City Council Agenda Report
Meeting Date: December 16, 2025
From: Su Tan, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Human Resources Manager Subject
Citywide Fringe Benefits Policy (Revisions to Vacation, Sick Leave and Stand-by Policy Sections) Recommendation
Adopt Resolution No. 2025-036 adopting the Citywide Fringe Benefits Policy and repealing Resolution No. 2025-027.
Background
The Citywide Fringe Benefits Policy (Policy) contains provisions that apply to all employees and officers of the City of Vernon and specifically outlines benefits and terms of employment for employees in classifications designated as Executive, Management, Mid-Management, Confidential, Unclassified, Temporary, and Elected Officials (non-represented employees). For represented classifications, exceptions, additions, and/or limitations to the Policy are found in their respective Memoranda of Understanding.
Following employee inquiries, Human Resources staff conducted a review of the Policy and is recommending revisions to sections pertaining to vacation, sick leave, and stand-by. The various revisions are for clarification and better application of the Policy. The Human Resources Department collaborated with Finance and Legal staff and all four bargaining groups to ensure all stakeholders had an opportunity to review and provide their feedback on the proposed revisions. The proposed changes were also shared with the non-represented employees.
Proposed clarification and revisions to the Policy are summarized as follows:
• Section 6. Vacation paragraph C and D:
o Changes the excess vacation leave pay-out date from February to December of each year.
o For 2025 excess vacation leave pay-out to be calculated from January 1, 2025, through the end of the 25th biweekly pay period. Employees will have an alternative, one-time option for 2025 only to elect to defer their vacation pay-out to February 2026.
o Effective in 2026, the excess vacation leave pay-outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year.
o Adds an option for Executive and Management staff to request a vacation pay-out for vacation hours in excess of 120 hours in December of each year. • Section 7. Sick Leave paragraph E:
o Changes excess sick leave pay-out date from February to December of each year.
o For 2025 excess sick leave pay-out to be calculated from January 1, 2025, through the end of the 25th biweekly pay period. Employees will have an alternative, one-time option for 2025 only to elect to defer their sick pay-out to February 2026.
o Effective in 2026, the excess sick leave pay-outs will be for the period of the 26th biweekly pay period of each year through the end of the 25th biweekly pay period of the following year.
• Section 23. Stand-By Policy:
o Revised language provides specific guidelines and sets expectations of employees assigned to Stand-By.
At its regular City Council meeting on December 16, 2025, prior to taking final action to approve Resolution No. 2025-036, the City Council received an oral report summarizing the recommended fringe benefits to be paid, in accordance with Government Code Section 54953(c)(3).
The proposed Policy language clarification and revisions and corresponding resolution have been approved as to form by the City Attorney.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Citywide Fringe Benefits Policy Resolution No. 2025-036
2. Citywide Fringe Benefits Policy (Redline)