City Council Agenda Report
Meeting Date: July 21, 2026
From: Brian Saeki, City Administrator
Department: City Administration
Submitted by: Sara Sandoval, Management Analyst
Subject
Report on Contract Renewal with Granicus, Inc. Approved by the City Administrator Recommendation
Receive and file a report on the second-year renewal of Contract No. 20250416 with Granicus, Inc. for a one-year term for agenda management software for an amount not-to-exceed $26,691.19, as approved by the City Administrator pursuant to Vernon Municipal Code Section
3.32.110(B)(2).
Background
The City utilizes the Granicus agenda management platform to support the preparation, review, approval, publication, and archiving of City Council and other legislative meeting agendas and supporting documents. The platform provided by Granicus, Inc. (Granicus) also provides meeting management, video streaming, and integration with the City's Laserfiche records management system.
On June 16, 2025, the City entered a one-year agreement for these services. This original agreement with Granicus (Contract No. 20250416) included annual renewal terms and on June 23, 2026, with the authorization of the City Administrator, and following consultation with the City Clerk, the Information Technology Division (IT) completed the second-year renewal to ensure the continued operation of the software platform and uninterrupted support for City meeting management functions. Granicus continues to serve as a critical digital platform that enables the City to efficiently manage meeting agendas, legislative documents, agenda packet publication, video streaming, and records management. Over the past year, the software has supported the City's efforts to modernize government operations by improving workflow efficiency, enhancing public transparency, and ensuring access to meeting information for both staff and the public.
Prior to the expiration of the renewal term, the City Clerk and IT will evaluate other potential options for agenda management software.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(B)(2), the City Administrator found that continuing services with the existing provider was in the best interests of the City, as the renewal serves to maintain operational continuity through established processes and workflows, preserves the City's prior investment in the platform, and provides continued access to software updates and enhancements. This report regarding the direct award of the contract without a competitive selection process and for a term exceeding three years is provided to City Council pursuant to VMC Section 3.32.110(B)(3).
Strategic Plan Goals
Goal 1: Strengthen City Credibility and Partnerships
Fiscal Impact
The fiscal impact of the second-year renewal is $26,691.19 for a term beginning June 30, 2026 through June 29, 2027. Funding for this purchase was included in the Fiscal Year 2026-27 Budget, and sufficient funds are available in Account No. 011-010-110-529110 (Repairs and Maintenance – IT), Project No. IT00230005-0120-0120.
Attachments
None.