is there a new line item included for the new seismic-vibrations spring isolator? The new seismic-vibrations spring isolator shall be included in the Schedule of Bid Prices for Item No. 4.
If you have any questions, please contact Carlos Velazquez, Engineering Aide, via email at [email protected].
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City Council Agenda Report
Meeting Date: December 16, 2025
From: Su Tan, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Human Resources Manager Subject
Citywide Fringe Benefits Policy (Revisions to Vacation, Sick Leave and Stand-by Policy Sections) Recommendation
Adopt Resolution No. 2025-036 adopting the Citywide Fringe Benefits Policy and repealing Resolution No. 2025-027.
Background
The Citywide Fringe Benefits Policy (Policy) contains provisions that apply to all employees and officers of the City of Vernon and specifically outlines benefits and terms of employment for employees in classifications designated as Executive, Management, Mid-Management, Confidential, Unclassified, Temporary, and Elected Officials (non-represented employees). For represented classifications, exceptions, additions, and/or limitations to the Policy are found in their respective Memoranda of Understanding.
Following employee inquiries, Human Resources staff conducted a review of the Policy and is recommending revisions to sections pertaining to vacation, sick leave, and stand-by. The various revisions are for clarification and better application of the Policy. The Human Resources Department collaborated with Finance and Legal staff and all four bargaining groups to ensure all stakeholders had an opportunity to review and provide their feedback on the proposed revisions. The proposed changes were also shared with the non-represented employees.
Proposed clarification and revisions to the Policy are summarized as follows:
• Section 6. Vacation paragraph C and D:
o Changes the excess vacation leave pay-out date from February to December of each year.
o For 2025 excess vacation leave pay-out to be calculated from January 1, 2025, through the end of the 25th biweekly pay period. Employees will have an alternative, one-time option for 2025 only to elect to defer their vacation pay-out to February 2026.
o Effective in 2026, the excess vacation leave pay-outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year.
o Adds an option for Executive and Management staff to request a vacation pay-out for vacation hours in excess of 120 hours in December of each year. • Section 7. Sick Leave paragraph E:
o Changes excess sick leave pay-out date from February to December of each year.
o For 2025 excess sick leave pay-out to be calculated from January 1, 2025, through the end of the 25th biweekly pay period. Employees will have an alternative, one-time option for 2025 only to elect to defer their sick pay-out to February 2026.
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o Effective in 2026, the excess sick leave pay-outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year.
• Section 23. Stand-By Policy:
o Revised language provides specific guidelines and sets expectations of employees assigned to Stand-By.
At its regular City Council meeting on December 16, 2025, prior to taking final action to approve Resolution No. 2025-036, the City Council received an oral report summarizing the recommended fringe benefits to be paid, in accordance with Government Code Section 54953(c)(3).
The proposed Policy language clarification and revisions and corresponding resolution have been approved as to form by the City Attorney.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Citywide Fringe Benefits Policy Resolution No. 2025-036
2. Citywide Fringe Benefits Policy (Redline)
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RESOLUTION NO. 2025-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
ADOPTING THE CITYWIDE FRINGE BENEFITS POLICY AND
REPEALING RESOLUTION NO. 2025-027
SECTION 1. Recitals.
A. On September 2, 2025, the City Council adopted Resolution No. 2025-027, adopting a Citywide Fringe Benefits Policy.
B. Staff recommends the adoption of an updated Citywide Fringe Benefits Policy to reflect revised language regarding excess leave accrual pay-out date and calculation period to Section 6. Vacation and Section 7. Sick Leave to allow pay-outs to be issued in December. As well as addition of clarification language to Section 23. Stand-by Policy to provide more specific guidelines and expectations.
C. At its regular meeting on December 16, 2025, prior to taking final action to approve this Resolution, the City Council received an oral report summarizing the recommended fringe benefits to be paid, in accordance with Government Code Section 54953(c)(3).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct.
SECTION 3. Effective December 16, 2025, the City Council of the City of Vernon hereby approves the Citywide Fringe Benefits Policy, attached hereto as Exhibit A.
SECTION 4. All resolutions or parts of resolutions, specifically Resolution No. 2025-027, not consistent with or in conflict with this resolution are hereby repealed.
SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end, the provisions of this Resolution are declared to be severable.
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Resolution No. 2025-036
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SECTION 6. The City Clerk, or Deputy City Clerk, shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED December 16, 2025.
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LETICIA LOPEZ, Mayor
ATTEST:
GENOVEVA ROCHA, City Clerk
APPROVED AS TO FORM:
ZAYNAH MOUSSA-MILWARD,
City Attorney
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Resolution No. 2025-036
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF VERNON )
I do hereby certify that the attached is a true copy of Resolution No. 2025-036 that was passed and adopted at the Regular Meeting held on December 16, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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GENOVEVA ROCHA, City Clerk
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Citywide Fringe Benefits Policy
Exhibit A
City of Vernon
CITYWIDE FRINGE BENEFITS POLICY
Effective July 1, 2025
Resolution No. 2025-036
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Citywide Fringe Benefits Policy
TABLE OF CONTENTS
CITYWIDE FRINGE BENEFITS POLICY
Introduction: ........................................................................................................ 3 Section 1: Holiday ........................................................................................... 3 Section 2: Executive Leave Time ................................................................... 4 Section 3: Overtime ........................................................................................ 5 Section 4: Compensatory Time..................................................................... 7 Section 5: Court Time..................................................................................... 8 Section 6: Vacation ....................................................................................... 9 Section 7: Sick Leave ..................................................................................... 11 Section 8: Family Sick Leave (Kin Care) ...................................................... 14 Section 9: Bereavement Leave .................................................................... 14 Section 10: Jury Duty ....................................................................................... 16 Section 11: Automobile Allowance and Reimbursement for Expenses ..... 16 Section 12: Health Insurance .......................................................................... 18 Section 13: Dental Insurance .......................................................................... 19 Section 14: Vision Insurance............................................................................ 19 Section 15: Life Insurance ................................................................................ 19 Section 16: Deferred Compensation Plan..................................................... 19 Section 17: CalPERS Retirement Plan ............................................................. 20 Section 18: Retiree Medical Insurance .......................................................... 23 Section 19: Longevity Program....................................................................... 25 Section 20: Bilingual Pay.................................................................................. 26 Section 21: Certificate Pay ………………………………………………………...27
Section 22: Uniform Allowance....................................................................... 28 Section 23: Stand-by Policy ............................................................................. 28 Section 24: Per Diem ....................................................................................... 30 Section 25: Compensation for Classifications Designated as Executive, Management, Mid-Management, Confidential, Unclassified and Elected Officials ........................................................................... 30 Resolution No. 2025-036
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Citywide Fringe Benefits Policy
INTRODUCTION
The Citywide Fringe Benefits Policy shall apply to all employees and officers of the City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found in respective Memoranda of Understanding or employment contracts.
The existence of these policies shall not create or imply any employment contract or vested right of employees.
For those employees covered in respective memoranda of understanding (MOU), the provisions set forth in the applicable MOU shall prevail in the event that there is any conflict between provisions established in this Resolution and any provisions established in the respective MOU.
The provisions set forth in this Policy or as amended from time to time shall be effective upon City Council adoption, unless a specific effective date is stated therein.
FRINGE BENEFITS
Section 1. HOLIDAYS
A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated herein by reference. Municipal offices shall be closed on such holidays.
B. The dates for observation of holidays shall be approved by the City Council.
C. If an authorized holiday falls on a Sunday, the following Monday shall be treated as the holiday. Holidays falling on a Friday, shall not be granted as an authorized holiday to employees. If an authorized holiday falls on a Saturday, eligible employees shall be granted hours equivalent to one regular working day as a floating holiday. Each year effective July 1st, the City will determine the number of holidays that fall on a Saturday and will provide employees with a bank of floating holiday hours to be used within that fiscal year. The timing of an employee’s use of floating holiday hours shall be subject to advance approval of their Department Head or designee. Floating holiday hours must be used prior to June 30 of the fiscal year in which the floating holiday was granted, and such hours cannot be cashed out or carried over into the next fiscal year.
D. An employee whose regular shift assignment falls on an authorized holiday and who is required to work on that day shall be paid at his/her regular hourly rate of pay for the holiday, plus his/her regular hourly rate including Resolution No. 2025-036
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any applicable overtime pay for the actual hours he/she was required to work on the authorized holiday.
E. Temporary and part-time employees are not eligible for paid holidays.
F. All full-time employees may use vacation time or compensatory time for a religious holiday (not listed herein as an authorized holiday) with the prior approval of the department head. If there is insufficient accumulated time, the employee may request the time as unpaid leave of absence.
TABLE 1 - HOLIDAY
Section 2. EXECUTIVE LEAVE
A. Executive and Management - Includes City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors shall receive, effective January 1 of each calendar year, 80 hours of Executive leave.
B. The 80 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year.
HOLIDAY
January 1st - New Year’s Day
3rd Monday in January - Martin Luther King Jr. Day
3rd Monday in February - Presidents Day
March 31st - Cesar Chavez Day
Last Monday in May – Memorial Day
June 19th - Juneteenth
July 4th – Independence Day
1st Monday in September – Labor Day
2nd Monday in October – Indigenous Peoples’ Day
November 11th – Veterans Day
4th Thursday in November - Thanksgiving Day
December 24th – Christmas Eve
December 25th – Christmas Day
December 31st – New Year’s Eve
And other days as such designated by City
Council.
Resolution No. 2025-036
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C. Executive and Management staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated executive leave hours during the year of hire as identified below:
D. Mid-Management – Staff who are designated as exempt in accordance with the Fair Labor Standards Act (FLSA) shall receive, effective January 1 of each calendar year, 60 hours of Executive leave.
E. The 60 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year.
F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated executive leave hours during the year of hire as identified below:
Hired, Promoted, or Reclassified on or
Between
Executive Leave
January 1 – March 31 60 hours
April 1 – June 30 45 hours
July 1 – Sept. 30 30 hours
Oct 1 – Dec. 31 15 hours
G. All Executive leave requests should be approved by the department head or City Administrator at least ten days in advance of the date to be taken, although the department head retains discretion to approve the use of Executive Leave in special circumstances.
H. The City Administrator or his/her designee may grant additional executive leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff.
Section 3. OVERTIME
A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of Hired, Promoted, or Reclassified on
or Between
Executive Leave
January 1 – March 31 80 hours
April 1 – June 30 60 hours
July 1 – Sept. 30 40 hours
Oct 1 – Dec. 31 20 hours
Resolution No. 2025-036
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the City require that an employee work beyond the forty (40) hours of work scheduled, such employee shall be compensated as set forth hereinafter.
B. The department head may reschedule the workweek of employees in positions not exempt from the FLSA to allow credit for productive hours actually worked on one day (excluding lunch periods) towards the regular paid workweek schedule. For example, if an employee works twelve (12) hours on one day (based on a ten (10) hour day), the entire twelve hours will be recorded on the time card as paid worked time. In this example, the department may schedule the employee to work only eight (8) hours on one of the other scheduled workdays in the workweek, as long as the employee’s hours for the workweek do not fall below the minimum paid work hours schedule.
C. All overtime requests must have prior written authorization of the respective department head or designee prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable.
D. Except as may be provided in specific memoranda of understanding, employees will be paid overtime at time and a half (1.5) of their regular hourly rate for all eligible hours worked in excess of forty (40) hours in a single workweek.
E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury duty leave, and bereavement leave shall count as time worked for the purposes of computing overtime. Unpaid jury leave, disciplinary suspensions, and administrative leave shall not count as time worked for the purpose of computing overtime.
F. In the event a part-time or temporary employee is required to work beyond his/her assigned working hours, compensation shall be at the normal hourly rate up to forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek, such employee shall be compensated at the rate of one and one-half of (1.5) said employee’s hourly rate.
G. If an employee works on his/her regular day off, the employee will receive paid compensation or receive compensatory time, at the employee’s discretion. With a mutual agreement between an employee and his/her supervisor, an employee’s regular day off may be rescheduled to another day off in the same pay period.
Resolution No. 2025-036
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H. An employee is expected to begin work no more than five (5) minutes prior to the beginning of his or her scheduled start time, and to stop work no later than five (5) minutes after the end of his or her scheduled ending time. An employee who wishes to begin or end work at a different time must obtain written approval from his or her department head prior to working the different or additional time.
I. Straight time and overtime will be compensated in six (6) minute segments of time.
J. While overtime should be attempted to be distributed equally amongst all employees in a given classification, the department head retains discretion to assign such overtime.
K. The City Administrator, department heads and those management employees designated by the City Administrator as exempt under the provisions of the Fair Labor Standards Act (FLSA) shall not be subject to the provisions of this section relating to overtime, but shall work such hours as may be necessary for the effective operation of their respective departments.
L. Please refer to Human Resources Policy, Salary Plan Administration II-3.
Section 4. COMPENSATORY TIME
A. All regular full-time employees may request to accrue compensatory time in lieu of cash payment for overtime worked. The total compensatory time accrued is calculated by multiplying the number of hours of overtime worked by the applicable overtime rate (1, 1.5 or 2), and is subject to the approval of the department head.
B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. It is at the employee’s option whether to receive overtime compensation or compensatory time accruals up to the 80-hour limit.
C. Compensatory time shall be taken in 6-minute increments. Scheduling of compensatory time requires prior approval and must be preceded by a ten (10) day notice of intended use from the employee. Management may waive the ten (10) day notice in cases of emergency.
D. Employees who have reached the 80-hour limit shall receive overtime compensation. There are no cash payouts of compensatory time once an employee has elected compensatory accrual.
Resolution No. 2025-036
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Section 5. COURT TIME
A. The required presence in a court of law of any employee subpoenaed to testify in a matter arising within the course and scope of his/her City employment shall be compensated in accordance with the below provisions.
B. For each day that the presence of the employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City, the employee shall be given a paid leave of absence.
C. For each day an employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City that is outside of the employee’s regularly scheduled work shift, the employee shall be given a paid leave of absence.
D. An employee who needs to appear in court on any other matter not arising out of the course and scope of employment with the City shall be expected to use their accrued paid leave to make such appearance, or unpaid leave if no leave is available.
Resolution No. 2025-036
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Section 6. VACATION
A. Except as provided for in respective memoranda of understanding, every full time employee who has been in the continuous employment of the City shall receive annual vacation leave as set forth in below:
Mid-Management and Confidential Staff:
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 4th year 80 3.08
5th year thru 9th year 100 3.85
10th year thru 14th year 120 4.62
15th year thru 24th year 160 6.16
25th year and more 190 7.31
Executive and Management Staff: Include the City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors.
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 4th year 120 4.62
5th year thru 10th year 150 5.77
10th year thru 15th year 170 6.54
15th year thru 25th year 185 7.12
25th year and more 190 7.31
B. Current active employees as of July 1, 2022, who have had a previous break in service with the City shall receive credit for any previous full-time City of Vernon service for the purpose of determining accrual of vacation leave.
C. Mid-Management, Permanent Unclassified, and Confidential staff shall be allowed to accumulate and carry over to the next calendar year a maximum number of hours equal to the number of hours the employee accrued during the immediately preceding year. In or about December of each year, employees shall be compensated for unused accrued vacation benefit in excess of the allowed accumulated amount referenced above. For 2025, excess vacation leave pay out will be processed from January 1, 2025, through the end of the 25th biweekly pay period, which lands on November 29, 2025. The 2025 excess vacation leave Resolution No. 2025-036
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cashouts will be calculated with leave balances and regular rate of pay as of November 29, 2025. Employees will have an alternative, one-time option for 2025 only, to elect to defer their pay out to February 2026. This will be a deferred pay out, with the November 29, 2025, stipulated pay provisions.
Effective in 2026 and going forward, the excess vacation leave pay outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year. The specific dates will vary from year to year. Employees may elect to take pay out monies as cash or as contribution to the employee’s 457 deferred compensation account subject to the rules of the applicable plan.
D. Executive and Management staff shall be allowed to accumulate up to a maximum accrual cap of 480 hours. Upon reaching the 480-hour accrual cap, employees shall continue to accrue vacation hours and all hours in excess of 480 shall be automatically cashed out in December of each year.
In addition, employees may request to cash out vacation hours in excess of 120 hours in December of each year, subject to approval by the City Administrator. For 2025, excess vacation leave pay out will be processed from January 1, 2025, through the end of the 25th biweekly pay period, which lands on November 29th. The excess vacation leave cashouts will be calculated with leave balances and regular rate of pay as of November 29, 2025. Employees will have an alternative, one-time option for 2025 only, to elect to defer their pay out to February 2026. This will be a deferred pay out, with the November 29, 2025, stipulated pay provisions.
Effective in 2026 and going forward, the excess vacation leave pay outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year. The specific dates will vary from year to year. Employees may elect to take pay out monies as cash or as contribution to the employee’s 457 deferred compensation account subject to the rules of the applicable plan.
E. Vacation leave shall be scheduled with the approval of the City Administrator or department head or his or her designee by submitting a Leave Request Form in writing, within ten (10) business days before the beginning of the vacation. Vacation leave requests for extended times (3 weeks or more), unless an unforeseen emergency exists, shall be submitted at least thirty (30) days in advance of the beginning of the vacation.
F. Vacations shall be approved subject to the needs of the department. The employee’s seniority and wishes will be factors that are considered during the scheduling process.
Resolution No. 2025-036
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G. Vacation leave requests shall not be in excess of such leave actually earned at the time it is requested or in excess of the regular scheduled workweek.
H. No vacation leave shall be accumulated by employees while they are on an unpaid leave of absence.
I. Vacation may be taken prior to the completion of the employee’s probationary period under special circumstances and with the approval of the department head.
J. In the event one or more City holidays fall within a vacation period, such holidays shall not be charged as vacation leave.
K. Upon separation from City employment, compensation shall be paid for vacation leave that has been earned but not taken.
L. Vacation leave shall be requested in fifteen (15) minute increments.
M. The department head retains discretion to cancel previously authorized vacation in the case of an emergency.
N. The City Administrator or his /her designee may grant additional leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff.
Section 7. SICK LEAVE
A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 of sick leave hours per pay period.
B. Effective January 1, 2024, in accordance with the Healthy Workplaces, Healthy Families Act of 2014, all part-time and temporary employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked and shall be eligible to use accrued sick leave after satisfying a 90-day employment period. Eligiblepart-time and temporary employees will accrue no less than 40 hours of sick leave by the 200th calendar day of employment or each calendar year, or in each 12-month period.
C. Employees shall only receive sick leave accrual while they are in a paid status.
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D. The City shall allow annual carry-over of sick leave hours for full-time employees up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/ temporary employees. This bank of carry-over sick leave would provide a cushion for long-term illnesses and injuries.
E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be compensated for in or about December of each year at 50% of the employee’s regular rate of pay as of November 29, 2025. For 2025, excess sick leave pay out will be processed from January 1, 2025, through the end of the 25th biweekly pay period, which lands on November 29th. The excess sick leave cashouts will be calculated with leave balances and regular rate of pay as of November 29, 2025. Employees will have an alternative, one time option for 2025 only, to elect to defer their pay out to February 2026.
This will be a deferred pay out, with the November 29, 2025, stipulated pay provisions.
Effective in 2026, the excess sick leave pay outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year. The specific dates will vary from year to year. Pay out monies may be taken as cash or may be contributed to the employee’s 457 deferred compensation account subject to the rules of the plan.
F. Temporary employees are not eligible for cash-out of accrued sick leave hours.
G. All employees who are rehired with a break in service of less than one year are entitled to have previously unpaid accrued and unused paid sick days reinstated.
H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or treatment of an existing health condition or preventative care for an employee or an employee’s family member (including to care for a parent-in-law, grandparent, grandchild, or a sibling, in addition to child, parent, spouse or registered domestic partner). Sick leave shall also be allowed for an employee for certain purposes related to being a victim of domestic violence, sexual assault, or stalking. Preventive health care shall include medical and dental appointments (if such appointments cannot be arranged other than during working hours) and injury not arising out of and in the course of employment. Sick leave shall be used in increments of fifteen (15) minutes and shall not be taken in excess of time earned at the time it is taken.
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I. Foreseeable sick leave requires advance notification, while unforeseeable sick leave requires notice as soon as practicable. If sick leave on account of any of the above illnesses exceeds two (2) consecutive working days, the employee, prior to return to work, shall submit a statement of such disability illness or injury from the employee or family member’s physician.
The statement shall certify the physical condition of the employee/employee’s family member that prevented the employee from performing the duties of said employee’s position during the period of absence. The department head or designee, in accordance with departmental procedure, shall approve all sick leaves. Notwithstanding the above, the City may require verification of sick leave use whenever it has reason to believe there is misuse, abuse or a pattern of abuse.
J. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave policies, using sick leave for purposes not enumerated in this policy, and falsifying or misstating facts when using sick leave. A pattern of sick leave usage on Mondays, Thursdays, and immediately before and after holidays and/or vacations may be evidence of sick leave abuse. A violation of this policy will result in corrective action including counseling and/or disciplinary action, and/or a mandatory referral to the City’s Employee Assistance Program (EAP). This determination of abuse does not apply to an employee’s use of sick leave under an approved family, medical, and/or pregnancy disability leave in accordance with state and federal laws.
K. If in the opinion of the department head it appears that an employee may be establishing a pattern of abuse of sick leave or frequent or excessive absences, a statement establishing the need for sick leave from the employee’s physician may be required as a condition of approved sick leave.
L. Employees may use accrued compensatory or vacation leave for extended sick leave absence because of a prolonged and continuing illness and/or medical treatment after sick leave has been exhausted.
M. Employees are required to use accumulated sick leave concurrently with absences on account of a work related injury arising out of and in the course of his/her employment. In cases where the injury suffered is covered by Workers Compensation Insurance, accumulated sick leave must be used concurrently to make up the difference between Workers Compensation Insurance allowance and full base pay. Please refer to Personnel Policy, Family and Medical Leave Policy.
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N. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay.
O. If an employee retires from the City with 15 or more years of continuous service, but fewer than 20 years, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay.
P. If a City employee dies while actively employed full-time, any unused sick leave hours in his/her sick leave bank will be paid as compensation to employee’s designated beneficiary at 100% of his/her the then-current regular hourly rate of pay.
Q. If a temporary employee resigns or the temporary assignment has ended, he/she shall not be eligible for compensation of unused sick leave hours in his/her sick leave bank at the time of separation.
Section 8. FAMILY SICK LEAVE (KIN CARE)
Employees may use in any calendar year, up to one-half of employee’s annual, accrued and available sick leave to attend to the illness of a child, parent, spouse, domestic partner, sibling, parent-in-law, grandchild, or grandparent. In the case of joint custody of a child, illness of the child occurring at the other custodial parent’s house may also qualify. All family sick leave shall be approved by the department head.
Section 9. BEREAVEMENT LEAVE
A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any “immediate family member” as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to the equivalent of four (4) work days (total hours may vary depending on work schedule) of bereavement leave without loss of salary.
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Relative All Regular Employees
Spouse 4 work days
Child 4 work days
Registered Domestic Partner 4 work days
Step-Child 4 work days
Parent 4 work days
Step-Parent 4 work days
Mother-in-law 4 work days
Father-in-law 4 work days
Grandchild 4 work days
Step-Grandchild 4 work days
Grandparent 4 work days
Grandparent-in-law 4 work days
Brother 4 work days
Sister 4 work days
Step-Sister 4 work days
Step-Brother 4 work days
Daughter-in-law 4 work days
Son-in-law 4 work days
Brother-in-law* 4 work days
Sister-in-law* 4 work days
*Brother-in-law and sister-in-law are defined as the spouse of the employee’s sibling or the sibling of the employee’s spouse.
B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in thirty-minute increments. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted towards the bereavement leave.
C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date.
Such requests to the Department head shall be made within 15 days of the employee learning of the death or of the date of foreseen imminent death and shall not be unreasonably denied.
D. Representatives may be authorized by the Department head to attend with pay the funeral of a co-worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits.
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Section 10. JURY DUTY
A. All regular full-time employees summoned to serve on jury duty shall be provided “Jury Duty Pay” and there shall be no loss of compensation. An employee will be compensated up to two weeks (equivalent to eight (8) days based on City Hall schedule Monday through Thursday) at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty.
B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty does not have to report to work before or after appearing in court. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court.
C. Except as herein provided, employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee’s regular day off shall not be compensated by the City and the employee shall be entitled only to the jury’s compensation for duty performed on such employee’s regular day off. Employees assigned to jury duty on a City authorized holiday will be considered to have taken such a holiday and will receive regular holiday pay, but the employee shall be entitled to the jury compensation for duty performed on such holiday.
Section 11. AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR EXPENSES A. Any employee who is required to use said employee’s personal automobile in the course of employment with the City shall be reimbursed for each mile actually traveled on official business in accordance with the per mile reimbursement rate allowed by the Internal Revenue Service in effect at the time of such travel.
B. Any employee who is required to travel in the performance of his or her duties or to attend an authorized meeting or conference which is of benefit to the City shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals. Automobile allowance and reimbursement for expenses shall be recommended by the department head or designee and approved by the City Administrator pursuant to the provisions of the City of Vernon Travel and Meeting Expense Reimbursement Administrative Policy. No allowance shall be made for transportation between the employee’s home and the place where such person is normally employed by the City.
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C. The City Administrator shall have the option to receive a monthly automobile allowance of $600 or shall be provided a City Vehicle and Fuel.
Executive and Management Staff consisting of the Director of each City Department and their respective Deputy Director or Assistant Director shall be eligible to receive a $400 monthly automobile allowance or be provided a City Vehicle and Fuel as determined by the City Administrator.
D. Employees who occupy the following classifications shall receive a monthly automobile allowance or be provided the use of a City Vehicle and Fuel as set forth below.
Classification Amount
City Attorney (non-contract) $400.00
Environmental Health Program $400.00
Assistant General Manager of Public City Vehicle & Fuel Utilities Operations Manager City Vehicle & Fuel
Utilities Engineering Manager City Vehicle & Fuel
Police Admin. Lieutenant City Vehicle & Fuel
Police Canine Officer #1 City Vehicle & Fuel
Police Canine Officer #2 City Vehicle & Fuel
Police Captain City Vehicle & Fuel
Police Lieutenant City Vehicle & Fuel
Police Motor Officer #1 City Vehicle & Fuel
Police Motor Officer #2 City Vehicle & Fuel
Police Sergeant on Detective Duty City Vehicle & Fuel
E. Wherever an automobile allowance is made to any employee for the use of their personal automobile, such allowance shall not be payable whenever the employee is on vacation, leave of absence, or otherwise absent the entire calendar month, unless otherwise specified by the City Administrator.
F. The City shall not be responsible for repairs or any additional costs for upkeep, fuel, lubrication, replacement in whole or in part, or other expenses in connection with any such vehicle beyond the respective amounts set forth above.
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Section 12. HEALTH INSURANCE
A. The City offers various medical plans to employees under a Section 125 Cafeteria plan (non-cash out). The City reserves the right to select, administer, or fund any fringe benefit program involving insurance that now exist or may exist in the future. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations.
B. The City shall contribute for each full-time employee up to the maximum amounts as set forth below per pay period, toward the cost of his/her medical plan as outlined in Subsection A through C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources.
a. Effective July 1, 2016, employees shall receive a cafeteria plan contribution equal to the total premium costs of the Employee Only, Employee + Spouse, Employee + Child(ren), or Employee + Family Low Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that corresponds with the employees’ benefit selection or $1,120, whichever is greater. The allotment amounts will vary based on the premium costs that go into effect on January 1st of each calendar year.
b. Employees that elect a health plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable, excess premium costs; however, if employees opt out of dental and/or vision coverage, they may use the allotments for those respective coverages toward excess medical premiums.
c. Employees who elect the PPO/HSA coverage shall receive an equal benefit to that described above, less $3,000 on an annual basis, which would instead be deposited to their HSA account.
C. City Council members are entitled to the same medical benefits offered to the management and confidential employees. The City shall not pay or reimburse any medical-related health, vision, or dental costs not covered by the City’s insurance program or Medicare for City Council members or their eligible dependents or spouses.
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D. The City shall not provide or reimburse the City Council members or their dependents or spouses for expenses incurred relating to a PERS long-term health care benefit.
Section 13. DENTAL INSURANCE
The City of Vernon provides a dental insurance plan to full-time employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents (spouse, registered domestic partners and qualified dependents). The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction.
Section 14. VISION INSURANCE
The City of Vernon provides a vision care plan to full-time employees. All premiums for vision coverage at each tier of coverage are to be deducted from the total monthly City contribution for Medical, Dental, and vision coverage. In the event an employee does not exceed their monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care.
Section 15. LIFE INSURANCE
The City provides life insurance up to $20,000 in coverage to full-time employees.
The City shall pay 100% of the cost of such plan for employees. The City’s agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee.
Section 16. DEFERRED COMPENSATION PLAN
Employees are eligible to participate in the City’s Deferred Compensation Program.
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Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS)
CONTRIBUTION
The City advises that it makes no representation to employees as to whether any of the compensation or payments in this document are subject to CalPERS service credit or pensionable income. Any determination by CalPERS to not fully credit the compensation and/or service time provided under this document is not a proper basis on which to pursue any claim or action against the City related to any determination made by CalPERS in connection with this document.
MISCELLANEOUS EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time “Classic” employees hired before January 1, 2013 with 2.7% at 55 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS retirement benefit plan.
B. Employees shall be responsible for paying 100% of their PERS employee’s contributions.
C. Effective the first pay period in July 2019, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of nine percent (9%).
Effective the first pay period in July 2020, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of ten percent (10%).
Effective the first pay period in July 2021, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of eleven percent (11%).
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The City makes no representation as to whether any of the compensation or payments in this Citywide Fringe Benefits Policy are subject to CalPERS service credit or pensionable income. Employees are hereby notified that any determination by CalPERS to not fully credit the compensation and/or service time provided under this Citywide Fringe Benefit Policy is not a proper basis on which to void or challenge the Policy.
D. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows:
a. Gov’t Code Section: 20042 – (Classic Members Only)
One Year Final Compensation
New employees hired on or after January 1, 2013 who
meet the definition of new member under PEPRA shall
receive 3 Year Average Final Compensation
b. Gov’t Code Section: 21024 - Military Service Credit as Public Service
c. Gov’t Code Section: 21624, 21626, 21628 – Post
Retirement Survivor Allowance
d. Gov’t Code Section: 21548 – Pre-Retirement Option 2W Death Benefit
d. Gov’t Code Section: 21573 – Third Level of 1959 Survivor Benefits
E. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code.
SAFETY EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time safety “Classic” employees hired before January 1, 2013, with 3.0% at 50 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan.
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B. Employees shall be responsible for paying their PERS nine percent (9%) employee’s contributions.
C. Effective the first pay period in July 2019, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of ten percent (10%).
Effective the first pay period in July 2020, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of eleven percent (11%). Effective the first pay period in July 2021, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of twelve percent (12%).
The City makes no representation as to whether any of the compensation or payments in this Citywide Fringe Benefits Policy are subject to CalPERS service credit or pensionable income. Employees are hereby notified that any determination by CalPERS to not fully credit the compensation and/or service time provided under this Citywide Fringe Benefits Policy is not a proper basis on which to void or challenge the Policy.
D. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows:
a. Gov’t Code Section: 20042 – (Classic Members Only)
One Year Final Compensation
New employees hired on or after January 1, 2013, who
meet the definition of new member under PEPRA shall
receive 3 Year Average Final Compensation
b. Gov’t Code Section: 20124 - Military Service Credit as Public Service
c. Gov’t Code 21574 – 4th Level 1959 Survivor Benefit (Fire members only)
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d. Gov’t Code Section: 21571 – Basic Level of 1959 Survivor Benefit (Police members only)
e. Gov’t Code Section: 21624, 21626, 21628 – Post
Retirement Survivor Allowance
f. Gov’t Code Section: 21548 - Pre-Retirement Option 2W Death Benefit (Fire members only)
g. Gov’t Code Section 20965 – Credit for Unused Sick
Leave
E. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code.
Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES
A. The City will pay up to the amount equivalent to the then current, lowest cost, HMO insurance premium for the City's m edical and/or dental insurance premium(s) for the employee and their eligible spouse for all full-time employees designated as Executive who retire at age 55 or later with at least twenty (20) years of eligible service. Eligible retirees may opt not to enroll in the City’s medical and/or dental insurance coverage and instead receive a monthly reimbursement up to the equivalent of then-current lowest cost City-offered medical HMO and/or dental HMO insurance premium as of the date of employee’s retirement for the employee and eligible spouse. Once an eligible retiree opts not to enroll in the City’s medical and/or dental insurance, he or she will not be allowed to re-enroll. Once an eligible retiree who has opted out reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to the then-current cost of supplemental coverage as of the date the employee turns 65 years of age. Eligible service shall include cumulative employment in the public sector at other public agencies.
B. The City will pay up to the amount equivalent to the then current, lowest cost, employee only HMO insurance premium for the City's m edical and/or dental insurance premium(s) for all full-time employees designated as Management, Mid-Management and Confidential who retire at age 60 or later with at least twenty (20) years of continuous uninterrupted service. Eligible retirees may opt not to enroll in the City’s Resolution No. 2025-036