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Item 12 Page 109 of 337
This Bond inurestothe benefitof any of the persons named in California Civil Code Section 3181, oranysuccessorlegislation, giving those percons or their assigns a right of action in any suit brought upon this Bond, unless California Civil Code Section 3267, or any successor legislation, applies.
2. An alteration, modification, change, addition, deletion, omission, agreement, or supplement to the Contract, Contract Documents, or the nature of the Work performed under the Contract or Contract Documents including, without limitation, an extension of time for performance does not, in any way, affect Surety's obligations under this Bond. Surety waives any notice of alteration, modification, change, addition, deletion, omission, agreement, supplement, or extension of time.
3. Surety's obligations under this Bond are separate, independent from, and not contingent upon any other surety's paying claims, demands, liens, or suits for any work, labor, services, materials, or equipment furnished or used in the Work.
4. lf an action at law or in equity is necessary to enforce or interpret this Bond's terms, Surety must pay in addition to the Bonded Sum City's reasonable attorneys' fees and litigation costs, in an amount the court fixes.
5. Surety shall mail City written notice at least 30 days before: (a) the effective date on which the Surety will cancel, terminate, or withdraw from this Bond; or (b) this Bond becomes void or unenforceable for any reason.
J & S Striping Company Inc.
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Item 12 Page 110 of 337
On the date set forth below, Principal and Surety duly executed this I, witfr tfre name of each party app€aring below and signed by its representative(s) under the authority of its governing body.
Date: March '18th. 2026
PRINCIPAL: SURETY:
J&SStri Co lnc The 0hio Casualty lnsurance Company
(Company Name) (Company Name)
X 21,4- X
7 - regnature)
By 4.
(Name and Title)
Address for Serving Notices or Other oocuments:
1 544 S. Vinevard Avenue
/hJi By Kelly Vincent, Attomey-in-Fact
(Signature)
(Name and Title) Address
for Serving Notices or Other Documents:
790 The City Drive South, Suite200
Ontario cA 91761 orange, CA 92868
CORPORATE SEAL CORPORATE SEAL
APPROVED AS TO SUREry AND APPROVED AS TO FORM
AMOUNT OF BONDED SUM:
By By
Daniel S. Wall, Director of Public Works / City Engineer Zaynah l\,loussa-Milward, City Attomey . IHIS EOND MUST BE AECUTED IN TRIPLICATE.
. EVIDENCE MUST tr ATTAUED OF THE AUTHGITY OF ANY PERSoN S/GN/NG ASATT0RNEy-/N-FAC]I . THE ATTORNEYJNIACI"S SIGNA IURE MUST BE NOTARIZED.
. A CORPORATE SEAL MUSI EE /MPRESSED ON THIS FORM WHEN THE PRNAPAL, OR IHE SUREIY OR BOTH, ARE A CORPORAI/ON.
J & S Striping Company Inc.
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Item 12 Page 111 of 337
ALL. PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Orange
On [Yla,,A tE*, gOttl before me,
)
)
Susan E. Morales, Notary Public
ffi
personally appeared Kelly Vincent
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) islate subscribed to the within instrument and acknowledged to me that he/she/ttrery executed the same in ffiher/their authorized capacity@, and that by his/heritlrcir signature(s) on the instrument the person(r), or the entity upon behalf of which the person$ acted, executed the instrument.
! certify under PENALry OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal. SUSAT'I E. MORALES
coMM. #2444309
NOIARY PUBLIC. CALIFORNIA
ORANGE COUNW
MY COMI'I. ExpiresApril 14,2027
Notary Public Signature (Notary Public Seal)
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ber of Pages d Document g"t"3 '/ t '2A
(Tite or of attached
(Title or of attached document continued)
ADDITIONAL OPTIONAL INFORMATION INSTRUCTIONS FOR COMPLETING THIS FORM This form complies with current Caltfornia slatules regarding notary wording and, ifneefud, should be compleledandallached lo lhe document Acknoht,edgenlsJiom olher slales may be completedfor docamenls being sent lo thal stale so long as the vording does nol require the California nolary lo violale Calilornia notary lav. . State and County rnformatlon must be the State and Count-r' where the document signer(s) personally appeared before the nota,l' public for acknowledgment. o Date ofnotarization must be the date that the signer(s) personally appeared wttich must also be the same date the acknowledgment is completed. . The notary pubhc must print his or her name as rt appears uithin hrs or her commission followed bv a comma and then your title (notary public). o Prrnt the name(s) of document srgner(s) who personally appear at the time of notarizatlon.
o Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. he/she/they; is /are ) or circling the correct fbrms. Failure to correctly indicate this rnformation may lead to re1ection ofdocument recording. o The notar), seal impression must be clear and photogaphically reproduclble.
Impression must not cover text or lines. If seal impression smudges, re-seal if a sufficient area permits, otherwrse complete a different acknowledgment form . Signature of the notar)'publtc must match the signature on file with the office of the count-v clerk.
* Additronal informatron is not requtred but could help to ensure this acknouledgment is not mtsused or attached to a dlfferent document * Indlcate tltle or rype ofattached document, number ofpages and date. * Indicate the capacity clarmed by the siger. If the claimed capacity is a corporate offrcer, indicate the title (i.e. CEO, CFO, Secretary'). o Securely attach this document to the signed document with a staple. ww.NotarvClasses.corll 800-873-9865 CAPACIry CLAIMED BY THE SIGNER
tr lndividual (s)
tr Corporate Officer
------(T-itfeF
tr Partner(s)
tr Attorney-in-Fact
tr Trustee(s)
rr Other
J & S Striping Company Inc.
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Item 12 Page 112 of 337
This Power of Attomey limits the acts ofthose named herein, and they haye no authority to bindthe Company except in the manner and tothe extent herein stated.
SURETY
Liberty Mutual lnsurance Company
The Ohio Casualty lnsurance Company
West American lnsurance Company
POWER OF ATTORNEY
KNoWN ALL PERSoNS BY THESE PRESENTS: That The ohio Casualty lnsurance Company is a corporatron duly organized under the laws of the Stale of Neu Harnpshire, that Hanson-Hawk, David S Jacobson, Cathy S. Kennedy Cherll l- Ihomas, Patrick Thomas. Kelly Vincent. WreneM Walker. Shane Wolf Libertv
Mutudl Certfr cate No 821 21 56-977,190
Liberty Mutual lnsurance Company
The ohio Casualty lnsurance Company
West Amencan lnsurance Company
By
David [{. Carcy. Assislant Secretary
State ofPENNSYLVANIA
County of M0NTG0MERY
ss
On his 24th day ol July , 2024 before me pelsonally appeared David L{. Carey who acknovrledged himsell to be he Assistant Secrctary of Liberty Mutuallnsurance Company, The ohio Casualty Company, and West Ameican lnsurance Company, and thal he, as such, b€rng authorized so to do, execute the foregoing instrument for lhe purposos herein contained by signing on behalf of tie corporations by himself as a duly auhonzed officer lN IVIINESS |YHEREoF,lhave hercunto subscribed my namo and amxed my nota alsealat Plymouth Meeting, Pennsylvania, on the dayand year lirsl above w tten cmffirn ol Pff.syrvdi. ' NoLry ser
1e9! P$rslb, Nol3ry Public
ilortlmry C@nty
[t] @mirsiF €rpiEs Madr 28, m25
Comnbeiff numbd 1 126041
By /-fr//-
Mem&r Pennsyr!3na As$csloi or Norar.s eresa Pastella, Nolary Public lnsurancs Company, and West Amencan lnsurance C,ompanywhich resolulions arenow in fullforceand eflect reading as rollorrys:
ARTICLE lV- OFFICERS: Section 12. Power of Attorney.
Any offcer or other official of lhe Corporaton autho zed for that purpose in Miting by the Chairman or the President, and subjocl lo such limitation as lhe Chaiman or lho have full po er to bind the Corporatjd by theu signature and exeortion of any such instruments and to attadr thereto lhe seal ol lhe Corporalion \{hen so executed, such instrum€nb shall be as binding as if signed by the President and attested to by the Secretary. Any porver or auhofity granted to any rprsentative or allomeyrn-fact und€{ lhe provisions of his adide may be revoked at any time by he Board, $e Charman, lhe Presidenl or by he officer or officers granlrng such power o. aulho ty.
ARTICLE Xlll- Execution ofContrac{ri Seclion 5. Surcty Bonds and Undertakings shall appoint such attomeys-in-facl as may be necessary lo act in behalf of the Company to make, execute, serl, acknowledge and deliver as surety any and all undertakings, Company by herr signafure and exeortion of any such instruments and to attadr lhereto he seal ol lhe Company When so exeqlled such inshuments shall be as binding as il signed by the pre6ident and attested by he sedetary.
obligalions.
the same lorce aod effecl as hough manually affred
has not been r6voked.
Itl TESTIMONY WHEREoF, I have hereunlo set my hand and affixed the seals of s ald conpani,es b'is 1@aav ot /lbml- , 1026 , 1912
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ol tiese presents and shall be as binding lpon the Companies as if they have been duly signed by the president and attested by lhe secrctary of lhe Companies in lheir own proper peEons
lN WffNESS IYHEREOF, this Porver of Attomey has been subscribed by an autiorized officer or officjal ot the Companies and the corporale seals ol lhe Companies have been affxed thereto this 24th day ol fUJy 2A24
J & S Striping Company Inc.
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Item 12 Page 113 of 337
A notary public or other otficer completing this certilicate verifies oniy the identity o, the individual t/'/ho signed the document to which this certiticate is attached, and nol the truthlulness, accuracy, or validity of that document.
GALIFOB]IIA ALL.PURPOSE ACKNOWLEDGHEI{T
Stale of Calilornia
County ol AJ\rnAAdr/v1',v
berore me,
Date
personally appeared
ctvll coDE s 1189
Wral
Here lnserl Name and Title of Officet
Nane(tf ot Signe(gf
A
I certiry under PENALTY OF PERJURY under the laws
oJ the State of California that the ,oregoing paragraph is true and conect.
WITNESS my hand and official seal.
C. WEST
Comm. * 2522162
RIVERSIDE County
Catifornia - Nctary Public
Comm. E ires JULY l. 2029
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter altention of the document or freudulent reattachment of this form to an unintended documentoescription of Attached Document Number of Pages:
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name Signer's Name
tr corporate otficer - Title(s): tr Corporate Officer - Title(s):
EPartner - tr Limited ! General
D lndividual n Attorney in Fact
[] Trustee ! Guardian or Conservator
ll Other:
Signer ls Representing:
n Partner - D Limited U General
! lndividual ! Attorney in Fact
tr Trustee D Guardian or Conservator
Signer ls Representing
02015 National Notary Association ' www.NationalNotary.org ' 1-800-US NOTARY (1-800-8 76-6827) ltem #5907 o"V\LrU\Lq\|A?fu
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Signature
?o* Title or Type ol Oocument:
Document Date:
! Other:
J & S Striping Company Inc.
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Item 12 Page 114 of 337
EXHIBIT 3
MAINTENANCE BOND
RECITALS:
'1. The City of Vemon, Califomia ('City'), has awarded to 6sn6 xs 024292484 / Executed in Triplicate
Bond's Etfective Date: [,4arch '181h.2026
J&SStripinqCo ,lnc./1544 S. Vineyard Avenue, Ontario, CA91761 /P (909)947-8073 (Name, address, and telephone of Contracto0
("Principal"),
a Contract (the 'Contract") for the Work described as follows Specification N0.20260209: Citvwide skiorno and Pavement Markino FY 25-26 in Vernon, CA
2. Principal is required under the terms of the Contract- and all conkact documents referenced in it ("Contract Documents")- after completion ofthe Work and before the filing and recordation of a Notice of Completion for the Work, to furnish a bond to secure claims for Maintenance equal to ten percent (10%) of the total amount of the Contract Which shall hold good for a period of one (1) year from the date the City's Notice of Completion and Acceptance of the Work is flled with the County Recorder, to protect the City against the result of faulty material or workmanship during that time.
3. The Contract and Contract Documents, including all their amendments and supplements, are incorporated into this Bond and made a part of it by this reference.
OBLIGATION
THEREF0RE, for value received, We, Principal and
The 0hio Casualty lnsurance ComDany / 790 The City Drive South , Suite 200, 0ranqe, CA 92868 / P: (949) 316-1810 (Name, address, and telephone of Surety)
("Surety"), a duly
admitted surety insurer under California's laws, agree as follows:
By this Bond, We jointly and severally obligate and bind ourselves, and our respective heirs, executors, administrators successors, and assigns to pay City the penal sum of one Hundred Fifty-Eiq hl Thousand Five Hundred Fortv-one Dollars and 75/100 Cents Dollars ($ 158,541.75-- ("the Bonded Sum"), this
amount comprising not less than ten percent (10%) of the total Contract Sum, in larvful money of the United States of America.
The Licensed Agent for Surety is:
Acrisure West Insurance Services, LLC / 611 Anton Blvd,, 14th Floor, Costa Mesa, CA 92626 i P: (949) 486-7934 (Name, address, and telephone)
Registered Agent's California Department of lnsurance Licsn5g Ns 6010896 THE CONDITION 0F THIS BoND'S OBLIGATI0N lS THAT if the said Principal or any of his or her or its subcontractors, or the heirs, executors, administrators, successors, or assigns or assigns of any, all, or either of them, shall fail to execute within a reasonable amount of time, orfailto respond within seven (7) days with a written schedule acceptable to the City for same, repair or replacement of any and all Work, together with any other adjacent Work \,vhich may be displaced by so doing, that proves to be defective- in its workmanship or materialfor the period of one ('1) year (except wtren otherwise required in the Contract to be for a longer period) tom the date the Clty's Notice of Completion and Acceptance, or equivalent, is filed with the County Remrder, ordinary wear and tear and unusual abuse br neglect excepted with respect to such Work and labor, the Surety herein shall pay for the same, in an amount not exceeding the sum specified in this Bond.
Premrum Amount $ 3,964.00--
)
J & S Striping Company Inc.
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Item 12 Page 115 of 337
When City declares that Principal is in default under the Contract, or Contract Documenls, or both, Surety shall promptly remedy the default using a procurement methodology approved by City, select a contractor or contractors acceptable to City to complete all of the Wo*, and arrange for a contract between the contracto(s) and City. Surety shall make available sufficient funds to pay the cost of repair or replacement of any and all Wo* and to pay and perform all obligations of Principal under the Contract and Conkact Documents including other costs and damages for which Surety is liable under this Bond except that Surety's total obligation, as described here, will not exceed the Bonded Sum.
2. Should the condition of this bond be tully performed, then this obligation shall become null and void, otheMise it shall be and remain in full forc€ and effect.
3. Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of said Contract or to the Work to be performed thereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
4. Surety's obligations underthis Bond are separate, independent from, and not contingent upon any othersurety's guaranteeing Principal's faithful performance of the Work.
5. No right of action accrues on this Bond to any entity other than City or its successors and assigns.
6. lf an action at law or in equity is necessary to enforce or interpret this Bond's terms, Surety must pay, in addition to the Bonded Sum, City's reasonable attorneys' fees and litigation costs, in an amount the court fixes.
7. Surety shall mail City written notice at least 30 days belore: (a) the effective date on which the Surety will cancel, terminate, or withdraw from this Bond; or (b) this Bond becomes void or unenforceable for any reason.
8. Death of the Principal shall not relieve Surety ol its obligations hereunder J & S Striping Company Inc.
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Item 12 Page 116 of 337
On the date set forlh below, Principal and Surety duly executed this below and signed by its representative(s) underthe authority of its goveming body Date. March 18th, 2026
PRINCIPAL:
J & S Striping Co., lnc.
, with the name of each party appearing
SURETY
The Ohio Casualty lnsurance Company
(Company N
(Signature)
t5t i B:y: Kelly Vincent, Attoney-in-Fact
(Name and Title)
Address for Serving Notices or Other DoGrments
790 The Crty Drive South, Suite 200
X
By
Com any Name)
(Signature)
X
o F/{ r tz
(Name and Title)
Address br Serving Notices or Other Documents:
1 544 S. Vineyard Avenue
Orange, CA 92868
CORPORATE SEAL CORPORATE SEAL
. IHIS 8OA/D MUST BE EXECUTED IN TRIPLICATE-
. EVIDENCE MUST BE ATTACHED OF THE AUTHORIN OF ANY PERSON S/GN/NG /SAIf0RNEY-/N-FACI . THE ATTORNEY.IN.FACTS SiGNAIURE MUST BE NOTARIZED.
. A CORPORATE SEAL MUSI EE /MPRESSED ON THIS FORM WHEN THE PRNAPAL, OR THE SUREry, OR BOTH, ARE A CORrcRATION.
APPROVED AS TO SUREry AND
A[,1OUNT OF BONDEO SU[,4:
APPROVED AS TO FORI/
By: By:
Daniel S. Wall, Director of Public Works / City Engineer zaynah l\.4oussa-Milward, City Attomey Ontario. CA 9176'1
J & S Striping Company Inc.
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Item 12 Page 117 of 337
A notary public or other officer completing this certificate verilies only the identity of the individual who signed the document to which this certilicate is attached, and not lhe trulhfulness, accuracy, or validity of that document.
CALIFOR IA ALL-PUBPOSE ACKTOWLEDGHEI{T
State ol California
County of Wnnndrrvs
clvtl coDE s 1r89
Wlal
Here lnserl Name and Title Officer
Name(dof Signer(Sl
hru
I certify under PENALTY OF PERJUBY under the laws
of the Stale of California thal the foregoing paragraph is true and correct.
WITNESS my hand and official seal
Signature
Signature of Notary Public
C, WEST
Comm. f 2522162
RIVERSIDE CountY
catifornia - Nctary Pub
Comm. ErP ires JULY 1, 2
Oescription of Attached Document Ma,nkrrran U bon ci Title or Type oJ Document:
Number of Pages:
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Document Date:
Signer's Name: Signer's Name:
I I Corporate Oflicer - Title(s):
-Partner - D Limited tr General
tr lndividual D Attorney in Fact
I Trustee n Guardian or Conservator
! Other:
! Corporate Officer - Title(s):
trPartner - [ Limited n General
tr lndividual ! Attorney in Fact
n Trustee ! Guardian or Conservator
Signer ls Representing: Signer ls Bepresenting
@20'15 National Notary Association ' www NationalNotary'org '1-800-US NOTARY 0-800'876-6827) ltem #5907 6" \4Acdn 2'1,202k beroreme,
Date
personally appeared
)
)
Place Notary Seal Above
Though this section is optional, compteting this information can deter alteration of the document or fraudulent reattachment ot this lorm to an unintended document' J & S Striping Company Inc.
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Item 12 Page 118 of 337
ALL. PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
)
Susan E. Morales
County of Orange
On lnad /t*, Aoeq before me, Public
personally appeared Kellv Vincent
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) islate subscribed to the within instrument and acknowledged to me that fie/she/ttretl executed the same in ttis/her/their authorized capacity(t-), and that by hisiherltheir signature(s) on the instrument the personFr), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
s&,n *, e. mr2,
Notary Public Signature
O
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SUSAN E. MORALES
coMM. #2444309
NOTARY PUBLIC. CALIFORNIA
ORANGE COUNW
MY COMM. Expires April 14, 2027
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(Notary Public Seal)
DESCRIPTION OF THE ATTACHED DOCUMENT
(Tifle or description of attached document continued)
Number of pag
",
6 Document o*"€' tt '2 tl
(Tite or description of attached
h,;"
ADDITIONAL OPTIONAL INFORMATION INSTRUCTIONS FOR COMPLETING THIS FORM This form complies with current CaliJornia statutes regarding notary wording and, { needed, shottld be completed and attached to the document. Acknolvedgenls from other slales mal'be completedfor documenls bemg sent to that stale so long as the vording does nol require lhe Calilornia nolary to riolate CaltJornia nolary lav. o State and County information must be the State and Coun['where the document signe(s) personally appeared before the notary public for acknowledgment. o Date ofnotanzatlon must be the date that the signe(s) personally appeared u*lch must also be the same date the acknowledgment is completed. . The notary publrc must pnnt his or her name as it appears uithin his or her commission followed b1' a comma and then your title (notary public). . Prrnt the name(s) of document srgner(s) who personally appear at the time of n otar r zati on .
o Indicate the correct singular or plural forms by crossing off incorrect forms (r.e. he/she/they; is /are ) or circling the correct forms. Failure to correctly indicate this rnformation may lead to re.lection of document recording. . The notar),seal impression must be clear and photographically reproducible.
Impression must not cover texl or lines. lf seal impression smudges, re-seal if a sufficient area permits, otherurse complete a different acknowledgment form . Signature of the notary public must match the signature on file u'ith the office of the count_v clerk.
* Additronal information ts not required but could help to ensure this acknouledgment ts not mtsused or attached to a different document * Indicate trtle or type ofattached document, number ofpages and date' * Indicate the capacity clarmed by the signer. If the claimed capacity rs a corporate officer, indicate the title (i.e. cEo, CFo, Secretary). . Securely attach thls document to the stgned document with a staple' 201 5 Version www.NotaryClasses.corll 800-873-9865
CAPACITY CLAIMED BY THE SIGNER
tr lndividual (s)
n Corporate Officer
( |ue) tr Partner(s)
E Attorney-in-Fact
n Trustee(s)
r-r Other U
(Here insert name and title of the offics)
uLrrr"r*
J & S Striping Company Inc.
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Item 12 Page 119 of 337
Thi6 Power of Attomoy limits the ac16 of those naned herein, and they have no authodty to bindtheCompany except in the mannerand lothe extent herein stated.
KtioWN ALL PERSoI{S BY THESE PRESENTST That The ohio Casualty lnsurance Company is a corporation duly oqanized unds the laws ot the State of Na,/ Hampshire that Hanson-Hawk. David S Ja€obson. Cathy S Kennedy, Cheryl I- Thomas. Patflck Thom as, Xclly Vincent. Wrenetta Walker. Shane Woll' Libertv
Mutudl" Certfcate No 8212156-977490
SURETY
all ol he oty of Inine state of CA each indrvidually iftherc b€ more lhan one named, its true and lawful attorney]njact to make, erecute seal, and de ver. and on rls behalf as surety and as its act and deed any and all undertakings bonds, re@gn izances and olher surely obligations, in pursuance of hsse presenb and shall be as binding upon he Companies as il they have been duly signed by the president and attested by lhe secrctary of lhe Companies in het o{,n proper persons.
lN WrfNESS IYHEREoF, this Po$/er of Attorney has beef subscribed by an autlrorized ofcer or offcjal ot the Companies and ttre corporate seals of the Companies have been affxed tBreto this 24th day ol July 2024
Llberty [,lutual lnsurance Cornpany
The ohio Casualty lnsurance Company
West Ameican lnsurance Company
By
David i,1. Carey, Assistant Secretary
State ofPENNSYLVANIA
County of M0NTGOt4E RY
ss
On his 24th day of July , 2024 before mo peEonally appeared oavid [,1. Car€y, who acknovrledged hims€lf lo be ho Assistanl Sscretary of Ub€rty [,{utual lnsurance theroin contained by signing on behall of he co.poralions by himself as a duly auhorized officer. lN lV[t{ESS IYHEREoF,lhave hercunto subscribed my name and affxed my notarial seal at Plfnoulh Meeting, Pennsylvania, on lhedayand year fict above wrrllen.
CoilrlE1cth ot PemsYv..h - Noiary Se6l
T€ms. Pa!!all., Nolary Public
lioitqdn.ry C@niy
M! @misi, et iB lilarcir 28, 2!25
c@mrsid numbd 1 1260a4
/-fr/L
M.mb., P6nn.rlv.n'. A.smla. ol Noi.6r eresa Pastella, Notary Public lnsumnce Company, and We6t Ameican lnsurance Company whidr resolutions are now in fulltofceand effect reading as follorvs:
ARTICLE lV- OFFICERS: Seclion 12 Power of Attorney.
Any offcq or other offcial ol the Co.poraton authorized for lhat purpose in writing by tie Chaiman or the President, and subjecl to such limitalio0 as lhe Chairman or he Pr6id€rl may prcscribe, shall appoint suci attomeF-injacl, as may be necessar to acl in behalf of the Corporaton to make execute, seal, ad(norvledge and delivsr as sur6ty hsvo full po er to bind lhe Corpo.atoi by their signature and exeortron ol any such instrumenb and to atladr thereto lhe seal of the Co,poraton. Wlen so executed, such instumenb shall be as binding as if signed by the Presid€ft and attested to by the Secretary. Any po{er or authonty granted to any representalive or attomey-in-fact under the provisions of his adide may be revokod al any 6me by the Board, he Chairman, the Prcsidentor byhe officer or officoc granting such power or authority.
ARTICLE Xlll- Aecution ofContracti Seclion 5. Suroty Bonds and Undedakings shall appdnt such attom6ys-in,fac1, as may be necessary to acl in behall ol the Company to make, execute, se31, acknowledge and deliver as surety any and all undertakings, Company bi tteir signaturo and exeoltion of any such instruments and lo attach thereto the seal of tie Company. When so execuled such instruments shall be as binding as il signsd by the prcsident and attesled by he ss.rolary.
obligations.
Company, wherover appearing upon a certifed opi otiny power of altomey i6sued by lhe Company in connoction wih surety bonds, shall b€ valid and binding upon he Company witl lhe same lorce and efiecl as hough manually affix6d.
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Renee
Liberty Mutual lnsurance Company
The Ohio Casualty lnsurance Company
West American lnsurance Company
POWER OF ATTORNEY
By:
By:
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EXHIBIT 4
INSURANCE REQUIREMENTS
1.0 REQUIRED INSURANCE POLICIES
At its own expense, Contractor shall obtain, pay for, and maintain – and shall require each of its Subcontractors to obtain and maintain – for the duration of the Agreement, policies of insurance meeting the following requirements:
A. Workers’ Compensation/Employer’s Liability Insurance shall provide workers’ compensation statutory benefits as required by law. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract.
1. Employer’s Liability insurance shall be in an amount not less than:
(a) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (b) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and
(c) ONE MILLION DOLLARS ($1,000,000) policy limit.
B. Commercial General Liability (“CGL”) (primary). City and its employees and agents shall be added as additional insureds, not limiting coverage for the additional insured to “ongoing operations” or in any way excluding coverage for completed operations. The policy shall be endorsed to include a waiver of subrogation. Coverage shall apply on a primary, non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee, representative or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Coverage shall contain no contractors’ limitation or other endorsement limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.
1. CGL insurance must not be written for less than the limits of liability specified as follows:
(a) TWO MILLION DOLLARS ($2,000,000) per occurrence for bodily injury (including accidental death) to any one person;
(b) TWO MILLION DOLLARS ($2,000,000) per occurrence for personal and advertising injury to any one person;
(c) TWO MILLION DOLLARS ($2,000,000) per occurrence for property damage; and (d) FOUR MILLION DOLLARS ($4,000,000) general aggregate limit.
2. CGL insurance must include all major divisions of coverage and must cover:
(a) Premises Operations (including Explosion, Collapse, and Underground [“X,C,U”] coverages as applicable);
(b) Independent Contractor’s Protective;
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(c) Independent Contractors;
(d) Products and Completed Operations (maintain same limits as above until five (5) years after recordation of Notice of Completion);
(e) Personal and Advertising Injury (with Employer’s Liability Exclusion deleted); (f) Contractual Liability (including specified provision for Contractor’s obligation under Article 11 of the General Conditions); and
(g) Broad Form Property Damage.
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C. Business Automobile Liability Insurance
1. Business Automobile Liability Insurance must cover all vehicles, whether rented, leased, hired, scheduled, owned or non-owned. If Contractor does not own any vehicles, this requirement may be satisfied by a non-owned vehicle endorsement to the general and umbrella liability policies. Business Automobile Liability Insurance coverage amounts shall not be less than the following:
(a) TWO MILLION DOLLARS ($2,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(b) TWO MILLION DOLLARS ($2,000,000) per occurrence for property damage; or (c) TWO MILLION DOLLARS ($2,000,000) combined single limit.
D. Contractors Pollution Liability Insurance (CPL and/or Asbestos Pollution Liability and/or Errors & Omissions applicable to the work being performed.
1. Contractor or Subcontractor shall obtain, pay for, and maintain for the duration of the Contract Contractors Pollution Liability insurance that provides coverage for liability caused by pollution conditions arising out of the operations of the Contractor. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using Subcontractors, the policy must include work performed “by or on behalf” of the insured.
2. The policy limit shall provide coverage of no less than two million dollars ($2,000,000) per claim and in the aggregate. Coverage shall apply to bodily injury; property damage, including loss of use of damaged property or of property that has not been physically inured; cleanup costs; and costs of defense, including costs and expenses incurred in the investigation, defense, or settlement of claims.
3. All activities contemplated in the Contract shall be specifically scheduled on the CPL policy as “covered operations.” In addition, the policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.
4. The policy shall specifically provide for a duty to defend on the part of the insurer. City, its officers, employees and agents shall be added to the policy as additional insureds by endorsement.
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E. Umbrella or Excess Liability Policy (over primary), if provided Contractor may use an umbrella or excess policies to provide the liability limits as required in the Contract. This form of insurance will be acceptable, provided that all of the primary and umbrella or excess policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The umbrella or excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance.
F. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
2.0 GENERAL REQUIREMENTS—ALL POLICIES
A. Qualifications of Insurer. At all times during the term of this Contract, Contractor’s insurance company must meet all of the following requirements:
1. “Admitted” insurer by the State of California Department of Insurance or be listed on the California Department of Insurance’s “List of Surplus Line Insurers” (“LESLI”), or nonadmitted insurer by the City:
2. Domiciled within, and organized under the laws of, a State of the United States; and
3. Carry an A.M. Best & Company minimum rating of “A:VIII”.
B. Continuation Coverage. For insurance coverages that are required to remain in force after the Final Payment, and if reasonably available, Contractor shall submit to City, with the final Application for Payment, all certificates and additional insured endorsements evidencing the continuation of such coverage.
C. Deductibles or Self-Insured Retentions. All deductibles or self-insured retentions are subject to City’s review and approval, in its sole discretion.
D. Commercial General Liability and Business Automobile insurance policies must be written on an “occurrence” basis and must add the City of Vernon and its officers, agents, employees and representatives as additional insureds.
E. Contractor’s Insurance Primary. Other insurance (whether primary, excess, contingent or selfinsurance, or any other basis) available to City, or its representatives, or both, is excess over Contractor’s insurance.
City’s insurance, or self-insurance, or both, will not contribute with Contractor’s insurance policy.
F. Waiver of Subrogation Endorsement. Contractor and Contractor’s insurance company waive— and shall not exercise— any right of recovery or subrogation that Contractor or the insurer may have against City, or its representatives, or both.
G. Separation of Insureds. Contractor’s insurance policy applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or suit is brought, except that the naming of multiple insureds will not increase an insurance company’s limits of liability.
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H. Claims by Other Insureds. Contractor’s insurance policy applies to a claim or suit brought by an additional insured against a Named Insured or other insured, arising out of bodily injury, personal injury, advertising injury, or property damage.
I. Premiums. City is not liable for a premium payment or another expense under Contractor’s policy J. At any time during the duration of this Contract, City may do any one or more of the following:
1. Review this Agreement’s insurance coverage requirements;
2. Require that Contractor obtain, pay for, and maintain more insurance depending on City’s assessment of any one or more of the following factors:
(a) City’s risk of liability or exposure arising out of, or in any way connected with, the services of Contractor under this Agreement;
(b) The nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, the services of Contractor under this Agreement; or (c) The availability, or affordability, or both, of increased liability insurance coverage.
3. Required the Contractor to obtain, pay for, or maintain a bond (as a replacement for an insurance coverage) from a California corporate surety, guaranteeing payment to City for liability, or costs, or both, that City incurs during City’s investigation, administration, or defense of a claim or a suit arising out of this Agreement; or K. Contractor shall maintain the insurance policy without interruption, from the Project’s commencement date to the Final Payment date, or until a date that City specifies for any coverage that Contractor must maintain after the Final Payment.
L. Contractor shall not allow any insurance to expire, cancel, terminate, lapse, or non-renew.
Contractor’s insurance company shall mail City written notice at least thirty (30) days in advance of the policy’s cancellation, termination, non-renewal, or reduction in coverage and ten (10) days before its insurance policy’s expiration, cancellation, termination, or non-renewal, Contractor shall deliver to City evidence of the required coverage as proof that Contractor’s insurance policy has been renewed or replaced with another insurance policy which, during the duration of this Agreement, meets all of this Agreement’s insurance requirements.
M. At any time, upon City’s request, Contractor shall furnish satisfactory proof of each type of insurance coverage required— including a certified copy of the insurance policy or policies; certificates, endorsements, renewals, or replacements; and documents comprising Contractor’s self-insurance program— all in a form and content acceptable to the City Attorney or City’s Risk Manager.
N. If Contractor hires, employs, or uses one or more Subcontractor(s) to perform work, services, operations, or activities on Contractor’s behalf, Contractor shall ensure that the Subcontractor complies with the following.
1. Meets, and fully complies with, this Agreement’s insurance requirements; and
2. Furnishes City at any time upon its request, with a complete copy of the Subcontractor’s insurance policy or policies for City’s review, or approval, or J & S Striping Company Inc.
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both. Failure of City to request copies of such documents shall not impose any liability on City, or its employees.
O. Contractor’s failure to comply with an insurance provision in this Agreement constitutes a material breach upon which City may immediately terminate or suspend Contractor’s performance of this Agreement, or invoke another remedy that this Agreement or the law allows. At its discretion and without waiving any other rights it may have pursuant to law, City has the right but not a duty to obtain or renew the insurance and pay all or part of the premiums. Upon demand, Contractor shall repay City for all sums or monies that City paid to obtain, renew, or reinstate the insurance, or City may offset the cost of the premium against any sums or monies that City may owe Contractor.
3.0 CONTRACTOR’S SUBMITTAL OF CERTIFICATES AND ENDORSEMENTS A. Contractor shall have its insurance carrier(s) or self-insurance administrator(s) complete and execute the following insurance documents and shall deliver said documents at the same time Contractor delivers this Agreement to City. City will neither sign this Agreement nor issue a “Notice to Proceed” until the City Attorney or City’s Risk Manager has reviewed and approved all insurance documents. City's decision as to the acceptability of all insurance documents is final. Sample insurance documents in the City’s approved format are set forth in Exhibit 4.
B. Required Submittals for Commercial General Liability and Business Automobile Insurance and Contractor’s Pollution Liability Insurance. The following submittals must be on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative – which fully meet the requirements of, and contain provisions entirely consistent with, all of the insurance requirements set forth herein.
1. “Certificate of Insurance”
2. “Additional Insured Endorsement”
3. Waiver of Subrogation Endorsement: “Waiver of Transfer to Rights of Recover Against Others” Both Certificates of Insurance and Additional Insured Endorsements must read as follows: “The City of Vernon, and its officers, agents, employees and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance and self-insurance will apply in excess of, and will not contribute with this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non-renewal, or reduction in coverage.” C. Required Submittals for Workers’ Compensation Insurance. Contractor shall provide City with a certificate of insurance and a subrogation endorsement on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative – which fully meet the requirements of, and contain provisions entirely consistent with, this Contract’s workers compensation insurance requirements. If Contractor is self-insured for workers’ compensation, a copy of the “Certificate of Consent to Self-insure” from the State of California is required; or if Contractor is lawfully exempt from workers’ compensation laws, an “Affirmation of Exemption from Labor Code §3700” form is required.
D. Required Evidence of Builder’s Risk Coverage. Contractor will provide a certificate of insurance and a declarations page on a form satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative. The policy terms must fully meet the requirements of, and contain provisions entirely consistent with, all of the insurance requirements set forth herein. The City shall be named as a loss payee on the insurance policy for the full replacement value of all buildings, structures, fixtures and materials to be constructed, maintained, repaired or supplied pursuant to this Contract.
E. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that all required coverage is provided. Contractor agrees to obtain certificates evidencing such coverage.
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F. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor that includes City or any other indemnitee as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
G. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
H. Any “self-insured retention” must be declared and approved by City. City reserves the right to require the self-insured retention to be eliminated or replaced by a deductible as approved by the City. Self-funding, policy fronting or other mechanisms to avoid risk transfer are not acceptable. If Contractor has such a program, Contractor must fully disclose such program to City.
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EXHIBIT 5
Statement of lnlent to Comolv with Minimum ReoukefiEnb of tt6 StormMter Permit
CITY OF VERNON
DEPARTMENT OF PUBLIC WORKS
Construction Stormu,ater Program
Permit Number: DaE 3-24-2026
J & S STRIPING CO INC p6pns. 909.947.8073
Project Address:
Property Owner:
CITYWIDE STRIPING
Contractor: J & S STRIPING CO INC
The Natbnal Pollutant Discharge Elimination System (NPDES) is a portion of the Clean Water Act that applies to he protection of receiving waters. Under permits from $e Los Angeles Regional Wder Quality Control Board (RWQCB), certain activities are subject to RWQCB enforcemenl To meet the standards of the Waste Discharge Requirements for Municipal Separate Storm Se$€r System (MS4) Dischaqes lyihin the Coastal Watershed of Los Angeles County, Except those Discharges Orbinating fiom tre City of Long Beach MS4 (CAS004001), the City of Vemon has adopted minimum standads for stormwater runoff from development construction aclivities.
These minimum standards require the implementation of an effective ombination of erosion and sediment control Best Management Practices (BMPs) to prevent erosion and sediment bss, and the discharge of construction rr/aste at each site. At a minimum, the consfuction activity associated witr the constnrc,tion proiect identified above shall be onducted in such a manner that:
CITY OF VERNON
) Prevents illicit construction-related discharges of pollutants into the MS4 and receiving waters. > lmplements and maintains structural and non-structural BMPs to reduce pollutanb in stormwater runoff ftom construction sites. ) Reduces construction site discharges of pollutants to the MS4 to the maximum e(ent practicable > Prevenls construction site discharges to the Ms from causing or contributing to a violation of water quality standards.
Note: The stormwater BMP constructjon Handbook sheets developed by he califomia stormwater Quality Association shall be used as guidance in determining and implementing required BMps. The BMp sheets may be revlewed at the Department of Public works counter during regular businoss hours, A General Consbuction Permit shall be obtained and maintained for all construction sites one (1) acre or greater. Additional conditions may be required for these sites.
Applicant:
Contracto/sAddress. '1544 S. VINEYARD AVE ONTARIO CA 91761 J & S Striping Company Inc.
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I have read and undershnd the requirements listed above and certify that I will comply with lhe minimum requirements above.
Signature: //
Print Name: 6BERT ARAGON
Title: PRESIDENT
Property Olrner: CITY OF VERNON
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CTTYWTI]tr S TR T PTNG
CITY OF VERNON
Contractorl J & S STRIPING CO INC
Contracto/s Address: 1 544 S. VINEYARD AVE ONTARIO CA 91761 The latest COVlDl9 induslry guidelines can be accessed at the following web address:
httosJ/,/,iww.dir.ca.oov/doshlcoronavkus/Guidancebv-lndustrv.html This document provides guidance for the construction industry to suppon a sa[e, clean enviDnment for workers. The guidance is not intended to revoke or repeal any ,.vorker rights, either statutory, regulatory or mlledivdy baryained, and is not exhaustive, as it does not include county health orders, nor is it a substitute for any existing safety and health-related regulatory rEuirements such as those ot CaI/OSHA.1 Stay cunent on changes to public health guidance and slateJlocal orders, as the COV|D19 situation continues. CaUOSHA has more safety and heatttr guidance on thek CaUOSHA COVlDl9 lnfection Prevention lor Construction 2 Employers and Workers !'€bpage.
CDC has additional guidance for businesses and employers.
I have read and understand the requirements listed above and certify that I willcomply wih the minimum requkements
Signature Date.3-24-26
Prinl Name: ROBERT ARAGON
Ti e:
PRESIDENT
Poject Address:
Property Owner:
EXHIBIT 6
Statement of lntent to Complv wilh Minimum Reouirements of the Califomia Covid-19 lndustrv Guidance: Conslruction
CITY OF VERNON
DEPARTMENT OF PUBLIC WORKS
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EXHIBIT B
SPECIAL PROVISIONS
SPECIFICS FOR THIS PROJECT
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EXHIBIT B – SPECIAL PROVISIONS
SPECIFIC FOR THIS PROJECT
Citywide Striping and Pavement Markings
FY25-26
Contract No. 20260209
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Table of Contents
A. General .................................................................................................................................................. 4
1. Scope of Work.................................................................................................................................. 4
2. Specifications ................................................................................................................................... 4
3. Length of Contract ........................................................................................................................... 4
4. Liquidated Damages......................................................................................................................... 4
5. Delays and Extensions of time ......................................................................................................... 4
6. Quality of Work................................................................................................................................ 5
7. Unit Prices........................................................................................................................................ 5
8. Extra Work ....................................................................................................................................... 5
9. Compliance with Laws, Regulations, and Safe Practices ................................................................. 5 B. Construction Phase Specifications........................................................................................................ 6
1. Scheduling of Work.......................................................................................................................... 6
2. Material Submittals.......................................................................................................................... 6
3. Weather Limitations ........................................................................................................................ 6
4. Construction Hours.......................................................................................................................... 6
5. Traffic Requirements ....................................................................................................................... 6
6. Protection of the Public ................................................................................................................... 8
7. Noise Restrictions ............................................................................................................................ 8
8. Construction Order of Work ............................................................................................................ 8
9. Character of Workers....................................................................................................................... 9
10. Examination of Site .......................................................................................................................... 9
11. Mobilization ..................................................................................................................................... 9
12. Dust Control..................................................................................................................................... 9
13. Best Management Practices (BMP’s)............................................................................................... 9
14. Cleaning of Site During Construction............................................................................................. 10
15. Sanitary Facilities ........................................................................................................................... 10
16. Final Cleaning of Site and Restoration........................................................................................... 10
17. Contractor Responsibility............................................................................................................... 10 C. Material Specifications .................................................................................................................. 11
1. Striping Improvements ....................................................................................................................... 11 a. General ...................................................................................................................................... 11 b. Paint Materials .......................................................................................................................... 11 J & S Striping Company Inc.
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c. Beads Materials: ........................................................................................................................ 11 d. Stencils ....................................................................................................................................... 12
2. Removal of Striping ............................................................................................................................ 12 J & S Striping Company Inc.
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A. General
1. Scope of Work
This project consists of furnishing, removing and installing traffic striping, pavement markers, and pavement markings (legends) over existing traffic striping as outlined in the plan, attached to this Request for Bids as Attachments A and B.
2. Specifications
Installation and payment for all the work shall conform to the Standard Specifications for Public Works Construction (2024 Edition), State of California Department of Transportation (Caltrans) Standard Plans and Standard Specifications (2025 Edition), latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD), and the City of Vernon Standard Plans. The Standard Specifications for Public Works Construction (2024 Edition) shall be referred to hereafter as the Standard Specifications. The Caltrans Standard Plans (2025 Edition) shall be referred to hereafter as the Caltrans Standard Plans.
3. Length of Contract
All work in this project shall be completed within forty-five (45) calendar days as specified in the Bidder's Proposal.
4. Liquidated Damages
In accordance with Section 6-9 of the Standard Specifications, for each consecutive calendar day in excess of the time specified for completion of the work, as adjusted in accordance with Section 6-9 of the Standards Specifications, the Contractor shall pay to the agency, or have withheld from monies due it, the sum of two hundred and fifty ($250) per calendar day.
5. Delays and Extensions of time
The provisions of Section 6-4 entitled "Delays and Extensions of Time" of the Standard Specifications shall apply except as modified and supplemented below.
The second paragraph of subsection 6-4.1 is hereby deleted and the following paragraph shall be inserted in its place:
No extension of time will be granted for a delay caused by the inability of the Contractor to obtain materials, equipment and labor, except as authorized by the City's Engineer. The length of contract time stipulated includes any time which may be required to obtain materials, equipment and labor, and the Contractor in submitting a bid shall be deemed to have ascertained the availability of materials, equipment and labor and considered same in his/her proposed construction schedule.
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6. Quality of Work
The provisions of Section 3 entitled "Control of the Work" of the Standard Specifications shall apply. In addition, any work deemed unacceptable by the City's Engineer, whether a cause is determined or not shall be repaired or replaced by the Contractor at his/her expense.
7. Unit Prices
All costs not covered by specific unit prices but required for a complete job in place, shall be included in the items most related to the work.
8. Extra Work
In the event the City and the Contractor are unable to negotiate an agreed price for extra work, which is acceptable to both parties, payment shall be made based on time and materials as follows:
• Work by the Contractor: The following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1. Labor 33%
2. Materials 15%
3. Equipment Rental 15%
4. Other Items and Expenditures 15%
• Work by the Subcontractor: When all or any part of the extra work is performed by a subcontractor, the markup provided by the Contractor as mentioned above shall apply to the subcontractor’s actual costs. A markup of 5% of the subcontracted portion of each extra work may be added for the Contractor.
9. Compliance with Laws, Regulations, and Safe Practices The Contractor shall perform all work in a safe, competent manner and in accordance with all federal, state, and local statues, regulations, ordinances, rules, and governmental orders. The Contractor will be solely and completely responsible for the conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. Inspection of the Contractor's performance by the City, its agents, or employees is not intended to include review of the adequacy of the Contractor's safety measures in or near the job site.
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B. Construction Phase Specifications
1. Scheduling of Work
The Contractor shall submit his/her work schedule to the City's Engineer prior to the preconstruction meeting. The construction schedule shall show the sequence of work, critical path and estimated time for completion of each segment of work. This schedule must be reviewed and accepted by the City's Engineer before the Contractor will be permitted to begin work. In addition, the Contractor shall submit a detailed schedule forecasting two weeks of work describing each day’s work. This schedule shall be updated and submitted to the City every other Monday during the construction period. The Contractor shall give 48 hours’ notice to City's Engineer prior to the start of the work.
2. Material Submittals
The Contractor shall provide all required submittals including, but not limited to the following:
- Materials and mix designs (submitted upon reward of the contract for review and approval before the construction); and
The “Notice to Proceed” will not be issued to the Contractor until all the submittals have been reviewed and approved by the City.
3. Weather Limitations
Placement operations shall not be performed during wet conditions or if rain or cold conditions (less than 45°F) are imminent or predicted to exist at any time. “Imminent or predicted” is defined as being forecasted within a 48-hour period on the National Weather Service Web Site http://www.wrh.noaa.gov for the most representative and nearest location listed where placement is to begin and end.
4. Construction Hours
Work shall be completed Monday through Friday between the hours of 9:00 pm to 5:00 am.
Layout “Cat Track” shall be approved by the City before the final striping improvements are installed.
5. Traffic Requirements
Before any partial or total closure of any street, the Contractor shall be required to obtain the approval of the City's Engineer. The Contractor shall comply with Section 600 and 601 of the Standard Specifications and provide safe and continuous passage for pedestrian and vehicular traffic at all times. The Contractor shall provide and maintain all necessary flagmen, barricades, delineators, signs, flashers and any other safety equipment as set forth in the latest publication of the State of California, Division of Highways, Traffic Manual or as required by the City's Engineer to ensure safe passage of traffic.
The following provisions shall apply unless otherwise directed by the City's Engineer.
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• The traffic control shall be in accordance with the California Manual of Temporary Traffic Controls (CA MUTCD, latest edition) handbook.
• The Contractor shall submit traffic channelization and detour plans to the City's Engineer for approval at least fourteen (14) fourteen working days prior to commencement of work. Traffic control plans (previously approved by the City's Engineer ) shall be maintained within the construction zone for the duration of the construction.
• Traffic Control Work shall include all labor, materials, tools, equipment, transportation and incidentals necessary to maintain and control all vehicular and pedestrian traffic through the construction site. The cost of furnishing and maintaining traffic control during the construction including flagmen as necessary must be included in the various bid items, and no extra compensation will be paid to the Contractor. • In addition to the requirements of the MUTCD handbook, the City's Engineer may require fifteen (15) foot wide travel lanes, flatter traffic tapers, additional traffic control devices, barricading, and other signing in order to ensure driver awareness and safety in the construction area. Further, the Contractor shall provide Type II or Type III barricades with flashers and delineators at locations as determined by the City's Engineer. • The Contractor shall provide access to local businesses at all times unless otherwise approved by the City's Engineer. This may include providing steel plates at some driveway approaches. Message boards shall be used for pre-construction warnings, lane closure/detour areas, and placed 14 calendar days in advance of the closure/detour. • The posting of "NO PARKING" signs within the construction limits is permitted with the approval of the City Engineer. "NO PARKING" signs shall contain a "TOW AWAY" warning.
These signs shall be furnished and maintained by the Contractor and shall be of the type approved by the City's Engineer. Each sign posted shall have the date and time indicating the duration of the "NO PARKING" prohibition printed clearly in a manner acceptable to the City's Engineer. New signs shall be posted when changes occur in the parking prohibitions indicated on the previously posted signs. Signs must be posted at least seventy-two (72) hours in advance of construction or they are invalid. Signs shall not be attached to trees or taped to street light or traffic signal poles. Contractor shall only post "NO PARKING SIGNS" on one side of the street at a time unless otherwise approved by the City's Engineer. The signs shall be effective for no more than five (5) working days and shall be removed within twenty-four (24) hours after the work is complete. If signs are J & S Striping Company Inc.
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not removed in a timely manner, the City's Engineer may suspend all work until the signage requirement is corrected. All signs, lights and other warning devices used shall be in accordance with State of California Business and Transportation City Department of Public Works Manual of Warning Signs, Lights and Devices for Use in Performance of Work upon Highways.
6. Protection of the Public
The Contractor shall take such steps and precautions as his/her operations warrant to protect the public from danger, loss of life, loss of property or interruption of public services. Unforeseen conditions may arise which will require that immediate provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under the contract. Whenever, in the opinion of the City's Engineer, a condition exists in which the Contractor has not taken sufficient precaution of public safety, protection of utilities, and/or protection of adjacent structures or property, the City's Engineer will order the Contractor to provide a remedy for the condition. If the Contractor fails to act on the situation within a reasonable time period as determined by the City's Engineer, or in the event of an emergency situation, the City's Engineer may provide suitable protection by causing such work to be done and material to be furnished as, in the opinion of the City's Engineer, may seem reasonable and necessary. The cost and expense of all repairs (including labor and materials) as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the final payment due to the Contractor.
7. Noise Restrictions
The Contractor may not operate certain power equipment, within a residential area or within a radius of five-hundred (500) feet from a residential area, except during the following times:
• From 7:00 am to 4:00 pm, Monday through Thursday
• From 6:00 am to 5:00 pm on Saturday and Sunday
In addition, the noise level from the Contractor's operations shall not exceed eighty-five (85) dBA when measured within a one hundred (100) foot radius at any time.
8. Construction Order of Work
Work shall be scheduled so as to lessen the impact upon businesses. All construction shall conform to the latest edition of the Standard Specifications and shall proceed in a smooth, efficient, timely and continuous manner. As such, once construction is started in a work area, the Contractor will be required to work continuously in that work area until construction has been completed and the work area is open and accessible to both vehicular and pedestrian traffic in a manner approved by the City's Engineer before the next stage of work will be allowed to begin.
Once construction is started in a work area, the Contractor shall not withdraw manpower or equipment from that work area in order to start construction in another work area if doing so, in J & S Striping Company Inc.
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the opinion of the City's Engineer, delays the completion of the work presently under construction.
The Contractor shall maintain continuous access to all residents and businesses within the project limits, including drive approaches, unless the Contractor has obtained the approval of the City's Engineer to close either such access or drive approach.
No stockpiling of material and construction equipment on public streets or sidewalks will be permitted on this project unless approved by the City's Engineer. Material and equipment placed on public streets, sidewalks and on the construction areas shall be used the same day.
9. Character of Workers
If any subcontractor or person employed by the Contractor shall fail or refuse to carry out directions of the City's Engineer or shall appear to the City's Engineer to be incompetent or act in a disorderly or otherwise improper manner, he/she shall be immediately discharged from the project on the request of the City's Engineer, and such person shall not be reemployed on the work. If said individual has an ownership interest in the contracting entity, the City's Engineer will serve written notice upon the Contractor and the Surety providing the faithful performance bond, in accordance with Section 6-8, "Termination of the Contractor by Default" of the Standard Specifications, demanding complete and satisfactory compliance with the Contract.
10. Examination of Site
The Contractor is required to examine the site and judge for themselves the location. Physical conditions, substructures and surroundings of the proposed work.
11. Mobilization
The cost of all preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the project site must be included in the various bid items, and no extra compensation will be paid to the Contractor.
12. Dust Control
Throughout all phases of construction, including suspension of work, and until final acceptance of the project, the Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling water, or other means as necessary when requested by the City. Failure of the Contractor to comply with the City's Engineer cleanup orders may result in an order to suspend work until the condition is corrected. No additional compensation or extension of contract completion time will be allowed as a result of such suspension. The cost of furnishing and operating dust control during the construction project shall be included in the various bid items, and no extra compensation will be paid to the Contractor.
13. Best Management Practices (BMP’s)
The Contractor shall submit a copy of their Best Management Practices (BMPs) to the City Engineer for review ten (10) days prior to the beginning of any work.
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The Contractor is hereby notified that specific construction practices in the Standard Specifications, Section 3-12.6.2, “Best Management Practices (BMPs)” are considered to be Best Management Practices. The Contractor shall implement and maintain such BMP’s as are relevant to the work, and as are specifically required by the Plans or Special Provisions. The Contractor shall not commence activity until the BMP submittal has been reviewed and approved.
14. Cleaning of Site During Construction
During construction, all existing improvements, including pavement, sidewalk, curb and gutter, adjacent to the work area shall be swept free from soils, gravel, dirt or debris on a daily basis.
The Contractor is responsible for maintaining all sidewalk, curb and gutter areas within the construction zone free from loose materials at all times.
15. Sanitary Facilities
The Contractor shall furnish and maintain sufficient sanitary facilities by the worksites for the entire duration of construction activities. The cost of furnishing and maintaining sufficient sanitary facilities shall be included in the various bid items, and no extra compensation will be paid to the Contractor.
16. Final Cleaning of Site and Restoration
The Contractor shall be responsible for cleaning and restoration of all damaged existing improvements such as sidewalk, driveway, curb and gutter, and private property at no cost to the City. The Contractor shall remove all loose aggregates by sweeping all the sidewalks and gutters. The cost of furnishing and operating such sweeping after the construction of the project must be included in the various bid items, and no extra compensation will be paid to the Contractor.
17. Contractor Responsibility
The Contractor shall be responsible for the final product and shall make any quality control, adjustments and corrections necessary to obtain the final product accepted by the City's Engineer. The Contractor shall perform process and quality control sampling and testing and exercise management control the work of his/her subcontractors, technicians and workers to ensure that the milling, transporting, spreading, compaction, and finishing processes conform to these Specifications. The City's Engineer shall have unrestricted access to the laboratory, sampling, testing sites, and all information resulting from mix design and quality control activities.
All Quality Control testing results shall be submitted to the City's Engineer on a daily basis.
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C. Material Specifications
1. Striping Improvements
a. General
Furnishing and installing traffic striping, pavement markers, and pavement markings (legends) shall conform to Section 214 of the Standard Specifications and/or the provision in Section 84 “Traffic Stripes and Pavement Markings”, and in Section 85, “Pavement Markers” of the Caltrans Standard Specifications. Once the submittals have been approved by the City, the striping of all the streets shall be installed with one coat of water-based Ennis paint with beads. Traffic striping shall be placed upon the finished asphalt concrete or PCC pavement surface per the existing conditions. The Contractor shall be responsible for the completeness and accuracy of the layout and re-striping to the satisfaction of the City
A blue retroreflective raised pavement marker per Caltrans Traffic Manual Section 6-03.4, Figure 6-44 shall be placed at all fire hydrant locations where needed.
Caltrans Standard Plans (2025 Edition) shall apply to all lane line striping, pavement markings, legends, turn arrows, numbers etc. The Contractor shall provide all required templates/stencils at no additional cost to the City of Vernon.
b. Paint Materials
Furnishing and installing traffic striping, pavement markers, and pavement markings (legends) shall conform to Section 214 of the STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION “GREENBOOK” (2024 Edition and supplements) and/or the provision in Section 84 “Traffic Stripes and Pavement Markings”, and in Section 85, “Pavement Markers” of the Cal Trans State Specifications. The paint to be used on all work done under this contract shall be Ennis Paint Company, water-based traffic paint, 8010-20MAX white and 8010-20MAX lead-free yellow and shall conform to the Standard Specifications Section 214. Paint shall be installed per manufacturer’s instructions and the Special Provisions.
c. Beads Materials:
• Beads shall be colorless and free from milkiness.
• No. 2 beads shall be used.
• Beads shall be kept in a dry storage to prevent moisture absorption. • Beads shall be applied uniformly at the rate of five (5) pounds to seven (7) pounds of beads per gallon of paint.
• Beads shall be uniformly heated to not less than eighty (80) degrees Fahrenheit when applied.
The cost of all paints, beads, other material and equipment required to complete the job must be included in the respective lump sum bid item, and no extra compensation will be paid to the contractor.
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d. Stencils
Contractor shall provide stencils for all pavement markings (legends) per the 2025 Edition of the Caltrans Standard Plans at no additional cost to the City of Vernon.
2. Removal of Striping
Pavement striping removal shall be performed using approved methods, including grinding, sandblasting, or water blasting. Existing markings and lines shall be removed without damaging the pavement or removing material to a depth greater than 1/8 inch. All old markings shall be completely obliterated. If grinding is employed, irregular grinding patterns are not acceptable; the removal area shall be rectangular to minimize visible scarring.
All removed materials shall be properly collected and disposed of in accordance with applicable regulations. Removal operations shall employ an integrated vacuum recovery system to effectively control dust and debris and prevent airborne particulate dispersion. All proposed removal methods must be reviewed and approved by the City’s Engineer and shall comply with the latest Caltrans Standards or the Standard Specifications from the latest Public Works Construction handbook.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.
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NOTICE INVITING BIDS
for
Citywide Striping and Pavement Marking FY25-26
in the
City of Vernon
One original sealed bid must be signed and submitted prior to 2:30 p.m., Tuesday, February 24, 2026, to the City Clerk’s Office, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058, (“Bid Deadline”).
All bids shall be enclosed in sealed envelopes, distinctly marked “Bid” with the title of the bid and the bidder’s name and address appearing on the outside.
Bids shall be clearly titled and should be mailed or delivered in person before 2:30 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. Bids will be opened in the City Clerk’s Office at 2:30 p.m., Tuesday, February 24, 2026. At the bid opening, the City Clerk shall open bid packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the “Completed Bid Forms” and the uncompleted forms, the “Bid Forms”) will be made available for public review. Except as set forth in Paragraph 22 (“Public Records”), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record.
Bid Documents, Plans and Specifications are available at no charge at www.cityofvernonca.gov/planetbids.
Pre-Bid Meeting:
A pre-bid meeting to answer any questions regarding the project plans and specifications is scheduled for 11:00 a.m. on February 10, 2026, in the Public Works Department , 4305 Santa Fe Avenue, Vernon, California. This meeting is to answer any questions regarding the project plans and specifications.
Attendees must adhere to the State and local guidelines regarding COVID-19, including applicable industry guidelines for construction sites. Attendance is not mandatory.
City of Vernon Contact Person: Departments of Public Works Attention: Carlos Velazquez, Assistant Engineer
Phone: (323) 583-8811 ext. 526
Email: [email protected]
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Mandatory Qualifications for Bidder and Designated Subcontractors:
A Bid may be rejected as non-responsive if the Bidder fails to meet the essential requirements for qualification.
General Scope of Work:
Contractor shall furnish labor, materials, equipment, services, and specialized skills to perform work involved in the Project. The Work in the Bid is defined in the Project Drawings and Specifications and will generally include the following: Furnish, remove and install traffic striping, pavement markers, and pavement markings (legends) over existing traffic striping as outlined in the plan, attached to this Request for Bids as Attachments A and B.
The work shall be done in accordance with the project plans and specifications, Contract No. 20250209; “Greenbook” Standard Specifications for Public Works Construction (2024 Edition), State of California Department of Transportation (Caltrans) Standard Plans (2023 Edition) and the State of California Department of Transportation (Caltrans) Standard Specifications (2025 Edition).
In the event of any conflicts, refer to the Procedure of Contract Documents” contained in General Conditions, Section 1.10.
Mandatory Qualifications for Bidder and Designated Subcontractors:
A Bid may be rejected as non-responsive if the Bid fails to document that Bidder meets the essential requirements for qualification. As part of the Bidder’s Statement of Qualifications, each Bid must establish that:
Bidder satisfactorily completed at least three (3) prevailing wage public contracts in California; each comparable in scope and scale to this Project, within three (3) years prior to the Bid Deadline and with a dollar value in excess of the Bid submitted for this Project.
Other Bidding Information:
1. Contract Time: This Work must be completed within forty- five (45) calendar days from the date of commencement as established by the City’s written Notice to Proceed.
2. Amount of Liquidated Damages: $250 per calendar day.
3. Bidding Documents. Bids must be made on the Proposal Form contained herein.
4. Engineer’s Estimate. An Engineer’s Estimate of the cost of construction of this Work has J & S Striping Company Inc.
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been prepared. Said estimate is in the range of $185,000 to $225,000.
5. Acceptance or Rejection of Bids. The City reserves the right to reject any and all bids, to award all or any individual part/item of the bid, and to waive any informalities, irregularities or technical defects in such bids and determine the lowest responsible bidder, whichever may be in the best interests of the City. No late bids will be accepted, nor will any oral, facsimile or electronic bids be accepted by the City.
6. Contractor’s License. At the time of the Bid Deadline and at all times during performance of the Work, including full completion of all corrective work during the Correction Period, Contractor must possess a California contractor’s license or licenses, current and active, of the classification required for the Work, in accordance with the provisions of Chapter 9, Division 3, Section 7000 et seq. of the Business and Professions Code. In compliance with Public Contract Code Section 3300, the City has determined that the Bidder must possess the following license(s): A, General Engineering Contractor, or C-32, Parking and Highway Improvement Contractor from the California State License Board. The Bidder will not receive a Contract award if at the time of submitting the bid, the Bidder is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active. If the City discovers at the time of the Bid Deadline that Contractor is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active, the City may reject the Bid, cancel the award, declare the Bid Bond as forfeited, keep the Bid Bond’s proceeds, and exercise any one or more of the remedies in the Contract Documents in addition to those provided by law.
7. Subcontractors’ Licenses and Listing. Bidders must list each Subcontractor whom the Bidder must disclose under Public Contract Code Section 4104 (Subcontractor Listing Law), and the Bidder must provide all of the Subcontractor information that Section 4104 requires (name, address, license number, public works contractor registration number issued pursuant to Labor Code Section 1725.5, and portion of the Work). An inadvertent error in the license number or public works contractor registration number will not be considered nonresponsive if corrected within 24 hours after the bid opening. In addition, the City requires the Bidder to list the dollar value of each Subcontractor’s labor or services. The City reserves the right to review and disqualify any proposed Subcontractor. The City’s disqualification of a Subcontractor does not disqualify a Bidder. In such case, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor— without an adjustment of the Bid Amount. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor’s license must be current and active for the portion of the Work listed and shall hold all specialty certifications required for such Work.
8. Permits, Inspections, Plan Checks, Governmental Approvals, Utility Fees and Similar Authorizations. The City has applied and paid for the following Governmental Approvals and Utility Fees): Building Permit, Trash/Electrical Transformer Enclosure Permit, Mechanical Permit, Electrical Permit, Plumbing Permit, Fire Sprinkler Water Line Fee (Contractor must submit shop drawings for permit to issue), Sewer Facility Fees.
9. Any work to the City of Vernon High Voltage Electric System shall only be performed by contractors previously pre-qualified by Vernon Public Utilities to perform High Voltage Electric System Service Maintenance and Utility Support.
10. Bid Forms and Security: Each Bid must be made on the Bid Forms obtainable at the J & S Striping Company Inc.
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Public Works Department. Each Bid shall be accompanied by a cashier’s check or certified check drawn on a solvent bank, payable to “City of Vernon,” for an amount equal to ten percent (10%) of the total maximum amount of the Bid. Alternatively, a satisfactory corporate surety Bid Bond for an amount equal to ten percent (10%) of the total maximum amount of the Bid may accompany the Bid. Said security shall serve as a guarantee that the successful Bidder will, within fifteen (15) calendar days after the date of the award of the contract, enter into a valid contract with the City for said Work in accordance with the Contract Documents.
11. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.
12. Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of securities for withheld funds is permitted in accordance therewith.
13. Prevailing Wages. This Project is a “public work” as defined in California Labor Code Section 1720. Contractor awarded this Contract and all Subcontractors of any tier shall not pay less than the minimum prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Work. The Director of Industrial Relations of the State of California, pursuant to the California Labor Code, and the rates determined by the California Director of Industrial Relations are available online at www.dir.ca.gov/DLSR/PWD/.
14. Payroll Records. Pursuant to SB 854, Contractor and any Subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).
15. Registration with the Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.
Brian Saeki
City Administrator
Dated: ___________ (Approved as to form by the City Attorney’s Office) Published: _______
1/6/2026
2/02/2026
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City of Vernon
Instructions for Bidders
Project: Citywide Striping and Pavement Markings FY25-26 for the Department of Public Works
City personnel with whom prospective bidders will deal with are:
Carlos Velazquez, Assistant Engineer, Department of Public Works, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 ext. 526
Bid opening date and time: 2:30 p.m., Tuesday, February 24, 2026 (“Bid Deadline”).
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058.
The bid must be received by the City Clerk’s Office prior to the time set for bid opening. A bid received by the City Clerk’s Office after the time set for the bid opening is a non-responsive bid and shall not be considered.
GENERAL BID REQUIREMENTS
To be considered, a bidder must strictly follow the format for bids in the specifications. Bids must be binding and firm. Any bids may be withdrawn before bid opening, but bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.
1. CONTRACTORS LICENSE
The Bidder must possess a valid State of California Contractors License and must list type in the classification(s) specified in the Notice Inviting Bids at the time of the Bid Deadline and at all times during the performance of the Work, except as otherwise provided in California Business and Professions Code Section 7028.15.
2. INTERPRETATION OF BIDDING DOCUMENTS, SPECIFICATIONS AND
ADDENDA
A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Bidding Documents, or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City’s representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to City not less than ten (10) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to City’s Contact Person identified in the Notice Inviting Bids.
Any interpretation or correction will be made only by Addendum issued by the City and a copy of such Addendum will be delivered to all Interested Bidders of record.
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Any Addenda so issued must be acknowledged in the Bid and the cost of performing Work described in the Addenda shall be included in the Bid. Bidder’s failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Drawings or Specifications, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline.
Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.
B. Addenda will be made available for inspection at
www.cityofvernonca.gov/planetbids. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid.
3. OBTAINING DRAWINGS AND DOCUMENTS
Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Specifications (“Interested Bidders”). Only Interested Bidders will receive Addenda, if so issued.
4. BID FORMS – SUBMITTAL
A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in.
B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive.
C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and Specification Number and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service.
D. One Original Bid shall be hand delivered, delivered by courier or package delivery service to the Office of the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058.
E. Bids received after the Bid Deadline or at any place other than the Office of the J & S Striping Company Inc.
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City Clerk will not be considered.
5. BID FORMS – AUTHORIZED SIGNATURES
A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature.
B. Sole Proprietorship: An individual shall sign.
C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners.
D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer’s will be accepted only if an authenticated Incumbency Certificate is attached.
E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation.
6. BID FORMS – SCHEDULE OF BID PRICES
A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the project in accordance with the requirements of the Contract. The cost of all mobilization, preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the various project sites must be included in the various bid items, and no extra compensation will be paid to Contractor.
B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply labor, materials, and equipment and to perform the Work. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the person(s) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non-responsive.
C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for J & S Striping Company Inc.
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any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.
D. All requested Alternates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter “No Change.”
7. BID SECURITY
A. Each Bid shall be accompanied by cash or a cashier’s check or a certified check, drawn on a responsible bank doing business in the United States payable to the City, or a satisfactory Bid Bond in favor of the City executed by the Bidder as a principal and a California admitted surety company (as defined by California Code of Civil Procedure §§995.120 and 995.311) as surety (“Bid Security”).
B. All bonds must be issued by a California admitted surety insurer with the minimum A.M Best Company Financial strength rating of “A:VII” or better. Bonds issued by a California admitted surety not listed on Treasury Circular 570 will be deemed accepted unless specifically rejected by the City. Bonds issued from admitted surety insurers not listed in Treasury Circular 570 must be accompanied by all documents enumerated in California Code of Civil Procedure Section 995.660. All such bonds must be accompanied by a power of attorney from the surety company authorizing the person executing the bond to sign on behalf of the company. If the bonds are executed outside the State of California, all copies of the bonds must be countersigned by a California representative of the surety. The signature of the person executing the bond on behalf of Surety must be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.
C. Bid Security shall be in an amount not less than 10% of the Base Bid. Any Bid submitted without Bid Security will be rejected as non-responsive. The Bid Security shall be given as a guarantee that the successful Bidder will execute the Contract and will provide the insurance, bonds and other required forms within fourteen (14) calendar days after award of the Contract. Bidders will be entitled to return of Bid Security except when a successful Bidder forfeits its Bid Security. A forfeit may occur, for example, if the successful Bidder withdraws its Bid prior to the expiration of ninety (90) calendar days after award of the Contract; attempts to withdraw its Bid when the requirements of Public Contract Code § 5101 et seq. are not met; or refuses or fails to execute the Contract and provide the required bonds, insurance or certificates within fourteen (14) calendar days after award of the Contract. In any one or more of these events, if City awards the Contract for the Work to the next lowest responsible Bidder, the amount of the original lowest Bidder’s security shall be applied to the Contract Price differential between the lowest Bid and the second lowest Bid. Any surplus will be returned to the original J & S Striping Company Inc.
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lowest Bidder. If the City rejects all other Bids presented and re-advertises, the lowest Bidder’s Bid Security may be used to offset the City’s cost of re-advertising and receiving new Bids. In that case, the surplus if any, will be returned to the original lowest Bidder.
D. The Bid Security shall be held for ninety (90) calendar days after the award of the Contract or until posting by the successful Bidder of the payment and performance bonds, proof of insurance, return of executed copies of the Contract and necessary certification(s), whichever first occurs, after which time the Bid Security will be returned to all Bidders.
E. If a Bid Bond is to be submitted, Bidder shall use the form entitled "Bid Bond" contained in the Bidding Documents, which Bid Bond shall be properly executed and acknowledged by the Bidder and by a corporate surety authorized to transact such business in the State of California.
F. Any alteration of said form of Bid Bond, or imperfection in the execution thereof, as herein required, will render it informal and may, at the option of the City, result in the rejection of the Bid under which the Bid Bond is submitted.
8. BIDDER'S AND SPECIALTY CONTRACTORS’ STATEMENTS OF
QUALIFICATIONS
A. Each Bidder shall be required to complete, execute and submit with its Bid, the form entitled "Bidder's Statement of Qualifications." Notwithstanding the provisions of Paragraph 22 herein, the Bidder’s Statement of Qualifications shall not be public records. All information required by a Bidder’s or Specialty Contractor Statement of Qualifications shall be completely and fully provided. If no information is to be filled in a blank space, then write "none." Any Bid not accompanied by a Bidder’s Statement of Qualifications form completed with all information required may render the Bid non-responsive. If the City determines that any information provided by a Bidder in the Bidder’s Statement of Qualifications is false or misleading, or is incomplete so as to be false or misleading, the City may reject the Bid submitted by such Bidder as being nonresponsive.
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B. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the contract documents. In selecting the lowest responsible Bidder, consideration will be given not only to the Bidder’s financial standing but also to the general competency of the Bidder for the performance of the work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public buildings for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder’s performance of the work.
9. DESIGNATION OF SUBCONTRACTORS
A. Subcontractor Listing. On the Designation of Subcontractors form, the Bidder shall list each Subcontractor whom the Bidder must disclose under the Subletting and Subcontracting Fair Practice Act, Public Contract Code Section 4104. The Bidder shall provide: each Subcontractor’s name, the trade and type of work that the Subcontractor will perform, the location (address) of the Subcontractor’s place of business, each Subcontractor’s license number, each Subcontractor’s public works contractor registration number, and the dollar value of each Subcontractor’s labor or services. If additive Alternate Bid Items are included in the Bidding Documents, the Bidder shall identify each Subcontractor performing additive Alternate Bid Items, when such Work or the combination of base Contract Work and Alternate Work exceeds one-half of one percent of the total Bid Amount.
B. Subcontractors’ Licenses. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor shall possess a current and active California Contractor’s license appropriate for the portion of the Work listed for such Subcontractor and hold all specialty certifications required for such Work.
C. Disqualification of a Subcontractor. The City has the right to review the suitability and qualifications of any Subcontractor proposed by the Bidder. As part of this review, the City may request a Bidder to submit additional information about one or more of the listed Subcontractors including, but not limited to a statement detailing the Subcontractor’s experience with pertinent information as to similar projects and other evidence of the Subcontractor’s qualifications. If requested, the Bidder shall provide the information to the City within the time specified in the City’s written request. After due investigation, if the City has a reasonable objection to any proposed Subcontractor, the City may, before giving the notice of award, require the apparent successful Bidder to submit an acceptable substitute.
The City’s disqualification of a Subcontractor does not disqualify a Bidder.
However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor without an adjustment of the Bid Price.
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D. Work of Subcontractors. The organization or arrangement of the Specifications and Drawings do not limit the extent of the Work for the Contract Documents.
Accordingly, all Bidders are encouraged to disseminate all of the Specifications, Drawings and other Contract Documents to all persons or entities submitting subbids to the Bidder. The omission of any portion or item of Work from the Bid or from sub-bids, which is reasonably inferable from the Contract Documents, will not be a basis for adjustment of the Contract Price or the Contract Time.
E. Ineligible Subcontractors. The successful Bidder is prohibited from performing Work on the Project with any Subcontractor who is ineligible to perform work on a public works project pursuant to California Labor Code Sections 1777.1 or 1777.7. In submitting its Bid, the Bidder certifies that it has investigated the eligibility of each and every listed Subcontractor and has determined that none is ineligible to perform work pursuant to the above code provisions.
10. CONTRACTOR’S AFFIDAVIT OF NON-COLLUSION
An Affidavit of Non-Collusion in the form provided by the City shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected.
11. INSURANCE REQUIREMENTS
The Bidder shall submit to its insurance company or insurance agent the Insurance Requirements in this Specification and the Contract Documents. The insurance company’s underwriter or agent must complete the Insurance Requirements documentation which states that the insurer’s underwriter or agent will furnish the City with the required insurance documents within fourteen (14) days after the Bidder’s having been notified of the Contract’s award. The Bidder shall submit this form with its Bid. Any Bid made without this statement, or made with an incomplete statement, may be rejected.
12. EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK A. The Bidder shall examine carefully the site of the Work contemplated and the Drawings and Specifications. The submission of a Bid will be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of Work to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Drawings, Specifications, and other Contract Documents. The Bidder shall ascertain the locations of the existing utility services, and other underground facilities, and provide for carrying out its operations so as to cause the minimum possible inconvenience to the occupants of properties along any streets affected. All Work and costs involved in the safeguarding of the properties of others shall be at the expense of the Bidder to whom the Contract may be awarded.
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B. The Bidder hereby certifies that it has examined the local conditions, has read each and every clause of the Contract Documents, and that it has included all costs necessary to complete the specified Work in its Bid prices, and the Bidder agrees that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any of the provisions of the Contract. Should the conditions turn out otherwise than the Bidder anticipated, the Bidder agrees to assume all risks incident thereto.
13. PRICES AND PAYMENTS
Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. Payment at the prices agreed upon will be in full for the completed Work and will cover materials, supplies, labor, tools, equipment, and all other expenditures incident to a satisfactory compliance with the Contract, subject to all applicable provisions in the Contract and General Conditions.
14. PERMIT FEES
If provided in the General Conditions, Contractor shall be reimbursed for the actual direct cost of all Permit Fees, as defined in Paragraph 1.01 and addressed in 1.03 of the General Conditions. Bidder shall exclude the cost of Permit Fees from Bidder’s Base Bid sum; Base Bid sum shall include the cost of administration and coordination for all Governmental Approvals and Utility Fees.
15. SUBSTITUTIONS
No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within fifteen (15) calendar days from the date of the Notice to Proceed. Bidder shall refer to the appropriate provisions of the General Conditions for additional information regarding substitutions.
Authorization of a substitution is solely within the discretion of the City.
16. RETURN OF IMPROPER BIDS
Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal.
17. WITHDRAWAL OF BIDS
Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City’s Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be datestamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted, all Bids are irrevocable, except as otherwise provided by law.
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Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract.
18. OPENING AND EVALUATION OF BIDS
A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the Public Work Department, 4305 Santa Fe Avenue, Vernon, CA 90058 during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 20 below.
B. Evaluation of Bids.
1. Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids. As part of the Bidder’s Statement of Qualifications each Bidder must establish that it, as the current entity: (1) has successfully completed at least three (3) similar projects involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder’s Bid; and (2) has successfully completed at least three (3) public works projects.
2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Contract Documents.
3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Contract Documents.
4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the Work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public works for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its J & S Striping Company Inc.
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eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, safety record and protocols and other factors which could affect the Bidder’s performance of the Work.
19. AWARD OF CONTRACT
The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening.
20. BASIS OF AWARD
A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents.
The City will award the Contract based on the lowest total of the bid prices on the base bid and those additive or deductive items that when taken in order from a specifically identified list of those items in the Bid Form and added to, or subtracted from, the base contract, are less than, or equal to, a funding amount publicly disclosed by the City before the first bid is opened.
B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid.
21. EXECUTION OF CONTRACT
Within fourteen (14) calendar days after being notified by City that it has been awarded the Contract, Contractor shall deliver to the City the following documents:
A. One executed Contract in the form included herein, properly executed by Contractor and, if Contractor is a corporation, evidence of its corporate existence and that the persons signing the Contract are authorized to do so. All signatures must be notarized.
B. Properly executed copies of the (a) Performance Bond, (b) Labor and Material (Payment) Bond and (c) Maintenance Bond in accordance with the requirements set forth in Article 13 of the General Conditions and in the form shown on Exhibits 1, 2 and 3 attached thereto. All signatures must be notarized.
C. Properly executed policies of all of the following: (a) the Commercial General Liability Insurance, (b) the Automotive Liability Insurance, and (c) Professional J & S Striping Company Inc.
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Liability, if required, and (e) the corresponding endorsements for each policy in accordance with the requirements set forth in Article 12 of the General Conditions.
In the event that the fourteenth calendar day falls on Saturday, Sunday, a legal holiday for the State of California, or on days when City Hall is closed, the aforesaid documents shall be delivered by the following working day.
After receipt of said documents within said time period or any extension thereof granted by the City, the City shall execute the Contract and return a fully executed copy to Contractor for its files.
22. PUBLIC RECORDS
City seeks to conduct its business openly. Except as set forth in paragraph 8.A., upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as “trade secret,” “confidential,” or “proprietary,” including any Statement of Qualifications and financial statements to be submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder’s request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
Bidder shall indemnify, defend (including Bidder’s providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging City’s refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable.
23. PREVAILING WAGE RATES AND EMPLOYMENT OF APPRENTICES A. Prevailing Wage Rates. The Bidder and all Subcontractors shall utilize the relevant prevailing wage rate determinations in effect on the first advertisement date of the Notice Calling for Bids in preparing the Bid Proposal and all component price quotations, provided, however, that when Davis Bacon wage rates apply, such rates are subject to increase by written notice, issued by Addendum not less than 10 calendar days before the Bid Deadline. Pursuant to California Labor Code Section 1770 et seq., the Director of the Department of Industrial Relations of the State of California and the United States Secretary of Labor have determined the general J & S Striping Company Inc.
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prevailing wage rates in the locality in which the Work is to be performed. Said rate schedules are available from the City at its Public Works Department, which shall be made available to any interested party upon request; or on the Internet at www.dir.ca.gov/DLSR/PWD/. The wage rate for any classification not listed, but which may be required to execute the Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or comparable duties. To comply with California Labor Code Section 1773.2, Contractor shall post, at appropriate and conspicuous locations on the job site, a schedule showing all applicable prevailing wage rates and shall also comply with the requirements of California Labor Code Sections 1773 et seq.
B. Apprenticeship Committee Contract Award Information. Pursuant to California Labor Code § 1777.5 and Title 8 of the California Code of Regulations § 230, Contractor and Subcontractors of any tier who are not already approved to train by an apprenticeship program sponsor shall, within ten (10) calendar days of signing the Contract or subcontract, as applicable, but in any event prior to the first day in which Contractor or Subcontractor has workers employed on the Project, submit the Public Works Contract Award Information form (DAS Form 140) to the appropriate local apprenticeship committees whose geographic area of operation include the area of the Project and who can supply apprentices to the Project. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.
C. Statement of Employer Fringe Benefit Payments. Within five (5) calendar days of signing the Contract or subcontract, as applicable, the Statement of Employer Payments (DLSE Form PW 26) shall be completed for each Contractor and Subcontractor of any tier who pays benefits to a third party trust, plan or fund for health and welfare benefits, vacation funds or makes pension contributions. The form must contain, for each worker classification, the fund, plan or trust name, address, administrator, the amount per hour contributed and the frequency of contributions. Training fund contributions shall also be reported in this form. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.
D. Notice to Subcontractors. Bidders shall notify all potential Subcontractors submitting price quotations for portions of the Work of the requirements concerning payment of prevailing wage rates, payroll records, hours of Work, and employment of apprentices.
24. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)
No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor J & S Striping Company Inc.
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may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.
25. SPECIAL CITY REQUIREMENTS
Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder.
A. Prevailing Wage Where Applicable. Upon request, certified payroll documents shall be provided to the City.
B. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Contractors expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their age not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Contractor certifies that it will not maintain any segregated facilities.
Contractor shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act (California Government Code Section 12900, et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.).
Contractor shall require like compliance by all Subcontractors employed on the Work.
26. BID PROTEST PROCEDURES
A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions:
1. The Bid protest is in writing;
2. A protest based upon alleged defects or improprieties in the Contract Documents is filed with the City prior to the Bid Deadline; J & S Striping Company Inc.
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3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City’s notice of intent to award the Contract; and
4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence.
B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid.
C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder’s submission of this Bid and the City acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT]
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BIDDING FORMS
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The undercigned submits this Bid in response to the Notice lnviting Bids issued by the City to construct the Work of the following Prolect in accordance with the Contract Documents:
PROJECT: Citwide Stripina and Pavement Markinos FY25-26 - Contract No. 20260209 A. Enclosed herewith and by this relerence incorporated herein and made a part of this Bidde/s Bid are the following completed forms:
1. Bidder's Proposal
2. Schedule of Bid Prices
3. lncumbency Certificate
4. Bid Secu ty in the following form (check one):
n Cashie/s Check E Certified Check Et Bid Bond tr Casn
5. Biddels Statement of oualifications
6, Experience Form
7. Statement ol Violations of Federal, State or Local Law, if applicable
8. ContractorSafetyQuestionnaire
9. Designation of Subcontractors
10. Contractor's Affidavit of Non-Collusion
11. InsuranceRequirementsAffidavit
12. Pre-Bid Site Inspection Certification
B. Acknowledgment of Addenda. The Biddershall acknowledge the receipt of allAddenda by attaching a signed copy of all Addenda, and by listing all Addenda received and attached in the space below. l ADDENDA
lf an Addendum orAddenda have been issued by the City and not attached and noted above as being received by the Bidder, the Bid may be rejected.
BIDDER'S PROPOSAL
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NOTICE INVITING BI DS
for
in the
Cilv of Vernon
One original sealed bid must be signed and submitted prior to 2:30 p.m.. Tuesday, Februan'
24.2026,to the City Clerk's Office, City ofVernon,4305 Santa Fe Avenue, Vernon, CA 90058, ("Bid Deadline")
All bids shall be enclosed in sealed envelopes, distinctly marked .,Bid" with the title of the bid and the bidder's name and address appearing on the outside.
Bids shall be clearly titled and should be mailed or delivered in person before 2:30 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTf,D. Bids witl be opened in the City Clerk's Office at 2130 o.m.,Ttesday,Februart 24.2026. At the bid opening. the City Clerk shall open bid packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the "Completed Bid Forms" and the uncompleted forms, the "Bid Forms") will be made available for public review. Except as set forth in Paragraph 22 ("Public Records"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record.
Bid Documents, Plans and Specifications are available at no charge at rvwrv,c itvo I'ye rnonca. qor.lnlanetbids.
Pre-Bid Meeting:
A pre-bid meeting to answer any questions regarding the project plans and specifications is scheduled for !!Q@. on Eg@&_2!2!, in the Public Works Department.4305 Santa Fe Avenue. Vernon, Califomia. This meeting is to answer any questions regarding the project plans and specifi cations.
Attendees must adhere to the State and local guidelines regarding COVID-I9, including applicable industry guidelines for construction sites. Attendance is not mandatory.
City of Vernon Contact Person: Departments of Public Works Attention: Carlos Velazquez, Assistant Engineer
Phone: (323) 583-881 I ext. 526
Emai | : [email protected]
PageTofl8l
Citywide Striping and Pavement Marking FY25-26
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C
lnspection of the Work and Contract Documents. Biddercertifies that it has carefully examined and isfully familiar with all of the provisions of the Bidding Documents and said Bidding Documents contain sufficient detail regarding the Work to be performed; that it has notifled City of any errors or omissions in the Bidding Documents and/or any unusual site conditions; and that it has carefully checked all words, prices, and statements in this Bidding Document. Bidder hereby certifies that he/she and his/her Subcontractors have inspected the site and related Drawings and Specifications of Work and fully acquainted themselves with all condjtions and matters which may in any way affect the Work, time of completion or the costs thereof.
Bidder also certifles he/she has observed the designated Contractor Work areas and access routes, if disclosed or shown, as part of the Work in this Contract.
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PRE-BID SITE INSPECTION _ CERTIFICATION:
Person(s) who inspected site of the proposed Work for your firm Name
Ti e:
ROBERT ARAGON Date of Inspection 211012026
PRESIDENT
Name Date of Inspection 211012026
Tite: SUPERVtSOR
E. Forfeiture of Bid Security. Bidder further agrees that, in case of his/her default in execuling the required Contract and the required bonds, or furnishing the required insurance, the money payable under the Bid Security accompanying this Bid shall be applied by the City towards payment of the damage to the City on account of such default, as provided in the Bidding Documents.
F. Period of lrrevocability. Bidder agrees that this Eidshall remain open andshall not be withdrawn lor a period of not less than ninety (90) calendar days from the date of award of Contract, or until rejected by the City, whichever period is shorter.
G. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws.
The Bidder declares that neither he/she nor anv member of his/her firm or corooration is an officer or emDlovee of the Citv of Vernon
I hereby certify under penalty of perjury under the laws of the State of California that the representations made herein are true and correct.
Executed this 24th day of regRuenv cA at ONTARIO CALIFORNIA City State
STEVE ARAGON
D. Bidder agrees that all costs of Work shown in the Bidding Documents, including work reasonably inferable therefrom and necessary thereto, are included in his/her Bid. All Work shown in the Contract Documents for which a specific line item is not provided in the Bidding Form is included in the Bidder's Total Base Bid Price.
Contractor shall be reimbursed for the actual direct cost of all Permit Fees, if any, as defined in Paragraph '1.01 and addressed in Paragraph 1.030f the General Conditions. Biddershall exclude the cost of Permit Fees from Biddels Base Bid sum; Base Bid sum shall include the cost of administration and coordination of Governmental Approvals and Utility Fees. Bidder agrees that City will not be responsible for any errors or omissions on the part ofthe undersigned in making this Bid.
J & S Striping Company Inc.
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Item 12 Page 166 of 337
Bidder's Proposal
Respectlully Submitted
COIVPANY NAME
ADDRESS:
J & S STRIPING CO INC
1544 S, VINEYARD AVE
oNTARtO CA 9'176'l
CONTACT PERSON ROBERT ARAGON
TELEpHONENUMBER: 909.947.8073
E-MAIL: [email protected]
CALIFORNIA STATE CONTRACTOR'S LICENSE NUI\4BER' 538211
EXPIRATION DATE: 8t3112026
TAXIDENT!FICATIONNo.: 95-3463575
suRETYcolvlpANy. DEVELOPERSSURETYANDTNDETlrNrrycor\rpANy All Bid forms must be signed where so indicated by the person or persons duly authorized to sign on behalf of the Bidder. By signing the Bid, the person signing is deemed to represent that he or she has authority to bind the Bidder, Failure to sign the Bidder's Proposal may invalidate the Bid.
NAIVE OF BlDDER
J & S Striping Company Inc.
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Item 12 Page 167 of 337
BIDDER'S PROPOSAL - SIGNATURE(S):
Form of Entity of Bidder:
Please check the appropriate signature block below and fill in all related information Sole Proprietorship:
Tifle
Partnership:
Name:
E General Partner fl Limited Partner
Title:
Signature:
Corporation:
Name. ROBERTARAGON PRESIDENT
Signature: Corporate Seal
JointVenture: ElCorporation
fl lndividual
11sms. ROBERT ARAGON
Title: PRESIDENT
Signaturel /]z--
Name of a,d,*ui*u,"o,
f the Bidder is a corporation or a limited liability company, enter state or county of incorporation in addition to the business address and include an incumbency certificate executed by a Secretary thereof in the form set forth herein listing each officer with signing authority and his/her corresponding office. lf the Bidder is a partnership or joint venturer stating that the respective partner or joint venturer agrees to be held jointly and severally liable for any and all of the duties and obligations of the Bidder under the Bid and under any contract arising therefrom. Attach evidence to the Bid Proposal Form that the individual signing has authority to do so.l
Name:
Signature: _
List all d/b/a's: _
Corporate Officer Title:
EPartnership
E ottrerJ & S Striping Company Inc.
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Item 12 Page 168 of 337
SCHEDULE OF BID PRICES
PRoJECT: Citvwide Stri0ino and Pavement Markino FY25-26 BIDDER'S NAI\4E: J & s srRr PrNG co rNC
BASE BID
Pursuant to and in compliance with your Notice Inviting Bids and Contract Documents relating to the Project including all Addenda (attach signed copies), Bidder, having become thoroughly familiar with the terms and conditions of the Contract Documents and with local conditions affecting the performance and the costs of the Work at the place where the Work is to be done, hereby proposes and agrees to fully perform the Work within the time stated in strict accordance with the Contract Documents (including the furnishing of any and all labor, materials, tools, expendable equipment, and utility and transportation services necessary to fully perform the Work and complete it in a workmanlike manner) for the total Base Bid sum of:
ONE HUNDRED FIFTY.FOUR THOUSAND THREE HUNORED SIXTEEN AND SEVENW.FIVE CENTS 154,316.75
SECTION II. PAVEMENT MARKINGS (LEGENDS}
Dollars ($
Item No Description Units Quantity Unit Cost
.1 DOUBLE YELLOW LF 75,000 39 $2S,250.00
2 TWO-WAY LEFT TURN 60,000 $18,000.00
3 6" BROKEN WHITE LF 125,000 09 $1'1,250.00
4 8" SOLID WHITE LF 25,000 19 $4,750.00
5 4" SOLID WHITE LF 10,000 10 s1,000.00
q 6" SOLID YELLOW LF 5,000 .30 $1,500 00
1 6" BROKEN YELLOW LF 77,500 09 $1,575.00
SUBTOTAL FOR ITEMS NO. 1 THROUGH NO.7 (PAINT) $
Item No Description U nits Quantity Unit Cost Amount
8 STOP LEGEND lWHITE) EA $6,075 00
STOP BARS 12'(WHITE) LF 2,500 124 $3,100.00
10 12'WHITE CROSSWALK LF 15,000 1.25 s18,750.00
11 ,l2"YELLOW CROSSWALK LF 1,500 1.25 s1,875.00
12 LF 5,000 125 $6,250.00
13 LF 5,000 2.54 s12,s00.00
74 EA 115 55 00 $9,625 00
15 350 9.30 $3,255 00
16 EA 1 65.00 $65 00
17 EA 25 $2 000.00
18 EA 5 55 00 s275.00
19 EA 5 22.00 $110 00
20 EA 5
4't ll0
Page3l ofl8l
SECTION 1 - STREET STRIPING
Amount
LF .30
I
I
13s | 4s.oo
9. 12'Lt[,4tT LINE
24" LMrT L|NE
RXR CROSSING LEGEND
ARROW LEFT. RIGHT, OR STRAIGHT
,YIELD'LEGEND
.KEEP CLEAR' LEGEND 80 00
.WAIT HERE" LEGEND
.AHEAD' LEGEND
.SIGNAL'LEGEND
J & S Striping Company Inc.
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Item 12 Page 169 of 337
21 ,FWY'TEGEND EA 5 $175.00
22 EA 5 $200.00
23 YIELD LINE (SHARK TEETH )IEGEND EA 45 3.25 s146 25
24 CROSSWALK.LADDER PATTERN (WH TE) LF 4,000 2.50 $10,000.00 25 LF 400 $1000.00
EA 6 $55 s0
EA 350 13 80 4 830.00
28 EA 1,000 300 s3,000.00
EA 1,000 306 $3,500.00
SUBTOTAL FOR ITEMS NO.8 THROUGH NO,29 (PAINT) $ 154316.75 SECTION III. REMOVAL OF STRIPING
Item No Description U nlts Quantity Unit Cost Amount
30 R E t\.4ovAL oF CROSSWALK-LADDER
PATTERN (WHITE)
LF 1,500 3.11 $4665.00
SUBTOTAL FOR ITEMS NO.30 (REMOVAL) $ aoos oo
g 158,981 .75
$ oNE HUNDREO FTFTY,ETGHT THOUSAND NtNE HUNDRED ETGHTY-ONE AND SEVENry-F|VE CENTr All other work items, labor, materials, tools and incidentals which are not specifically listed in the above bid items, but are necessary to complete the project per speciflcations, and all other applicable standards and codes are considered to be included in the above bid items.
lf there is a discrepancy between (1) the "Grand Total" shown immediately above, (2) any of the'total costs" shown in the far right column above, or (3) the individual Unit Price, then the Unit price shall control over the total cost, and the totalcost shall controloverthe total. lf, however, the unitprice isambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
Bidder shall exclude the cost of Permit Fees from Biddeis Base Bid sum; Base Bid sum shall include the cost of administration and coordination of Governmental Approvals and Utility Fees. (dollar amount)
35 00
"ONLY'LEGEND 40 00
CROSSWALK LADDER PATTERN (YELLOW) 250
LETTER/NUl\/lBER 8'
27 TWO-WAY BIUE REFLECTIVE I\IARKERS
RAISED PAVEIVENT |\iIARKERS {TYPE D)
29 RAISED PAVE[/ENT I4ARKERS (TYPE G]
BID TOTAL
WRITTEN AIVlOUNT
J & S Striping Company Inc.
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Item 12 Page 170 of 337
Respectfully su
]DENT
1544 S. VINEYARD AVE
Address
2/24t2026
Title
538211
Date
8131t2026
License Number Date of Expiration
(SEAL- if Bid is by a corporation)
Attest:
Amount of Certified or Cashier's Check or Bid Bond 158.S81.75 Name of Bonding Company:
DEVELOPERS SURETY AND INDEMNITY COMPANY
Pape 33 of I 81
J & S Striping Company Inc.
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Item 12 Page 171 of 337
INCUMBENCY CERTIFICATE
Print legibly the names and title of the president and all officers of the Company who are authonzed to sign the Bid Forms:
PRESIDENT'S & OFFICERS' NAME:
ROEERT ARAGON
TITLE
PRESIOENT
The undersigned hereby certifies to the City of Vernon that he/she is the duly elected and acting Secretary of (the"Company'), and that, as such, he/she is authorized to execute this Incumbency Certiflcate on behalf of the Company, and further certifies that the persons named above are the duly elected, qualified and acting offlcers of the Company, holding on the date hereof, the titles and positions set forth opposite their names and are authorized to sign the Bid Forms.
IN WITNESS WHEREOF, the undersigned has executed this Incumbency Certificate this 2ath day of FEBRUARY 20 26
ROBERT ARAGON
s nted
s Signature
Bond No.
Premium Amount:
Bond's Efiective Date:
J & S Striping Company Inc.
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Item 12 Page 172 of 337
Contract No. 202q0209. Citywide Stripinq and Pavement l\.4arkinq FY25-26 in Vernon, CA. ('Proiect')
2. ln response to the Notice lnviting Bids, J&S Stripinq Company, lnc. / 1544 S. Vineyard Avenue, Ontario, CA 91761 / (909)947-8073 (Name, address, and telephone of Contractor)
('Principal"), has
sub tted the accompanying Bid for the Prolect
3. Principal is required under the terms ofthe Specification and all Bidding Documents reterenced in it to fumish a bond with the Bid.
4. The Specification, including all its amendments and supplements, and Principal's Bid are incorporated into this Bond and made a part of it by this reference.
OBLIGATION:
THEREFORE, for value received, We, Principal and
The 0hio Casualty lnsurance Company / 790 The City Drive, South, Suite 200, Orange, CA 92868 / (949) 316-1810 (Name, address, and telephone of Surety)
('Surety'), a duly
admitted surety insurer under Califomia's laws, agree as follows The Licensed Agent for Surety is Acrisure Wesl lnsurance Services, LLC / 61 1 Anton Blvd., 14lh Floor, Costa Mesa, CA92626 / (949)486-7934 (Name. address, and telephone)
Registered Agent's California Department of lnsurance License No 6010896 THE C0NDlTl0N 0F THIS BOND'S 0BLIGATI0N lS THAT, if: (1) Principal does not (a) withdraw its Bid for the period specified in the Bidding Documents, or if no period is specified for ninety (90) calendar days after City awards the Contract for the Prolect, or (b) attempt to withdraw its Bid when the requirements of Calilomia Public Contract Code 55101 et seq., or any successor legislation, are not met; or (2) City awards Principalthe Contract in response to Principal's Bid, and within the time and manner specified by the Specification or Conkact Documents or if no period is specilied within fourteen (14) calendar days after the Contract's award, Principal (a) signs and delivers to City the Contract, in accordance with the Bid as accepted, (b) furnishes the required bonds for not only Principal's faithful performance and proper fulfllment of the Contract, but also Principal's payment for labor and materials used in the Project, and (c) furnishes the required insurance, then this obligation becomes null and void.
Otherwis€. this Bond remains in full force and effect, and the following terms and conditions apply to this Bond:
1. Surety's obligations underthis Bond are separate, independent from, and notcontingent upon any other surety's guaranteeing that upon City's awarding the Contract to Principal, the Principal will enter into the Contract with City.
2. No right of action accrues on this Bond to any entity other than City or its successors and assigns.
3. lf an action at law or in equity is necessary to enforce or interpretthis Bond's terms, Surety must pay in addition to the Bonded Sum City's reasonable attomeys' fees and litigation costs, in an amount the court fxes.
4. Surety shall mail City written notice at least 30 days before: (a) the effective date on which the Surety will cancel, terminate, or withdraw from this Bond' or (b) this Bond becomes void or unenforceable for any reason.
BID BOND
RECITALS:
1. The City of Vernon, Califomia ("City"), has issued a Notice lnviting Bids for the Work described as follows:
Or\/
By this Bond, We jointly and severally obligate and bind ourselves, and our respective heirs, executors, administrators, successors, and assigns to pay City the penal sum of Ten Percent of the Amount Bid Dollars ($_:]!"i6___J ("the Bonded Sum'), this amount comprising not less than TEN PERCENT (10%) of Principal's Base Bid, in laMul money of the United States of America.
J & S Striping Company Inc.
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Item 12 Page 173 of 337
On the date set forth below, Principal and Surety duly executed this Bond, with the name of each party appearing below and signed by its representative(s) under the authority of its goveming body.
Date: February 20th, 2026.
PRINCIPAL:
J & S Striping Company, lnc.
SURETY:
The 0hio Casualty lnsurance Company
(Com Name) 2/zy/zurf * U.r*...
(Company Name)
(Signature) (,enature)
By: 04 6-r 4'*or r,.,t By. Kelly Vincent, Attorney-in-Fact (Name) (Name)
Its Zz\/7)7 Its
(Titre) (Tire)
Address for Serving Notices or Other Doorments:
'l5tl4 S. Vinevard Avenue
Address for Serving Notic€s or Other Documents:
790 The Citv Drive South, Suite 200
Ontario, CA 91761 Orange, CA 92868
CORPORATE SEAL CORPORATE SEAL
. EVIDENCE. MUST BE ATTACHED OF THE AUTHORITY OF ANY PERSON S/GN/NG AS ATIORNEY-.INfACT. . THE ATTORNEY-/NfICIS S/GNAIURE MUST BE NOTARTZED.
, A CORPORATE SEAL MUSIEE /MPRESSED ON IHIS FORM VttllEN THE PRINCIPAL, OR THE SUREN, OR BOTH, ARE A CORPORATION.
J & S Striping Company Inc.
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Item 12 Page 174 of 337
A notary public or othor officer conpleting this certiflcate veffies only the identity of the individual who signed the documenl to which this certificate is attached, and noi the truthfulness, accuracy, or validity oI that documeni CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVILCODES 1189
R!.\t6.6.j6d6.zi.o^.6aRcad6a6aF_rl.5a6c
State of Califomia
County of S n Bernardino
On ,,
Lena Ancona Notary Public before me,
Da Here lnsert Name and Title of the Officer
personally appeared
who proved to me on the basls of satisfactory evidence to be the person(g whose name{r) is/aG subscrjbed to the within instrument and acknowledged to me that he/st {by executed thelsame in his/h€E*th authorized capacity(iE and that_by his/h.qAh€tr slgnature(f) on the instrument the perion{S}, or the entity upon behalf ot which the person(fl) acted, executea the iniirument.
I certify under PENALry OF PERJURY under the laws
of the State of Californla that the foregoing paragraph is true and corect.
WITNESS my hand and o
Signature
re of Notary Public
Place Notary Seal Ahove _OPTIoNAL
Though this section is optional, completing this intormatlon can dater alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Docu
Title or Type of Doc Do e:
Signer6) Other Than Named Above;
Capacity(ies) Claimed by gner{s)
Signer's Name:
ffi.::d:,1;$:i$*s;,
,
Signer's Name:
-----
D Corporate Officer - Title(s):
E Partnsr - ! Limited D General
tr lndividual D Attorney in Fact DTrusteo ! Guardian or Conseryator D Other:
E Corporate Officer - Title(s);
EPartner- ! Limited D General
D lndividual D Attomey in Fact
! Trustee D Guardian or Conservator ! Other:
Signer ls Representing: Signer Is Bepresenting:
@20'14 National Notary Association . www.NationalNotary.org .1-800-US NorARy 0-800-876-6824 ltem #s907 )
Number of Pagos:
J & S Striping Company Inc.
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Item 12 Page 175 of 337
ALL. PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
County of Orange
fth zps before me,
)
)
o Susan E. Morales, Notary Public
iHereinsen name andtitle ollhe oflicer
personally appeared Kelly Vincent
who proved to me on the basis of satasfactory evidence to be the person(s) whose name($ is,hrc subscribed to the within instrument and acknowledged to me that Hshe/they executed the same in ffiher/their authorized capacity(t-s), and that by his/herlthir signature$ on the instrument the personfts), or the entity upon behalf of which the personfs) acted, executed the instrument.
the foregoing paragraph is true and correct.
WITNESS my hand and official seal
otary Public Signature
SUSAN E. MORALES
coN4M. #2444309
NOTARY PUBLIC. CAi.IFORNIA
ORANCE COUNTY
MY CCM&|. Exprres APni 14,2027
o
Ftx
m
-{
o
(Notary Public Seal)
DESCRIPTION OF THE ATTACHED DOCUI\4ENT
fTifle or de$riotion of afEchod doar (*tn lfort
(Title or descfiplioi of athched doormenl cor inued)
Number ol Pages 3 oocunenroae 2 "9o:?@
t)
ADDITIONAL OPTIONAL INFORMATION INSTRUCTIONS FOR COMPLETING THIS FORM Th$lonn conphes\i|h current Coltlomq statutes regading notaa vording and. tf needed. should be conpleted and atached to the docunent. ,4cbotu edgenrs lron orher stares nay be conpletedlor docunents being sent to that state so loaq as the does not requirc the Calfomn notad to \iolate Caltfomia notory laN and County information must be the State and County where the document signe(s) personally appeared b€fore the notary public for acknowledgmenl . Date ofnotanzalion must be the date lhal the signer(s) personally appeared lvtich must also b€ the same dale the acknowledgrnenl is completed. . The notary public must pri his or her name as it appears Nithin his or her commissron followed by a comma and then your title (notary public) . Print the namds) of document srgne(s) *fio pelsonally appear al lhe time of notarizallon
. lndicate the correct singular or plurat forms by crossin8 off incorrecl forms (ie he/she/rheyr rs /€r€ ) or crrcling the conect forms. Failure lo correctly indicate this information may lead to rejection ofdocument recording
. fie nolary seal rmpression mu$ b€ clear and photographically reproducible Impresslon must nol cover texl or lines lf seal impresslon smudges. re'$al ifa suillcienl area p€rmils, other\is€ complete a different acknowled8ment form . Signature ollhe notary publrc must match the siSnature on ,ile with the oflce of the cdrnty clerk.
{. Addltronal information is not required bul could help to ensure this acknowl€dSmenl ts nol misused or attached lo a dlfferent documml * lndrcate title or t!?€ ofatt{hed document. number ofpages and dale .1. lndicate the capacity claimed by the signer. If the claimed capacity is a corporate oflicer. indicale $e title (i e CEO' CFO. Secrelary) . Securely atlach this document to the siSned documenl \',th a slaple CAPACIry CLAIMED BY THE SIGNER
tr lndividual (s)
C Corporate Ofllcer
(Trtle)
tr Partne(s)
tr Attorney-in-Fact
! Trustee(s)
-
OlhFr
--
State of California
I certify under PENALTY OF PERJURY under the laws of the State of California that J & S Striping Company Inc.
.
.
Item 12 Page 176 of 337
Thi6 Poror of Attomey limits the acts of those namod herein, and they have no authodty to bind the Company ercept in the man ner and to the extent herein stated.
Liberty Mutual lnsurance Company
The Ohro Casualty lnsurance Company
West American lnsurance Company
POWER OF ATTORNEY
KNoVYI{ ALL PERSONS BY THESE PRESENTS: That The ohio CasJalty lnsurance Cornpany is a co.poratjon duly o.ganized under he laws ol the State ol Nen Hampshrre, hat Hanson-Hawk. David S. Jacobson, Calhy S Ken n€dy. Cheryl t- Thomas. Parick Thomas. Kellv Vincent. Wrenelta Walker. Shane Wolf Libertv
Mutuil" Cedifcale No: 82121 56-977a90
SURETY
allofhe oty ol lrvrne slate of
ereorte, seal, acknof,l€dge and deliv€r, foa and on its behalf CA each individually if be.e be moae han one nam6d, its true and lawful attorneyin,hcl to make, as surely and as its act and d€€d, any and all undedakings, bonds, recognizanceg and olier surety oblagations, in pursuance of hes6 presenb and shail be as binding upon he Co.npanie6 as if lhey have been duly signed by the president and afrgsted by he s€cretary of tle Companies in their o*n propor p€rsons.
thereto this :.lth dayoi Ju , 2024
Wesl Ame can Insurance Corn pany
Stale of PENNSYLVANIA
County ol M0NTGoMERY
David M. Ca.ey, Assistant Seoetary
SS
0n his 24th dav of Jul
Company, The ohio Casualty Cornpany
, 2024 befo.e me personally appeared Davrd M. C.arcy, who a.knoirledged himsell to be he Assrstanl Secrelary of L6erty Mutual lnsurcnce and West American lnsu[ance Company, and thal he, as such, boing authorized so to do, erecute he foregdng instrument for he pulpo6es h€rdn conlain€d by signing ql bdlaf ot he co.poratons by himsdf as a duty auhodzed oficer. lN WrIilESS WHEREOF, I havo h€{a]nto sub6cribed my name and aftxed my ootadal s€rl at Plymooh [4oeting, Pfinsyvaoia, oo fle day and year filst 6bove writte{r.
Cffitn d Pa.irt ii ' ilot
'y
S€.1 I.@ P.4.t6, Nobry Plitac
Mdti!@ry Cdnty
Uy mllss .rpiB M.Eh 28, 2025
cmnis*r Mb. 1 t2toaa
/-fr,L
lbL ,e.%eab.
By
M.mbd P.ni.yrv.i 3 A.e.tr.n ol Nobri.. eresa Pastolia. Notary Public lnsuaanco Coanpany, and West Ameican lnsuranc€ Company which esolutjons are now in full force and effect reading as lollovis:
ARIICLE lV - OFFICERST Sedion 1 2. Poder of Atlo.ney
Any offics, or other offid8l of he Corporation auhorized for that purpooe in wriling by the Chaiman or the Preside$l, and subjecl lo such limitalio.l as the Chaiman or $e Pr6id€ft may presaribe, shall appdnt slch attomeys'in'fact, as may be ne$ssary to ad in b€half of lhe Corporaton to make, exeqrle, seal, arknorledge and deliver as suroty have full povrer to bind he Corpoaatm by heir signafure and exeqrton of any such insbumenb and to af6d hereto he seal ol he Corporstion. wh€n so exeqrted, such instumenls shall b€ as binding as if signed by lhe President and attosted to by the Secretary. Any power or aulhodty granted to any reprBsentativo or altomE-in-hct under tho provisiois ol his adide may be revoked al any tme by he Board, he Chairman, the President or by he of6ce{ or officers grantng sudt power or aulhoaity ARTICLE Xlll- Erecution of Contrac&: Seclion 5. Surety Bonds and Undedakings shall appont such anomeys]n]act as may be necessary to ad in behalf ol lie Company lo make, exeorte, seal, ad(nonledge and delivor as surety any and all undertakings, Coopany by har signature and exeolton of any sucir rnstumenls and lo attadr thereto the seal of lhe Co.npany When so exeq/led such instrumenb shall be as blnding as if signed by the president and attesled by he secrelary.
fcl as may bo necessary to acl on behalf of he Company lo make, oxeole seal, adnordedge and deliver as surety any and all undertakings bonds, recognizances and othor surty obligations
fE same force and sffeci as $ough manually amxod.
has nol been revoked
lN TESTIMONY WHEREOF, lhave hereunlo sel my hanc and affired the s€al: cf said cornpanies his day 1912
INS
I
191 I
t
1991
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5 LMSJ2673 LMIC OCIC wAlC Muti Co 02,?1
Refee
Lib€rty Mufual lnsurance Co.npany
The Oh,o Casualty lnsuEnco Cornpany
By:
't912 1991
By:
J & S Striping Company Inc.
.
.
Item 12 Page 177 of 337
BOND ACKNOWLEDGIVIENT
FOR
SURETY'S ATTORNEY-IN-FACT
STATE OF CALIFORNIA
COUNTY OF
SS
On this _ day of _,20-,
before me, name), a Notary Public for said County, personally appeared (name), who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to this instrUmentaStheattorneyinfactof-,andacknow|edgedtomethathe/she Subscribedthenameof-theretoaSprincipal,andhis/heownname as attorney in fact.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Notary Public
SEAL
)
)
)
J & S Striping Company Inc.
.
.
Item 12 Page 178 of 337
BIDDER'S STATETUENT OF OUALIFICATIONS
1, ORGANIZATION
1.1 How many years has your organization been in business as a Contractor? a6Y RS 12 How many years has your organization been in business under its present name? 16YaRs
1.2.1 Under what other names has your organization operated?
JACK PERRISH
1.3 lf your organization is a corporation, answer the following:
1.3.1 Date of incorporationiorg anization: 1980
1.3.2 State of incorporation/organiZation: CALIFORNIA
1.3.3 Corporate lD number: 952189
1.3.4 Name of President: RoaERTARAGoN
1.3.5 Agent for Service of Process J & s srRlPlNG co INC
1.4 lf your organizatlon is a partnership, answer the following
1.4.1 Dateof organization/formation:
1.4.2 Type of partnership (if applicable):
1.4.3 Name(s) of general partne(s)
1 .4.4 List all states in which you are reg istered and state lD n umbers for each
1.5 lf your organization is individually owned, answer the following
1.5.2 Name of owner:
'1.6 lf the form of your organization is other than those listed above, describe it and name the principals:
'1 5.1 Date of organization:
J & S Striping Company Inc.
.
.
Item 12 Page 179 of 337
21 2. LICENSING
List lurlsdictions in which your organization is legally qualified to do business, indicate registration or license numbers, and category of license, if applicable. 538211 / C32
22 Ust jurisdictions in which your organization's partnership or trade name is filed.
2.3 3
3.1 List any licensing suspensions and/or violations assessed against your organization within the past flve years.
EXPERIENCE
List the categories of Work that your organization normally performs with its own personnel 32 On the Experience Form, list the project information that establishes that Bidder meets the essential requirements for qualification set forth in the Mandatory Qualifications paragraph of the Notice lnviting Bids for this Project.
3.3 0n a separate sheet, list projects to which your firm or business has been awarded a government contract since your firm or business has been in existence (giving the name and address of the project, the government agency, contact name and phone number, the contract amount, and contract's starting date and ending date). 34 On a separate sheet, list the experience and present commitments of the key individuals of your organization.
4. CLAI[,4S; LAWSUITSj CRll\,4lNAL ACTS
For the following questions, the term "owne/' does not include owners of stock in your firm if your firm is a publicly traded corporation.
4.1 In the past five (5) years, have, you, your firm or any of its owners, partners, ofiicers, or employees been a defendant in coud, or participated in an arbitration or mediation, on a matter related to:
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4.1.1 The performance, non-performance, default, violation, or breach of a contract or agreement?
tryrs ENo
4.1.2 A vehicle collislon or accident involving your firm's employees? EYES f]No
4 1.3 Damage to real propedy arising out of your services or operations? L-] YES tr NO
4.1.4 Employmentrelated litigation brought by an employee of your firm? Evrs BNo
415 Payment to a subcontractor or supplier?
trYES 8No
4.1.6 Defective, deficient, or substandard work?
nvrs ENo
lf the answer to any questions in 4.'1.'1 to 4.1.6 is YES, identify the name of the person or entity that sued (i.e., 'the plaintiff') or was involved in the mediation or arbitration; Iist the date, court, court address, and case number; describe the facts and circumstances giving rise tothe lawsuit, mediation, or arbitration; and set forth the outcome or disposition. Attach additional sheets as necessary.
42 Have you or your firm ever flled a claim for damages or a lawsuit, or rEuested arbitration or mediation, against a government entity or a Client?
nyrs 8no
lf YES, identify the government entity or client; list the date, court and case number; describe the facts and circumstances about the claim for damages, or the lawsuit, or both; and set forth the outcome or disposition. Attach additional sheets as necessary.
4.3 Are there any pending or outstanding judgments or liens against you, your firm, or any of its owners, partners, officers, or employees?
E yES Dl rrro
If YES, identify the name of the person or entity entitled to payment; list the date court and case number; describe the facts and circumstances giving rise to the judgment or lienj and set forth the amount of the judgment or lien. Attach additional sheets if necessary.
4.4 ln the past five (5) years, has any government entity ever: (a) investigated, cited, disciplined,
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46 4.7
48 or assessed any penalties against you, your firm, or any of its owners, parlners, ofiicers, or employees, or (b) determined or concluded that your firm or any of its owners, partners, officers, or employees violated any laws, rules, or regulations? trYES Eno
lf YES, identify the government entity; Iist the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary. ln the past five (5) years, have you, your flrm or any of its owners, partners, officers or employees been convicted of a crime related to the bidding of a government contract, the awarding of a government contract, or the performance of a government contract? ("Convicted" includes a verdict of guilty by a judge or lury, a plea of guilty, a plea of nolo contendere, or a forfeiture of bail.)
nvrs Euo
lf YES, identify the government entity; list the date, court and case number; describe the facts and circumstances about each instancet and set forth the penalty or punishment imposed. Attach additional sheets as necessary.
ln the past five (5) years, have you, your firm, or any of its owners, partners, officers or employees been convicted of a crime involving embezzlement, theft, fraud, forgery, bribery, deceptive or unlawful business practices, perjury, falsifying or destroying records or evidence, or receiving stolen property, or making or submitting a false claim? nvrs truo
lf YES, identify the crime or offense; list the date, court and case number; describe the facts and circumstances about each instance; and set forth the penalty or punishment imposed. Attach additional sheets as necessary.
Have you or, if Bidder is a corporation, any principal of the corporation ever been convicted of a felony?
E ves E r.ro
lf YES, please explain the details of that conviction and, if so, whelher you or said officer have served his or her sentence.
ln the past five (5) years, has a government entity determined or concluded that you, your firm, or any of its owners, partners, officers or employees made or submitted a false claim (including a false claim for payment), or made a material misrepresentation? nvrs Euo
lf YES, identify the government entity, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
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Item 12 Page 182 of 337
4.9 Have you or your company ever been charged by any governmental agency for failure to follow safety procedures? lf YES, please explain.
nyes Euo
410 Has any governmental agency ever submitted a complaint against you or your firm to the California State Labor Commission for failure to submit certified payrolls? lf your answer is "Yes", please provide the details of such complaint.
E yES El no
5. FIRIM'S OPERATIONAL STATUS
5.'1 . In the past seven (7) years, has your firm, or anyone else acting on behalf of your firm, filed for bankruptcy, insolvency, receivership, or reorganization? nyrs trno
lf YES, list the filing date, identify the court and case number; describe the facts and circumstances giving rise to each instance; and set forth the disposition or current status Attach additional sheets as necessary.
5.2. ln the past five (5) years, has your firm had an consolidations, mergers, acquisitions, closings, layoffs or staff reductions?
nves Eruo
5.3 lf YES, list the filing date, and describe the facts and circumstances about each instance.
Attach additional sheets as necessary.
ls yourfirm in the process of, or in negotiations toward: (a)consolidating, merging, selling, or closing its business, or (b) laying off employees or reducing staff? !yrs truo
6. BIDDINGjDEBARNIENT;CONTRACTPERFORIV1ANCE
6.1. Has a government entity ever debarred, disqualified, removed, suspended, or otheMise prevented you or your firm from bidding on, contracting, or completing a construction prolect?
trYES DlNo
lf YES, describe the transaction; list the anticipated date for completing the transaction, laying off employees, or reducing staff; and describe the facts, circumstances, and reason for taking the action. Attach additional sheets as necessary.
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Item 12 Page 183 of 337
62 64
6.5 bb
lf YES, identify the name of the government entity, list the date, and describe the facts and circumstances about each instance, and state the reason for the government entity's action against yourfirm. Attach additional sheets as necessary.
Has a government entity ever reJected your firm's Bid or Proposal on the ground that you or your firm is a "non-responsible" bidder or proposer? nyes Eruo
lf YES, identify the name ol the government entity, list the date, describe the facts and circumstances about each instance, and state the reason or basis for the government entity's determining that your firm was a "non-responsible" bidder. Attach additional sheets as necessary.
Have you or your firm ever failed to fulfill or perform - either partially or completely - a contract or an agreement with a government entity or a client? fl YES B tto
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary. ln the past five (5) years, have you or any officer or principal of your firm been an ofiicer of another firm which failed to perform a contract or agreement? !ves trru0
lf YES, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
lf YES, list the date, identify the name of the government entity or client, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
Has your firm ever requested a government entity or a client, while your firm was under contract with the government entity orclient, to renegotiate one or more terms ofthe existing contract or agreement?
EyEs Eno
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
b,J
Has your firm ever advised a government entity or a cljent, while your lirm was under contract with the government entity or client, that your firm could not (or would not) fulfill or perform - either partially or completely - the contract or the agreement based on the prices that your firm had orjginally submitted in a Bid or a Proposal? N YES E] uo
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Item 12 Page 184 of 337
Has your firm ever requested a government entity or a client, while your llrm was under contract with the government entity or client, to: (a) cancel the contract or agreement, or (b) release or discharge your firm form the contract or agreement? Eyrs truo
lf YES, identify the name of the government entity or client, list the date, and descnbe the facts and circumstances about each instance. Attach additional sheets as necessary.
Has a government entity or a client ever terminated, suspended, or non-renewed your firm's contract or agreement before its completion?
tryes trno
lf YES, identify the name of the government entity, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
Has a government entity or a client ever notifred or advised your firm that your firm's performance under a contract or agreement was poor, sub-standard, deficient, or noncompliant? tr YES E r.ro
lf YES, identify the name of the government entity or client, list the date, and describe the facts and circumstances about each instance. Attach additional sheets as necessary.
In the past five (5) years, has your firm paid, or has your firm been assessed, liquidated damages on a contract or agreement?
trYES trno
ll YES, identify all such contracts/projects by owner, owne/s address, the date of completion of the project, amount of liquidated damages assessed, and all other information necessary to fully explain the assessment or payment of liquidated damages. Attach additional sheets as necessary.
7, INSURANCE AND BONDS
67 6.8
69 610
7.1 ln the past ten years, has an insurance company or a surety company 7 .1.1, Refused to insure your firm for liability coverage? Eves trno
7 .1.2. Canceled or non+enewed your flrm's insurance coverage? Evrs Eruo
7 .1.3. Refused to issue your firm a bond?
E yEs E r.ro
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Item 12 Page 185 of 337
7.1.4. Canceled or revoked a bond obtained by your firm? E yEs E tro
lf the answer to any questions in 7.1.1 lo 7.1.4 is YES, identify the name of the insurance c0mpany or surety company, list the date, and describe the facts and circumstances about each instance. Attach addition sheets as necessary.
t_t In the past ten (10) years, has an insurance company or surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims against a performance bond, payment bond, or maintenance bond issued on your flrm's behalf? nvrs truo
lf YES, identify each contract completed or amount of each claim, the name and telephone number of the claimant, the date, grounds and current status of the claim, and if resolved, the method, nature, and amount of the resolution Attach addition sheets as necessary. 8, SURETY
81 lf a performance and/or payment bond is required by this bid, identify the bonding company if arrangements for the bond have been made; if not, identify the bonding company for the Contracto/s most recent poect:
DEVELOPER SURETY AND INDEMNITY COMPANY
82 Name and address
ACRISURE SOUTH
of aoent:
wEsT REGToN
611 ANTON BLVD 14th FLOOR COSTA MESA CA 92626
All of the above statements as to experience, financial qualifications, and available plant and equipment are submitted in conjunction with the proposal, as a part thereof, and the truthfulness and accuracy of the infonnation is guaranteed by the Bidder,
I hereby certify under penalty of perjury under the laws of the state of California that the representation made herein are true and correct.
Signature of Bidder /+4--
-;4;;""*. "*..r.*
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2 BIDDER'S EXPERIENCE FORM
PROJECT NAI\.4E: Citywide Striping and Pavement Marking FY25-26 CONTRACTNO, 20260209 cotvpANy NAtr/E: J & S STR|PtNG CO tNC
**'Please use additional sheets if necessary
Inviting Bids for this Project.
CONTRACT CONTRACT CONTRACT PROJECT NAME AND CONTACT PHONE START DATE END DATE $ AI\,4OUNT AGENCY ADDRESS CONTACT NAME NUI\,4BER
7.1.2026 6.30.2027 268,951 .'1t CITY OF TUSTIN 3OO CENRENNIAL WAY JON DRAUGELIS 714.573.3164 TUSTIN CA 92780
7.1.2026 6.30.2027 380,00.00
CITY OF CHINO
909.217.1545
0HtNo cA 91710
7.1.2026 6.30.2027 230,803.0(
CITY OF YORBA LINDr \ 4845 CASA LOMAAVE
ARMANDO JAIIVE 714.9',t4.4687
YORBA LINDA CA 92886
All of the above statements as to experience are submitted in conjunction with the proposal, as a pa( thereof, and the truthfulness and accuracy of the information is guaranteed by the Bidder. I hereby certify under penalty of per;ury under the laws of the state of California that the representation made herein are true and correct.
Signature of Bidder
State of California Contractor's License N o. 538211
Contractois License expiration date 8t31t2026
1 Print Name:
3 5O5O SCHAEFER AVE JOE AYALA
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CONTRACTOR SAFETY QUESTIONNAIRE
Company Name J & S STRIPING CO INC
Person Completing Form:
Tile: PRESIDENT
ROBERT ARAGON
Date: 212412026
SAFETY PERFORMANCE
List your company's lnterstate Experience Rating Modifier (ERl\4)l for the three most recent years. a), OSHA 300 logs for the most recent three years
and current year-to-date
b), Verification of ERM from your insurance carrier
c). lnjury/lllness Report
d). Complete written Safety Program
Phone Number: 909.947.8073
e). Training Plans
f), Training Certrficates for Employees
g). Emergency Response Training
2A 25
2A 24
2A 23
8g
2. List your company's number of injuriesi illnesses from your 0SHA 300 logs for the three most recent years. 2025 2024 20."
a. Fatalities 0 O O
b. OSHA recordable incidents 0 0 0_
c. Lost work day incidents o n 0
d. Total lost work days 0 0 n
e. Total hours worked 0 O o
Upon request from the City, the contracto(s) shall provide copies of the following items (a-g); and ltems (dg) for each listed Subcontractor
3. 4 Company Safety Contact:
s. 11srng ROBERT ARAGON
i ERM = applies to workers' compensation policies. lt compares the experience of this contractor to others of similar size, type and ratio. Used against annual premium. lt has a direct correlation lo how much the conkactor pays in workers'comp premium.
Primary TyPe of Work STRlPlNG
1. 82
6. p5s6s 909.947.8073
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CONTRACTOR SAFETY QUESTIONNAIRE (continued)
SAFEry PROGRAI\I
SAFETY PR0GRAI\4 DOCUT\,4ENTATl0N
a. Do you have a wntten safety program manual?
Last revision date 2026
ne
1)
No
@o
No
Yes No
@lo
No
No
2 b. Do you have a w tten safety field manual?
c. Are allworkers given a booklet that contains work rules, responsibilities, and other appropriate information?
POLICY AND MANAGEMENT SUPPORT
a. Do you have a safety policy statement kom an officer of the company?
b, Do you have a disciplinary process for enforcement
ol your safety program?
c. Does management setcorporate safety goals?
d. Does executive management review:
ElAccident reports?
Etr Safety statistics?
[llnspection reports?
e. Do you safety pre-qualify subcontractors?
f. Do you have a written policy on accident reporting
and investigation?
g. Do you have a light{uty, return-to-work policy?
h. ls safety part of your supervisor's performance evaluation? i. Do you have a personal protective equipment (PPE) policy? j, Do you have a written substance abuse program?
lf yes, does it include (check all applicable boxes)
@No
E Return{o-duty testing
m Disciplinary process
EkAlcohol testing
k_l National lnstitute on Drug Abuse
0 @o
0 0
E
E
E
*r
Pre-employment testing
Random testing
Reasonable cause testing
Post accident testing
Panel Screen
k. Does each level of management have assigned safety
duties and responsibilities?
No
1. ves@
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TRAINING AND ORIENTATION
a. Do you conduct safety orientation training for each
employee?
b, Do you conduct site safety orientation for every
person new to the job site?
c. Does your safety program require safety training meetings? for each supewisor (foreman and above)?
How often?
d. Do you hold tool box/tailgate safety meetings
focused on your specific work operations/exposures?
How often?
I Weekly ! oaity ! orher_
e, Do you require equipment operation/certification training?
ADMINISTRATION AND PROCEDURES
a. Does your written safety program address
administrative procedures?
lf yes, check which apply:
X Pre projecUtask planning
X Record keeping
X Safety committees
X HAZCOM
-L Substance abuse prevention
J( Return-to-work
No
No
No
1l Emergency procedures
Y Audits/inspections
X Accident investigationsheporting
X_ Training documentation
w Hazardous work oermits
w Subcontractor oreoualification
! Weekly DlMonthly E Quarterly ! Annuatty E Otner !Uf9]QE 9ERVICE No
4 b. Do you have project safety committees?
c. Do you conductjob site safety inspections?
How often?
StDaily Eweekty lN4onthty ! Other
Do these inspections includes a routine safety
inspection of equipment (e,9,, scaffold, ladders, fire
extinguishers, etc.)?
0 @No
No
d, Do you investigate accidents? Yes No
How are they reported?
I Total company
ffi By project
$ By foreman
I By superintendent
By project manager
In accordance with 0SHA
E
kl
e. Do you discuss safety at all preconstruction and progress meetings? 0 Page49ofl8l
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Item 12 Page 190 of 337
5 6
WORK RULES
a. Do you periodically update
When was the last update?
f. Doyou perform rigging and lifting checks prior to lifting? Yes ! For personnel ! For equipment I Heavy lifts (more than '10,000 lbs,) No
! Access--+ntrances/stairs
m Respiratory protection
m
E
tr
E
E Public protection
EGquipmenl guards and grounding
L_l Monitoring equipmenl
E Flammable material handling/storage
E Site sanitation
! Trenching and excavating
work rules?
2026
b. What work practices are addressed by your work rules? E
E
E
E
CPRlfirst aid
Barncades, signs,
and signals
! Cranes/rigging and hoisting
! Ebctrical grounding
Q Environmental controls and
0ccupational health
I Emergency procedures
ffi Fire protection and prevention
! Floor and wallopenings
K Fall protection
I Housekeeping
E Blasting
m Communications
Material handling/storage
Temporary heat
Vehicle safety
Traffic control
Site visitor escorting
Lockout/Tagout
Energized/pressurized equipment
Personal protective equipment
Tools, power and hand
E Ebckical power lines
Ye
Compressed air and gases
Concrete work
Confined-space entry
Ladders and scaffolds
Mechanical equipmenU
maintenance/pre-op checks/
operation
Welding and cutting (hot work)
tr
u
E
E
E otrer
OSHA INSPECTIONS
a, Have you been inspected by OSHA in the lastthree years? b, Were these inspectlons in response to complaints?
c, Have you been cited as a result of lhese inspections? lf yes, describe the citations (add additional sheets if necessary)
V.r@
@ru.
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NAN'E OF BIDDER
DESIGNATION OF SUBCONTRACTORS
J & S STRIPING CO INC
Each Bidder must list, on the form provided on the next page, each Subconkactor who will perform work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a Subcontractor licensed in the State of California who, under subcontract to the Conlractor, specially fabricates and installs a portion of the Work or improvement according to detailed drawings contained in the Drawings and Specifications, in an amount in excess of one-half ol one percent of the Contractor's Base Bid Amount. Each Subcontractor must have an active and current license, and all requisite specialty ce(fications, when listed.
Bidder must provide the following information for EACH Subcontractor.
1. The name o{ the Subcontractori
2. The trade and type of work that the Subcontractor will perform;
3. Location (address) of Subcontractois place of busrness;
4. Subcontractois license number; and any specialty licenses;
5. Subcontractor's public works contractor registration number; and
6. Dollar value of the Work that the Subcontractor will perform Subletting or subcontracting of any portron of the Work in excess of one-half of one percent of the Contractofs Base Bid to which no Subcontractor was designated in the original Bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the City setting forth the facts constituting the emergency or necessity.
lf the Contractor violates any of the above provisions the Contractor may be in breach of this Contract and the City may exercise the option, in its own discretion, to (1) cancel this Conkact, or (2) assess the Contractor a penalty in an amount not more than ten percent (10%) of the amount of the subcontract involved, and this penalty shall be deposited in the fund out of which the prime Contract is awarded. lf the Contraclor fails to specify a Subcontractor, or if the Contractor specifies more than one Subcontractor for the same trade or type of Work to be performed under the Contract in excess of one-half of one percent ol the Contractor's Base Bid Amount, then the Contractor agrees that he/she is fully qualified to perform that Work himself/hersell, and that he/she shall perform that Work himself/herself. lf after award of Contract, the Contractor subcontracts any such Work, the Contractor will be subject to the statutory penalties.
DESIGNATION OF SUBCONTRACTORS FORI/
IS ON THE FOLLOWING PAGE
Page5lofl8l
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Item 12 Page 192 of 337
Please type or legibly print (attach additional sheets as necessary) Name of Subcontractor Email Contact
lnformation
Trade and Type
of Work to be
Performed
Business Location
NA
License
Number
Public Works
Conkactor
Registration
Number
Dollar ($) Value
,/
l,/
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Item 12 Page 193 of 337
The Contractor shall nol:
A. Substitute any person as Subcontractor in place olthe Subcontractor listed inthe original Bid, exceptthat the City may consent to the subslitution of another person as Subcontractor in any of the following situations:
1. When the Subcontractor listed in the Bid, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract for the scope of Work specilied in the Subcontractor's bid and at the price specified in the Subcontractor's bid, when that written contract, based upon the general terms, conditions, Drawings and Specifications for the Project or the terms of Contractor's written Bid, is presented to the Subcontractor by the Contractor;
2. When the listed Subcontractor becomes insolvent or the subject of an order for relief in bankruptcy; 3, When the listed Subcontractor fails or refuses lo perform his/her subcontract; 4, When the listed Subcontractor fails or refuses to meet the bond requirements of the Contractor as set forth in Public Contract Code Section 4108;
5. When the Contractor demonstrates to the City that the name of the Subcontractor was listed as the result of an inadvertent clerical error;
6. When the listed Subcontractor is not licensed pursuantto the Contractors License Law;
7. When the City determines that the Work performed by the listed Subcontractor is substantially unsatisfactory and not in substantial accordance with the Drawings and Specifications, or that the Subcontractor is substantially delaying or disrupting the progress of the Work;
8. When the listed Subcontractor is ineligible to work on a public works project pursuant to Section 1777.1 ot 1777.7 ot lhe Labor Code; or
C. other than in the performance of'change orders' causing changes or deviations from the original Contract, sublet or subcontract any portion of the Work in excess of one-half of one percent of the Contractor's Base Bid Amountas to which his/her original Bid did not designate a Subcontractor.
Prior to approval of the Contractor's request for a Subcontractor substitution, the City shall give notice in writing to the listed Subcontractor of the Contractor's request to substitute and of the reason for the request. The notice will be served by certifled or registered mail to the last known address of the Subcontractor. The listed Subcontractor who has been so notified shall have five (5) Working Days within which to transmit to the City written objections to the substitution. Failure to flle these written objections shall constitute the listed Subcontractor's consent to the substitution. lf written objections are filed, the City shall give notice in writing of at least five (5) Working Days to the listed Subcontractor of a hearing by the City on the Contractor's request for substitution.
The Contractor, as a condition to asserting a claim of inadvertent clerical error in the listing of a Subcontractor, shall within two (2) Working Days after the time of the Bid Deadline, give written notice to the City and copies of such notice to both the Subcontractor he/she claims to have listed in error and the intended Subcontractor who had bid to the Contractor prior to the Bid Deadline.
9. When the City determines that the listed Subcontractor is not a responsible contractor.
B. Permit any subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original Subcontractor listed in the original Bid, without the consent of the City.
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QUESTIONNAIRE REGARD ING SUBCONTRACTORS
Bidder shall answer the following questions and submit wilh his/her Contract prop
1. Were bid depository or registry services used in obtaining subcontractors bid? Yes E osal.
bid Jig#)s in order to compute your
2. lf the answer to No, 1 is "Yes", please forward a copy of the rules of each bid depository you used with this queslionnaire.
3. Did you have any source of subconhactors' bids other than bid depositories?
4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt lo convince you to use the services or abide by the rules of one or more bid depositories? yes
5. lf the answer to No. 4 is "Yes", please explain the following details:
(a) Date: (b) Name of person or group: (c) Job involved (if applicable): (d) Nature of the threats: (e) Additionalcomments:
(Use additional paper if necessary)
NoM
6, Was a conscious effort made to recruit or provide equal opportunity for bids by minority or project area subcontractors? Yes E NoE
7. Was a conscious effort made lo recruit and hire project area lower-income residents? Yes! NoE Please submit stalement.
8. We declare under penally of perlurythat the foregoing is true and correct.
Dated this 24th day of FEBRUARY ,20 26 .
All of the above statements as to experience, financial qualifications, and available plant and equipment are submitted in conjunction with the proposal, as a part thereof, and the truthfulness and accuracy ol the information is guaranteed by the bidder.
Name of Company
By ROBERT ARGON .
Title: PRESIDENT
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Item 12 Page 195 of 337
A notary public or other oflicer oompleting this certificate verilies only the identity of the indMdual who signed the document to which this certillcate is attached, and not the truthfulness, accuracy, orvalidity of lhat documenl CALIFORT{IA ALL-PUBPOSE ACKNOIII'LEDGMENT CIVIL CODE S 1189 Stale of Califomia
County of San Bernardino
Lena Ancona Notary Public
Here Name and Title of the Officer
personally appeared
Name(s.) of S
WTNESS my hand and
On before me
who proved to me on the basls of satisfactory evidenco to be the personf) whose name{!) is/fr subscribed to the within instrument and acknowledged to me that heist$ executed tire'llme.rn his/her*hck authorized capaclty(ct|, and that.by hiVherAholr slgnature(gJ on the instrument ttre personl6), or the entity upon behalf of which the person(glgcted, executea the inairument.
I certify undor PENALTY OF PERJURY und6r the taws
of the State of Catifornia that th6 forsgoing paragraph is true and conect.
ffi:ri:f*lt*r*, Signature
Signaturc of Public
Place Notaty Seal Above
OPTIONAL
Though this section is optlonal, completing this information can deter altention of the document or tnudulent reattachment of this form to an unintended document.
Descriplion of Attached Docu 3 kr*$,t litle or Type of nt Number of Pages: 6 SignerG) Other Th Above:
Capacity{ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
---
E Corporate Officer - Title(s):
E Partner - tl Limited D General
tr lndividual D Attornay in Fact
D Trustee ! Guardian or Conservator
D Other:
E Corporato Ofticer - Title(s):
EPartner- n Limited D General
fl lndividual E Attomey in Fact I Trustee D Guardian or Consorvator n Other:
Signer ls Representing: Signer ls Representing:
02014 National Notary Association . www.NationalNotary.org , 1-800-us NorARy 0 -800-876-6824 llem #s907 )
.a/oq /. 6,
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Item 12 Page 196 of 337
CONTRACTOR'S AFFIDAVIT OF NON-COLLUSION
STATE OF CALIFORNIA )
COUNTY OF
)ss
)
being first duly sworn, deposes and says
1. That he/she is the (Title of office if a corporation. "sole owner," "Partner," orother proper title)of _, (hereinafter called "Contractor') who has submitted to the City of Vernon a Bid for the construction of the Citywide Striping and Pavement It/arkings FY25-26;
2. Thatsaid Bid is genuine; that the same is not sham; that all statements offact therein are true;
3. That said Bid is not made in the interest or behalf of any peBon, partnership, company, association, organization, or corporation not named or disclosed;
4. Thal Contractor dld not, directly or indirectly induce. solicit, agree, collude, conspire or contrive with anyone else to submit a false or sham bid, to refrain from bidding, or withdraw his/her bid, to raise or fix the Bid price of Contractor or of anyone else, or to raise or fix any overhead profit, or cost element of Contractor's price or the price of anyone else; and did not attempt to induce action prejudicial to the interests of the City of Vernon. or of any other Bidder, or anyone else interested in the proposed Contract;
5. Thal the Contractor has not in any manner sought by collusion to secure for himself an advantage over any other Bidders or induce action prejudicial to the interests of the City of Vernon or of any other Bidder, or anyone else interested in the proposed Contract;
6. That the Contractor has not accepted any bid from any Subcontractor or material supplier through any bid depository, the bylaws, rules or regulations of which prohibit or prevent the Contractor from considering any bid from any Subconlractor or material supplier, which is not processed through said bid depository, or which prevent any Subcontractor or material supplier from biddlng to any Contractor who does not use the facilities of or accept bids from or through such bid depository;
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Item 12 Page 197 of 337
7. That the Contractor did not, directly or indirectly, submit the Contractor's Bid price or any breakdown thereof, or the contents thereol, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository. or to any member or agent thereof, or to any individual or group of individuals, except to the City of Vernon, or lo any person or persons who have partnership or other financial interest with said Contractor in his/her business.
I declare under penalty of perjury under the laws of lhe State of California thal the foregoing is true and correct. oateams2Y /Jlyor /3FtL at c /.+-
Monthtrear City State
J & S STRIPING CO INC
Conhactor (Please Prinl)
tuzCo2tfacto/s Signature
PRESIDENT
Title
Page56ofl8l
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Item 12 Page 198 of 337
THE BtDDER',S TNSURANCE COt\4pANy(S) OR TNSURANCE AGENT I/UST C0tVpLETE THtS FORM AND
THE BIDDER IMUST SUBIVIT THIS CERTIFICATION WITH THE BID FORMS, l, the undersigned (Please check one box) undeMriter agent, certify that I and the Contractor listed below have jointly reviewed the "lnsurance Requirements"in these Bidding Documents and the Conlract Documents. lf theCityof Vernon ("City") awards the Contractor the Contract for this project, I will be able-within fourteen (14) calendar days after the Contractor is notified of the Contract's award-to furnish the City with valid insurance forms (including one or more insurance certificates and additional insured endorsements) that fully meet all of the Insurance Requirements.
Name of Insurance Company Date
lnsurance Agent's Name (Printed) lnsurance Aoent's Name (signature)
Address City Slate Zip Code
Telephone Number Email Address
Contractor's Name City Specification Number
Below State the Nane of lnsurance Company Providing Coverage:
DO NOT write "Will Provide,""To Be Determined," "When Required," or similar phrases Commercial General Liability Automobile Liability
Workers' Compensation Liability
Citv Will Purc Policv, if reouired
Builders Risk Pollution Liabilitv
[NOTE T0 CONTRACTOR: See "lnsurance Requirements' EXHIBIT 4 of the Contractforthe requirement ol obtaining Pollution Liability lnsurance.l
NOTE T0 THE UNDERWRITER / AGENT: lf the insurance forms that the Contractor submits to the City do not fully comply with the lnsurance Requirements, and/or if the Contractor fails to submit the forms within the 14-day time limit, the City may: (1) declare the Contractor's Bid non+esponsive, and (2) award the Contract to the next lowest responsible Bidder.
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Item 12 Page 199 of 337
CERTIFICATE OF EQUAL OPPORTUNMY PRACilCES
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
(323) 583-8811
Website: www"cityofuernon,org
Article i. Affidavit of Equal Opportunity Employment &
Non-segregation (Form AA-1)
Adicle II. Vendor List Questionnaire (Forms AA-2 & 3)
In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information except where indicated as "optional." By submitting this form you are declaring under penalty of perjury under the laws of the State of Californla and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facillties at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained.
Name of Company: J & S STRIPING CO NC
Business Telephone: 909.947.8073
Address: 1544 S. VINEYARD AVE
City: ONTARIO state:CA_ zip 91761
Contact Person ROBERT ARAGON E-mail Address
95-3463575
RARAGON JSSC.BIZ
(optional)
Tax ID Number (or Social Security Number)
Remit Address (if different)
Please state clearly and concisely the type(s) of goods and services your company provides ROAD STRIPING .MARKINGS & RPTUS
The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please check all that apply):
African-American_ Asian_ Armenian_
Disabled
Hispanic X Native American_
fumale
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Item 12 Page 200 of 337
Proiect Workforce Utilization (Form AA-2)
This form is to be included in all bid documents for projecG involving labor or services valued at $25,000 or more.
Instructions: Please indicate the job titles/classifications to be used in the performance of this contract should it be awarded to your firm. Please indicate the number of employees in each job classification as well as the number of new hires, if any, as a result of this contract.
Name of Company: J & S STRIPING CO INC Project: CONTRACT NO 20260209 Job Titles/Classification Estimated number of existing staff to be employed in this classification if awarded the contract
Estimated number of new hires to be employed in
this classification if awarded the contract
I-.ORTMAN 20 0
Are any current employees or potential
new hires Vernon residents? If so, how
many?
NO uNtoN '1 '184
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Item 12 Page 201 of 337
Name of Company: J & S STRIPING CO INC
CONTYRACT NO 20260209
Completion of this form is OPTIONAL. Any information supplied by vendors is for repoting purposes only and will not be factored into the award of any contract.
Instructions: Please indicate the number of employees in each lob Classification belonging to the following groups.
Project
White
(not of Hispanic
origin)
African-American
(not of Hispanic
origin)
Hispanic Asian/Pacific
Islander
Native
American
Armenian Male Female
CLASSIFICATION
Officials/
Managers 100% 504/o
100% 100%
Technicians 50% 50%
Office/CIerical 1O0o/o 33% 67%
Skilled Craft Workers
100% 10001
Operators
(semi-skilled) 100% 100%
Laborers 100% 100%
Service Workers 100% 100o/o
TOTAL
100% 90% 10%
Current Permanent Workforce Utilization (Form AA-3)
Professionals
100Yo
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Item 12 Page 202 of 337
February 17, 2026 Via Planetbids
NOTICE TO BIDDERS – ADDENDUM No.1
CITYWIDE STRIPING AND PAVEMENT MARKINGS FY25-26
CONTRACT No. 20260209
This notice shall be considered as Addendum No. 1 to the Specifications for the abovementioned project and modifies the original Request for Bids as noted below. Except as expressly modified by this Addendum, all provisions of the Request for Bids shall remain in full force and effect.
Contract Specifications
• Notice Inviting Bids Pre-Bid Meeting (page 7 of 181) is hereby amended to read as follows:
“Attendance is mandatory.”
• Item No. 5 Description in Section 1 – Street Striping of the Schedule of Bid Prices (page 31 of 181) is hereby amended to read as follows:
“6” SOLID WHITE”
Questions & Answers
1. What are the working hours for this project?
All striping and pavement marking operations shall be performed exclusively at night, between the hours of 9:00 PM and 3:30 AM.
2. Are any permits required?
The selected Contractor will be required to submit an application for an encroachment permit online. The City will waive all associated fees.
3. Is the Contractor responsible for submitting traffic control plans? Yes. Submission of traffic control plans is a mandatory component of the encroachment permit application and is the responsibility of the selected Contractor.
4. Will the removal of the crosswalks along Pacific be performed at the beginning or end of the project?
The City requires that the removal of the crosswalks occur toward the conclusion of the project.
If you have any questions, please contact Carlos Velazquez, Assistant Engineer, via email at [email protected].
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Item 12 Page 203 of 337
NOTICE INVITING BIDS
for
Citywide Striping and Pavement Marking FY25-26
in the
City of Vernon
One original sealed bid must be signed and submitted prior to 2:30 p.m., Tuesday, February 24, 2026, to the City Clerk’s Office, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058, (“Bid Deadline”).
All bids shall be enclosed in sealed envelopes, distinctly marked “Bid” with the title of the bid and the bidder’s name and address appearing on the outside.
Bids shall be clearly titled and should be mailed or delivered in person before 2:30 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. Bids will be opened in the City Clerk’s Office at 2:30 p.m., Tuesday, February 24, 2026. At the bid opening, the City Clerk shall open bid packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the “Completed Bid Forms” and the uncompleted forms, the “Bid Forms”) will be made available for public review. Except as set forth in Paragraph 22 (“Public Records”), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record.
Bid Documents, Plans and Specifications are available at no charge at www.cityofvernonca.gov/planetbids.
Pre-Bid Meeting:
A pre-bid meeting to answer any questions regarding the project plans and specifications is scheduled for 11:00 a.m. on February 10, 2026, in the Public Works Department , 4305 Santa Fe Avenue, Vernon, California. This meeting is to answer any questions regarding the project plans and specifications.
Attendees must adhere to the State and local guidelines regarding COVID-19, including applicable industry guidelines for construction sites. Attendance is mandatory.
City of Vernon Contact Person: Departments of Public Works Attention: Carlos Velazquez, Assistant Engineer
Phone: (323) 583-8811 ext. 526
Email: [email protected]
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Item 12 Page 204 of 337
SCHEDULE OF BID PRICES
PROJECT: Citywide Striping and Pavement Marking FY25-26 BIDDER’S NAME: _________________________________________________
BASE BID
Pursuant to and in compliance with your Notice Inviting Bids and Contract Documents relating to the Project including all Addenda (attach signed copies), Bidder, having become thoroughly familiar with the terms and conditions of the Contract Documents and with local conditions affecting the performance and the costs of the Work at the place where the Work is to be done, hereby proposes and agrees to fully perform the Work within the time stated in strict accordance with the Contract Documents (including the furnishing of any and all labor, materials, tools, expendable equipment, and utility and transportation services necessary to fully perform the Work and complete it in a workmanlike manner) for the total Base Bid sum of:
________________________________________________ Dollars ($_____________________) SECTION 1 – STREET STRIPING
Item No. Description Units Quantity Unit Cost Amount
1 DOUBLE YELLOW LF 75,000
2 TWO-WAY LEFT TURN LF 60,000
3 6” BROKEN WHITE LF 125,000
4 8” SOLID WHITE LF 25,000
5 6” SOLID WHITE LF 10,000
6 6” SOLID YELLOW LF 5,000
7 6” BROKEN YELLOW LF 17,500
SUBTOTAL FOR ITEMS NO. 1 THROUGH NO. 7 (PAINT) $
SECTION II- PAVEMENT MARKINGS (LEGENDS)
Item No. Description Units Quantity Unit Cost Amount
8 STOP LEGEND (WHITE) EA 135
9 STOP BARS 12” (WHITE) LF 2,500
10 12” WHITE CROSSWALK LF 15,000
11 12” YELLOW CROSSWALK LF 1,500
12 12” LIMIT LINE LF 5,000
13 24” LIMIT LINE LF 5,000
14 RxR CROSSING LEGEND EA 175
15 ARROW LEFT, RIGHT, OR STRAIGHT EA 350
16 “YIELD” LEGEND EA 1
17 “KEEP CLEAR” LEGEND EA 25
18 “WAIT HERE” LEGEND EA 5
19 “AHEAD” LEGEND EA 5
20 “SIGNAL” LEGEND EA 5
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Item 12 Page 205 of 337
City Council Agenda Report
Meeting Date: May 5, 2026
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Principal Management Analyst Subject
Services Agreement with Waterline Technologies, Inc.
Recommendation
A. Accept the bid proposal from Waterline Technologies, Inc. (Waterline) as the lowest responsive and responsible bid for the supply of sodium hypochlorite 12.5 percent solution with Waterline, in substantially the same form as submitted, for the supply of hypochlorite 12.5 percent solution; and
B. Approve and authorize the City Administrator to execute a Services Agreement with Waterline, in substantially the same form as submitted, for supply of sodium hypochlorite 12.5 percent solution for a total amount not-to-exceed $192,656.75, for a three-year term.
Background
Vernon Public Utilities (VPU) owns seven active production wells that provide potable water to customers within the City’s water service area. The water drawn from these wells is disinfected using a 12.5 percent sodium hypochlorite solution to eliminate harmful microorganisms and ensure compliance with state and federal drinking water standards. This disinfection process is essential for maintaining water quality and public health, and the system cannot operate without a continuous supply of sodium hypochlorite 12.5 percent solution.
The City has engaged Waterline for the procurement of sodium hypochlorite 12.5 percent solution. On May 16, 2023, the City Council approved a three-year Services Agreement with Waterline for the supply of sodium hypochlorite 12.5 percent solution. The current agreement is set to expire on May 15, 2026. To meet the supply requirement and avoid a lapse in this essential service, as per Vernon Municipal Code (VMC) Section 3.32.070, on March 19, 2026, staff issued a Request for Bids (RFB) for the supply of sodium hypochlorite 12.5 percent solution. The RFB was advertised on the City’s Planet Bids platform.
Only one bid was received by the April 6, 2026 deadline. Staff reviewed the bid received from Waterline and deemed it a responsive and responsible bid. Therefore, VPU staff recommends that the City Council approve a Services Agreement with Waterline for the supply of sodium hypochlorite 12.5 percent solution for a total amount not to exceed $192,656.75. Pursuant to VMC Section 3.32.030(A), City Council approval is required for the proposed agreement, as the total value of the contract exceeds $100,000. The Services Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not to exceed $192,656.75. Sufficient funds are available in the Water Fund, Water Treatment, Account No. 058-070-700-520140 for the current fiscal year and will be budgeted in subsequent years.
Attachments
1. Services Agreement with Waterline Technologies, Inc. .
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Item 13 Page 1 of 412
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND WATERLINE TECHONOLOGIES, INC. FOR SODIUM HYPOCHLORITE 12.5% SOLUTION
COVER PAGE
Contractor: Waterline Technologies, Inc.
Responsible Principal of Contractor: Thomas R. Berrey, General Manager Notice Information - Contractor: Waterline Technologies, Inc. 620 N. Santiago St.
Santa Ana, CA 92701
Attention: Thomas R. Berrey, General
Manager
Telephone: (714) 564-9100
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Todd Dusenberry,
General Manager
Telephone: (323) 583-8811 ext. 579
Commencement Date: May 16, 2026
Termination Date: May 15, 2029
Consideration: Total not to exceed $192,656.75
(includes all applicable sales tax); and
more particularly described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section
11.20 .
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Item 13 Page 2 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND WATERLINE TECHNOLOGIES, INC. FOR SODIUM HYPOCHLORITE 12.5% SOLUTION This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and Waterline Technologies, Inc., a California corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on May 5, 2026.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set forth in the City’s Request for Bids issued on or about March 19, 2026, and titled RFB for Sodium Hypochlorite 12.5% Solution, and Contractor's proposal to the City ("Proposal") dated March 23, 2026, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. .
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Item 13 Page 3 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
4.0 TERM.
The term of this Agreement shall commence on May 16, 2026, and it shall continue until May 15, 2029, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $192,656.75 without the prior authorization of the City, as appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement.
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Item 13 Page 4 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement.
Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services, .
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Waterline Technologies, Inc.
Services Agreement
______________________
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees.
10.0 INSURANCE. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representative, or employees. The policies shall state that they afford primary coverage.
10.1 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired, and non-owned automobiles or any auto. The policy shall have a combined single limit of not less than one million dollars ($1,000,000). Coverage shall include transportation of hazardous materials and shall not exclude pollution liability arising from the loading, unloading, or .
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Waterline Technologies, Inc.
Services Agreement
______________________
transport of sodium hypochlorite. If Contractor is transporting one or more nonemployee passengers in the performance of the services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000). If Contractor owns no autos, a hired, non-owned auto endorsement to the General Liability policy is acceptable.
10.1.1 Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds and, under the Contractors’ policy, there shall be a waiver of subrogation, and the policy shall be primary and non-contributory and will not seek contribution from the City’s insurance.
10.2 Commercial General Liability Insurance – Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a single limit of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) general aggregate limit written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" Form CG 00 01 or its equivalent for coverage on an occurrence basis. The occurrence form shall include coverage for premises and operations, product and completed operations, contractual liability, and broad form property damage. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds with respect to liability arising out of the Contractor's performance of this Agreement. The additional insured coverage under the Contractor’s policy shall be .
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Item 13 Page 7 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
primary and non-contributory and will not seek contribution from the City’s insurance.
The policy shall be endorsed to include a waiver of subrogation.
10.2.1 If Contractor intends to employ other contractors as part of the services rendered, the City must approve and will establish the appropriate insurance requirements.
10.2.2 Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services.
10.3 Contractors Pollution Liability (CPL) policy limit shall provide coverage of no less than $1,000,000 per claim and in the aggregate. Coverage shall apply to bodily injury, property damage, including loss of use of damaged property or of property that has not been physically incurred, on-site and off-site cleanup costs, emergency response costs, and costs of defense, including costs and expenses incurred in the investigation, defense, or settlement of claims.
10.3.1 Contractor shall obtain, pay for, and maintain for the duration of the Agreement CPL insurance that provides coverage for liability caused by pollution conditions arising out of the operations of the Contractor during transport, delivery, transfer, or connection to City facilities. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using Subcontractors, the policy must include work performed “by or on behalf” of the insured.
10.3.2 All activities contemplated in the Agreement shall be specifically scheduled on the CPL policy as “covered operation.” In addition, the policy shall provide coverage for on-site and off-site cleanup .
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Item 13 Page 8 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
and hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.
10.3.3 The policy shall specifically provide for a duty to defend on the part of the insurer. The City of Vernon, its officers, employees and agents shall be added to the policy as additional insureds by endorsement.
10.4 Umbrella Liability Insurance – An umbrella (over primary) may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage and personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The umbrella policy shall have no additional exclusion or coverage difference from the primary policy. The coverage shall also apply to automobile liability.
10.5 Workers’ Compensation/Employers Liability - Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners:
10.5.1 Provide a copy of the permissive self-insurance certificate approved by the State of California; or
10.5.2 Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a limit of one million dollars ($1,000,000) per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Agreement or
10.5.3 If Contractor has no employees, it may certify or warrant to the City that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code, and the requirement for Workers’ Compensation coverage will be waived by completing the waiver form provided by the City.
10.6 If Contractor maintains broader coverage and/or higher limits than the .
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Item 13 Page 9 of 412
Waterline Technologies, Inc.
Services Agreement
______________________
minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
10.7 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days prior written notice to City.
10.8 Insurance shall be placed with insurers with an A.M. Best rating of no less than A-VIII. Any self-insured retention or deductible in excess of $25,000 must be approved in advance by the City. Any policies written on a claims-based basis must include a minimum of a 3-year tail.
10.9 Prior to the commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to evidence coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies upon request.
10.10 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees, and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an .
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agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any
subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials .
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and documents for its own files or for such other purposes as may be authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a .
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material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral).
11.11.3 Written Amendment. This Agreement may only be
changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect.
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11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning.
There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby
represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery.
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11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
City of Vernon
Attention: Todd Dusenberry, General Manager
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Waterline Technologies, Inc.
Attention: Thomas R. Berrey, General Manager
620 N. Santiago St.
Santa Ana, CA 92701
Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. .
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11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms .
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and in such manner as it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement.
The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon.
If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 .
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through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.
11.24 PREVAILING WAGES. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City agreements. In addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities.
Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”.
[Signatures Begin on Next Page].
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EXHIBIT A
CONTRACTOR'S PROPOSAL
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amounts owed. The contractor shall indemnify and hold the City harmless from any failure to properly report and/or comply with federal and/or state regulations regarding spills or releases.
C. Documents to be Submitted with Bid
1. In accordance with Section 64590, Title 22 of the California Code of Regulations (CCR), no chemical or product shall be added to drinking water by a water supplier unless the chemical or product is certified as meeting the specifications of NSF/ ANSI 60, current version. Certification shall be from an ANSI-accredited product certification organization whose certification system includes criteria to ensure that the chemical or product meets NSF/ ANSI 60 per Section 64590 of the CCR. Bidders shall submit an affidavit of compliance from the ANSI-accredited product certification organization. Bidders shall include a statement by the chemical manufacturer, signed by an authorized representative on letterhead stationery, attesting to the affidavit's validity. In lieu of submitting an affidavit of compliance and a letter attesting to the affidavit's validity, a current printout from the ANSI-accredited product certification organization is acceptable. If NSF certification lapses or is revoked, it is the contractor's responsibility to inform the City within 24 hours of receiving verbal or written notice. Loss of certification shall constitute sufficient grounds for immediate termination of the contract.
2. A representative analysis of the chemical to be supplied, as prepared by a reputable laboratory or the bidder's in-house laboratory, if certified by the International Organization for Standardization (ISO).
3. Name and address of the chemical manufacturer.
4. Product Bulletin and Typical Properties.
5. Safety Data Sheet (SOS).
6. Certificate of Registration issued by the California Department of Pesticide Regulation.
All of the above statements are subrnitted in conjunction with the proposal, as a part thereof, and the truthfulness and accuracy of the information is guaranteed by the Bidder.
I hereby certify under penalty of perjury under the laws of the state of California that the representation made herein are true and correct. ?khtd4- ,e 9~
Signature of Bidder
Thomas Berrey , GM
Print Name and Title
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Certificate Of Conformance
This is to certify that the Quality Management System of:
Olin Chlor Alkali Products and Vinyls
CAPV Central Activities
604 TX-332
Lake Jackson TX
77566
United States
(WITH ADDITIONAL FACILITIES LISTED ON ATTACHED ANNEX)
has been assessed by ABS Quality Evaluations, Inc. and found to be in conformance with the requirements set forth by:
ISO 9001:2015
The Quality Management System is applicable to:
Manufacture of Methyl Chloride, Methylene Chloride, Chloroform, Carbon Tetrachloride, Perchloroethylene, Hydrochloric Acid, Sulfuric Acid, Chlorine, Sodium Hypochlorite, Potassium Hydroxide, and Caustic Soda Solution.
Certificate No: 58853
Certification Date: 31 DEC 2001
Effective Date: 26 NOV 2025
Expiration Date: 31 DEC 2028
Revision Date: 26 NOV 2025
Dominic Townsend, President
Copyright as of the Effective Date, ABS Quality Evaluations, Inc. All rights reserved. Rev1 This certificate’s validity is subject to the organization maintaining their system in accordance with ABS Quality Evaluations, Inc. 1701 City Plaza Dr Spring, TX 77389 USA requirements for management system certification. It is contingent upon prompt, written notification to ABS Quality Evaluations, Inc. of significant changes to the management system or components thereof. Validity may be confirmed by accessing the website (www.abs-qe.com) or scanning the code to the right with a smartphone. For certificates issued in the People’s Republic of China information may also be verified on the Certification and Accreditation Administration of the People’s Republic of China’s website (www.cnca.gov.cn).
The certificate remains the property of ABS Quality Evaluations, Inc. to whom it must be returned upon request.
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ISO 9001:2015
Certificate Of Conformance
ANNEX
Certificate No: 58853
Olin Chlor Alkali Products and Vinyls
At the below facilities
FACILITY NAME FACILITY ACTIVITY ADDRESS
Olin Chlor Alkali Products and Vinyls
CAPV Central Activities
Management of QMS. Central Functions 604 TX-332 Lake Jackson TX 77566 United States
Olin Chlor Alkali Products and Vinyls
Plaquemine Chlor Alkali
Manufacture of Caustic Soda Solution and Chlorine 21255 Highway 1 Plaquemine LA 70764 United States
Olin Chlor Alkali Products and Vinyls
Plaquemine PerTet
Manufacture of Carbon Tertachloride and Perchlorethylene Products 21255 Highway 1 Plaquemine LA 70764 United States
Olin Chlor Alkali Products and Vinyls
Freeport Chlorine 5
Manufacture of Caustic Soda Solution and Chlorine. 2301 Brazosport Boulevard, A-1324 Freeport TX 77541 United States
Olin Chlor Alkali Products and Vinyls
Freeport CEMP
Manufacture of Methyl Chloride, Methylene Chloride, Chloroform 2301 Brazosport Boulevard, Bldg A2422 Freeport TX 77541 United States
Olin Chlor Alkali Products and Vinyls
Olin Augusta - Bleach plant
Manufacture of sodium hypochlorite; Terminal operations for chlorine, caustic soda, and hydrochloric acid
2402 Doug Barnard Parkway
Augusta GA 30906-2139 United
States
Olin Chlor Alkali Products and Vinyls
Olin Becancour - Chlor Alkali Plant
Manufacture of chlorine, caustic soda, sodium hypochlorite, hydrogen, hydrochloric acid, and sulfuric acid.
Fabrication de chlore, soude caustique, hypochlorite de sodium, hydrogène, acide chlorhydrique et acide sulfurique.
675 Boulevard Alphonse-Deshaies
Becancour QC G9H 2Y8 Canada
Olin Chlor Alkali Products and Vinyls
Olin Charleston - Chlor Alkali Plant
Manufacture of chlorine, caustic soda, potassium hydroxide, sodium hypochlorite, hydrogen, hydrochloric acid, and sulfuric acid 1186 Lower River Road Charleston
TN 37310 United States
Olin Chlor Alkali Products and Vinyls
Olin Henderson - Bleach Plant and
Terminal
Manufacture of sodium hypochlorite; Terminal operations for chlorine, caustic soda, and hydrochloric acid
350 Fourth Street Henderson NV
89015 United States
Olin Chlor Alkali Products and Vinyls
Olin McIntosh - Chlor Alkali Plant
Manufacture of chlorine, caustic soda, sodium hypochlorite, hydrogen, hydrochloric acid, and sulfuric acid
1638 Industrial Road McIntosh AL
36553 United States
Olin Chlor Alkali Products and Vinyls
Olin Niagara - Chlor Alkali Plant
Manufacture of chlorine, caustic soda, sodium hypochlorite, hydrogen, hydrochloric acid, and sulfuric acid
2400 Buffalo Avenue Niagara Falls
NY 14303 United States
Olin Chlor Alkali Products and Vinyls
Olin St. Gabriel - Chlor Alkali Plant
Manufacture of chlorine, caustic soda, and sulfuric acid 4205 Highway 75 St. Gabriel LA 70776 United States
Olin Chlor Alkali Products and Vinyls
Olin Santa Fe Springs – Bleach Plant
Manufacture of sodium hypochlorite; Terminal operations for chlorine and caustic soda
11600 Pike Street Santa Fe Springs
CA 90670 United States
Copyright as of the Effective Date, ABS Quality Evaluations, Inc. All rights reserved. Rev1 This certificate’s validity is subject to the organization maintaining their system in accordance with ABS Quality Evaluations, Inc. 1701 City Plaza Dr Spring, TX 77389 USA requirements for management system certification. It is contingent upon prompt, written notification to ABS Quality Evaluations, Inc. of significant changes to the management system or components thereof. Validity may be confirmed by accessing the website (www.abs-qe.com) or scanning the code to the right with a smartphone. For certificates issued in the People’s Republic of China information may also be verified on the Certification and Accreditation Administration of the People’s Republic of China’s website (www.cnca.gov.cn).
The certificate remains the property of ABS Quality Evaluations, Inc. to whom it must be returned upon request.
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Olin Document Information
SpecificationNo:
NaOCl-S2
Revision:
2 Issue Date:
04/18/2017
Supersedes:
12/28/2016
Review Date:
04/18/2022
Sheet No.:
1 of 1
Form No.:
102-00523
Notice: No freedom from any patent or other intellectual property rights owned by Olin or others is to be inferred. Olin assumes no obligation or liability for the information in this document. The information provided herein is presented in good faith a nd is based on the best of Olin’s knowledge, information, and belief. Since use conditions at non-Olin facilities are beyond Olin’s control and government requirements may differ from one location to another and may change with time, it is solely the Buyer’s responsibility to determine whether Olin’s products are appropriate for the Buyer’s use, and to assure the Buyer’s workplace, use, and disposal practices are in compliance with appl icable government requirements. Consequently, Olin assumes no obligati on or liability for use of these materials and makes no warranty, express or implied. The user of the information provided is solely responsible for compliance with any applicable government requirements. NO WARRANTIES ARE GIVEN; ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED. ®™ Trademark of Olin Corporation or an affiliated company of Olin
SALES SPECIFICATION
Sodium Hypochlorite Solution
Characteristics Units Min Max
12.5% - Sodium Hypochlorite, NaOCl wt% 12.5 15.6
14.0% - Sodium Hypochlorite, NaOCl wt% 14.0 15.6
High Strength – Sodium Hypochlorite, NaOCl wt% 15.5 19.3 Total Alkalinity wt% 0.1 1.5
Olin may accommodate other customer needs upon request, including:
EPA Pesticide Registration
NSF/ANSI Standard 60 Certification
ANSI/AWWA B300-10
Kosher Certification
Halal Compliant
ISO 9001 Certification
For more information, contact your Olin Representative, visit www.olinchloralkali.com, or call 423.336.4850.
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Waterline Technologies, Inc.
Services Agreement
______________________
EXHIBIT B
SCHEDULE
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Waterline Technologies, Inc.
Services Agreement
______________________
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.
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City Council Agenda Report
Meeting Date: May 5, 2026
From: Su Tan, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Human Resources Manager Subject
Appointment of Lilia Hernandez as Deputy City Administrator Recommendation
Adopt Resolution No. 2026-019 appointing Lilia Hernandez to serve as the Deputy City Administrator of the City of Vernon effective May 6, 2026, and approving and authorizing the execution of a related at-will employment agreement.
Background
Recruitment Process
The Human Resources Department conducted a promotional recruitment to fill the vacant Deputy City Administrator position. The recruitment period to fill this vacancy began on March 30, 2026, and ran through April 8, 2026. Two application packets were received. Following an in-depth review of the application packets, both candidates were deemed qualified and were invited to participate in a selection panel interview process on April 13, 2026. The selection panel consisted of six department heads and the City Administrator. The City Administrator has recommended the appointment of Lilia Hernandez to serve as the Deputy City Administrator for the City of Vernon.
At-Will Employment Agreement
The At-Will Employment Agreement for Deputy City Administrator has been presented to Ms.
Hernandez and is included as Exhibit B to Resolution No. 2026-019. The agreement establishes an effective start date of May 6, 2026, and a starting salary of $17,253 per month, plus all benefits provided to executive personnel.
The proposed agreement is consistent with other City of Vernon executive employment agreements, albeit with the following exception:
• Added language to Section 6B indicating a newly appointed City Administrator may not terminate Employee without cause during the first twelve (12) months after his/her appointment by City Council.
Candidate Summary
Lilia Hernandez has approximately 12 years of experience working in the City of Vernon City Administration Department in professional and management level positions ranging from Executive Assistant to the City Administrator to her current role as Assistant to the City Administrator. Ms. Hernandez holds a Bachelor’s Degree in History from the University of California, Los Angeles. Ms. Hernandez is currently pursuing a Master’s Degree in Public Administration from California State University, Northridge.
Given Ms. Hernandez’s qualifications and considerable experience in City Administration, she is well suited to meet the needs of the City and assist the City Administrator in planning and managing operations and priorities.
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At its regular City Council meeting on May 5, 2026, prior to taking final action to approve this resolution, the City Council received an oral report summarizing the recommended appointment and compensation, in accordance with Government Code Section 54953(d)(3).
Fiscal Impact
The fiscal impact is estimated at $9,320 for the remaining Fiscal Year (FY) 2025-26. The Deputy City Administrator position was approved in the adopted FY 2025-26 budget and is currently vacant. Additionally, the Assistant to the City Administrator will be defunded from the budget for the upcoming year.
Attachments
1. Resolution No. 2026-019 – Deputy City Administrator
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RESOLUTION NO. 2026-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
APPOINTING LILIA HERNANDEZ TO SERVE AS THE DEPUTY CITY
ADMINISTRATOR OF THE CITY OF VERNON AND APPROVING AND
AUTHORIZING THE EXECUTION OF A RELATED AT-WILL
EMPLOYMENT AGREEMENT
SECTION 1. Recitals.
A. The Deputy City Administrator position was recently vacated.
B. In March 2026, the City Administrator requested a promotional recruitment process to fill this vacancy.
C. Human Resources advertised the recruitment flyer announcing a promotional opportunity for the position (attached hereto as Exhibit A). The recruitment opened effective March 30, 2026 and ran through April 8, 2026.
D. Two application packets were received and carefully evaluated. Both candidates were deemed qualified and invited to participate in a selection panel interview process on April 13, 2026.
E. The selection panel consisted of six department heads and the City Administrator.
The City Administrator has determined Lilia Hernandez (Hernandez) to be the most qualified candidate for the position of Deputy City Administrator and desires to appoint Hernandez to serve as the Deputy City Administrator, effective May 6, 2026.
F. At its regular City Council meeting on May 5, 2026, prior to taking final action to adopt this resolution, the City Council received an oral report summarizing the recommended appointment and compensation, in accordance with Government Code Section 54953(d)(3).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct.
SECTION 3. The City Council hereby appoints Lilia Hernandez to serve as the Deputy City Administrator of the City of Vernon, effective May 6, 2026.
SECTION 4. The City Council hereby approves and authorizes the execution of the At-Will Employment Agreement with Lilia Hernandez to serve as Deputy City Administrator of the City of Vernon, in substantially the same form as attached hereto as .
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Exhibit B.
SECTION 5. The City Clerk, or any authorized officer, shall administer the Oath of Office prescribed in the Constitution of the State of California to Hernandez and shall have her subscribe to it and file it with the Human Resources Department.
SECTION 6. The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk’s designee, to give a fully executed Agreement to Hernandez.
SECTION 7. All resolutions or parts of resolutions not consistent with or in conflict with this resolution are hereby repealed.
SECTION 8. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end, the provisions of this Resolution are declared to be severable.
SECTION 9. The City Clerk, or Deputy City Clerk, shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED May 5, 2026.
LETICIA LOPEZ, Mayor
ATTEST:
GENOVEVA ROCHA, City Clerk
APPROVED AS TO FORM:
ZAYNAH MOUSSA-MILWARD,
Resolution No. 2026-019
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF VERNON )
I do hereby certify that the attached is a true copy of Resolution No. 2026-019 that was passed and adopted at the Regular Meeting held on May 5, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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GENOVEVA ROCHA, City Clerk
Resolution No. 2026-019
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Exhibit A
Resolution No. 2026-019
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AT-WILL EMPLOYMENT AGREEMENT (NON-SAFETY)
BETWEEN THE CITY OF VERNON AND LILIA HERNANDEZ
This At-Will Employment Agreement (Agreement) is between the City of Vernon (City) and Lilia Hernandez (Employee).
Recitals
City desires to employ Employee as an at-will employee in the position of Deputy City Administrator. Employee desires to be the Deputy City Administrator and acknowledges that such employment is at-will.
The City Administrator, pursuant to the authority granted by the City of Vernon Charter and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and conditions identified below.
AGREEMENT
Section 1: TERM
The effective date of this Agreement shall be May 6, 2026. Either party may terminate this Agreement pursuant to the provisions set forth below. Employee is an atwill employee and may be terminated, with or without cause, upon thirty (30) days written notice. Employee may resign with thirty (30) days advance notice as set forth in Section 8 below.
Section 2: DUTIES
A. City engages Employee as the Deputy City Administrator to perform the functions and duties specified in the job description for the position (Attachment “A”, incorporated herein by this reference), as the same may be modified by the City Administrator, from time to time, and to perform such other legally permissible and proper duties and functions as the City Administrator shall, from time to time, assign.
B. Employee agrees that to the best of her ability and experience that she will at all times conscientiously perform the duties and obligations required, either express or implied, by the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of Vernon and the laws and regulations of the State of California and the United States.
C. As a public employee, Employee is required to work a full and complete work week pursuant to the established work schedule as determined by the City Administrator, and devote whatever time is necessary to fulfill the employment responsibilities and duties as identified in this Agreement.
Exhibit B
Resolution No. 2026-019
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D. During the term of this Agreement, Employee is required to have and maintain a valid California Driver’s license.
E. Employee acknowledges that in connection with the performance of her duties, she will obtain information from City employees and third parties that is of a confidential nature. Employee agrees that she will not disclose such confidential information other than to officers and employees of the City who have been authorized to have access to such information. Employee further agrees that if she has a question as to the confidentiality of information obtained in the course of her employment, she will contact the City Attorney for advice.
Section 3: EXCLUSIVE EMPLOYMENT
Employee agrees to focus her professional time, ability and attention to City business during the term of this Agreement. Consequently, Employee agrees not to engage in any other business pursuits, whatsoever, directly or indirectly, render any services of a business, commercial, or professional nature to any other person or organization, for compensation, without the prior written consent of the City Administrator. This does not preclude Employee from volunteering her services to other entities or individuals as long as such volunteer services are not in conflict with the services to be provided by Employee under this Agreement.
Section 4: COMPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay Employee a base starting salary of no less than $207,040, per year, payable in twenty-six (26) biweekly installments at the same time as other employees of the City are paid and subject to customary withholding. Salary adjustments (merit increases), if any, in Employee’s salary during the term of this Agreement shall be at the sole discretion of the City Administrator based upon the City Administrator’s evaluation of Employee’s job performance and within the base salary range established by the City Council or as otherwise approved by the City Council. Employee shall receive cost of living adjustments (COLAs) that are received by City executive staff, if any. Any and all adjustments shall be in accordance with City personnel policies and procedures.
Employee’s salary shall be reflected in the City’s publicly available salary schedule.
Section 5: BENEFITS
A. Retirement
As an employee of the City of Vernon, Employee will be enrolled in the California Public Employees Retirement System (PERS) retirement plan, as such plan may be amended by the City Council. As of the date of this employment agreement, such plan includes the 2.7% at 55 benefit formula for “classic” miscellaneous employees or the
2.0% at 62 benefit formula for “new” miscellaneous employees. The Employee pays for Resolution No. 2026-019
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the employee contribution to PERS. Classic CalPERS member employees currently pay an 8% employee contribution and a 3% share of the employer contribution. PEPRA CalPERS member employees currently pay a 7% employee contribution.
B. Other Executive Management Benefits
Employee shall receive all benefits specified by the then current Resolutions of the City Council of Vernon for Executive Management Staff, including, without limitation, those related to Vacation, Executive Leave, Holidays, Sick Leave, Medical, Dental and Vision Insurance, Retiree Health benefits, Life Insurance, Flexible Benefits Plans, Other Leaves, Deferred Compensation at employee cost, and other types of leave in accordance with the Citywide Fringe Benefits Policy and Personnel Policies and Procedures Manual. The benefits set forth in the City’s current Citywide Fringe Benefits Policy, shall be the minimum benefits provided to Employee, subject to any future enhancements or increases as may be approved and adopted by the City Council.
Upon Employee’s hire date, Employee shall receive credit for all previous fulltime years of service in other CalPERS public agencies for purposes of determining Employee's eligibility for Retiree Health benefits and in determining Employee’s accrual rate and eligibility for Sick Leave and Vacation time, as provided in the Citywide Fringe Benefits Policy.
Section 6: TERMINATION AND SEVERANCE PAY
A. Employee is an at-will employee and serves at the will and pleasure of the City Administrator and may be terminated at any time, without cause, subject to the conditions of paragraphs B and C, and D of this section.
B. A newly appointed City Administrator may not terminate Employee without cause during the first twelve (12) months after his/her appointment by City Council.
C. In the event that Employee is terminated by the City Administrator for reasons other than physical or mental incapacity, and other than those reasons noted in paragraph F, below, the City agrees to pay the employee a severance amount equal to six (6) months of base salary.
D. To be eligible for severance pay, as identified in paragraph C, of this section, Employee shall fulfill all of her obligations under this Agreement and shall sign a severance agreement and release of all claims against the City.
E. All severance payments shall be paid within thirty (30) calendar days of the date Employee executes the severance agreement and release of claims against the City.
F. Notwithstanding paragraphs A, B C, and D above, if Employee resigns or retires, or is terminated due to insubordination, incapacity, dereliction of duty, violation of the City’s Alcohol and Drug-Free Workplace Policy III-1, conviction of a crime involving moral turpitude or involving personal gain to her or abuse of her office or position or any felony or for a breach of this Agreement, City shall have no obligation to pay any severance provided in this section.
Resolution No. 2026-019
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Furthermore, Employee agrees that any severance provided shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of her office or position.
G. Upon termination, Employee shall be paid for all earned, but unused, vacation time and any sick leave if Employee meets the eligibility criteria for this type of leave payout.
Section 7: ABUSE OF OFFICE OR POSITION
If Employee is paid leave salary during a pending investigation, any salary provided for that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of her office or position.
If Employee is provided funds for any legal criminal defense during her employment with the City, any funds provided for that purpose shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of her office or position.
If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of her office or position.
Section 8: CONFLICT OF INTEREST PROHIBITION
Employee understands and agrees that because of the duties of Employee within and on behalf of the City of Vernon, Employee shall not, during the term of this Agreement, individually, as a partner, joint venture, officer or shareholder, invest or participate in any project, development, or venture conducting business within the corporate limits of the City of Vernon or within real property owned by the City of Vernon, except for stock ownership in any company whose capital stock is publicly held and regularly traded, without prior written approval of the City Council and compliance with all applicable state and local regulations governing financial conflicts of interest.
Employee further agrees not to invest in any real estate or property improvements within the corporate limits of the City of Vernon or on real property owned by the City of Vernon without prior written consent of the City Council.
Section 9: RESIGNATION / RETIREMENT
Employee may resign at any time. Employee may retire, provided she is eligible for retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written notice of the effective date of her resignation or retirement.
In the event Employee retires or resigns, Employee shall be entitled to payment for earned, but unused, vacation time, and any sick leave if Employee meets the eligibility criteria for this type of leave payout, but not to severance pay as delineated in Section 6, paragraph C above.
Resolution No. 2026-019
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Section 10: DISABILITY
If Employee is permanently disabled or otherwise unable to perform her duties because of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days beyond any earned sick leave, City shall have the option to terminate this Agreement; however, the City’s option to terminate under this Section shall be limited by its obligation to engage in the interactive process for reasonable accommodations and to provide reasonable accommodations as required by law.
Nothing in this Section shall be construed to limit or restrict Employee’s benefits or rights under workers’ compensation or the Public Employees Retirement System (“PERS”).
However, as delineated in Section 6 of this Agreement, an employee terminated under this section is not eligible for severance pay.
In cases of disability, Employee shall be compensated for any earned, but unused, vacation leave, and any sick leave if Employee meets the eligibility criteria for this type of leave payout.
Section 11: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person or by first class, certified, return receipt requested U.S. Mail with postage prepaid. Such notice shall be addressed as follows:
TO CITY: City Administrator
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
TO EMPLOYEE: Lilia Hernandez
[Deliver to last updated address in personnel file]
B Entire Agreement
The text of this Agreement shall constitute the entire and exclusive agreement between the parties. All prior oral or written communications understanding or agreements between the parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City Administrator and approved as to form by the City Attorney.
Resolution No. 2026-019
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C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other party shall not be deemed a waiver of that term, covenant or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times.
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on May 6, 2026.
[Signatures Begin on Next Page].
Resolution No. 2026-019
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IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed and executed on its behalf by its City Administrator, and executed by the Employee.
City of Vernon, a California charter City and
California municipal corporation
Dated: By:
Brian Saeki, City Administrator
ATTEST:
Genoveva Rocha, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa-Milward, City Attorney
Resolution No. 2026-019
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In signing this Agreement, Employee understands and agrees that her employment status is that of an at-will employee and that her rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City of Vernon which might otherwise apply to employees of the City. Employee further acknowledges that she was given the opportunity to consult with an attorney prior to signing this Agreement.
Signed:
Dated:
Employee
Resolution No. 2026-019
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ATTACHMENT A
Job Description
Resolution No. 2026-019
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JOB DESCRIPTION
Deputy City Administrator
Date
Prepared:
Date Revised:
March 2014
June 2024
July 2025
Class Code: 1013
SUMMARY: Under limited supervision, administers, advises, and manages City departments, programs, and special projects, as assigned by the City Administrator; manages strategic planning, policy development, public relations, priorities, and departmental and inter-department operations.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• On a day-to-day basis, relieves the City Administrator of routine administrative tasks • Manages and evaluates City operations and programs, as assigned by the City Administrator; directly manages assigned programs and special projects • Investigates and evaluates departmental and inter-department operational issues, and develops solutions to complex problems in consultation with the City Administrator, executive staff, and department heads
• Assist the City Administrator in developing long and short-range plans, goals, and policy recommendations; exercises independent judgment within broad policy guidelines; encourages new ideas, interactive dialogue, and collaborative approaches to solving problems
• Meets regularly with City management staff to discuss and resolve assignments, priorities, workload, staffing, budgets, technical issues, quality standards, and services; motivates and evaluates staff, and provides leadership, direction, and guidance in operational plans and priorities; assures all operational activities are in compliance with City policies and procedures, and state and federal regulations Resolution No. 2026-019