City Council Agenda Report
Meeting Date: December 16, 2025
From: Su Tan, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Human Resources Manager Subject
Side Letters of Agreement with Various Bargaining Groups Regarding Excess Leave Accrual Pay-Out Language
Recommendation
A. Adopt Resolution No. 2025-037 approving the Excess Leave Accrual Pay-Out Side Letter of Agreement by and between the City of Vernon and the International Brotherhood of Electrical Workers, Local 47 (IBEW);
B. Adopt Resolution No. 2025-038 approving the Excess Leave Accrual Pay-Out Side Letter of Agreement by and between the City of Vernon and the Teamsters Local Union 986 (Teamsters); C. Adopt Resolution No. 2025-039 approving the Excess Leave Accrual Pay-Out Side Letter of Agreement by and between the City of Vernon and the Vernon Police Management Association (VPMA); and
D. Adopt Resolution No. 2025-040 approving the Excess Leave Accrual Pay-Out Side Letter of Agreement by and between the City of Vernon and the Vernon Police Officers’ Benefit Association (VPOBA).
Background
The City recognizes four employee bargaining groups including the International Brotherhood of Electrical Workers, Local 47 (IBEW), Teamsters Local Union 986 (Teamsters), Vernon Police Management Association (VPMA), and the Vernon Police Officers’ Benefit Association (VPOBA).
On September 2, 2025, the City Council approved Memoranda of Understanding (MOU) with each of the four respective bargaining groups for the term period of July 1, 2025 through June 30, 2028.
Subsequent to MOU adoption, employee questions regarding excess leave accrual pay-outs prompted a review of the MOU language regarding such pay-outs. Following this review, the City’s Management team is recommending a change to the excess leave accrual pay-out pay date from February to December of each year. Human Resources staff collaborated with Finance and Legal staff and all four bargaining groups to ensure all stakeholders had an opportunity to review and provide feedback on the proposed revisions. The IBEW, Teamsters, VPMA and VPOBA bargaining units are in agreement with the proposed revisions to the excess leave accrual pay-outs and have agreed to execute Side Letters of Agreement (Side Letters) to capture the changes. The proposed changes to the excess leave accrual pay-out information were also provided to the non-represented group.
The following are the key changes to the pay-out language across all bargaining groups and nonrepresented employees:
• Pay-Out date change from February to December of each year • For 2025, excess vacation and sick leave pay-out will be processed from January 1, 2025, through the end of the 25th biweekly pay period, which lands on November 29th • For 2025 only, employees will have an alternative to elect to defer their pay-out to February 2026
• Effective 2026 and moving forward, the excess vacation and sick leave pay-out will be for the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year.
The proposed Side Letters and corresponding resolutions have been approved as to form by the City Attorney.
Fiscal Impact
There is no fiscal impact associated with this report as the proposed recommendation only changes the excess leave accrual pay-out date.
Attachments
1. Resolution No. 2025-037 - IBEW Local 47 Side Letter of Agreement
2. Resolution No. 2025-038 - Teamsters Local Union 986 Side Letter of Agreement
3. Resolution No. 2025-039 - VPMA Side Letter of Agreement
4. Resolution No. 2025-040 - VPOBA Side Letter of Agreement