City Council Agenda Report
Meeting Date: December 16, 2025
From: Brian Saeki, City Administrator
Department: City Administration
Submitted by: Sara Sandoval, Management Analyst
Subject
Purchases from WCC Technologies Group for Access Control System Project Recommendation
A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is a maintenance activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378;
B. Approve and authorize issuance of Purchase Contracts with WCC Technologies Group to provide labor and materials for access control hardware installation within various City facilities for a total amount not-to-exceed $194,539.69 and authorize the City Administrator to execute the related Master Services Agreements in substantially the same form as submitted herewith; and
C. Approve additional funds with WCC Technologies Group in the amount of $45,000 for additional purchases that may be necessary from this vendor during the 2025-26 and 2026-27 Fiscal Years.
Background
The City’s current access control system is aging and does not fully meet modern security, reliability, and operational standards. To enhance building security and streamline controlled access throughout City facilities, the Information Technology (IT) Division is proposing the installation of updated access control hardware and software by Verkada, Inc (Verkada).
Verkada’s modern cloud-based access control system was selected based on its ability to control physical access to City facilities in a way that is secure, easily managed, and integrates with existing infrastructure. The WCC Technologies Group (WCC) is a technology partner that teams with Verkada to implement enterprise-grade security systems. WCC provided six separate quotes for labor and materials, each corresponding to a specific section of City Hall and provided a separate quote for the first phase of camera installations (Attachment 1). The total combined cost of the seven quotes is $194,539.69, which includes all labor and materials necessary to complete the project.
The proposed purchases from WCC for the Access Control System Project consist of the following:
Facility/Location Amount
Quote #1 City Hall Basement $28,043.34
Quote #2 City Hall Main Floor $16,843.81
Quote #3 City Hall Second Floor $64,572.95
Quote #4 City Hall Third Floor $5,959.99
Quote #5 Power Plant $64,543.33
Quote #6 Fire Station 13 $5,769.72
Quote #7 First Phase Cameras $8,806.55
Total $194,539.69
If approved, IT Staff would request necessary purchase contracts be issued by the Finance Department as the project moves forward.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5)(b) competitive bidding is not required for contracts for supplies, equipment, or services that can be purchased in cooperation with other public agencies or associations. Accordingly, the proposed purchases from WCC are exempt from competitive bidding because the Verkada equipment proposed for the City’s access control project are recognized under the California Multiple Award Schedules (CMAS) program (Contract 3-23-01-1017) (Attachment 2). This CMAS contract allows California state and local government agencies to procure IT goods and services from pre-approved vendors, including WCC, at negotiated prices.
In addition to access control upgrades for City facilities, the IT Division anticipates further needs for hardware, expansion, and technical support with WCC as infrastructure improvements continue. To allow IT to efficiently address these needs without delay, an additional $45,000 is requested for use on any related purchases or projects with WCC during the remainder of the current fiscal year and into the next fiscal year. Purchases will be made only as needed and in accordance with the City’s procurement policies.
Pursuant to VMC Section 3.32.030(A), City Council approval is required as the proposed purchases from WCC exceed $100,000.
The attached quotes, related terms and conditions, and CMAS documentation have been reviewed and approved as to form by the City Attorney’s office.
Fiscal Impact
The fiscal impact is not-to-exceed $239,539.69. Sufficient funds are available in 011-010-110- 529210 for Professional Services- IT and 055-050-570-660000 Building Maintenance Capital Budget.
Attachments
1. WCC Quotes 1-7
2. CMAS 3-23-01-1017