SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND SOUTHEAST-RIO
VISTA FAMILY YMCA, A BRANCH OF THE YMCA OF METROPOLITAN LOS ANGELES,
FOR COMMUNITY-BASED WELLNESS PROGRAMMING FOR THE CITY OF VERNON
COVER PAGE
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Southeast-Rio Vista Family YMCA, a branch of
the YMCA of Metropolitan Los Angeles
Victor Dominguez, President & Chief Executive
Officer (CEO)
Southeast-Rio Vista Family YMCA, a branch of
the YMCA of Metropolitan Los Angeles
4301 W. 3rd St.
Los Angeles, CA 90020
Attention: Victor Dominguez, President & CEO
Telephone: (213) 351-2282
Email: [email protected]
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Attention: Brian Saeki, City Administrator
Telephone: (323) 583-8811, ext. 228
Email: [email protected]
Commencement Date: February 4, 2026
Termination Date: February 3, 2029
Consideration: Total not to exceed $170,000 (includes all applicable sales tax); and more particularly
described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20 Southeast-Rio Vista Family YMCA
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND SOUTHEAST-RIO VISTA
FAMILY YMCA, A BRANCH OF THE YMCA OF METROPOLITAN LOS ANGELES, FOR
COMMUNITY-BASED WELLNESS PROGRAMMING FOR THE CITY OF VERNON This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and Southeast-Rio Vista Family YMCA, a branch of the YMCA of Metropolitan Los Angeles, a nonprofit organization (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on February 3, 2026.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set forth in the Contractor's proposal to the City ("Proposal") dated January 14, 2026, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City.
4.0 TERM. The term of this Agreement shall commence on February 4, 2026, and it shall continue until February 3, 2029, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
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5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $170,000 without the prior authorization of the City, as appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement.
5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any Southeast-Rio Vista Family YMCA
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authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.
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8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees.
10.0 INSURANCE. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representative, or employees. The policies shall state that they afford primary coverage.
10.1 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired, and non-owned automobiles or any auto. The policy shall have a combined single limit of not less than one million dollars ($1,000,000). If Contractor is transporting one or more non-employee passengers in the performance of the services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000). If Contractor owns no autos, a hired, non-owned auto endorsement to the General Liability policy is acceptable.
10.1.1 Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, Southeast-Rio Vista Family YMCA
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injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds and, under the Contractors’ policy, there shall be a waiver of subrogation, and the policy shall be primary and non-contributory and will not seek contribution from the City’s insurance.
10.2 Commercial General Liability Insurance – Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury, property damage, premises/operations, abuse and molestation with a single limit of not less than five million dollars ($5,000,000) per occurrence and ten million dollars ($10,000,000) general aggregate limit written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" Form CG 00 01 or its equivalent for coverage on an occurrence basis. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds with respect to liability arising out of the Contractor's performance of this Agreement. The additional insured coverage under the Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance. The policy shall be endorsed to include a waiver of subrogation.
10.2.1 If Contractor intends to employ other contractors as part of the services rendered, the City must approve and will establish the appropriate insurance requirements.
10.2.2 Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services.
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10.3 Umbrella Liability Insurance – An umbrella (over primary) may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage and personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The umbrella policy shall have no additional exclusion or coverage difference from the primary policy. The coverage shall also apply to automobile liability.
10.4 Workers’ Compensation/Employers Liability - Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners:
10.4.1 Provide a copy of the permissive self-insurance certificate approved by the State of California; or
10.4.2 Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a limit of one million dollars ($1,000,000) per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Agreement or
10.4.3 If Contractor has no employees, it may certify or warrant to the City that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code, and the requirement for Workers’ Compensation coverage will be waived by completing the waiver form provided by the City.
10.5 If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
10.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days prior written notice to City.
10.7 Insurance shall be placed with insurers with an A.M. Best rating of no less than A-VIII. Any self-insured retention or deductible in excess of $25,000 must be approved in Southeast-Rio Vista Family YMCA
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advance by the City. Any policies written on a claims-based basis must include a minimum of a 3-year tail.
10.8 Prior to the commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to evidence coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies upon request.
10.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees, and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) selfinsure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, Southeast-Rio Vista Family YMCA
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withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Southeast-Rio Vista Family YMCA
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Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to Southeast-Rio Vista Family YMCA
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reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral).
11.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect.
11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail.
11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
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11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
City of Vernon
Attention: Brian Saeki, City Administrator
4305 Santa Fe Ave.
Vernon, CA 90058
If to the Contractor:
Southeast-Rio Vista Family YMCA, a branch of the YMCA of Metropolitan Los Angeles
Attention: Victor Dominguez, President & CEO
4301 W. 3rd St.
Los Angeles, CA 90020
Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the Southeast-Rio Vista Family YMCA
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date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to Southeast-Rio Vista Family YMCA
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the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement.
Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement.
The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be Southeast-Rio Vista Family YMCA
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a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.
11.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. [Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Brian Saeki, City Administrator
Southeast-Rio Vista Family YMCA, a
branch of the YMCA of Metropolitan Los
Angeles, a nonprofit organization
By:
Name:
Title:
ATTEST:
By:
Name:
Title:
_______________________________
Genoveva Rocha, City Clerk
APPROVED AS TO FORM:
_______________________________
Zaynah Moussa-Milward, City Attorney
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EXHIBIT A
CONTRACTOR'S PROPOSAL
YMCA PROPOSAL
FOR THE CITY OF VERNON
January 14, 2026
City of Vernon
Brian Saeki, City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
Dear Mr. Saeki:
The YMCA is the nation's leading nonprofit organization committed to strengthening communities through youth development, healthy living, and social responsibility.
Enclosed please find a proposal from the Southeast-Rio Vista Family YMCA, a branch of the YMCA of Metropolitan Los Angeles.
Proposing Organization
Business Entity: YMCA of Metropolitan Los Angeles- Southeast-Rio Vista Family YMCA Address: 4301 W. 3rd St, Los Angeles, CA 90020 (Headquarters) 4801 E 58th St, Maywood, CA 90270 (Southeast-Rio Vista Family YMCA Branch)
Telephone Number: 213 3512282
Primary Contact
Name: Victor Dominguez, President & CEO
Address: 4301 W. 3rd St, Los Angeles, CA 90020
Telephone Number: 213 3512282
The Y is for everyone. Our programs, services and initiatives enable young people to realize their academic success; prepare teens for college; offer ways for families to have fun and be active together; empower neighbors to be healthier in spirit, mind and body; prepare our youth for leadership and employment; welcome and embrace newcomers to our communities, and help foster a nationwide service ethic.
We look forward to working together with the City of Vernon to improve the health and wellbeing of your residents through community-based programming.
Victor Dominguez
President & CEO
[email protected]
YMCA OFMETROPOLITAN LOS ANGELES
625 S New Hampshire Avenue, Los Angeles, CA 90005-1342
P 213 380 6448 F 213 251 9720 W ymcala.org
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2 YMCA PROPOSAL
FOR THE CITY OF VERNON
INTRODUCTION
The Y shares the City of Vernon’s vision for a thriving community based in a foundation of health and wellness. The Y is a long-standing, trusted community partner and uniquely situated to assist the City of Vernon in accomplishing its goal to implement programs that promote social, education, and recreational wellbeing. In short, the Y has been living this mission in LA for more than 130 years. The Southeast-Rio Vista Family YMCA (the Y) proposes a three-year partnership with the City of Vernon to enable all residents of Vernon to remain or become Y members, ensuring access to the Y’sfacilities, life-changing programs, and community supports.
The Y will partner with the City of Vernon to provide memberships and access to Y facilities and programming, programming at City-designated facilities, and recreational sports programming for youth in the City of Vernon.
GENERAL SCOPE OF WORK
The Y proposes to extend its partnership with the City of Vernon to enable all residents of Vernon to remain or become Y members. Through this innovative partnership, all residents of the City of Vernon will be able to access an annual individual or family pass to redeem at the Southeast Rio Vista YMCA. Passes will be valid for one calendar year from the date of redemption, as long as they are validated within the partnership period. All Vernon residents will have access the full slate of Y programs offered at the YMCA facility that is most conveniently located to the member as well. Unless otherwise noted, all programs are included in the membership fee. Participants will be recruited by the Y and the City of Vernon, with marketing to be coordinated between the entities to ensure maximum reach. City of Vernon residence will be verified through proof of residency documentation which confirms city address for the head of household member as outlined in the existing membership policy.
Currently, a large percentage of Vernon residents access the Y’s services via annual memberships, recreational sports programs, or wellness program sessions at the Southeast Rio Vista Family YMCA in Maywood.
Existing Facilities Usage
• The Y may utilize facilities that are identified by the City of Vernon as appropriate venues.
• The City of Vernon will coordinate usage of such facilities and establish times/dates for classes to be administered by the YMCA.
• All reservations of City facilities will be held as agreed and scheduled by the YMCA and City of Vernon. Any changes in reservations will be made through the City of Vernon. • The Y will provide seasonal calendars to the City of Vernon and update the City as to additional and/or changed usage a minimum of two weeks in advance. • Upon City of Vernon approval, the Y may be permitted to add temporary signage on premises identifying organization and program offerings. The Y must restore the building to original condition upon termination of contract. • The City will not charge the Y for use of City designated facilities.
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• The Y will not charge the City for use of Y programs at the branch. • The YMCA and the City of Vernon will maintain insurance and name the other entity as additionally insured in the amounts specified in the contract for the entirety of the three (3) year term.
Reporting
The Y will provide the City of Vernon with a quarterly report, along with the reimbursement request, detailing the following information:
a) Activities offered at City facilities
b) Number of Vernon residents served during the month
c) Number of new memberships activated by City of Vernon residents or number of total memberships from City of Vernon residents
At the end of the three (3) year partnership, the Y will provide a report which may detail total outcomes, participant results, participant feedback, and any additional information as requested by the City of Vernon.
WORK PLAN
The Y will offer classes at City designated facilities when feasible. A partial list of programs that can be offered at City Facilities includes:
• Arts and Dance (Ballet, Hip Hop, Jazz)
• Family Fitness
• Educational Sessions
• Group Exercise
• Small Group Training
In addition, the Y’s full slate of programs (listed below) are available at the Y’s facility, including water safety and aquatics, nutrition and healthy lifestyles coaching, Youth & Government, homework help, resident camp, arts programs, and more.
Through this partnership, the Y will provide its signature Physical Learning Activities for Youth (PLAY) and recreational sports programs for Vernon residents. PLAY, the Y’s signature program that is the core Body & Mind effort today, provides academic supports and healthy activities that develop social/emotional, cognitive, and physical abilities for youth ages 5 to 12. Through PLAY, expert Y trainers provide direct programmatic support into LAUSD and other schools and partner youth organizations. Aligned with the Body & Mind effort, the Y will also offer a selection of leagues such as Dodgers Dreamteam, Jr. Clippers Basketball, Soccer, and/or LA Kings Ball Hockey to youth residing in Vernon.
Marketing and Outreach
The Y will attend community events in partnership with the City of Vernon to recruit participants and promote Y services. The Y marketing firm will coordinate with the City of Vernon to develop Southeast-Rio Vista Family YMCA
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a marketing strategy for schools, churches, and the community center. The partnership will be shared extensively via social media platforms.
FEES AND COSTS
Fees to be charged to the City of Vernon:
1. Family: $900 per annual Family Membership (calculated as $75 per monthly Family Membership) - two (2) adults (age eighteen (18) and older) and children under eighteen (18) who are related to, and living in the same household as, the adult.
2. Individual Adult: $576 per annual Individual Adult Membership (calculated as $48 per monthly Individual Adult Membership – One (1) adult (age eighteen (18) and older)
3. Individual Teen: $240 per annual Individual teen membership (calculated as $20 per monthly Individual Teen – one (1) teen age twelve (12) to seventeen (17). Teens will require an adult signed waiver to enroll for a membership.
4. Swim Lessons: Offered seasonally at $75 per individual per session for 1 x per week; and at $110 per individual for 2 x per week. Family swim times and pool usage is available to Y members when pool facilities are open. Dates and hours of operation may vary and will be determined by the Y.
Y members have access to the following Recreational Sports Activities at no additional cost.
Recreational Sports Activities include: The Dodgers Dreamteam Program; Jr. Clippers Basketball Leagues; Jr. Galaxy Soccer Program; and LA Kings Ball Hockey Program.
Programs, sports, and swim lessons are all available to Vernon residents on a first-come-firstserved basis by registering through the Y. Costs for programs and services noted above will be paid by the City on behalf of Vernon residents who provide proof of residency to the Y.
The YMCA will invoice the City on a quarterly basis and reimbursement requests to the City of Vernon will include the following:
• Number of memberships issued during the term
• Address of card holder (to confirm residency)
• Number of family members
• Number of school-age children
• Summary of activities of interest
• Number and unit cost of uniforms
ABILITY OF THE PROPOSER TO PERFORM
Detailed Description of Proposer
The YMCA is the nation’s leading nonprofit organization committed to strengthening communities through youth development, healthy living, and social responsibility. The YMCA opened its first Los Angeles branch in 1882. Today, the YMCA of Metropolitan Los Angeles (LA Y) is the oldest and largest comprehensive youth and family-serving non-profit in the region, and one of the top Y Associations in the world. Our work continues to improve the lives of over Southeast-Rio Vista Family YMCA
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400,000 program participants annually, including 120,000 youth and 20,000 active seniors across Los Angeles County. Our 26 local branches, 3 resident camps, and over 140 program locations are committed to the mandate that our programs be accessible for all who seek them.
The Y’s cause is strengthening our communities. By offering affordable children's programming to low- and middle-income families, by developing drug prevention and anti-gang programs for at-risk youth, by designing and implementing health and wellness programs that break cycles of unhealthy choices, and through many other programs promoting healthy spirits, minds, and bodies, the Y makes accessible the support and opportunities that empower people and communities to learn, grow, and thrive. With focuses on youth development, healthy living, and social responsibility, the Y’s programs nurture the potential of every youth and teen, improve the health and well-being of our communities, and provide opportunities to give back and support neighbors.
The Southeast-Rio Vista Family Y is one of the YMCA’s proud “urban branches,” bringing the proven quality of Y programs to communities that are among America’s most in need of health, fitness, and community offerings for youth, families, and seniors. The Southeast-Rio Vista Family Y annually brings a full continuum of programs to 10,000 individuals, 98% of whom are Hispanic/Latin/x/, including 3,500 youth and over 1,000 families.
Programs encompass three areas of focus:
Youth Development – Programs at the Y nurture the potential of every child and teen:
• Camp: Day and resident camps provide exciting, safe community for young people to explore the outdoors, build self-esteem, develop interpersonal skills, learn about the environment, and make lasting friendships and memories. • Education & Leadership: From Youth & Government, to Model United Nations, to the Girlfriends leadership programs for young women, YMCA service learning, civic, and educational programs bring mentorships, character development, guidance, and encouragement to help youth develop and realize their potential; • Before- and Afterschool Youth Enrichment: Including the KidzLit program, STEM curricula, and the Y’s national Healthy Eating and Physical Activity program, preschool programs and Teen Centers provide safe, nurturing environments and supportive, proven curricula for children to learn, grow, and develop social and life skills; and • Swim, Sports, & Play: Dozens of programs for teams and individuals and aquatic activities make up positive, fun, and equitable activities that build athletic, social, and interpersonal skills.
Healthy Living – Programs improve the health and well-being of youth, adults, and seniors, as well as that of their families:
• Family Time: Parent & Tot and Fatherhood programs, Family Fun Nights, family exercise and swim times, and more bring families together to have fun and grow together; • Health, Well-Being, & Fitness: Structured and supported health and fitness programs Southeast-Rio Vista Family YMCA
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provide every Y member with the resources and guidance to improve their physical activity, health, and wellness, including through research-driven programs that have proven their behavior change methodologies, including the Personal training Fitness program;
• Sports & Recreation: A wide variety of individual and group; youth, adult, family, and senior healthy lifestyle activities bring together people with shared athletic and recreational interests; and
• Group Interests: Social networks and activities bring together people that share common passions and personal interests, be they teenagers who support each other as they navigate coming of age, seniors who give each other the important nourishment of social activity, or many, many others.
Social Responsibility – Programs emphasize giving back and providing support to our neighbors, and they involve both the Y serving the community through direct programming and encouraging and enabling its volunteers to give back through their own work in the Y:
• Social Services: The Y gives direct training, resources, and support to empower our neighbors to make change, bridge gaps, and overcome obstacles in their own lives; • Immigration Services: includes our New American Welcome Center, which opened at the Southeast-Rio Vista Family Y in 2016, offering citizenship assistance and referrals; • Volunteerism & Giving: The Y works to bring every person it touches into deeper involvement, leading eventually to leadership within the community of the Y and, through that, leadership in the community-at-large, with involvement including contribution of time, financial investment, and creativity and ideas; and • Advocacy: Collaborations with policy makers, community leaders and allies, and private and public organizations help the Y develop youth, prevent chronic disease, build healthier communities, and encourage social responsibility.
Qualifications of Key Personnel (including past experiences) Gerry Salcedo, Executive Director
Gerry Salcedo started his YMCA career as a Senior Aquatics Director. Throughout his 10 years in the YMCA, Gerry has been promoted to a Regional Aquatics Director, Associate Executive Director, Operations Executive Director, and currently as the Executive Director at the Southeast-Rio Vista Family YMCA. One of Gerry’s many goals is to provide life changing programs in our most under resourced Community of Maywood and its surrounding cities. throughout her career and has extensive experience in programming for youth, adult, seniors and special events. She brings that critical experience to this partnership with the City of Vernon. Ms. Zavala’s goals are to continue to provide excellent customer service and help families with their personal and well-being goals.
Maria Mendoza, Program Director
Ms. Mendoza oversees Science, Technology, Engineering, & Math (STEM), Early Learning Southeast-Rio Vista Family YMCA
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Readiness (ELR), Child Activity Center (CAC), Resident Camp, Senior Programs and New American Welcome Center/Immigrant Services. She organizes community and special events throughout the year as well as leads the Annual Community Campaign and secures major gifts.
Throughout the years, Maria has created key partnerships for the branch and is committed to continuing the development and growth of these collaborations.
Victor Dominguez, President & Chief Executive Officer
Overall urban branch efforts are overseen by Victor Dominguez, President & Chief Executive Officer. Mr. Dominguez previously served as the Y’s Executive Vice President & Chief Strategy Officer, and as the Senior Vice President Operations and Community Development, responsible for providing administrative oversight and support to the executives in the four urban Y branches. In addition, he is the staffing coordinator for the Urban Council, which is a task force of the Metro Y Board largely responsible for the partnership with the Mayor's office, as well as the development of community partnerships to benefit children and families in the urban Ys.
Mr. Dominguez previously served for 5 years as the executive director of the Weingart East LA Y branch in Boyle Heights, and was successful in implementing a youth workforce development program, as well as expanding the early learning, PLAY, and MEND programs – programs that have proven their effectiveness in urban communities.
Related Work Projects (including specific individuals who completed such projects) This Y is led by staff members with extensive experience working with local municipalities.
The staff include team members who previously held several supervising positions with the City of La Puente as well as a variety of other cities to offer programming for youth, adult, seniors and special events.
Roles and Responsibilities of Project Team Members
Southeast-Rio Vista Family YMCA Team
Responsible for collecting items required for the reimbursement requests, including:
a) Number of memberships issued during the term
b) Address of card holder (to confirm residency)
c) Number of family members
d) Number of school-age children
e) Summary of activities of interest
Also responsible for ensuring that the existing facilities usage follows the partnership agreement.
Marketing Team
Responsible for coordinating the marketing and outreach in partnership with the City of Vernon to:
f) Recruit participants
g) Promote Y services
h) Coordinate attendance at community events
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i) Develop a marketing strategy for schools, churches, and the community center j) Share partnership extensively on social media platforms Mission Advancement Team
Responsible for ensuring that the programming and services are delivered on the objectives of this agreement.
References
“Our family participates in several programs at the Southeast-Rio Vista Family YMCA including ballet, hip hop, tumbling, basketball, Early Learning Readiness, and Homework Help. By joining the Y, we have joined more than a gym—we have become part of a community and a family.
The Y is a safe and nurturing environment for our five kids; we get to spend time together and celebrate our accomplishments at the Y. We are very thankful to have found a place where we belong. We love our YMCA family!” – Luisana and Luis Villa Southeast-Rio Vista Family YMCA
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EXHIBIT B
SCHEDULE
EXHIBIT B
FEES AND COSTS
Fees to be charged to the City of Vernon:
Services and Programming*
1. Family: $900 per annual Family Membership (calculated as $75 per monthly Family Membership) - two (2) adults (age eighteen (18) and older) and children under eighteen (18) who are related to, and living in the same household as, the adult.
2. Individual Adult: $576 per annual Individual Adult Membership (calculated as $48 per monthly Individual Adult Membership – One (1) adult (age eighteen (18) and older)
3. Individual Teen: $240 per annual Individual teen membership (calculated as $20 per monthly Individual Teen – one (1) teen age twelve (12) to seventeen (17). Teens will require an adult signed waiver to enroll for a membership.
4. Swim Lessons: Offered seasonally at $75 per individual per session for 1 x per week; and at $110 per individual per session for 2 x per week. Family swim times and pool usage is available to Y members when pool facilities are open. Dates and hours of operation may vary and will be determined by the Y.
*Costs for Services and Programming reflect the Y’s rates at the time this Services Agreement was prepared. Rates may change during the term of the Agreement. The Y agrees to notify the City (for informational purposes) when such rate adjustments occur.
Y members have access to the following Recreational Sports Activities at no additional cost.
Recreational Sports Activities include: The Dodgers Dreamteam Program; Jr. Clippers Basketball Leagues; Jr. Galaxy Soccer Program; and LA Kings Ball Hockey Program.
Programs, sports, and swim lessons are all available to Vernon residents on a first-come-firstserved basis by registering through the Y. Costs for programs and services noted above and any uniforms required for participation in such programs will be paid by the City to the Y on a reimbursement-basis on behalf of Vernon residents who provide proof of residency to the Y.
The YMCA will invoice the City on a quarterly basis and reimbursement requests to the City of Vernon will include the following:
• Number of memberships issued during the term
• Address of card holder (to confirm residency)
• Number of family members
• Number of school-age children
• Summary of activities of interest
• Number and unit cost of uniforms
Wear and Tear
It is expected that normal wear and tear of YMCA facilities and grounds will occur, in part as a result of regular use by Vernon resident members participating in the various programs offered at the Y. As such, the City may elect to assist the Y in covering costs related to corrective maintenance and upkeep of facilities and grounds, and replacement and repair of equipment and supplies essential for community-based programming.
Maintenance, replacement, repair, equipment and/or supplies that may be eligible for funding are as follows:
• Gloves, mitts, bats, hockey sticks, balls, pucks, helmets and masks, and protective gear required for recreational sports activities
• Field equipment, court equipment, scoreboards, goals, and nets required for recreational sports activities
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• Equipment for maintenance of fields, courts, and playground, minor graffiti removal on Y grounds (if necessary), and corrective repair or removal of safety hazards In order for the City to consider expending funds on eligible wear and tear, the Y must provide a brief description of the item(s) needed and Vernon’s proportionate associated cost in advance of any purchase. The City will review a request from the Y and will determine whether funding for all or a portion of the requested item(s) is feasible. The City reserves the right to deny any wear and tear fund requests for maintenance, supplies, or equipment at the Y’s facilities/grounds.
In instances where the City has funded certain equipment or supplies, the City requests that the Y recognize the City for its contribution by displaying a City logo or some other kind of visual recognition when feasible. The City will assist the Y by providing City images, logos, and color schemes as necessary and appropriate.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.