City Council Agenda Report
Meeting Date: May 19, 2026
From: Daniel S. Wall, P.E., Director of Public Works-City Engineer Department: Public Works
Submitted by: Rosemary Lozada, Management Analyst
Subject
Contract with R Dependable Const Inc. for Vernon City Hall Third Floor Facilities Renovations Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and equipment and involves negligible or no expansion of an existing or former use; B. Accept the bid proposal from R Dependable Const Inc. as the most responsive and responsible bidder for the Vernon City Hall Third Floor Facilities Renovations project and reject all other bids;
C. Approve and authorize the City Administrator to execute Contract No. 20260210 in the amount of $126,000.00 for the Vernon City Hall Third Floor Facilities Renovations project for a period not to exceed 90 days; and
D. Authorize a contingency amount of ten percent (10%) or $12,600.00 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue a change order(s) for an amount up to the contingency amount, if necessary.
Background
The Vernon City Hall Third Floor Facilities Renovations project includes the demolition, remodeling, and refurbishment of the men’s and women’s restrooms located on the third floor.
The project is intended to update and improve existing facilities as part of the City’s ongoing effort to maintain its municipal buildings.
On February 2, 2026, the Public Works Department advertised the Notice Inviting Bids (NIB) for Contract No. 20260210 in accordance with Vernon Municipal Code (VMC) Section
3.32.070(A) for competitive bidding. The NIB was posted on the City’s PlanetBids website and published in the local newspaper. The Department utilized the template Notice Inviting Bids, Bid form and Project Specifications, Instruction to Bidders, and Specifications and Contract approved by City Council. The bids for the project were received and opened on March 3, 2026. The calculated results were as follows:
1. Hollywood Handy Construction Inc. $112,890.00
2. R Dependable Const Inc. $126,000.00
3. Pro-Craft Construction Inc. $182,475.30
4. Golden Gate Construction $220,814.00
5. Estate Design and Construction Inc. $279,800.00
Public Works staff reviewed the bids and determined that Hollywood Handy Construction Inc. was non-responsive for failing to provide all required documentation as specified in the Notice Inviting Bids. Therefore, staff recommends awarding the contract to the next lowest bidder, R Dependable Const Inc., whose bid was deemed responsive and responsible. Pursuant to VMC Section 3.32.030(A), all contracts exceeding $100,000 require City Council approval.
The proposed contract has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $138,600, including a contingency of 10%. Sufficient funds are available in the General Fund, Public Works Department, Facilities Maintenance, Capital Outlay Account No. 011-040-415-660000 for the current fiscal year.
Attachments
1. Contract with R Dependable Const Inc.