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AGREEMENT BETWEEN THE REPRESENTATIVE
CITIES OF MAYWOOD AND VERNON
FOR TRAFFIC SIGNAL MAINTENANCE
THIS AGREEMENT is made and entered into as of the 1st day of October, 2026, by and between the City of Maywood, a municipal corporation, hereinafter referred to as “Maywood”, and the City of Vernon, a California charter City and California municipal corporation, hereinafter referred to as “Vernon”.
WITHNESSETH
WHEREAS, Maywood and Vernon (the “Parties”) share a traffic signal at the intersection of Slauson Avenue and Downey Road/Malburg Way (the “Intersection”) shown attached as Exhibit “A”; and
WHEREAS, the Intersection lies partially within Maywood and partially within Vernon; and
WHEREAS, the Parties desire that Vernon maintain the signal and are entering into this agreement to equitably divide the maintenance costs.
NOW, THEREFORE, the Parties agree as follows:
1. Vernon shall provide routine maintenance of the traffic control devices, illuminated street name signs, signal interconnect systems, and highway safety lighting systems at the Intersection (the “Facilities”). Routine maintenance shall include, but is not limited to, patrolling, furnishing of electrical energy, relamping, painting of standards and heads, and the necessary repairs and replacements required to ensure satisfactory services.
2. Vernon shall also provide extraordinary maintenance of the Facilities.
Extraordinary maintenance shall include, but is not limited to, the replacement of major equipment due to obsolescence or wear and tear, the repair or replacement of the Facilities due to damage and the provision of temporary facilities or services to provide traffic control if the Facilities are inoperable due to the interruption of electrical power or other causes. Except when extraordinary maintenance is needed to protect public health and safety, Vernon shall not perform any extraordinary maintenance exceeding $1,500.00 in total cost without the consent of the City Engineer of Maywood.
3. Both routine and extraordinary maintenance shall include the costs of electrical energy, salaries and wages of Vernon employees, amounts paid to contractors, material, equipment and supplies and all other costs incurred by Vernon in providing such maintenance. Vernon may also charge an overhead fee of 10% of the salaries and wages of the Vernon employees providing routine and extraordinary maintenance. Each party shall pay its pro rata share of the cost of routine and extraordinary maintenance as follows: Vernon 62.5% and Maywood 37.5%.
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4. Vernon shall submit quarterly invoices to Maywood for the 37.5% of the cost of routine and extraordinary maintenance provided during the prior quarter. Maywood shall pay to Vernon all undisputed charges within 30 days of receipt of an invoice from Vernon. Maywood shall notify Vernon of any disputed charges within 30 days of receipt of a bill and the parties shall cooperate in resolving any dispute over the charges.
5. Invoices for routine maintenance shall indicate the period of service, the location of the intersection, and the monthly rate which applies. Invoices for extraordinary maintenance shall itemize the actual costs incurred, including labor; net cost of all materials (including taxes); equipment charges (including reasonable allowance for depreciations); supervision and all costs of administration; and any other category of expense experienced.
6. During the period of this Agreement, Vernon agrees to have and maintain policies of insurance with at least the following minimum coverage and limits:
General Liability Coverage - $1,000,000 per occurrence and $2,000,000 aggregate.
Automobile Liability Coverage - $1,000,000 combine single limit. Workers Compensation Coverage - $1,000,000 per accident.
The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
7. This Agreement shall be effective as of October 1, 2026. On the effective date of this Agreement all prior agreements respecting the maintenance and cost of signals at the Intersection covered by this Agreement will expire.
8. The term of this Agreement shall be for the period of five years, through September 30, 2031, inclusive, unless the Agreement is terminated as herein provided.
At the term expiration, Vernon and Maywood may extend this Agreement for an additional five-year period by written mutual agreement. Either party may terminate this Agreement by serving on the other party a ninety (90) day written notice of such termination.
9. It is agreed that neither Maywood nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission by Vernon under or in connection with any work, authority or jurisdiction delegated to Vernon under this Agreement. Pursuant to Government Code Section 895.4, Vernon shall fully indemnify and hold Maywood harmless from any liability imposed for injury or damages as defined in Section 810.8 of the Government Code occurring by reason of any act or omission by Vernon under or in connection with any work, authority or jurisdiction delegated to Vernon under this Agreement.
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10. It is agreed that neither Vernon nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission by Maywood under or in connection with any work, authority or jurisdiction performed or assumed by Maywood under this Agreement. It is also understood and agreed that pursuant to Government Code Section 895.4, Maywood shall fully indemnify and hold Vernon harmless of any liability imposed for injury or damages as defined in Section 810.8 of the Government Code occurring by reason of any act or omission by Maywood under or in connection with any work, authority or jurisdiction performed or assumed by Maywood under this Agreement.
11. Any notices, bills, invoices, or reports required by this Agreement shall be sent by first-class U.S. mail, by personal service or by email. Notices shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during City’s regular business hours or by email before or during City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be delivered to the parties at the following addresses.
City of Vernon: Daniel Wall
Director of Public Works
City of Vernon
4305 Santa Fe Avenue
Vernon, California 90058
Email: [email protected]
City of Maywood: City Manager
City of Maywood
4319 E. Slauson
Maywood, California 90270
Fax: (323) 562-5712
Email:[email protected]
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IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.
ATTEST:
By:
Genoveva Rocha, City Clerk
APPROVED AS TO FORM:
By: _____________________________
Zaynah Moussa-Milward, City
Attorney
ATTEST:
By:
Jennifer Vasquez, City Clerk
APPROVED AS TO FORM:
By: _____________________________
Roxanne Diaz, City Attorney
CITY OF Vernon
By:
Melissa Ybarra, Mayor
This _____ day of _____________, 2026
CITY OF Maywood
By:______________________________
Heber Marquez, Mayor
This _____ day of ____________, 2026
CITY OF MAYWOOD
CITY OF VERNON
CITY OF HUNTINGTON PARK
LEGEND
Traffic Signals
EXHIBIT A